How To Secure Various Documents For Seafarers

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How To Secure Various Documents For Seafarers?

This guide serves as your reference in order to fulfill your documentary requirements for
your Onboard Training. Included in this guide are links, websites and steps which will be beneficial
for your document application.
[1] SRC – Seafarer’s Registration Certificate Issuance, Requirements, Fees and Procedure of
Application
Website: www.poea.gov.ph
What is Seafarer’s Registration Certificate?
One of the most important documents of a maritime worker is the SRC. This seaman ID
is also known as the Seafarer’s Registration Certificate. Apart from being a requirement for
embarkation to a vessel during employment or assignment, this card is also needed in many cases.
The SRC is also a requirement prior to applying and acquiring or issuance of a seaman book. Other
uses for this identification card is for primary ID in application of passport, visa and employment
purposes by a sailor. Most importantly, the SRC is also a need if and whenever you are applying
for seaman loan.
Where to Apply for SRC?
In the Philippines, the government arm where seafarers apply for an issuance of this ID
card is the POEA through the guidance and implementing rules by MARINA (Maritime Industry
Authority). To specifically apply, you have to go to the Seafarers registration unit – mezzanine 2nd
Floor, POEA Building, EDSA cor Ortigas Ave. Mandaluyong City. You can use the map provided
below for easy commute on how to get there.
SRC Fees, Basic Requirements and Processing Time
Below is the list of charges and fees as well as basic requirements in applying for the SRC
document. We have also provided a list of male registration for new entrants, change rating or
position upgrade as well as for officers or officials.
Processing time for the whole application is only about 2 hours by estimate as indicated in the
official website of the POEA dedicated for OFW services and procedures which you can find here.
For application of a new copy for lost SRC, please be guided accordingly as listed below.
Service Fee:
1. PhP50.00 for SRC

2. PhP150.00 for lost SRC
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Basic Requirements:
One pc 2×2 picture

Duly filled up application Form – you can get application form copy and queuing number
from Seafarers registrations unit as stated above in the POEA address
BST with PSSR Certificate

Seamans Book (SIRB)
Diploma/Transcript of Records/Form 137
CAV (Certification, Authentication and Verification) issued from CHED/TESDA/DepEd

Note: CAV can be obtain from CHED HEDC Building, C.P. Garcia Avenue, UP Diliman, Q.C. or
from respective CHED regional offices.
Requirements for Male Registration (New Entrants)

Application Form
Seaman’s Book (SIRB)

CAV issued from CHED/TESDA/DepEd
SOLAS with PSSR
One piece 2×2 Picture

Requirements for Male Registration (Change Rating or Upgrade)
Application Form
Valid Seaman’s Book (SIRB)

Old SRC
Service Record/SSS Premium (if Inter-Island Experience)

Requirements Male Registration (Officers or Officials)
Application Form
Valid Seaman’s Book (SIRB)

Old SRC
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Board Certificate
COC or PRC License

Female Registration
Application Form
Contract from Hiring Agency
Seaman’s Book (SIRB)

CAV issued from CHED/TESDA/DepEd
SOLAS with PSSR

Procedure Of Application:
Step1: Get application form and queuing number
Step2: Submit complete documents at the designated counters for evaluation

Step3: Go to the Cashier for payment of fees
Step4: Proceed to the Releasing Counter to get the documents and Seafarer Registration Card
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[2] How to Create and Update Your POEA e-Registration Profile Online 2019
Website: https://eservices.poea.gov.ph/Home
Requirements:
Before you start, it is best to gather the needed documents to avoid heavy delays and hassles.
• Valid email address with password – you can use the one on creating your SRN
(MARINA)
• Scanned 2×2 ID picture – just make a nice selfie with white background and
crop it.
• Scanned (or pictured) Copy of SIRB and/ or Passport – front page only.
• At least one Training Certificate – image copy (pictured) is OK.
• Laptop – better to use laptop than smartphones.
Note: You won’t submit any physical documents. No need to visit any POEA
branches or offices.
Everything will be made over the internet hence the name “e Registration”. You only
have to use the details of your Training Certificates to fill out some of the blank fields required.
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So here are the easy steps.
1. Register an Account.
Visit https://eservices.poea.gov.ph/Home to create an account.
2. Sign Up.
In POEA’s e-Services website, choose eRegistration tab. Then, click Sign up Here! and enter
the details on the blank fields.
3. Submit.
Click Submit when you’re done. Just leave the page as it is and go to your email account.
4. Email Activation.
If you can’t find the message in your inbox, check your spam folder. It should be there. Then
click the link at the middle of the email. If the link is un-clickable, copy and paste it on your
browser. Hit enter and proceed to Step 5.
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5. Setting Password.
You are halfway finished. The link will take you to a page where you must set your password.
Follow the instruction and click Update Password.
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6. Creating/ Updating Your Profile.

On the next step is your account dashboard.
Click Create/ Update Profile Now so you can start filling out your details.
7. Your e-Registration Number.
After clicking Create/ Update Profile Now, it will take you to another page. At this time, you
can also see your e-Registration Number.
Take note of this as some companies will only require you to give them your e Registration
Number. Others like to get a printed copy of your profile.
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8. Personal Information.
On the image at Step 7, you can see below series of Sections from 1 to 6. Those are the fields
that you will have to fill out. And remember, items marked with red asterisks (*) are mandatory
fields. This is tricky because the system will not save your progress if you leave them blank.
Reminder: We will use the Requirements that we prepared before the start of this
tutorial. Section 2 wants you to upload a scanned copy of your 2×2-sized picture on white
background.
9. e Registration Quick Tips.

Section 3 requires you to upload a copy of your SIRB. You only need to submit the information
on the front page.
In Section 5, you need to fill out the details regarding your training. If you already have a copy
of it, just enter the required fields. You don’t need to write down all your training
records because one is enough unless your company requires you so.
The rest of the sections are basic information about yourself. You can complete them if you
have spare time typing your records.
10. Saving Your Work.
Click the Save button located at the bottom section of your screen after everything else is duly
filled out. If you can’t click it, review your work. You might have missed other fields that you
left blank.
That’s it! But I would like to highly point out that using laptop and preparing the requirements
above will save you a great amount of time and temper. I used smartphone and it took me three
hours to finish up my e Registration account!
Use Laptop
When you go to a new app on your phone, you will lose your progress once the page reloads
automatically. Likewise, if you open a new file or just temporarily minimize the screen, your
browser will delete your hard work from Section 1 to 6. The web page will most probably refresh
itself when you return to your tab. All the details you put will be wiped out. You have to start
filling out the form again from the beginning.
But when you use laptop, your information will stay there even if you transfer to another tab.
Just don’t refresh the page. I prepared a separate post for those having great difficulty
completing their e-registration profile because of errors.
POEA Contact Details
Official Website: www.poea.gov.ph

Hotline: 722-11-44 / 722-11-55
Email: info@poea.gov.ph
Location: Blas F. Ople Building, Ortigas Avenue corner EDSA, Mandaluyong City
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Please contact POEA Manpower Registry Division on these numbers 7221172 and 7221173, if
ever you encounter problems in filling up.
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[3] POEA e-Registration Problems, Errors and How to Fix Them
POEA e-Registration Problems
Most of the errors here occur during the start of your registration. Logging in problems, forgot
password and verifying account are easy to fixed.
1. Unable to Save or Update Section 2

Completing Section 2 is one of the most frustrating task in your e-registration journey
especially if you whacked all your brains out triple checking items which you missed out.
Solution:
Check the image below and see if you similarly filled out the necessary information. If
it’s the same and you still receive an error, log out and do it again in another day. This
might be due to the heavy volume of traffic on their website at that time.
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Section 2 – Personal Details: I brushed off some personal information for the sake of
privacy. Check your account and compare it with mine to see if you filled in the same
information as the sample.
2. Not Receiving Confirmation Email
To verify and activate your account, confirmation email is normally sent to your
registered and active email address after signing up.
If you did not receive any in your inbox, check your spam folders. It should be there. If
not, proceed to the last step.
3. Forgot Password
If you forgot your password, just click theForgot Password on this address
https://eservices.poea.gov.ph/Home. You can retrieve and reset your password by
entering your email address. Follow the succeeding instructions and you are good to go.
4. Retrieving Username and/ or Password

