PROJECT INTRODUCTION

MANAGEMENT
by Rajesh Kapoor
Centre for Growth
Alternatives
kapoor@cengrow.com
PROJECT MANAGEMENT
• What are some of the current
practices and procedures that you
follow of Project Management in
your organizations?

• Issues and concerns that you may

have relating to Project
Management….
PROJECT DEFINED
• A project is a temporary endeavor
undertaken to create a unique but well
defined outcome, or result.
• The characteristics of a project are:
• has a definite beginning and a definite end - time-limited
• creates unique deliverables – specific goal
• progressive elaboration - developing in steps
• requires but constrained by resources - budget
• planned, executed, and controlled
• undertaken at all levels of organization and can involve
single person or many
• can involve one or many organizational units, such as
joint ventures and partnerships
• is an organized, one-off effort towards a
goal, which is to be finished on time.
 PROJECT VS OPERATIONS
PROJECT OPERATIONS
• temporary and • ongoing and
unique repetitive activities
• purpose is to attain • objective of an
its objective and ongoing operation
then terminate is to sustain the
• often utilized as a organization
means of achieving
an organization’s
strategic plan
 PROJECT VS PROGRAM
Project Program
• Finite - Projects have a • Programs run for many
years – evolve and
definite start and end
develop over time
• Unique defined pieces • Ongoing, having no
of work, with specified defined end or target
scope, budget and date
timeline
• Collection of related
projects with a common
end goal or objective.
 PROJECT MANAGEMENT
• Project management is the application of
knowledge, skills, methodologies, tools and
techniques to project activities to meet
project requirements.

• Project management is accomplished through

the application and integration of the project
management processes of initiating,
planning, executing, monitoring and
controlling, and closing.

• ‘Project management is turning a good idea

in to a successful outcome. You could have a
 Project Phases
IDENTIFICA BUILD-UP / IMPLEMEN CLOSEOUT
TION / FORMULATI TATION /
PLANNING ON EVAULATIO
N
ACTIVITIES
Determine the Assemble your Monitor and Evaluate
real problem team control project
to solve process and performance
budget
Identify Plan Report Close the
stakeholders assignment progress project
Define project Create the Hold weekly Debrief with
objectives schedule team meetings the team
Determine Hold a kickoff Manage Develop a
scope, meeting problems post-
resources, and evaluation
major tasks report
Prepare for Develop a    
tradeoffs budget
 Project Phases
IDENTIFICA BUILD-UP / IMPLEMENT CLOSEOUT
TION / FORMULATI ATION /
PLANNING ON EVAULATIO
N
KEY SKILLS
Task analysis Process Supervising Follow-through
analysis
Planning Team building Leading and Planning
motivating
Cost-benefit Delegating Communication Communication
analysis of
options
  Negotiating Conflict  
management
  Recruiting and Problem solving  
hiring
  Communication    
 Project Phases
IDENTIFICA BUILD-UP / IMPLEMENT CLOSEOUT
TION / FORMULATI ATION /
PLANNING ON EVAULATIO
N
TOOLS
Work Log Frame  Monitoring Post-evaluation
Breakdown Matrix Plan & report: analysis
Structure, Resourcing Schedule, and lessons
Problem Schedule, Audit Checklist, learned
Analysis, Scheduling
Objective tools (CPM,
Analysis, PERT, Gantt)
Strategy
Analysis,
Situation
Analysis,
SWOT
GOOD PROJECT MANAGEMENT

PEOPLE

TOOLS SYSTEMS

WHAT?? HOW ??
TASK PROCESS
ELEMENTS OF PROJECT
MANAGEMENT
Scope

Integrat-
Time
ion

Procurem
Elements Cost
ent
of
Project
manage-
ment

Risk Quality

Communi Human
cation resources
by Rajesh Kapoor
kapoor@cengrow.com
PROJECT PLANNING
• “ One of the key challenges related to
implementation remain unclear goals”
Alexander. L (Long range planning,1985)

You can’t solve a problem with

The same thinking that created
it in the first place

- Albert Einstein
Getting Project Management
to work
in an organization
requires a change in culture