Business Process Design

PROJECT IDENTIFICATION
Customer Name Customer Number

Author Document Location (repository/path/name)

<Document location>
Version Status Date (YYYY-MM-DD)
1.0 Final 2021-06-30
Process Description
Business Process Diagrams

Business Process Procedure

You can create requests for quotations in the SAP S/4HANA system and send them to a supplier via e-mail
or as a printed version by mail. The suppliers provide their quotations via e-mail or by mail as well. You can
manually create a quotation in the SAP S/4HANA system using the Manage Supplier Quotations app. By
default, a new quotation has the status In Preparation. You select a quotation that you want to award and
submit it for approval. After awarding the quotation, the follow-on documents are created in SAP S/4HANA.
The quotations that do not meet your requirements must be manually set to Rejected/Completed.

Fiori Tiles and User Roles

Identify applicable Fiori Tile and corresponding User Roles.

Process Steps Fiori Apps Name

Create Price Request Manage RFQs (F2049)
Create Supplier Quotation Manage RFQs (F2049)
Compare and Award Supplier Quotation Compare Supplier Quotations (F2324)
Create Follow-on Documents Manage Supplier Quotations (F1991)

User Role User Role Description

Purchaser SAP_BR_PURCHASER

Configuration Expert - Business Process Configuration SAP_BR_BPC_EXPERT

Locations Where this Business Process is Performed

List all geographic locations/ offices, plants, warehouses etc., where this process is performed. Refer to To-Be Process
Landscape.

Locations
Location Country Function Number of Users Point of Contact

Third Party Solution

This section contains the description of the third-party solution to close the gap to the SAP standard including the
respective interfaces and the required developments.

Third Party Solution

ID Description Interface/Required Owner
Development
XX-xx-
T001
XX-xx-
T002
XX-xx-
T003
 Table of Contents

TEST PROCEDURES...................................................................................................................................... 5

1 Create Price Request.................................................................................................................................. 5

2 Create Supplier Quotation......................................................................................................................... 6
3 Compare and Award Supplier Quotation.................................................................................................. 7
4 Create Follow-on Documents.................................................................................................................... 8
 TEST PROCEDURES
This section describes test procedures for each process step that belongs to this scope item.

1 Create Price Request

In this activity, you create a Price Request (from an existing Purchase Requisition)

Procedure

Tes Test Step Instruction Expected Result

t Name
Ste
p#
1 Log on Log on to the Fiori Launch The Fiori Launchpad is displayed.
Pad as a Purchaser.
2 Open Open Manage RFQs (F2049) The Manage RFQs screen is displayed.
Manage
RFQs

3 Create Choose Create (on the right

Price top of the screen), and A new Request for Quotation is created with a new ID 7000000007
Request select Int. Sourcing Req.
On the Request for Quotation
screen make the following
entries:
Tab General Information:
RFQ Description: Request
for Price (1XF)
Quotation Deadline: today
Purchasing Group: 001
Purchasing Organization: 1710
Company Code: 1710
Follow-On Document Type:
MK
Validity Per. Start: today
Validity Period End: today +
1 month
Tab Delivery and Payment
Terms:
Target Value: 3500.00
Currency: USD
Tab Items:
Choose Add and make the
following entries:
Material: TG0011
Plant: 1710
Requested Quantity: 100
Tab Bidders:
Choose the plus sign and
add one or more bidder, for
example:
Supplier: 17300001 and
17300002
Choose Create/Save.
4 Publish Click Publish button at the The Request for Quotation is in approval.
Request top right of the screen. Workflow is triggered with automatic approval.
for The Request for Quotation is published.
Quotation
 2 Create Supplier Quotation

In this activity, you create a Supplier Quotation.

Procedure

Tes Test Step Instruction Expected Result

t Name
Ste
p#
1 Log on Log on to the Fiori The Fiori Launchpad is displayed.
Launch Pad as a
Purchaser.
2 Open Open Manage The Manage RFQs is displayed with a list of existing RFQ Document items.
Manage RFQs (F2049)
RFQ

3 Search for Make the You search for the previous created RFQ.
RFQ following entries
and choose Go:
Company Code:
1710
RFQ Type: Int.
Sourcing Req.
Status: Published
Purchasing
Organization: 1710
Purchasing Group:
001
4 Open Select the
Request previous created
for RFQ
Quotation 7000000007 and
open it.
5 Create Select supplier The supplier quotation 8000000000 was created.
First 17300001 in the
Supplier Bidders Facet and
Quotation click on Create
Quotation.
On the Supplier
Quotation screen,
make the
following entries:
Tab General
Information:
Quotation
Submission Date:
today
Tab Items:
Net Order Price:
30.00
Choose Save.

6 Submit On the Supplier The supplier quotation was submitted.

First Quotation screen
Supplier choose Submit.
Quotation
7 Back to Go back.
Manage
RFQ
8 Create Select supplier The supplier quotation 8000000001 was created.
Tes Test Step Instruction Expected Result
t Name
Ste
p#
Second 17300002 in the
Supplier Bidders Facet and
Quotation click on Create
Quotation.
On the Supplier
Quotation screen,
make the
following entries:
Tab General
Information:
Quotation
Submission Date:
today
Tab Items:
Net Order Price:
35.00
Choose Save.
You can ignore
message If you
have selected
a value
contract,
please enter a
target value.
9 Submit On the Supplier The supplier quotation was submitted.
Second Quotation screen
Supplier choose Submit.
Quotation

3 Compare and Award Supplier Quotation

In this activity, you log in to the SAP S/4HANA system and award the automatically created supplier
quotation.

Procedure

Tes Test Step Instruction Expected Result

t Name
Ste
p#
1 Log on Log on to the The Fiori Launchpad is displayed.
Fiori Launch Pad
as a Purchaser.
2 Open Open Compare The Compare Supplier Quotations screen is displayed.
Compare Supplier
Supplier Quotations
Quotation (F2324).

3 Search Input or select You select the created Request for Quotation.
Request previous created
for RFQ
Quotation 7000000007
Tes Test Step Instruction Expected Result
t Name
Ste
p#
4 Compare Check and
Supplier compare
Quotation quotations from
different Supplier.

5 Award Select one Quotation award is in approval.

Supplier quotation with Workflow is triggered with automatic approval.
Quotation Best-Priced Items
and choose
Award.

4 Create Follow-on Documents

In this activity, you log in to the SAP S/4HANA system and display the automatically created purchase order.

Procedure

Tes Test Step Instruction Expected Result

t Name
Ste
p#
1. Log on Log on to the The Fiori Launchpad is displayed.
Fiori Launch
Pad as a
Purchaser.
2. Open Open Manage The Manage Supplier Quotations screen is displayed.
Manage Supplier
Supplier Quotations
Quotations

3. Search for Make the You search for the previous awarded Supplier Quotation.
Supplier following
Quotation entries and
choose Go:
RFQ Type:
Int.
Sourcing
Req.
Company
Code: 1710
Status:
Awarded
Purchasing
Organization:
1710
Purchasing
Group: 001
Tes Test Step Instruction Expected Result
t Name
Ste
p#
4. Open Select
Supplier previous
Quotation awarded
Supplier
Quotation
8000000000
and click on
the arrow > at
the end of the
row.
5. Create On the The Purchase Contract screen is displayed.
Follow-on Supplier
Document Quotation
s screen,
choose
Follow-On
Documents
and then
choose Create
Purchase
Contract.

6. Save Choose Save t A new Purchase Contract is created. 4600000003

Follow-on o save the
Document Purchase
s Contract.