If you totally forgot your username and email accounts, skip to the end of this post. A
special help is available below for a more detailed solutions that you can try.
If you want to retrieve your password, just follow Number 3.
5. Password Expired.
A technical error stating that your password is expired could also occur. Just renew your
password or click Forgot Password to renew it. Then follow the succeeding instructions
like in Number 3.
6. Wrong Sign up Email Address.
When you signed up and discovered that you forgot the password of the email address
you used, this could be a big problem.
POEA’s e-Registration system validates your name and email address to avoid
duplicates. This means that you can not use the same email address twice or create
another account using the same name with different email address.
To solve this problem, skip to the last step.
7. Editing Your Name
Editing your Full Name is not possible using the online e-Registration system. If you
discovered that your name has wrong spelling, lacks suffix or whatever reasons, you
won’t be able to change it. You can’t also create a new account using your correct name
with the same email address.
Creating multiple accounts is also not advisable according to POEA because it is a ground
for disqualification.
To solve this problem, skip to the last step.
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8. Nothing happens when clicking “Change Photo”

After Clicking “Change Photo” for your Profile or Passport, head directly to Section 2
and click “Choose File”. A new window will then open up for you so you can upload
the desired image that you want.
9. Website Hangs Up or Loads Very Poorly
Due to the sheer volume of traffic, POEA’s e-registration website experiences difficulty
in loading their page. Sometimes, an error could occur when logging into your account.
Don’t fret. Try it another hour or day.
Best to create your e-registration profile is during off-peak hours like late evening to early
morning.
10. Account is Locked
This could happen if you entered the correct username but wrong password for more than
5 attempts. The solution is easy for this one.
Just click on the Forgot Your Password link and follow the succeeding steps. You can
also send a request to the administraton of eRegistration to reset your password.
POEA e-Registration Sample

If you still have problems in saving and updating all the Sections in your e-registration
profile, check out these samples and use it as your guide.
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Last Resort Fix

Since its quite clear that the problems with your eRegistration Profile could not be
solved by yourself, its time to get external help and apply these tricks to fix those
problems and errors.
1. Contact POEA directly

Use these contact details:
Manpower Registry Division: 7221172 and 722-1173
POEA Hotlines : 722-11-44 / 722-11-55
Email : info@poea.gov.ph
2. Visit any POEA Office or Branch
If you are in Manila, you can visit the main office in this address.
Location:
Blas F. Ople Building
Ortigas Avenue corner EDSA
Mandaluyong City
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3. Ask help from your Crewing or Manning Agency
Sending emails or calling POEA Hotlines and Manpower Registry Division may not
work out well due to the volume of inquiries they handle. In this case, you need someone
who has direct contact or who knows somebody inside POEA. Your Crewing Agency
could come in handy.
Since creating your e Registration profile is also pushed by your manning agency, its a
good thing to ask help from them especially on problems with Number 2, Number 4,
Number 6 and Number 7.
Remember that your manning agency needs your e-Registration Number because they
too are mandated by POEA. Asking them for some help is a win-win scenario for all.
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[4] MARINA COP Requirements for BT, PSCRB, PFRB, AFF, MEFA,
MECA SSO, SDSD, II/4, II/5, III/4 and III/5
MARINA issued the latest requirements for our Certificate of Proficiency or COP in
their STCW Circular 2018-05. As our governing authority, the Maritime Industry
Authority established these guidelines on the proper issuance and revalidation of our
certificates. BT, PSCRB, PFRB, MEFA, MECA, AFF SSO and SDSD are discussed
here. The newly introduced II/4, II/5, III/4 and III/5 are also included.
Online Revolution
MARINA recently introduced an online verification and appointment system. They

aim to make the COP and COC (Certificate of Competency) filing simpler. Lately,
they encouraged seafarers to conduct online appointments to minimize the lines of
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walk in applicants. Releasing schedules are also much quicker and more organized
than before.
To make things better, some COP require no revalidation. You only have to take them
once during your sailing career. More details coming up later on.
Before going any further, you must also take note of MARINA’s Six-Month Rule and
Justification Letters on some certificates. You can read that in the sections below.
COP with Revalidation
Though all mandatory courses require an issuance of COP, not all of them are subject
for renewal. Here are the list of COPs requiring re-validation. I did not include the
training for TANKER courses since it will be posted in a different article.
Basic Training (BT)
This is simply the “familiarization course” or “SOLAS training” you famously heard
of. It comprises four modules each having 16 training hours. BT Refresher is only 16
hours for the whole course.
Documentary Requirements for Issuance
• Certified True Copy (CTC) of Training Completion Records of

Assessment (TCROA).
• CTC Enrolment Report.

• CTC Training Certificate.
• SIRB Photocopy 1st Page or any government issued ID.
• Valid Medical Certificate in PEME Format.
For Revalidation
Take note of the “AND” and “OR”.

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• Approved seagoing service for a period of at least 12 months in total

within 5 years OR, 3 months total within 6 months prior to the date of
revalidation; AND
• Completed an approved Refresher Course in Basic Training within 6
months before application for revalidation of the COP; OR
• If the applicant for revalidation does not meet the required seagoing
service, he must complete an approved course in Basic Training within
6 months before application for revalidation of the COP.
• Last issued COP.
• Certificate of Completion (BT Refresher Course).
Assessment (TCROA).
• SIRB Photocopy 1st Page and entries.
Proficiency in Survival Crafts and Rescue Boats other than fast rescue
boats (PSCRB)
• This course is for crew members of rescue boats. It gives training and education
to seafarers who are required to take charge of a survival craft or rescue boat
(other than fast rescue boat).
It is 32 training hours long (4 days). PSCRB Refresher Course is only 8 hours long.

Assessment (TCROA).
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• Sea Service Certificate from the Company or Manning Agency

• Has approved seagoing service for at least (6) six months.
“Note: ATFF/ PSCRB/ PFRB are for Managements and Operational Level only. If not, and
your company requires you to file for a COP in one of these certificates, ask them for an
Attestation/ Justification Letter stating why the seafarer is required to have one.”
For Revalidation
Take note of the “AND” and “OR”

revalidation; AND
• Completed an approved Refresher Course in Proficiency in Survival
Crafts and Rescue Boats other than Fast Rescue Boatswithin 6 months
before application for revalidation of the COP; OR
service, he must complete an approved course inProficiency in Survival
Crafts and Rescue Boats other than fast rescue boats within 6 months
before application for revalidation of the COP.
• Training Certificate for Refresher Course on PSCRB.
Assessment (TCROA).
• Sea Service Certificate from the Company or Manning Agency.
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Fast Rescue Boat (PFRB)
• Seafarers are trained in acquiring the skills for manning, handling and
taking charge of a fast rescue boat. Focus skills include safety
precautions, starting engines, launching, procedures for righting a
capsized rescue boat, search patterns, recovery of casualty in the water
and many more.
Regular course is 28 training hours long (3.5 days). Refresher course is only 8
hours.
• COP in PSCRB.
Assessment (TCROA).
• SIRB Photocopy 1st page and entries.
• Has approved seagoing service of not less than twelve (12) months.
“Note: ATFF/ PSCRB/ PFRB are for Managements and Operational Level only. If not, and
your company requires you to file for a COP in one of these certificates, ask them for an
Attestation/ Justification Letter stating why the seafarer is required to have one.”
For Revalidation
Take note of the “AND” and “OR”
• Valid COP in PSCRB.

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revalidation on board ship fitted with fast rescue boat; AND
• Completed an approved Refresher Course in Proficiency in Fast Rescue
Boatswithin 6 months before application for revalidation of the COP;
OR
service, he must complete an approved course inProficiency in Fast
Rescue Boats within 6 months before application for revalidation of the
COP.
• Training Certificate for Refresher Course on PSCRB.
Assessment (TCROA).
Advanced Fire Fighting (AFF)
Seafarers are trained to conduct advanced firefighting techniques with

particular emphasis on organization, tactics and command. The training will be
as realistic as possible. Furthermore, scenarios include fire fighting involving
dangerous goods, ventilation control, control of fuel and electrical systems,
communication and coordination during fire-fighting operations, etc.
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The regular course is 36 training hours long or 4.5 days. ATFF Refresher is 12
only hours.

