Document Control

Changes History

Version CR No. Date Name Change Transport No

0.1 N/A 24.05.2006 Copied from 3.1i specification for Project Sapphire

Updates references to BHI with BRI.

Developer notes added as changes required for Project Sapphire

0.3 N/A 27.07.2006 Update specification according to approved CR21

Authorisations

Functional Specification

Name Role Signed Date

xxxx Functional Consultant

xxxxxxx Business Representative

Technical Specification

Name Role Signed Date

A developer SAP Developer xxxxxxxxx 31.07.2006

Another Developer SAP Developer

This document may contain text that has been struck through (e.g. this has been struck through).
This text no longer applies to the current document version but has been retained for information
purposes only.

Functional Specification

1. Description and business rationale

This functional specification describes the requirements for a download of delivery data to Excel,
which will provide details of what products and quantities and (if required) batches are being
shipped on each delivery.

The following selection criteria should be added to the selection screen (below Delivery Date):

• Delivery number from to

Business wants to run this report for single deliveries and for a range.

In addition billing information can also be selected for inclusion on the downloaded report.
The following fields should be added to the report when selecting ‘Billing details only ’ or ‘Batch
and billing details’:

Barcode - From material master

Commodity code - from material master

Country of Origin - from material master

Gross Weight - from material master

Net Weight - from material master

Material Freight Group - from material master

The following field should be added to the report when selecting ‘Batch details only ’ or ‘Batch &
Billing details’ (last column):

Basic Material – from material master

As a requirement BRI needs the selection screen to be changed. In the section “Document data ”
the description of the selection option ‘Deliveries from’ needs to be changed to ‘Delivery date ’.

1. Net Weight and Gross Weight. Please can this be extended to include a column that multiplies
the quantity by the net weight by line, and another column that multiplies the quantity by the
gross weight by line.

2. The material description on the report should use the following sequence:

a) if a CMIR exists, for the customer, use the CMIR

b) if no CMIR exists, use the sales text (long description) from the material master

c) if no sales text exists, use the 40 character (short description) from the material master

The download will be run manually by the business users – both in country users and centre
users will have access to run the download.

This report should be added to the customer services reporting tree.

A user viewing the list can see whether a delivery has already been downloaded. The user can
also see who has downloaded the delivery with the person who carried out the most recent
download first being shown first.

2. Referencing procedures

None

3. Dependencies

None.

4. Report Program Requirements

4.1 Processing Flow

Selection Criteria

The following selection criteria will be required, all of which should have a ‘search help ’ available.
All selection criteria are optional unless otherwise specified and should be validated. If a ‘to ’
value is not entered then from value will be the sole selection criteria.

Standard multiple selection should be available.

• Ship to party (mandatory)

• Shipping point (mandatory)

• Delivery date

• Delivery number

Other selection criteria are

• Sort order (PGI date or order number)

• Include batch and or billing details – radio button

The ship to customer must exist in KNA1.

The shipping point, if entered, must be defined in table TVST.

The requested delivery date ‘from’, if entered, must be a valid date.

The requested delivery date ‘to’, if entered, must be a valid date.

The requested delivery date ‘to’, if entered, must be greater than the requested delivery date
‘from’.

Only deliveries which have been post goods issued must be displayed on the report. The report
should either be ordered on Post Goods Issue date (most recent first) or by order number in
ascending order).

A screen print of the standard SAP delivery list report selection criteria is included for reference.
The new program selection screen should be similar to this.

If the entered selection criteria result in no deliveries being selected then a pop-up should be
displayed containing message number VR420. A screen print from the standard SAP Backorder
report is included for reference.

The selection criteria will be displayed/printed in the header of the report.

The report detail will contain the following information

Output Data

Required information in the download is:

• Partner item code (CMIR)

• Boots Item Code

• Product description (CMIR description, if not available description on delivery)

• Quantity

• Order number

• Expected delivery date

• Item line

• Delivery Number

• Batch number (if required)

• Batch expiry date (if required)

• Batch Date of Manufacture (if required)

• Customer Purchase Order No (if required and applicable)

• Sold to Customer (if required)

• Billing No (if required)

• Billing Date (if required)

• Invoice Price for a single. (if required)

• Invoice Line Value (if required)

• Currency (if required)

• Bar Code Number

• Net Weight

• Gross Weight

• Material Freight Group

• Commodity Code

• Country of Origin

• Total Gross Weight

• Total Net Weight

• Basic Material
Any specific formatting for partner requirements will be done manually by the BRI country teams.

