Diversity & Inclusion at Workplace

Faculty: Prof. Mridul Maheshwari

Final Report- Analysis of Sports Committee in Management

Institutes

Group No. 3
Atul Menon MBA20328

Arjun V V MBA20308

Kiran Venugopal MBA20107

Adarsh MBA20080

Patel Raj Dashrathbhai MBA20312

 Table of Contents

Introduction about Sports committee............................3

Primary function................................................................................................................................................................... 3
Responsibilities..................................................................................................................................................................... 4
Roles........................................................................................................................................................................................ 4

Making Inclusion Happen..............................................5

The benefits of inclusion.................................................7

Composition.....................................................................8

Analysis.............................................................................8

Insights & Implications drawn and key

issues/challenges.............................................................10

Conclusion......................................................................12
Introduction about Sports committee
All athletic activities in the respective colleges are planned and executed by the Sports

Committee. They are in charge of selecting the sports teams that will represent the institute, as

well as the captains of such teams. They acquire, maintain, and dispose of all sports inventory in

the college in accordance with the equipment's lifecycle. The committee keeps meticulous

records and prepares the institute's sports budget. They are also responsible for identifying

strategically relevant sporting events held by B-Schools and securing the participation of sports

contingent representing their respective institution in the sport activities.

Aside from the specific duty entrusted to him/her, an executive member of the Sports Committee

will be accountable for the following:

● Learn about the institute's events and how they can improve the way of arranging them.

● Maintain inventory records, consumables utilization, and an awareness of the budgeting

and procurement procedures.

● Ensure active participation of students, faculty, and other supporting personnel in the

committee's many events.

● Assisting team members with planning, logistics, and implementation of important

campus events.

● Proactive participation in team meetings and ensuring that the committee's culture and

essence are preserved and handed on to the batches.

Primary function
● To instil a passion of sports among students and faculty members.

● To organize sports training, coaching, and education for everyone so that they may learn

how to stay physically fit.

● To pique participants' interest in the field of sports

● To achieve our objectives, we want to hold tournaments in the following sports: football,

cricket, basketball, volleyball, table tennis, chess, carom, and badminton, among several

others.

● To encourage each individual's health, physical well-being, and the development of

physical skills among pupils.

● The committee hopes to instil traits like sportsmanship, team spirit, and camaraderie.

● It is intended to serve the interests of the student body in competitive sports as well as

various leisure activities, both indoor and outdoor.

Responsibilities
● The committee will encourage students and staff members to participate in sporting

activities

● Making healthy competition to promote team spirit

● To arrange regular sporting activities in order to prepare students for competitions at the

state and national levels

● To make plans for improved coaching facilities

● Maintenance of Sports equipment well

● To provide the sports with the appropriate infrastructure

 Roles
The following are the Roles & Responsibilities of each member here at IIM Kashipur

Executive Key Deliverables/ Outcomes

Member Responsibilities

Exec. Public Relations ● Maintain the social media Webpages of Sports

Mem. 1 & and Committee
2 Communication ● Communicate about the events / updates / messages
s from Sports Committee to the students, faculty, staff,
and CAO
● Maintaining meeting minutes
● Conducting the auction for KPL 2021

Exec. Inventory ● Preparing a detailed inventory report of all sports

Mem. 3, 4 Management items in IIM Kashipur storerooms
&5 and ● Tracking the equipment issued to students and
Procurement ensuring the timely return of equipment
● Coordinating with Infrastructure and IT to ensure
that the procurement/development of facilities
funded by the college is useful and is conducted on
time
● Handling all the documentation and tracking the
progress of purchase of sports equipment to IIM
Kashipur in coordination with the account’s office,
CAO, and Chair Student Affairs.

Exec. Event Planning ● Ensuring that the equipment and facilities are in the
Mem. 6, 7 and Execution best possible condition to conduct the event
&8 ● Coordinating with other club/committee/cells and
student volunteers to ensure that the successful
completion of events
 ● Ensuring the availability of external sporting facilities
like the stadium as and when required

Making Inclusion Happen

Populations with a wide range of cultural and linguistic backgrounds

Sport may be enjoyed by individuals of many races, ethnicities, and cultures. However, this

common interest can pose a variety of challenging challenges, such as reconciling a person's

cultural customs with their adherence to social standards and club rules and procedures.