Assessment (TCROA).
• SIRB Photocopy 1st Page.
“Note: ATFF/ PSCRB/ PFRB are for Management and Operational Level
only. If not, and your company requires you to file for a COP in one of these
certificates, ask them for an Attestation/ Justification Letter stating why the
seafarer is required to have one.”
For Revalidation
Take note of the “AND” and “OR”.

revalidation; AND
• Completed an approved Refresher Course in Advanced Fire
Fightingwithin 6 months before application for revalidation of the
COP; OR
service, he must complete an approved course inAdvanced Fire
Fighting within 6 months before application for revalidation of the
COP.
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• Training Certificate for Refresher Course on AFF.
Assessment (TCROA).
• SIRB Photocopy 1st Page and relevant entries.
COP without Revalidation
Please be guided accordingly. Here is a list of Certificate of Proficiency

requiring no revalidation. The requirements are for issuance only.
Regulation II/4: Ratings Forming Part of a Navigational Watch

(RFP-NW)
• Certificate of Completion (RFPNW) OR TOR for BSMT

OR Enhanced Support Level Program for Maritime Senior High
School or ESLPME (for sea service not less than two months).
Seaman on the bridge for Navigational watch and lookout duties.
Regulation III/4: Ratings Forming Part of an Engineering Watch

(RFP-EW)
• Certificate of Completion (RFP-EW) OR TOR for BSMarE

OR Enhanced Support Level Program for Maritime Senior High
School or ESLPME (for sea service not less than two months).
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Regulation II/5: Ratings as Able Seafarer Deck
• COP for Reg. II/4

• Certificate of Completion Able Seafarer Deck (ASD) OR TOR for
BSMT OR ESLPME (with 18 months sea service but not less than 12
months)
• Practical Assessment
• Sea Service Certificate from Manning Agency
• SIRB Photocopy 1stPage and relevant entries.
Regulation III/5: Ratings as Able Seafarer Engine
• COP for Reg. III/4

• Certificate of CompletionAble Seafarer Engine (ASE) OR TOR for
BSMarE OR ESLPME (with 12 months sea service but not less than 6
months)
• Practical Assessment
• Sea Service Certificate from Manning Agency
Medical First Aid (MEFA)

Assessment (TCROA).
• SIRB Photocopy 1st Page.
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“Note: MEFA is for Operational Level only. If not, and your company requires you to file
for a COP in this certificate, ask them for an Attestation/ Justification Letter stating why the
Medical Care (MECA)

Assessment (TCROA).
• COP of MEFA.
“Note: MECA is for Management Level only. If not, and your company
requires you to file for a COP in this certificate, ask them for an
Attestation/ Justification Letter stating why the seafarer is required to
have one.”
Security Awareness Training and Seafarers with Designated

Security Duties (SAT-SDSD)

Assessment (TCROA).
• SIRB Photocopy 1st Page or any government issued ID.
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Ship Security Officer (SSO)

Assessment (TCROA).
• Sea Service Certificate from the Company or Manning Agency
“Note: SSO is for Management Level only. If not, and your company requires you to file for a
COP in this certificate, ask them for an Attestation/ Justification Letter stating why the
Additional Requirements
Aside from the regular requirements listed above, there are also extra
documents needed for special purposes. Check the details below to find out if
you need some of these.
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Expedite Processing
Aside from the requirements of each COP listed above, the applicant who
wishes to expedite the release of his COP shall also bring the following.
Original and Certified True Copy of:
• POEA Contract and Flight Details

• Overseas Employment Certificate
• Letter of request from the company for expedite processing
Seafarers with Domestic Sea Service
Additional Requirements for Seafarers with domestic Sea Service are as

follows:
• Crew list duly signed by the Master of the ship and validated by the
Philippine Coast Guard.
Re-printing or Re-Issuance
• Letter Request
• For Correction/ Rectification – Original certificate issued
• In case of loss, Affidavit of Loss
Certified True Copy/ Certificate of Good Standing
• Original and Photocopy of Certificate issued
The 6-Month Rule
This rule is about the application of your COP which requires seagoing
service. Moreover, it also covers revalidation wherein your training is valid for
COP within six months. See the details below.
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The application for Issuance of COP shall be filed as follows:
• Within 6 (six) months after completion of the corresponding training

OR
• For purposes of COPs requiring seagoing service, within 6
months AFTER disembarkation.
Important: This is ONLY applicable to training certificates taken AFTER

October 08, 2018.
The application for Revalidation of COP shall be filed as follows:
• Training courses must be taken within 6 months before application for

revalidation..
How to Apply for an Issuance or Revalidation of Your COP
• A few months ago, MARINA implemented a “Paperless” or online

application system to speed up the processing. However, there have
been reports lately from our fellow seafarers that the issuance and/ or
renewal of our COP takes weeks or months to get a schedule.
• This is quite ironic. Before the online system, we can show up as a
walk in applicant and wait for two to four hours to file our COPs. We
are hoping that this issue will be fixed as soon as possible.
Training and drill on board a ship can be fun.
Going back, here are the steps for your COP application.
1. Register in the Seafarer Certification System (SCS).

2. Upload the required documents supporting the issuance or revalidation
of the COP being applied for.
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3. Secure an Application Form from the designated Form Distributor of

the Certification Division, STCW Office;
4. Fill up the Application Form.
5. Present the original documents in support of the COP being applied for
verification.
6. Pay the corresponding fee to the Cashier.
7. Provide information for encoding and undergo photo capturing.
8. Claim the COPs per scheduled release date stated in the claim stub.
MARINA REQUIREMENTS:
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[5] Basic Safety Training

The International Convention on Standards of Training, Certification and
Watchkeeping for Seafarers (STCW), requires that seafarers be provided with
"familiarization training" and "basic safety training" which includes basic fire fighting,
elementary first aid, personal survival techniques, and personal safety and social
responsibility. This training is intended to ensure that seafarers are aware of the hazards
of working on a vessel and can respond appropriately in an emergency. According to
STCW, The STCW 95 Code requires that you take this 5-day course of instruction. This
course has to be renewed every 5 years, or under certain conditions, you have to show
that you have at least 1 year of service on board vessels of 200 grt or more within the last
5 years. The components generally includes a Fire Prevention and Fire Fighting (Basic
Fire fighting) course of 2 days, a Personal Survival Techniques (PST) course of 1.5 days,
a Personal Safety and Social Responsibility (PSSR) course of half a day, and, First Aid /
CPR (Basic First Aid) course of 1 day. Basic Safety Training or BST is the starting point
for persons seeking employment in the maritime industry.
STCW Basic Safety Training Course Descriptions, Eligibility, Validity and Other
Details for Seafarers STCW Basic Safety Training (BST) or STCW Basic
Training (BT) is required for seafarers employed or engaged in any capacity on board
ship at all levels such as deck and engine room rating qualifications, for most navigation,
and all engineering certificates of competency. The course is for new entrants to the larger
ships in the marine industry, or experienced mariners who have not had previous safety
training, with the knowledge and skills to contain, report, and respond to a
marine emergency, fight fires, abandon ship and understand the basics of workplace
safety.
The STCW Basic Safety Training course is also the legal minimum
requirement for anyone looking for commercial work aboard vessels over 24 meters,
including Superyachts and Cruise ships. For receiving a certificate of Basic Safety
Training, the delegate must not younger than 18 years, and meet the standard of
competence for certificates of Basic Safety Training set out in various STCW sections.
Participants will be assessed against the learning outcomes by using direct observation
and oral and/or written questions as appropriate. After successful completion of the Basic
Training, certification will be valid for 5 years. With the implementation of the STCW
2010, delegates must provide evidence of having the competencies by completing
refresher training every 5 years, as described in the STCW Code 1978, as amended.
Basic Safety Training or Basic Training is for new entrants to the larger ships
in the marine industry, or experienced mariners who have not had previous safety
training.
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Basic Safety Training (BST) Training Courses
• Personal Survival Techniques PST (Practical Training): This course

aims to meet the mandatory minimum requirements for seafarers for
familiarization, basic safety training and instruction in accordance with
STCW Code. On meeting the minimum standard of competence in personal
survival techniques, a trainee will be able to survive at sea in the event of
ship abandonment.
• Fire Prevention and Fire-Fighting (Practical Training): This course
aims to provide the training for candidates in fire prevention and fighting
in accordance with the STCW Code. On meeting the minimum standard
of competence in fire prevention and fire fighting, a trainee will be
competent to take appropriate measures for the safety of personnel and
of the ship and to use fire appliances correctly. The trainee will also have
knowledge of fire prevention.
• Elementary First Aid (Theory & Practical): This course aims to
provide the training for candidates to provide elementary first aid on
board ship, in accordance with the STCW Code. On meeting the
minimum standard of competence in elementary first aid, a trainee will
be competent to take immediate action upon encountering an accident or
medical emergency until the arrival of a person with medical first aid
skills or the person in charge of medical care on board.
• Personal Safety and Social Responsibilities PSST (Classroom

