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SYSTEM OF SELECTION,
PROCUREMENT,
DEVELOPMENT AND
UTILIZATION OF
INSTRUCTIONAL RESOURCES
OR MATERIALS

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SYSTEM OF SELECTION, PROCUREMENT, DEVELOPMENT AND UTILIZATION OF
INSTRUCTIONAL RESOURCES/MATERIALS

Definition of Instructional Materials

Instructional materials are those items such as books, other printed matter, video and
audio recordings, computer software, and digital content which are used as part of the
instructional process. While the format of instructional materials has evolved and will
continue to change, the purpose remains the same.
General Selection Criteria

Proper instruction in any subject area may bring students in contact with ideas,
beliefs, values, and practices other than those that their backgrounds may have led
them
to accept. Each item is judged on its merits as an entire piece, not by portions or out of
context selection.

The following are the general criteria used in selecting and evaluating instructional
materials and will support multiple means of representation:
 Aligned to the vision, mission, goals, philosophy, and objectives of the school
 aligned to the curriculum and the objectives of the instructional program.
 appropriate for recommended age/grade levels.
 accurate in terms of content.
 representative of differing viewpoints.
 appropriate format for the subject matter.
 recent copyright date as appropriate to the subject.
 acceptable literary style and technical quality.
 cost effective in terms of use.

General Selection Procedures

Textbooks
Primary responsibility for identifying and evaluating textbook materials is delegated to
the school head. Within the framework of the general criteria, the school head develops
specific review criteria and procedures for his/her content area of responsibility.
Generally, the school head works with a committee of teachers to review textbooks
under consideration. Prior to Curriculum Council review, digital textbooks or print texts
that include digital resources will be reviewed by Technology Services to ensure
network compatibility.
Supplemental Materials

Supplemental materials do not require approval by the school, administrators, or

adoption by the Board of Trustee. They are approved for use at one or more levels in
one of the following ways:
 recommended by the appropriate instructional supervisor.
 appeared as suggested resources by the subject teachers and other
stakeholders
 received favorable media evaluations by two professional staff members
 received favorable reviews in at least two standard sources.

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Instructional Multi-Media Content and Digital Resources

Teachers are given the freedom to choose what is best and appropriate digital
resources for their students in respect to the subject matter and to the VMGPO. The
school head has the power to disallow the use of such resources if found out that it is
not suitable for the learners and contains unethical and unprofessional content.

Figure 1.1 Selection and Procurement

A. Gathering of Data
1. The school head will set a meeting with the
other stakeholders with regards to the
planning of selection and procurement of
learning resources
2. A review and revisiting the capacity,
availability, and appropriateness of
learning resources for the school year.

B. Internal Affairs
3. The school head should meet the subject
teachers, library in-charge and the finance
officers as to the capacity of the school to
purchase learning materials for the school
year and its suitability for the learners

C. For Approval
4. The finance officer and school head will
present a recommendation to be approved by
the school superintendent.
5. The school superintendent has the power
to deny or approve the said recommendation
of the selection and procurement of learning
resources/ materials

D. Procurement
5. If approved the school has now the authority
to select and benchmark for its supplier.

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 Figure 1.2 DEVELOPMENT AND UTILIZATION

C. Appointment
1. The school head has the authority to
appoint the in-charge for the use and
improvement of all the instructional
materials/resources

B. In-charge Authority
2. the appointed in -charge has the power
to implement rules and regulations for the
utilization and development of all
instructional materials in accordance with
the standard protocols of the school.

A. Utilization and Improvement

3. In respect to the implemented guidelines of
the in-charge the students or parents must be
aware to the said guidelines in times of their
utilization and recommendation for any
improvements.