Key Figure

Description

Formula/Calculation

Partner item code (CMIR) Normally this would be retrieved from LIPS- KDMAT however this is
not filled in for stock transport orders so we will need to go to the master data table for customer
material information records (knmt) and look up the customer’s material (kdmat) with the the
sold-to customer LIKP-KUNAG for Sales orders and the sold-to customer held against the
receiving plant on the purchase order on the plant/branches table T001W for a STO ’.

Product description (can be CMIR description or material master description) First program will
search for the CMIR text, If it is available then It will be retrieved to print in the down loaded
report. If CMIR text is not available then Sales text is retrieved. If both the above texts are not
available then Material Description from MAKT table is retrieved and down loaded into report.
The sold-to customer LIKP-KUNAG for Sales orders and the sold-to customer held against the
receiving plant on the purchase order on the plant/branches table T001W for a STO.

Quantity LIPS- LFIMG

Order number LIPS- VGBEL

Expected delivery date LIKP- LFDAT

Item line LIPS- POSNR

Delivery Number LIPS- VBELN

Boots Item Code LIPS- MATNR

Batch number LIPS-CHARG

Batch Expiry Date MCH1-VFDAT

Batch Manufacture Date Retrieve Maximum Storage Period – MARC-MAXLZ and Unit of time for
max. storage period – MARC-LZIEH.

If LZIEH is not in DAYS then convert MAXLZ to DAYS. If time unit is not in days, weeks, months
or years then enter ‘Shelf Life Error.

If MAXLZ is 0, manufacture date is ‘n/a’.

else calculate manufacture date as MCH1-VFDAT – MARC-MAXLZ.

If date is after the picking date then enter ‘shelf life error’ else use the calculated date.

Customer Purchase Order No VBAK-BSTNK

Sold to Customer VBRK-KUNAG

Billing No VBRK-VBELN
Billing Date VBRK-FKDAT

Invoice Price for a single. Read table A005 to get the KNUMH field using the material, customer,
sales org, distribution channel, pricing date and condition type = ‘ZGSA ’.

Read table KONP-KBETR using A005-KNUMH.

Invoice Line Value Invoice Price for a single * LIPS- LFIMG

Currency KONP-KONWA

<<< v1.2 End of Insert >>>

Bar Code Number This Number is retrieved from Material Master (MARA-EAN11) on the basis of
LIPS-MATNR.

Net Weight This Value is retrieved from Material Master MARA-NTGEW) on the basis of LIPS-
MATNR.

Gross Weight This Value is retrieved from Material Master(MARA-BRGEW) on the basis of LIPS-
MATNR.

Material Freight Group This Value (MFRGR) retrieved from MARC table on the basis of the LIPS-
MATNR & LIPS-WERKS.

Commodity Code This Value (STAWN) retrieved from MARC table on the basis of the LIPS-
MATNR & LIPS-WERKS.

Country of Origin This Value (HERKL) retrieved from MARC table on the basis of the LIPS-
MATNR & LIPS-WERKS.

Total Gross Weight This value is determined by multiplying the Gross Weight with Quantity for
each line.

Total Net Weight This Value is determined by multiplying the Net Weight with the Quantity for
each line.

Basic Material MARA-WRKST

All deliveries for one ship to customer will be displayed on a delivery list – organised (default) by
post goods issue date with most recent first. (as Vl05 deliveries list).

A delivery can be selected from this list for download to Excel.

A user viewing the list can see whether a delivery has already been downloaded

The user can also see who has downloaded the delivery with the most recent user first.

The report output should display the following

Order number Delivery number Actual goods issue date Downloaded by Date downloaded UK
download time
When a user double clicks on a line this should take the user into transaction VL03 (display
delivery).

A button should be added at the top called download to Excel. If the user selects this the delivery
is downloaded to Excel.

Downloaded by -The name of the user should be displayed, however if this is blank then the user
id should be displayed.

Date downloaded - if a delivery has been downloaded more than once- the most recent
download should be displayed first i.e. the sort sequence within a delivery number should be on
the most recently downloaded date to the oldest downloaded date.

The whole report should be sorted on the actual goods issue date or the order number
depending on the selection made on the selection screen.

The Excel output should be as follows

There are four possible download versions.