Training): This course aims to meet the mandatory minimum requirements
for seafarers for familiarization, basic safety training and instruction in
accordance with the STCW Code. This course will give new seafarers an
insight into the various elements of a ship and working procedures on board
so that they adjust to the shipboard environment, and are better prepared to
cope with any unforeseen circumstances. A trainee successfully completing
this course will be able to - comply with emergency procedures, take
precautions to prevent pollution of the marine environment, observe safe
working practices, understand orders and be understood in relation to
shipboard, and contribute to effective human relationships on board ship.
• Duration: 4-6 days (each course can be taken individually as well)
• Eligibility: 18 years and meets the basic competency as per the rules
• Validity: 5 years
• Refresher: Every 5 years
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ADDITIONAL REQUIREMENTS UNDER STCW 2010

STCW Basic Safety Training / STCW Basic Training
• For Personal Safety & Social Responsibilities (PSSR) following topics will
be added: Communications, Control of Fatigue, Teamwork, and marine
environmental awareness
• Refresher Training may take the form of e-learning, shipboard drills and
training or shore based training
Basic Safety Training will require refresher training every five years
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[6] Application for Philippine Passport
Website: consular.dfa.gov.ph
Website: consular.dfa.gov.ph
If it’s any consolation, the government has recently extended the validity of the Philippine
passport to 10 years. Note that this only applies to those 18 years old and above; minors less
than 18 will still be issued 5-year valid passports.
1. Prepare all the Philippine passport requirements.
For new applicants, here are the general requirements you need to get a Philippine passport:
Confirmed online appointment (see step 2).
All DFA transactions, whether it’s new application or renewal, require an online appointment.
Walk-in applicants will not be entertained.
Printout of the passport appointment packet (see step 2).
A link to these documents will be sent to your email after successful payment of the passport
processing fee in select ePayment channels (see step 2). Print them out and bring them along
with other documentary requirements on the day of your appointment.
Personal appearance.
Applicants are required to show up on the day and time of their appointments. Failure to do so
will prevent you from booking another online appointment for 30 days. This penalty has been
imposed so applicants will not take their appointment slots for granted.
Valid ID (original + photocopy).

You may bring one valid picture ID issued by the government plus supporting documents (at
least two) in case the DFA personnel requests for them to prove your identity and citizenship.
In most DFA offices like in DFA Aseana, one valid government-issued picture ID is enough.
Acceptable ID for passport application (at least one):
Social Security System (SSS) ID
Government Service Insurance System(GSIS) Unified Multi-Purpose Identification

(UMID) Card
Commission on Elections (COMELEC) Voter’s ID or Voter’s Certificate or Voter’s
Registration Record from COMELEC Head or Regional Office
36
Land Transportation Office (LTO) Driver’s License
Senior Citizen ID
Persons with Disabilities (PWD) ID
School ID (for students)
Professional Regulatory Commission (PRC) ID

Overseas Workers Welfare Administration (OWWA) / Integrated Department of Labor
and Employment (iDOLE) card
Philippine National Police (PNP) Firearms License

For OFWs or Filipinos based in other countries, you can also bring your Residence
Card or any other ID showing your Philippine citizenship.
Important: DFA doesn’t accept Postal ID, Philhealth ID, or TIN ID as primary valid IDs for
Philippine passport application/renewal.
Acceptable supporting documents (at least two), issued at least one year before the date of
application and must show your complete name, photo, date and place of birth, and signature:
Barangay Clearance
Postal ID (READ: How to Get the New and Improved Postal ID)
NBI Clearance (READ: How to Get NBI Clearance)

Police Clearance (READ: How to Get Police Clearance in 6 Easy Steps)
Land Title
PSA Marriage Contract (READ: How to Get Marriage Certificate)

Seaman’s Book
Government Service Record
Elementary or High School Form 137 or Transcript of Records with a readable dry seal
School Yearbook
SSS E-1 Form
Voter’s Certification, List of Voters and Voter’s Registration Record (with attached
receipt).
PSA/NSO Birth Certificate (original + photocopy).
37
It must be an original copy authenticated by Philippine Statistics Authority (PSA) and printed
on SECPA (Security Paper). READ: How to Get Birth Certificate: An Ultimate Guide for
Filipinos
If you already have NSO birth certificate, you can bring that instead.
Report of Birth duly authenticated by PSA (NSO) is needed if you’re born abroad.
Alternatively, you can also present a Certified True Copy (CTC) of your birth certificate issued
by the Local Civil Registrar and duly authenticated by PSA (NSO).
2. Schedule a Philippine passport appointment.
An online appointment is required before making a personal appearance at the DFA office. This
step involves filling out an application form and choosing your preferred appointment location
and schedule.
Note that as of this writing, the online appointment is only available for Filipinos living in the
Philippines. For those based abroad, passport applications are filed at the nearest Philippine
Embassy or Consulate.
There are also applicants who are exempted for passport appointment and can avail of
priority/courtesy lanes at any DFA branch/office.
Things you need for the passport online appointment system:
A working computer with internet access.

A Web Browser. (Internet Explorer ver.11 or higher / Mozilla Firefox ver.45 and up
recommended)
A VALID and WORKING EMAIL ADDRESS to receive system-generated messages.
A PDF reader and a working printer to view and print the system-generated application
form in A4-size paper.
Here are few important things you need to know:

You need a Gmail or Yahoo! email account for the appointment. Technical
incompatibilities prevent email addresses from Outlook, MSN, Hotmail, and Live from
receiving an email confirmation.
38
The online appointment system works on a first come, first served basis.
If possible, choose an earlier schedule (AM) to avoid long queues and to have your
passport application processed within the same day.
You can also try to schedule a passport appointment over the phone through the DFA
customer service hotline at (02) 737 1000.
Passport appointments are FREE. Be wary of fixers who charge exorbitant fees to
illegally secure slots in the online appointment system.
If you’re ready to make an appointment, head over to the DFA passport appointment system
website. Select “Schedule An Appointment” from the top menu.
After reading the Terms & Conditions, choose “Start Individual Appointment” (if you’re
applying for yourself) or “Start Group Appointment” (if you’re making group appointment for
your family).
Select your preferred DFA branch and click “Next” to proceed to the next page.
Tip: Aside from DFA Aseana, there are also DFA branches in select malls within Metro Manila.
For people in the provinces, you can also choose the nearest DFA Regional Consular Office,
especially if all the Manila branches are already fully booked.
For a complete list of DFA branches in the Philippines, please refer to this guide:
DFA Branches: A Complete List of Where to Get or Renew Philippine Passport
Select your preferred appointment date and time. Dates that are marked green indicate that there
are available slots left while those with red indicate all slots have already been filled.
To avoid long queues, you may choose an early morning schedule on a Saturday.
All passport appointments scheduled on a Saturday will automatically avail of express
processing, meaning you’ll receive the passport quicker by paying an additional fee.
After selecting the appointment date and time, tick the box in the captcha and click “Next.”
On the succeeding page, you will be asked to provide your personal details in the application
form. These include your e-mail address, contact number, civil status, date of birth, birth
legitimacy, and your complete name.
If you have a name suffix (Jr, Sr, etc.), insert it after your first name.
Additional questions may appear if the applicant is a minor.
39
Once you’re done, click “Next.”
On the next page, you’ll be asked to provide information about your family, specifically the
name of your parents and their citizenships. Fill in all the requested details and click “Next” to
continue.
The next page will ask you additional questions about your application.
Choose “New” for the application type since this is your first time to apply for a passport.
For the “Basis of Philippine Citizenship,” select the process through which you became a
Filipino. Choices include the following:
Birth
Marriage
Election
Naturalization
RA 9225
Others
If you have acquired the Filipino citizenship from election, naturalization, or re-acquisition,
don’t forget to bring the supporting documents on the day of your appointment (see Step 1 for
the complete list of requirements).
When you’re done, click “Next.”
Provide your contact information which includes your home or office address and phone
number. Make sure all the details are complete and accurate. Click “Next.”
An “Information Review” page will ask you to double-check all the personal details you’ve
provided. If you’re sure everything is correct, solve the captcha, tick the box that says “I am
aware that possession of a passport is a privilege granted by the Government…,” and click the
“Confirm” button.
Choose the processing type you prefer. There are two options: regular processing which costs
Php 950 or the express/expedite processing which is a bit pricier at Php 1200.
If you choose regular processing, expect to receive your passport after 12 working days.
40
Meanwhile, availing of the express processing enables you to receive your passport in a shorter
amount of time–6 working days for Consular Offices within Metro Manila or 7 working days
for DFA offices outside Metro Manila.
Photo Credit: DFA Official Facebook Page
After clicking your preferred processing type, click “Pay Now.”