Gender equality

Although most people believe that sports are fair and open to all, individuals or groups are often

excluded or hindered from participating equitably. If the unequal treatment is based on gender, it

is possible that it is sex discrimination.

Aboriginal and Torres Strait Islander peoples 

Sport has the potential to improve the social and economic well-being of Indigenous people and

communities; however, many Indigenous athletes have had to overcome racial prejudices,

stereotypes, biases, and a lack of cultural awareness in order to excel at their chosen sport.

Homophobia and sexual orientation

Unfair treatment based on someone's sexuality – or assumptions about someone's sexuality – is

discrimination and has no place in any sport or recreation setting. The good news is that there are

several activities you can take to guarantee that homophobia and sexual orientation

discrimination do not exist in your club or group.

Disabled individuals

People with disabilities participate at a far lower rate than the general population. While attitudes

and behaviours are evolving, more work need to be done. There are several practical ideas,

techniques, and tactics that may be used to ensure that persons with disabilities have every

chance to engage in activities of their choosing.

Inclusion based on race

Racism may have a significant influence on people's participation in sports. It can have an impact

on motivation, enjoyment, and engagement levels, and if left uncontrolled, can lead to

inappropriate, possibly hazardous, and aggressive behaviour.

The benefits of inclusion

Positioning your organisation as a champion of inclusion will:

 Enhance your club’s reputation.

 Allow you to meet sport regulatory obligations

 Increase governance and risk management

 Increase pathway and participation opportunities.

 Increase public support and volunteer base.

 Ensure greater publicity and positive public image.

 Provide a better connected and diverse sports community.

 Break down barriers and promote social inclusion.

  Participation levels: Closing the race gap in levels of participation in sport and physical

activity for specific Black, Asian and minority ethnic groups that are behind national

participation levels – like the focus we’ve had on closing the gender gap in recent years.

 Talented athletes: Supporting the identification and development of talented athletes,

including those from Black, Asian and minority ethnic backgrounds.

 Leadership and workforce: Transforming both the executive and non-executive

leadership and workforce within sport and physical activity, to make it representative of

the population.

Composition (Other than IIM Kashipur)

B-School 1

The senior and junior committee consists of 10 members each making it a total of 20 members.

The gender-wise split in the senior committee is 8 males and 2 females while in the junior

committee it is 7 males and 3 females. The region-wise split in the committee among the seniors

is 3 south Indians and 7 north Indians and in the junior committee, it is 9 north Indians and 1

south Indian. While in the senior committee there were 2 members who were still at home, for

the junior committee it was 3 who were at home and attending classes and doing their committee

work online.

B-School 2

The senior and junior committees had 8 members each. Both the groups comprised 6 males and 2

females. While in the senior committee there were 7 north Indians and 1 south Indian, the junior

committee had 6 North Indians and 2 south Indians. From both the batches, 5 members were at

campus whereas the other 3 members were at home and attending classes online.
Analysis
Interview details

We have conducted 10 interviews from different institutes. Below are the details of the five

such interviewees.

Interviewee 1 -

The interviewee was a male member of the sports committee at a reputed management institute.

He was one out of 10 members from South India. He faced difficulty during induction and initial

team meetings as most of them were in Hindi. He had to constantly ask for translation from

Hindi to English. Later all •official communication in the group was later done in English. He

was able to Encourage and convince people who were not playing because of the language

barrier.

Interviewee 2

Interviewee was one of the two female members in her committee of total 10 students. She was

able to increase the participation of girls in sports events and also included girls in the box

cricket team for the college premier league. She conducted events for girls in the section wars.

Overall, she faced no discrimination inside the committee.

Interviewee 3

The interviewee was one of the 6 male members in his committee: 6 males & 2 females. He was

limited to working on online sports events due to the COVID situation. Although many online
events happened, since being the online South Indian in the whole team, it was difficult for him

to put through his ideas into the team. Other committee members although tried to initiate

conversations in English but finally ended up in Hindi, leaving him clueless at times during the

team discussions. Finally, he left the committee at the end due to many reasons such as

Communication issues, prevailing online situation, the administration not allowing offline

events, etc.