Version 1: Download Report with no batch or billing details

Order Number Delivery Number Delivery item number Boots material code Customer material
code Description Quantity Expected delivery date

4500000721 80000587 10 10-10-110 3089479 Skin Kindly Gentle

Refreshing Toner 1171 01.09.2005

Version 2: Download Report with batch details

Order Number Delivery Number Delivery item number Boots material code Customer material
code Description Quantity Expected delivery date Batch Expiry Date Manufacture Date

4500000721 80000587 10 10-10-110 3089479 Skin Kindly Gentle

Refreshing Toner 1171 01.09.2005 CD1 31.05.2010 01.08.2005

Version 3: Download Report with billing details

Purch Order No Customer Order Number Delivery Number Invoice No Invoice Date Delivery Item
Number Boots Material Code Customer Material Code Description Quantity Invoice Price Each
Invoice Line Value Invoice Currency Expected Delivery Date

Ref 5 4071 1559 80001935 90001335 01.11.2005 10 10-11-401 Sparkle Eye Shadow 102 10
1020 THB 01.01.2006

Ref 5 4071 1559 80001935 90001335 01.11.2005 20 10-11-402 Sparkle Eye Liner 108 0 0
01.01.2006

Version 4: Download Report with Billing Details only.

Material Details in the Down Loaded Excel report.

Barcode Number Net Weight Gross Weight Material Freight Group Commodity Code Country of
Origin Total Net Weight Total Gross Weight

0.25 1.5 UN1266I GB 2.5 15

0.005 0.005 00 GB 0.05 0.05

5045094732470 0.04 0.04 00 0.4 0.4

Version 5: Download Report with Batch & Billing details

Purch Order No Customer Order Number Delivery Number Invoice No Invoice Date Delivery Item
Number Boots Material Code Customer Material Code Description Quantity Invoice Price Each
Invoice Line Value Invoice Currency Expected Delivery Date Batch Batch Expiry Date
Manufacture Date

Ref 5 4071 1559 80001935 90001335 01.11.2005 10 10-11-401 Sparkle Eye Shadow 102 10
1020 THB 01.01.2006 SGTEST 01.01.2010 Not Available

Ref 5 4071 1559 80001935 90001335 01.11.2005 20 10-11-402 Sparkle Eye Liner 108 0 0
01.01.2006 SGTEST 01.01.2010 Shelf Life Error

Version 6: Download Report with Batch & Billing Details.

Material Details in the Down Loaded Excel report.

Barcode Number Net Weight Gross Weight Material Freight Group Commodity Code Country of
Origin Total Net Weight Total Gross Weight Batch material

0.25 1.5 UN1266I GB 2.5 15

0.005 0.005 00 GB 0.05 0.05

5045094732470 0.04 0.04 00 0.4 0.4

4.2 Request Mechanism

A user will manually run the report using transaction ZO99.

The report will also be added to the report tree under Customer Services -> All SPC reports.

4.3 Frequency and Timing

This report will run on an ad-hoc basis.

5. Data Volumes

6. Any Unresolved Issues

None.

7. Technical details:

The following changes are added in the Report:

Batch material is added at the end of report (in Excel) when selecting ‘Batch details only ’ or
‘Batch & Billing details’.

Added new selection field in the Selection screen - Delivery Number as selection option

Changed in the section “Document data” the description of the selection option ‘Deliveries from ’
to ‘Delivery date’.

Technical Specification

1. Processing Flow

Select Deliveries

Upon execution the program sets PF-STATUS ‘DLVLIST’. It then will select all deliveries from the
delivery header table LIKP into internal table T_LIKP according to the selection criteria for
customer number (P_KUNNR), shipping point (P_VSTEL), delivery date (S_LFDAT) and which
have an actual post goods issue date (WADAT_IST is not equal to 0).

If no deliveries are found an error message is displayed and processing stops.

If deliveries have been found, the order number is retrieved by selecting VGBEL from LIPS for
each delivery in the table. This assumes that there are only ever items from one order on a
delivery.

Display the list of deliveries

The program then displays the list of deliveries. First internal table T_LIKP is sorted in the order
selected on the selection screen (P_GIDAT ).

The customer name NAME1 is read from customer table KNA1.

The shipping point text VTEXT is read from the shipping point text table TVSTT.

The program then writes the customer, shipping point and date details.

The program then loops at table T_LIKP and writes out the delivery header details in the required
format. For each delivery download table Z194A is read to retrieve the download history. The
history is ordered by date and time in descending order and the user name retrieved from table
USR03. The download history is written to the report.

Fields VBELN, LFDAT and VKORG from internal table T_LIKP are hidden behind each line
written out for the current delivery.

Along with above fields Customer Number (T_LIKP-KUNNR) is also hidden each line written out
for the current delivery.

At line selection

When the user double clicks on a line transaction VL03 is executed skipping the first screen
passing in T_LIKP-VBELN in parameter id ‘VL ‘.

Selecting the ‘Download to Excel’ Button

Refresh and clear T_LIPS, T_LIPS_NO_BATCH_NO_BILL, T_LIPS_WITH_BATCH,
T_LIPS_WITH_BILL.

When the user selects the ‘Download to Excel’ button (user command DLEX) a pop up message
is displayed prompting the user to confirm that the selected delivery should be downloaded to
Excel.