A pop-up window will then appear to remind you that the passport fee is exclusively for the
payment of the passport processing fee, that it is non-refundable, and the payment must be done
within 48 hours after you receive the Reference Number in your email or else the transaction
will be canceled.
Once you fully understand these reminders, tick the box that says “I Agree” and then click the
“Proceed to Payment” button.
3. Pay the Philippine passport fee at select payment channels.
After clicking “Proceed to Payment” (see the previous step), you will be taken to the newly
launched Philippine passport ePayment portal.
It shows the total cost of passport fee that you’ll be paying and the list of authorized payment
centers or channels where you can pay the said fee. Online payment via credit card or debit card
is still under development.
Click “Proceed.”
Check your email for the reference number. Take note of this number and present it at the
Payment Center upon payment of the processing fee.
According to DFA, you can pay the passport processing fee in any one of the following
authorized establishments:
Bayad Center
EcPay
Pera Hub
Robinsons Business Center and Department Stores

Waltermart Department Store
7-Eleven
USCC (Western Union)

Villarica Pawnshop
41
Other Payment Centers, as well as the credit/debit card payment facility, will be made
available soon.
Remember, you can only confirm your appointment after paying the passport processing fee.
Payment must be done within 48 hours after receiving the reference number in your email.
Failure to pay it on time will cancel your passport appointment.
Here are few things to keep in mind when paying the processing fee:
It is non-refundable.
Aside from the processing fee, you will also be charged an additional Php 50 by the
Payment Center as a convenience/service fee.
One reference number is equivalent to one transaction. If you’re paying for several
reference numbers, separate payments must be done for each reference number.
For questions and concerns about the ePayment portal, contact the Help Desk at (02)
234 3488 or through their email: info@passport.gov.ph
Here are the following reasons why DFA implemented the ePayment system:
To save time. Whereas in the old system, applicants had to line up just to pay the
passport fee in the DFA office, the e-payment system makes it possible for them to pre-pay the
same fees in select payment centers before going to DFA. That means one less step to deal with
and more time saved for both DFA staff and the passport applicants.
To prevent “no-show” applicants. Since the payment occurs prior to going to DFA,
applicants with confirmed appointments will be forced to show up lest they forfeit the passport
processing fee.
To accommodate more passport applicants. Because the payment is now done outside
DFA, their staff will now be able to process applications faster and accommodate more
applicants.
To prevent fixers. With the introduction of the e-payment system where appointments
can only be secured with the payment of the passport fee, fixers will find it almost impossible
to do under-the-table transactions.
After making the payment, keep the receipt issued to you.
A new email message will be sent confirming the payment has been successfully processed.
Click the link in that email and print the following documents that are part of your passport
appointment packet:
Checklist with your indicated schedule
42
Confirmed Application Form with the bar code, appointment reference number (ARN),
and eReceipt number
Two (2) copies of the eRECEIPT
Bring the above documents along with other documentary requirements to the DFA Consular
Office on the day of your appointment.
4. Proceed to DFA office on your appointment date and time.
Ensure that you arrive at the place 30 minutes to 1 hour before your scheduled appointment.
Latecomers will not be accommodated.
Also, if you’ve chosen to appear in one of DFA satellite offices, keep in mind that they only
process passport applications and renewals. Other issues like citizen evaluation cases and lost
passports are addressed to DFA Aseana.
Important reminders:
Observe proper dress code. People wearing sandos, spaghetti straps, shorts, tubes,
sandals, and slippers may not be allowed to enter the building.
As mentioned in Step 1, minors below 18 years old are required to appear with a parent
or an adult companion.
Don’t forget to bring the printed passport appointment packet (see the previous step)
as well as original copies and photocopies of the documentary requirements listed in Step 1.
No need to bring passport-sized photos. The encoding team will do the image capturing
for you.
Proceed to the Application/Appointment Counter to present the printout of your
passport appointment packet. Get a queue number and wait for your number to be called or
show up on the announcement screen.
When it’s your turn, go to the Information Counter or Processing Area to present all your
documents.
5. Proceed to the Encoding Section for image capturing and fingerprint taking.
Every new applicant must be photographed and have his/her biometrics taken to establish their
identity. The biometrics are eventually stored in the microchip of the e-Passport as an added
security feature.
A DFA personnel assigned at the Encoding section will take your photograph (which is why
you don’t need to bring passport pictures), fingerprints, and digitized signature.
43
Before taking your photo, the DFA staff will ask you to show your bare face by removing
eyeglasses, contact lenses, facial piercings, earrings, and other pieces of jewelry.
Only apply light make-up. Don’t smile or show your teeth and look directly at the camera.
In the last step, a DFA staff will either give you a claim stub or write on the back of your official
receipt the date when you can claim the passport.
For those who are too busy to return to the DFA office, a courier service can deliver your
passport to your doorsteps for Php 150. To opt for this service, you can stop by and pay the fee
at the Delivery Counter before leaving the DFA office.
6. Claim your Philippine passport.
You can receive your Philippine passport in two ways:
Return to the DFA office on the date indicated in your claim stub or Official Receipt.
Claim your passport at the Passport Releasing section. If you’re not available to personally claim
your passport, you can ask a representative to do it on your behalf, provided that you execute a
Special Power of Attorney containing the reason/s why you aren’t able to claim it yourself.
If you have availed of the courier service, wait for your passport to be delivered to your
mailing address approximately 1 to 2 weeks after your application. In case you won’t be
available to receive it personally, a representative must show the claim stub/Official receipt, an
authorization letter with your signature, and valid IDs of both you and the said representative.
44
[7] What are the requirements for NBI clearance?
Website: https://www.nbiclearance.org
Any two (2) valid government-issued IDs.
Here’s a list of acceptable valid IDs for NBI clearance application:

▪ Passport
▪ UMID
▪ Philhealth ID
▪ Birth Certificate (original copy and authenticated by PSA/NSO)
▪ Voter’s ID
▪ Driver’s License
▪ PRC license
▪ SSS ID
▪ Postal ID
▪ TIN ID
▪ Senior Citizen ID
▪ Alien Cert of Registration
Reminders:
▪ Although the online appointment system only asks for one valid ID during
your application, you’re required to bring 2 valid IDs on the day of your
appointment.
▪ Company ID, Barangay Clearance, and other non-government issued IDs are
NOT accepted.
▪ An NBI personnel will check the validity and authenticity of valid IDs so make
sure yours is government-issued, original (not photocopied), and in good
condition (bearing legible texts and your recent, recognizable photo).
Tip: Online appointment can also be done right inside the NBI main office in
UN Avenue. If you don’t have an Internet connection, just got to this office,
connect thru their public wi-fi, make an appointment, and get your clearance
on the same day.
How to Apply for NBI Clearance in 5 Easy Steps.

Getting your NBI clearance through the new online application system is
pretty straightforward. It’s like applying for your Philippine passport, but
relatively easier.
Let’s go through all the steps one by one:
1. Online Registration.
Anyone who wants to apply for an NBI clearance online must set up an
account.
For first-time users, go to the NBI Clearance Online Services website and fill
out the registration form.
45
Note that NBI strictly follows its “one email = one user” policy. You can only
use one email when creating a new account.
Ensure that all personal details you’ve entered are complete and correct before
signing up. The system won’t allow any revision after confirmation.
46
Sign in using the email and password you entered during registration.
You will be taken to the “Applicant Information” page where you’ll be asked
to enter additional personal details such as middle name, civil status,
birthplace, address etc.
Provide all the requested information.
Avoid using commas and periods when filling out the form. The system
only recognizes letters and spaces.
Once you’re done, click the “Save Information” button at the bottom of the
page.
2. NBI Clearance Online Appointment.