Interviewee 4

She was one of the two female members in her committee: 6 males & 2 females. Benefit: She

initiated many steps in such a way as to increase girl participation in their events. She was

mainly doing back-end work like keeping a tab on live scores, e-mail drafting, social media and

other works. She was discriminated by seniors and other members saying that girls don’t have to

do the on-field work. She also told us that even though she didn’t have much expertise in sports,

she never felt excluded or corner for not knowing rules and techniques beforehand.

Interviewee 5

As per the interview, she told that during the selection process groups were made in which a

female member was compulsory. 3 out of 10 committee members are female. She told that the

members selected for the committee don't have to necessarily be sports players. The

responsibilities were equally split among all members and each member is assigned as a POC for

a particular sporting event. Including at least 1 female player was made compulsory for certain

sports events like frisbee.

Insights & Implications drawn and key issues/challenges

The 3 major issues the committee members faced in carrying out their duties as understood

through their interviews:

● Gender

● Language Barriers

● Offline/Online communication gap

In both the senior and junior committees for all the B-Schools, females were in minority. During

the selection processes, the member’s said measures were taken to ensure that females were

selected among the final members. B-School 1 member said that even during the selection

process, it was ensured that there was at least 1 girl in all the groups to make sure diversity was

there among the groups.

One of the B-school’s female sports committee members said that she sometimes felt that she

was treated differently with respect to her male counterparts. While the sports committee

requires a lot of work to be done on the ground, like preparing it and marking the boundary, she

said the seniors would ask her to not do such work and ask the boys to do it. She also stated that

her primary responsibility was to increase female participation and that was the only thing she

was expected to work on. When it came to other discussions, she said she felt out of the core

group and like an outsider.

The other B-School members said that she did not face any such situations and she was

considered as part of the core group. While she was also responsible for increasing girls’

participation in the various competitions, she said that felt like an added responsibility along with

her other duties and not the only thing she had to do. She was also involved in all the fieldwork

as well.

Working in a group requires a lot of communication amongst all the members especially if they

are as big as the committee at the B-schools the interviews were conducted. All those who were

interviewed said that most of the communication happened in Hindi which made it difficult for

those who did not speak the language. Since the non-Hindi speakers were a minority, they found

it difficult to communicate in the same efficient manner as their teammates. They stated that they

could not keep up with what was said during the meetings in Hindi and had to at times ask for

clarification. They also stated that after the first few times they gave up and would not ask for

clarification or translation as they did not want to burden the others and slow down the

procedures of the meeting. Some of the Hindi-speaking committee members did say that during

the meetings they would speak in English and would also encourage the others to communicate

in English but most of them would go back to talking in Hindi.

In the hybrid model where few were on campus and the rest were at home there was an

additional communication barrier. Those at home said that they were not up to date on most of

the proceedings inside the committee and there was a gap between them. Those at campus would

regularly meet at their room, mess etc. and discuss the committee work. Most of the time those at

home would miss out on what was discussed during these meetings as they relied on the
WhatsApp group for all communication. And since most of what was spoken in these offline

meetings did not reach WhatsApp, those at home were left lacking behind leading to

communication gaps.

Conclusion
After detailed interviews and talks with members of the sports committees of B-school 1 and 2, it

is clear that there are still issues in the teams due to a lack of inclusion. These B-school

committees have taken excellent steps to diversify their teams. They have both female and male

members, members from other states who speak different languages, and are encouraging female

members to participate in sports tournaments or events. However, it is clear that some of these

individuals do not feel included even now. Many actions are taken to promote diversity, while

only a few are taken to promote inclusion.

The majority of committee meetings are held in Hindi, and the individual who doesn’t speak

Hindi does not feel involved in the discussions and must repeatedly urge that the sessions be held

in English. Even though these members do not feel included, they have not yet addressed their

concerns since their concerns are dismissed and ignored. Some committee members were

unaware that their committee was dealing with this problem until they were asked specific

questions. To summaries, not only should the selection process be designed to pick diverse

individuals for the team, but steps should also be undertaken to make the team more inclusive of

all genders, ethnicities, and languages.

*Interview audios are attached in a zip file with the document