PROJECT AND SITE

MANAGEMENT 1
BY
DR OLUWOLE AJAYI
OUTLINES
 
(i)Project Management Techniques
(ii)Methods of project procurement models
(iii)Sources of finance for building projects
(iv)Principle of discounting cash flow and
yield analysis
 
1.0 What is Project Management

 Project Management is both a science and an art.

The Science is the systematic process of managing
work efficiently and effectively to deliver planned
results.

 This include tailoring efforts to meet the needs of

the project and using appropriate process and tools
to accomplish the work.

 The Art of project management relates to how a

project manager uses skills such as
(i) Influencing
(ii) Organising
(iii) Strategies in additional to other interpersonal and
team skills
2.0 Characteristics of a Project
 It is unique or non- repetitive
 Is a series of events or activities
 Has a definite start and end dates
 Contains resources
 Passes through a series of phrases
 Has a spending limits
 Has specific objectives to be completed with certain
specifications.
 
 
3.0 Project Team
The project team is a group of people ,including the project
manager who will complete the work of the project, the team
members can change throughout the project as people are
added to and released from the project

What are their Roles

(i) Identify and involve stakeholders
(ii)Identify requirements
(iii)Identify constraints
4.0 Teams Role contd.
 5.0 Constraints to projects
Project management should involve a single point of responsibility which should
demand reasons to explain non-achievement of goals.
- A series of excuses is unacceptable. A team approach is essential .
- This include feedback systems and channels as a form of control
Constraints to Project
 Constraints limits planning and are easier to identify as they are usually
imposed by management or the client.

 These are cost, quality, time, risk, Consumer satisfaction ,scope, cost
resources,and schedules.
6.0 Project constraints/Phases of PM.

TRIPOD STAND FOR A PROJECT COST

Time Quality

Quality

Risk Resources

Time Cost Scope

Phases of Project Management

Year 1 Year 2 Year 3

Conceptual and feasibility studies
Specification and design
Procurement
Construction /installation
Start-up and commising
Operation/utilisation
Conceptual and feasibility
 Conceptual studies
 Technical Feasibility Studies
 Financial feasibility Studies

Specification and Design

 Premiliminaries design
 Detailed design
 Development of Specification

Procurement
 The acquisition of services( Consultants, Contractors, inspectors)
 The acquisition of materials and equipment

Construction /installation
 Plans converted into physical structure

Comissioning and Handover

 Structures inspected

Operations Utilisation/ Maintainance

 Project is in operation
Project Management Processes
Project life cycle –This is what you need to do the work
 
Project management process: This is what you need to manage the work
 
Project Life Cycle:-
 
A life cycle is a progression of phases through a series of developmental stages. It is the logical
breakdown of what you need to do to produce the deliverables of the project.
 
Project life cycles can be either plan driven or change driven. These phases are collectively
referred to as the development life cycle of a project.
Project Management Process
 
The project management process is what you need to do to manage the work
throughout the project life cycle.
 
This includes
- initiating, planning, executing ,monitoring and
controlling and closing the project.
Traditional management function
(i)
Planning Organising Directing Motivating Controlling

What will be Arrange the task Leading Inspiration to Last step in

done take action management
process
By whom Provide in Communicating Everyone knows
advance what it is expected
When, Things needed to Selecting
carried out plan
Where Developing
people
 Planning Organising Directing Motivating Controlling

What will be done Arrange the task Leading Inspiration to take Last step in management
action process

By whom Provide in advance Communicating   Everyone knows what it is

expected

When, Things needed to carried out Selecting    

plan

Where   Developing people    

Planning
Policy
Focuses attention on end results
Strategic
Reduces Uncertainty
operational
Simplifies the decision making
Helps to motivate
Makes it easier to delegate

Policy Planning
 Strategic Planning
-this is carried out by senior management who converts broad developments policie into master
programmes for project operations.

 Operational Planning
Deals with control of time costs quality and scope and other constraints to be carried out by the project
team members,
 
.
 Planning Organising Directing Motivating Controlling

What will be Arrange the task Leading Inspiration Last step in

done to take management
action process

By whom Provide in Communicatin   Everyone knows

advance g what it is
expected

When, Things needed to Selecting    

carried out plan

Where   Developing    
people
7.0 Barriers that prevents Planning
 Barrier stands in the way of formalising a project plan
 LACK OF AWARENESS
 DO IT MY WAY
 FEAR
 LACK OF MOMENTUM
 LACK OF INITIATIVE
SITE MANAGEMENT
8.0 ACTIVITIES INVOLVED IN SITE MGT.
ADMINISTRATION
 A site is a temporary endeavor undertaken to create a
unique, product, service or result. The temporary endeavor
indicates whether it has a definite beginning or an end. The
end is reached when the objectives are achieved.
 Site Management is a composite activity with multiple
dimensions, depending on the type and class of the site, this
management activity can be complex.
 In a nutshell site management is the planning, organizing,
securing, managing, leading, and controlling resources to
achieve specific goals.
SITE MANAGEMENT
A site creates
 A product that can be either be a component of
another item, an enhancement of another it em
or an end item itself
 A capability to implement or perform a service
 An improvement, or rehabilitation of an existing
product or service line
9.0 PRINCIPLE OF SITE MGT.
ADMINISTRATION
 The principles of site administration can be applied to level or branch or
branch of a site that falls in different area or responsibilities in t he overall
site organization.
 For a successful site administration, the following principles are necessary
assets when charting a path to completion.
 They are • Project structure • Project goal • Project timeline and order •
Project milestone
10.0 EFFECTS OF EFFICIENT SITE ADMINISTRATION

 In order to ensure an efficient site administration,

the site manager needs to consider certain
criteria’s which are
 Scope
 Inputs
 Project
 Output
 Risk
 Site management is accomplished through appropriate application and
integration of logically grouped site management process which are
 Initiating
 Planning
 Executing
 Monitoring and controlling
 Closing
11. FUNCTIONS OF SITE MANAGEMENT

Site management functions with different criteria
 Preparation of schedules
 Forecasting materials requirement
 Reports
 Time book
 Wages sheet
 Material log book
 Charts
 Protection materials
 Processing and ordering
12.0 FUNCTIONS OF SITE MANAGEMENT
 Mechanical Plants
 Statutory diaries
 Protection materials
 Scaffolding is a temporary structure on the outside of a
building used by by workmen to aid construction. There
are different types of scaffolding which are bamboo
scaffold, tube and coupler component scaffold, H-frame
modular system scaffold etc.
13.0 Conceptual design and planning
 Initial planning and design concepts are developed from the client’s brief.
Out of this will arise the broad parameters of time, cost, space, design and
logistics which relate to the project.
 The project manager will prepare, or arrange to have prepared, design
concept drawings and reports which will include –
 1.evaluation of alternative designs
 2. preliminary engineering and architectural sketch plans
 3. preliminary specifications for the work
 4. flow diagrams and process charts regarding planning layouts, selection of
plant, storage requirements and general functions required in the finished
facility
14.0 Conceptual design and planning
 5. investigation and review of all statutory requirements, including building
permits, approvals, zoning requirements and health and environmental
controls
 6. a detailed budget and cost plan for the project, including economic
evaluation of the design proposals
 7. an overall project time schedule indicating the major facets of the project
and identifying all key decision points