47
After saving your personal details, click the “Apply for Clearance” button at
the top of the screen (if you’re using a mobile phone) or upper right corner of
the page (for desktop or laptop users).
A pop-up window will appear asking you for the valid ID you’ll bring for
verification.
Although it only asks for one, you must bring at least two valid IDs as
supporting documents on the day of the appointment.
On the next page, schedule your personal appearance at NBI clearance center
where your photo and biometrics will be taken.
Choose your preferred NBI clearance center. You can select the main branch at
UN Avenue, Manila or any NBI branch nearest to your home or office.
Fortunately, there are numerous branches located in Manila and all over the
country so you’ll never run out of choices.
Where to Apply for NBI Clearance: Complete List of NBI Clearance
Branches
After choosing your preferred NBI branch from the drop-down list provided,
select your appointment date and time (AM or PM). Boxes shaded with blue
indicate vacant slots.
3. Payment of NBI Clearance Fee.

On the same page, select the payment option you prefer. Since I don’t own a
credit card and my debit card has zero cash, I decided to have an over-the-
counter transaction via BDO.
In summary, here are the available payment methods you can choose from:
▪ Bank Over The Counter. Pay cash over the counter in any bank like BDO,
Chinabank, Landbank, RCBC, etc.
▪ Online Bank: Pay the fees through online banking partners such as BPI
Express Online, Unionbank EON, etc.
▪ Mobile Payment: Payment is done mainly through GCASH.
▪ MultiPay: Pay the fee using the money in your MultiPay Wallet or by loading
your account via MultiPay Payment Outlets.
▪ ECPay: Includes all ECPay partners like RD Pawnshop, Petron Corporation,
Expresspay Inc., and many others.
▪ 7-Eleven: Make the payment by going to any 7-Eleven branch near you.
As soon as you choose a payment method, a pop-up window will once again
appear. It will show you the total amount of the NBI clearance.
As of this writing, an NBI clearance for either employment or travel
purposes costs Php 130.
An additional fee of Php 25 is added for the use of the e-payment service.
Once you click the “Proceed to Payment” button from the pop-up window, you
will be directed to the payment page. Select your preferred payment channel. If
successful, you will receive a reference number.
48
You need this reference number when paying the NBI clearance fee. It
will also serve as your gate pass when entering the NBI clearance center.
To check the status of your application, click on “Transactions” from the
menu. It will lead you to a page showing your reference number and
information on whether the payment has been successfully processed or not.
If you haven’t paid the fees yet, click on the “Payment Instructions” button to
get further details like the account name and number of the receiver.
After paying the fees, check your email for payment confirmation.
You can also go back to the Transactions page of the NBI Clearance website
and click the “Confirm Payment” button.
Print the Application Form.
Bring both the application form and your valid IDs on the day of the
appointment. You’re now ready to have your photo and fingerprint biometrics
captured.
Tip: If you’re using a mobile phone, you won’t see the button to print the
application form unless you resize the browser window to the size of the phone
screen.
4. Image Capturing and Biometrics.

Go to your chosen NBI clearance center on the day of the appointment.
Don’t forget to bring the requirements, most importantly the application form.
A security guard or NBI personnel will be ready to assist you.
Since you’re done with the application, you can go straight to the encoding
station where your biometrics and photograph will be taken.
49
Tip: Applicants who have no printer or without means to print out their
application forms may just write their registration code/reference number on a
piece of paper and present it at the NBI clearance center.
5. NBI Clearance Issuance.

As long as there’s no “hit” (meaning you don’t share the same exact name
with someone on their registry), your NBI clearance will be ready for release
in just a few minutes.
Otherwise, you will be asked to return after a few days so they can clear any
anomaly in your application.
Renewing your old/expired NBI clearance? Read this: How to Renew NBI
Clearance Online the Fastest and Easiest Way
Website: https://www.nbiclearance.org
What are the requirements for NBI clearance?

Any two (2) valid government-issued IDs.
Here’s a list of acceptable valid IDs for NBI clearance application:
Passport
UMID
Philhealth ID
Birth Certificate (original copy and authenticated by PSA/NSO)
Voter’s ID
Driver’s License
PRC license
SSS ID
Postal ID
TIN ID
Senior Citizen ID
Alien Cert of Registration
Reminders:
Although the online appointment system only asks for one valid ID
during your application, you’re required to bring 2 valid IDs on the day of your
appointment.
Company ID, Barangay Clearance, and other non-government issued
IDs are NOT accepted.
An NBI personnel will check the validity and authenticity of valid IDs
so make sure yours is government-issued, original (not photocopied), and in
good condition (bearing legible texts and your recent, recognizable photo).
Tip: Online appointment can also be done right inside the NBI main office in
UN Avenue. If you don’t have an Internet connection, just got to this office,
connect thru their public wi-fi, make an appointment, and get your clearance
on the same day.
50
How to Apply for NBI Clearance in 5 Easy Steps.

Getting your NBI clearance through the new online application system is
pretty straightforward. It’s like applying for your Philippine passport, but
relatively easier.
Let’s go through all the steps one by one:
1. Online Registration.
Anyone who wants to apply for an NBI clearance online must set up an
account.
For first-time users, go to the NBI Clearance Online Services website and fill
out the registration form.
Note that NBI strictly follows its “one email = one user” policy. You can only
use one email when creating a new account.
Ensure that all personal details you’ve entered are complete and correct before
signing up. The system won’t allow any revision after confirmation.
Sign in using the email and password you entered during registration.
You will be taken to the “Applicant Information” page where you’ll be asked
to enter additional personal details such as middle name, civil status,
birthplace, address etc.
Provide all the requested information.
Avoid using commas and periods when filling out the form. The system only
recognizes letters and spaces.
Once you’re done, click the “Save Information” button at the bottom of the
page.
2. NBI Clearance Online Appointment.

After saving your personal details, click the “Apply for Clearance” button at
the top of the screen (if you’re using a mobile phone) or upper right corner of
the page (for desktop or laptop users).
A pop-up window will appear asking you for the valid ID you’ll bring for
verification.
Although it only asks for one, you must bring at least two valid IDs as
supporting documents on the day of the appointment.
On the next page, schedule your personal appearance at NBI clearance center
where your photo and biometrics will be taken.
Choose your preferred NBI clearance center. You can select the main branch at
UN Avenue, Manila or any NBI branch nearest to your home or office.
51
Fortunately, there are numerous branches located in Manila and all over the
country so you’ll never run out of choices.
Where to Apply for NBI Clearance: Complete List of NBI Clearance Branches
After choosing your preferred NBI branch from the drop-down list provided,
select your appointment date and time (AM or PM). Boxes shaded with blue
indicate vacant slots.
3. Payment of NBI Clearance Fee.

On the same page, select the payment option you prefer. Since I don’t own a
credit card and my debit card has zero cash, I decided to have an over-the-
counter transaction via BDO.
In summary, here are the available payment methods you can choose from:
Bank Over The Counter. Pay cash over the counter in any bank like
BDO, Chinabank, Landbank, RCBC, etc.
Online Bank: Pay the fees through online banking partners such as BPI
Express Online, Unionbank EON, etc.
Mobile Payment: Payment is done mainly through GCASH.
MultiPay: Pay the fee using the money in your MultiPay Wallet or by
loading your account via MultiPay Payment Outlets.
ECPay: Includes all ECPay partners like RD Pawnshop, Petron
Corporation, Expresspay Inc., and many others.
7-Eleven: Make the payment by going to any 7-Eleven branch near
you.
As soon as you choose a payment method, a pop-up window will once again
appear. It will show you the total amount of the NBI clearance.
As of this writing, an NBI clearance for either employment or travel purposes
costs Php 130.
An additional fee of Php 25 is added for the use of the e-payment service.
Once you click the “Proceed to Payment” button from the pop-up window, you
will be directed to the payment page. Select your preferred payment channel. If
successful, you will receive a reference number.
You need this reference number when paying the NBI clearance fee. It will
also serve as your gate pass when entering the NBI clearance center.
To check the status of your application, click on “Transactions” from the
menu. It will lead you to a page showing your reference number and
information on whether the payment has been successfully processed or not.
If you haven’t paid the fees yet, click on the “Payment Instructions” button to
get further details like the account name and number of the receiver.
After paying the fees, check your email for payment confirmation.
You can also go back to the Transactions page of the NBI Clearance website
and click the “Confirm Payment” button.
Print the Application Form.
52
Bring both the application form and your valid IDs on the day of the
appointment. You’re now ready to have your photo and fingerprint biometrics
captured.
Tip: If you’re using a mobile phone, you won’t see the button to print the
application form unless you resize the browser window to the size of the phone
screen.
4. Image Capturing and Biometrics.

