NEW ERA UNIVERSITY

Project
Management
Prepared by:
Bigyan, Zsamille
Briones, Veronica Jane
Malong, Bheige BJ
Manrique, Patrick Jan
Zapatero, Donnabelle

2BSA-3
The learners are expected to:
Understand what is project management.
To understand what is the importance of project
management
Explain the project management process
To understand what is multi-project management
To learn how to effectively manage a project
Identify the approaches used by project managers
Understand the benefits of project management

Learning Outcomes
Project Management
the application of knowledge, skills,
tools, and techniques to project
activities to meet the project
requirements
the process of getting a project
completed from start to finish
Project Management
Definition
Project Manager
responsible for managing multiple projects inside
the organization
appreciates working with people who have an
understanding of the basic principles of project
management
jumps into the project management process faster
and provide additional support for the manager
 If you are working for yourself or a small business, you may find
that you need to simultaneously manage the project as well as
produce the work. Understanding the project management
process and knowing how to use and apply the tools will help
you effectively manage your projects.

Project Management
Definition
 Using project management processes and tools add value to the
project and organization through:
Assessing task priority
Looking ahead at what needs to be completed
Planning with other involved parties
Allocating responsibility
Managing time and resources appropriately
Strategic budgeting and financial management
Creating repeatable processes for future use

Benefits of Project
Management
Definition

Project Management

a means of managing a project by

planning, organizing, and managing

its different required aspects

help manage different aspect of

projects

Project Management System

What includes Project
Management System? Project management system includes the ff:

Estimation activites

Scheduling

Cost control nd budget management

Resource allocation

Quality management

Risk management

Change control

Decision-making managing

Project Management System

Characteristics

VISIBLE

ACCOUNTABLE

ORGANIZED

Project Management System

Choosing the right Project
Management System
Risk management

Resource management

Dependencies and milestones

Ease of use

Effective time tracking

Customizable workflows

Delegate tasks easily

Project Management System

 5 Phases of Project
Management Lifecycle
1. Project Initiation

This is where the project’s value and feasibility are measured.

2 Evaluation Tools Used by Project Managers:

Business Case Document Feasibility Study

justifies the need for the project, and it an evaluation of the project’s goals,
includes an estimate of potential financial timeline and costs to determine if the
benefits project should be executed
 5 Phases of Project
Management Lifecycle
2. Project Planning

The project plan gives the team direction for producing quality

outputs, handling risk, creating acceptance, communicating

benefits to stakeholders and managing suppliers.

The project plan also prepares teams for the obstacles they

might encounter over the course of the project, and helps them

understand the cost, scope and timeframe of the project.

 5 Phases of Project
Management Lifecycle

3. Project Execution

Team leaders make this happen by allocating resources and keeping team

members focused on their assigned tasks.

Execution relies heavily on the planning phase. The work and efforts of the team

during the execution phase are derived from the project plan.

 5 Phases of Project
Management Lifecycle

4. Project Monitoring and Control

Monitoring and control are sometimes combined with execution

because they often occur at the same time. As teams execute

their project plan, they must constantly monitor their own

progress.
 5 Phases of Project
Management Lifecycle

5. Project Closure

This vital step in the project lifecycle allows the team to evaluate and document the

project and move on the next one, using previous project mistakes and successes to

build stronger processes and more successful teams.

 5 Strategies for
Successfully Managing
Managing Multi-
Multiple Projects Project Overview
1. Designate one place to

house all of your

projects. If all your plans are scattered across various

documents and spreadsheets, and you're

coordinating the actual via emails and meetings,

managing your projects becomes time

consuming.
 5 Strategies for
Successfully Managing
Managing Multi-
Multiple Projects Project Overview
2. Define goals,

responsibilities, and
expectations at the Every step and piece of work that needs to
beginning.
be completed, when each is scheduled, nd who

will be responsible for it must be clear from the

beginning.
 5 Strategies for
Successfully Managing
Managing Multi-
Multiple Projects Project Overview
3. Prioritize the work that

will make the most

impact.
Prioritize project based on what will make the

largest impact on your company goals. PRioritize

work strategically on both macro level and micro

level.
 5 Strategies for
Successfully Managing
Managing Multi-
Multiple Projects Project Overview
4. Look at the work across

projects to balance Make sure you have a way to see employee

workloads and timeline.
workloads across projects.

Manage all of your projects in the same place.

See all the tasks in each project.

Defer, remove, or redelegate tasks to keep

your projects on track.

 5 Strategies for
Successfully Managing
Managing Multi-
Multiple Projects Project Overview
5. Adjust project schedule
to maximize team

productivity Schedule each project with your full portfolio

in mind.

Stagger start dates for similar projects.

Look out for dependencies.

Flag duplicate tasks.

 Roles and Responsibilities of a Project Manager

Organizing and Cost estimating and

Activity and resource Controlling time
motivating a project developing the
planning management
team budget

Analyzing and Managing reports

Ensuring customer
managing project Monitoring progress and necessary
satisfaction
risk documentation

Stimulating the team

Creating clear and Set realistic Keeping the project
to reach their full
concise plan deadlines within its budget
potential

To involve their To avoid risks or at Clear vision and high Comprehensive

reports documenting
clients in the project least minimize the hopes of producing
that all projects were
as much as possible impact the desired results fulfilled
-END-

Thank
You.

2BSA-3