Go to your chosen NBI clearance center on the day of the appointment.
Don’t forget to bring the requirements, most importantly the application form.
A security guard or NBI personnel will be ready to assist you.
Since you’re done with the application, you can go straight to the encoding
station where your biometrics and photograph will be taken.
Tip: Applicants who have no printer or without means to print out their
application forms may just write their registration code/reference number on a
piece of paper and present it at the NBI clearance center.
5. NBI Clearance Issuance.

As long as there’s no “hit” (meaning you don’t share the same exact name with
someone on their registry), your NBI clearance will be ready for release in just
a few minutes.
Otherwise, you will be asked to return after a few days so they can clear any
anomaly in your application.
Renewing your old/expired NBI clearance? Read this: How to Renew NBI
Clearance Online the Fastest and Easiest Way
53
[8] PhilHealth Online Registration: A Step-by-Step Guide with Photos
Website: https://www.philhealth.gov.ph/
Step 1: Head over to the official PhilHealth website and click on the Online Services tab.
Step 2: Under the Membership heading, click the Register button under Electronic Registration.
Step 3: You will be redirected to the PhilHealth Electronic Registration System. Click Proceed.
54
Step 4: Read the Terms and Conditions, tick the checkbox signifying you agree with them, then
click Accept.
Step 5: Fill out the application form, which is divided into the following sections: Personal
Information, Contact Details, Address, Dependents Information, Guardian Information,
Membership Category Information, Upload Section, and Captcha.
55
Note: If you’re single, list down your parents aged 60 years old and up as your dependents. If
you’re married, list your spouse and children as your dependents.
Step 6: Upload any supporting documents, such as a scan of your valid ID and your dependents’
birth certificates to verify their age.
Step 7: Enter the Captcha number to verify that you are not a robot, then review the information
you have entered. Once done, tick on the checkbox confirming that all the information you
provided is correct, then submit your registration.
56
PhilHealth will email you a confirmation message upon successful registration of your new
account. You will also receive an email that will lead you to the next phase of the application
process.
57
[9] Philippine Statistics Authority (Certificate of Live Birth)
Website: PSAHelpline.ph
How to Get PSA Birth Certificate – Requirements and Procedures 2019
PSA Birth Certificate Requirements 2019
• Application Form (this form is provided at PSA)

• Certificate Fee (P155)
• Valid ID for both the owner and requester of document
• Authorization letter and ID of the document owner together with the ID of the requester are
required if the requester is not the following: document owner, parent, spouse, direct
descendant, legal guardian / institution in-charge, if minor
How to Get PSA Birth Certificate

There are 3 ways how to get PSA birth certificate:
• At the PSA branch office
• Get PSA Birth Certificate Online

• At some PSA Accredited Centers
Procedures in Getting PSA Birth Certificate at PSA Branch
The good thing about getting PSA Birth Certificate at the PSA branch is that you will be able
to receive your PSA authenticated birth certificate within the day. The not so good thing about
it is you might need to wait for a long queue because there are many applicants requesting for
certificates every day. One important and helpful tip is avoiding Monday and arriving early in
the morning at the PSA branch so you will be finished in getting your documents before lunch.
Step 1:First thing you need to do if you’re getting your PSA paper at the branch is filling out
the application and submitting it to the assessing officer so they can verify if your details are
correct and if your requirements are accepted and complete
Step 2:Next step is you will have to pay the application fee at the cashier. The latest fee and
price of getting a PSA birth certificate is P155 per copy.
Step 3:Last step is waiting for your certificated to be released at the next window. Before you
leave the vicinity, make sure you check your certificate for any correction or error.
How to Get PSA Birth Certificate Online

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This is the easiest, hassle-free and most convenient way on how to get PSA birth certificate.
You can also request your PSA document even if you live overseas. The most legitimate way
to get your certificate online is via the following websites accredited by the Philippine Statistics
Authority. I recommend you only deal with them as they are authorized by the PSA. You need
to go to their official websites.
• PSAHelpline.ph (formerly NSOhelpline.com)
• PSAserbilis.com.ph
Procedures in Getting PSA Birth Certificate Online

Step 1:Visit any accredited PSA online website mentioned above. Order your PSA Birth
certificate by selecting the ORDER button and providing your details.
Step 2:Pay the processing fees. Note that the birth certificate fee online is higher as it covers
delivery charges. It is P330 per copy. You can pay using your credit card online or use your
Bancnet card and pay thru an ATM. Payments are also accepted through GCash, ECPay at 7-
Eleven stores and over-the-counter in all Metrobank and Security Bank branches nationwide.
Step 3:After confirmation of payment, your document will be delivered anywhere in the
Philippines within 2 to 7 working days depending on your location.
How to Get PSA Birth Certificate in SM Business Centers

The Philippine Statistics Authority has partnered with SM to process PSA certificates to
facilitate and serve Filipinos better wherever in the Philippines. How long do they release PSA
birth certificates? The usual release of certificates through SM Business Center is 7 days. The
requirements are the same, valid ID, authorization letter if you have a representative, and
processing fee.
Procedures in Getting PSA Birth Certificate in SM Business Center

Step 1:Fill out the application form
Step 2:Pay the necessary fees. As of now, the fees for PSA birth certificate request through SM
Business Center is P155 per copy plus P25 service fee each request.
Step 3:Claim your document at the releasing section of SM Business Services. Don’t forget to
bring the receipt, your valid ID and authorization letter if you have a representative.
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[10] UMID
Website: https://www.sss.gov.ph
THE BEST GUIDE AND HASSLE-FREE UMID CARD APPLICATION REQUIREMENTS
Do you already have identification cards (IDs) for SSS, Philhealth, and Pag-Ibig?
Worry no more as the Philippine Government was able to come up with UMID or better known
as Unified Multi-purpose ID to streamline the identification systems to all government agencies,
and government-owned and controlled corporations (GOCCs).
WHY DO I NEED FOR A UMID CARD?

• You can use it anywhere as an acceptable and valid ID
• Transaction made simple in government offices and agencies
• Use the UMID Card on any SSS and GSIS Kiosk to view your profile and account you can
view your contributions, account history, employee static info, balance inquiry and even your
current loan
1. UMID CARD APPLICATION REQUIREMENTS AND PROCEDURE

1A. BRING ANY OF THE PRIMARY VALID ID’S:
• Passport
• Driver’s License
• PRC License
• Seaman’s Book
1B. IF YOU HAVE NO ID’S MENTIONED ABOVE, PRESENT AT LEAST TWO OF ANY
OF THE FOLLOWING SUPPORTING DOCUMENTS:
• Company ID
• School ID
• Postal ID
• Philhealth ID Card
• GSIS Card
• Tax Identification Card
• Voter’s Identification Card
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• NSO Birth Certificate
• Marriage Contract
• NBI Clearance
• Police Clearance
• ID Card issued by Local Government Units

• ID Card issued by Professional Associations
• Baptismal Certificate
• Transcript of School Records

• Bank Account Passbook
• Permit to Carry Firearms issued by the Firearms & Explosive Unit of PNP
• Certificate of Naturalization from the Bureau of Immigration

• Temporary License issued by Land Transportation Office (LTO)
*No need to bring any pictures as the agency will capture your photo on the spot.
2. VISIT ANY OF THE FOLLOWING PHILIPPINE GOVERNMENT AGENCIES:

• Social Security System (SSS) – See all SSS Offices within Metro Manila
• PhilHealth
• Government Service Insurance System (GSIS)

• Pag-Ibig – See all Pag-Ibig Offices within Metro Manila
On my case, I went to the nearest SSS office in my area and the next steps.
3. GET A UMID FORM AND A NUMBER

Accomplish the UMID Form. Make sure to double check all the information you’ve entered
Below are the data required to accomplish the UMID Form:
• Full name of applicant

• Name of Father
• Mother Maiden’s Name
• Sex/Gender
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• Date of birth
• Place of birth
• Home address
• Marital status
• Height
• Weight
• Any prominent distinguishing features
• Taxpayer ID Number (TIN)

4. VERIFYING YOUR FORM
Submit your form along with your valid IDs.
5. ID CAPTURE, FINGERPRINT, AND SIGNATURE

Once you’ve got verified, you’ll be asked to transfer to another window for an ID picture, to
scan your fingerprints and to sign on the signature pad.
6. WAIT FOR 1 TO 3 MONTHS

I was asked to wait for 1 to 3 months before I can get my card. Please note that the ID will be
delivered to the address you’ve indicated on the form.
Lastly, the UMID Card is FREE OF CHARGE and is not similar to the National ID.
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[11] SOCAIL SECURITY SYSTEM
Website: https://www.sss.gov.ph
Requirements in getting SSS Number
Take note that SSS Number is different with SSS ID Card or UMID. SSS
Number is the per-requisite to be an SSS member. To get this number you
need:
• SSS E1 Form – fill this out properly and correctly

• Birth Certificate – original and photocopy
• Valid IDs or any among the list of supporting documents – original and
photocopy
• An email address for your SSS online account
Procedures in getting SSS Number
• Fill up your personal details and information on the SSS E1 form. You can get
the form at the SSS branch near you. You can also download it online if you
want.
• Fall in line at the SSS branch near you and wait for your turn. Submit your E1
form and attach your photocopies of valid IDs and birth certificate.
• Wait for your personal copy of E1 form. SSS will issue your SSS Number at
the upper part of E1 form. Keep this for life because it is so important. Never
lose it because we can only have ONE SSS Number for life.
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Notes:
• Once you have been issued an SSS number, you must contribute and
pay your contributions once you’re employed or registered as
employed, voluntary, OFW or household service worker or whatever
your current status is. Having SSS number does not mean automatic
coverage and eligibility to benefits. You need to be an active member
and you need to meet SSS requirements for coverage.
Remember, keep your SSS number because you are not allowed to get another
one again. If you lost your number or you can’t remember it anymore, verify it
at the SSS.
How to apply for a Social Security System ID
Documents Needed to Submit an E-6 Form

In order to get an SSS ID, you must be active SSS member with at least one
month's contribution.
Fill out an E-6 form and submit it at your local SSS branch, along with any of
the following primary documents:
• Passport
• Professional Regulation Commission (PRC) card
• Seaman's book
Or, in these absence of those, two of the following, at least one of which must
have a recent photograph:
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• Driver's license
• Valid National Bureau of Investigation clearance
• School or company ID
• Postal ID
• Senior citizen card
• Voter's ID
• Savings account passbook
• Alien certificate of registration
• Government Service Insurance System member's record
• Certification from the Office of Southern/Northern Cultural Communities
or Office of Muslim Affairs
• Taxpayer Identification Number (TIN) card
Always remember to bring the original copies of documents and IDs at all
times. The office won't require you to submit the original copies, but they need
to see them in order to authenticate the photocopies and verify that they are
identical.
Get to the SSS branch office as early as possible. If you arrive at 6a.m. you'll
probably finish at 10a.m. At the office, get a number from the clerk
responsible for giving away the E-6 Form.
One of the documents you can use to obtain an SSS card is a
passport
3. Obtain an ID Clearance and Capture

ID Clearance is a small paper that will indicate your schedule for ID capture.
You can't finish the whole process in one day, you need at least 2-3 days to
complete the steps because after you submit the E-6 form, ID capture is always
scheduled for a time in the few days following.
Again, be prompt arriving at the SSS office. If you are early you'll be in the
front of the queue. When you arrive, you will need to get another number from
the designated officer or guard for you ID Capture. Every ID capture batch has
20 people, regardless of your schedule. If you are scheduled for 7:00a.m., and
you arrived at 7:30a.m., and the next people on queue aren't scheduled
until8:00a.m., you'll still be left behind. They operate on the first come first
serve basis.
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The ID capture process only takes a few minutes. SSS Clerks will immediately
obtain your personal data (fingerprints, signature, facial images, and 4-digit pin
number).
4. Wait for Your SSS ID Card to Arrive by Mail

After your ID capture, you will have to wait for 30 days to receive your SSS
ID by mail. If you fail to receive the ID after 30 days, inquire to your nearest
SSS Branch Office and have your 4-digit PIN Number on hand.
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[12] How to Get TIN Number from BIR If Student
Website: https://ereg.bir.gov.ph
Tin ID requirements for students
Tax Identification Number Requirements for students, housewife, or
unemployed individuals
• BIR Form 1904.
• Birth certificate or any government-issued ID.
• Passport (for foreigner)
• Marriage contract.
How to Get TIN Number from BIR If Student
Details on how to get a Tax Identification Number or TIN from the Bureau of
Internal Revenue (BIR under Executive Order 98.
Guide on TIN Number Application
For individual applicants, bring the following documents to BIR: NSO Birth
Certificate or Passport. For married women, bring NSO Birth Certificate AND
Marriage Contract.
Go to the BIR RDO office with jurisdiction over your residence.

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**This means if you live in Bulacan, you can’t get a TIN in Cavite.
**Kukuha ka ng TIN sa BIR office na nakakasakop sa iyong tinitirhan.
Once in BIR, request for 3 copies of Tax Form 1904 – This is the form to use
for
those who are applying for Registration for One-Time Taxpayer and for those
who wants to apply under EO 98.
Fill up to the form completely and then submit them to the BIR officer
together with your documentary requirements detailed in #3.
Getting a TIN from BIR is FREE. There is no charge.
Once you have your TIN number, BIR will also give you a TIN ID Card. It is
best to laminate the card to protect it from tearing easily. Also, make sure to
safe keep your personal copy of Tax Form 1904.
Remember that an individual will only have 1 TIN Number for the duration of
his life. Therefore, the TIN you got under EO 98 will be the same TIN number
you will use all throughout your life. If you start working, you need to upgrade
your TIN from eo98 to regular TIN by filing up an update form. Ask BIR staff
for the correct form.
An individual who possess multiple Tax Identification Numbers will be

penalized and shall be criminally liable under the provision of Section 275 of
the National Internal Revenue Code.
Sample of TIN ID
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[13] BOQ Online System - COVID19 Yellow Card (ICV), Yellow Fever, Polio and
Vaccine Certificate Issuance for Seafarers - (Bureau of Quarantine Philippines)
Website: https://icv.boq.ph/
Watch this tutorial video: https://youtu.be/821UOPYRJ-U
[14] ICV FOR COVID 19
Website: https://vaxcert.doh.gov.ph/

How To Secure Various Documents For Seafarers

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How To Secure Various Documents For Seafarers?

1. PhP50.00 for SRC

One pc 2×2 picture

BST with PSSR Certificate

CAV (Certification, Authentication and Verification) issued from CHED/TESDA/DepEd

Requirements for Male Registration (New Entrants)

Diploma/Transcript of Records/Form 137

One piece 2×2 Picture

Valid Seaman’s Book (SIRB)

Service Record/SSS Premium (if Inter-Island Experience)

Valid Seaman’s Book (SIRB)

COC or PRC License

Diploma/Transcript of Records/Form 137

One piece 2×2 Picture

Step2: Submit complete documents at the designated counters for evaluation

So here are the easy steps.

6. Creating/ Updating Your Profile.

7. Your e-Registration Number.

9. e Registration Quick Tips.

Official Website: www.poea.gov.ph

[3] POEA e-Registration Problems, Errors and How to Fix Them

POEA e-Registration Problems

1. Unable to Save or Update Section 2

2. Not Receiving Confirmation Email

4. Retrieving Username and/ or Password

8. Nothing happens when clicking “Change Photo”

POEA e-Registration Sample

Last Resort Fix

1. Contact POEA directly

3. Ask help from your Crewing or Manning Agency

MARINA recently introduced an online verification and appointment system. They

COP with Revalidation

Basic Training (BT)

Documentary Requirements for Issuance

• Certified True Copy (CTC) of Training Completion Records of

• CTC Enrolment Report.

Take note of the “AND” and “OR”.

• Approved seagoing service for a period of at least 12 months in total

Documentary Requirements for Issuance

• Certified True Copy (CTC) of Training Completion Records of

• Sea Service Certificate from the Company or Manning Agency

Take note of the “AND” and “OR”

• Approved seagoing service for a period of at least 12 months in total

• Valid Medical Certificate in PEME Format.

Fast Rescue Boat (PFRB)

Documentary Requirements for Issuance

Take note of the “AND” and “OR”

• Valid COP in PSCRB.

• Approved seagoing service for a period of at least 12 months in total

Advanced Fire Fighting (AFF)

Seafarers are trained to conduct advanced firefighting techniques with

Documentary Requirements for Issuance

• Certified True Copy (CTC) of Training Completion Records of

Take note of the “AND” and “OR”.

• Approved seagoing service for a period of at least 12 months in total

• Last issued COP.

COP without Revalidation

Please be guided accordingly. Here is a list of Certificate of Proficiency

Regulation II/4: Ratings Forming Part of a Navigational Watch

• Certificate of Completion (RFPNW) OR TOR for BSMT

Seaman on the bridge for Navigational watch and lookout duties.