If the user has selected an option to include billing information a check is performed to see if the
delivery is waiting to be billed using table VKDFS. If the delivery has not been billed a pop up is
displayed to ask the user if the selected delivery should be downloaded to Excel.

If the user selects yes the program continues.

If the user confirms the download the program reads delivery item table LIPS into internal table
T_LIPS for the selected delivery T_LIKP-VBELN.

The program then loops at internal table T_LIPS to process each line. First it checks for batch
splits. If batch details are not required

P_BATCH not selected and P_BOTH not selected

) and there is a reference number to a header item in T_LIPS-UECHA the line is deleted from
T_LIPS as it is a batch split line.

If batch details are required (P_BATCH selected

or P_BOTH selected

) and the quantity in T_LIPS-KCMENG is not zero the line is deleted from T_LIPS as it is a
header line.

If the line is retained, the program selects the customer material number KDMAT from customer
material info table KNMT.

The Sold-to customer LIKP-KUNAG retrieved for Sales orders and the Sold-to customer is
retrieved held against the receiving plant on the purchase order on the plant/branches table
T001W for a STO to determine the CMIR Text for the Material using the Function Module
‘READ_TEXT’.

The program then checks whether there is a customer material text using function module
‘READ_TEXT’. If text exists, the lines are concatenated and written to T_LIPS-ARKTX. If there is
no text, the description on the delivery is retained. Only the first 5 lines of text can be
downloaded to Excel.

In case of there is no Customer Material Text (CMIR) found by Using the FM ‘READ_TEXT ’, then
again same function module used to retrieve the Sales Text. Here to determine the Sales Text
Material Number (T_LIPS-MATNR), Sales Organization (T_LIKP-VKORG) and Distribution
Channel (T_LIPS-VTWEG) to the function module. If Sales text is found then this sales text is
moved to T_LIPS-ARKTX.

If there is no Sales Text read from the above function module then Material Description (MAKTX)
is retrieved from the MAKT table later, which is passed to the T_LIPS-ARKTX.

If batch details are required the program selects the batch expiry date VFDAT from Batch table
MCH1 for the batch shown against the delivery line.
Select the maximum storage period MAXLZ and the unit of measurement LZEIH from MARC for
the MATNR and delivering plant.

Check to see if LZEIH is in days. If not convert to days as follows:

If in weeks – MAXLZ * 7.

If in months – MAXLZ * 30.

If in years – MAXLZ * 365.

If any other unit of measurement is read then set the Manufacture date to ‘Shelf Life Error ’.

If MAXLZ is 0 then set the Manufacture date to ‘Not Available’ else calculate the Manufacture
Date by subtracting the MAXLZ from the Date of Expiry VFDAT.

Check to see if the Manufacture date is prior to the Picking Date KODAT for the delivery. If yes,
output to the calculated date to Manufacture Date else set the Manufacture Date to ‘Shelf Life
Error’.

If billing details are required (P_BILL or P_BOTH = ‘X’)

Select the customer purchase order number from VBAK using the order number T_LIPS-VGBEL.
If a record is present assign BSTNK to T_LIPS-BSTNK.

If the delivery has been billed extract all entries in VBRP to T_VBRP for the delivery item. Loop
through each of these entries and extract the SD document category VBRK-VBTYP. If the SD
document category is not a ‘5’ or an ‘M’ then delete the row from T_VBRP.

Sort the entries by the billing number in descending order. Read the first row in T_VBRP.

Select the billing header row from VBRK using the billing number in T_VBRP.

Move the sold-to Customer Number KUNAG, the billing date FKDAT and the billing number
VBELN from the header record to the corresponding fields in T_LIPS.

Get the Material Details.

Select the Barcode Number (EAN11), Net Weight (NTGEW), and Gross Weight (BRGEW) into
working variables W_EAN11, W_NTGEW, W_BRGEW respectively from Material Master Table
MARA on the basis of the T_LIPS-MATNR.

From the above selected data Barcode Number is concatenated with Equal to (=) sign and with
Double Quotes sign ( “ “ ) to T_LIPS-EAN11o report along with leading zeroes. Remaining
Values would be moved internal table T_LIPS.

The additional columns for Total Gross Weight and Total Net Weight are determined by
multiplying the above retrieved Gross Weight and Net Weight by Quantity for each line.

Then these values are displayed in the down loaded excel report.

Select the Material Freight Group (MFRGR),Commodity Code (STAWN), Country of

Origin(HERKL) into working variables W_MFRGR,W_STAWN,W_HERKL respectively from
MARC table by comparing the T_LIPS-MATNR and T_LIPS-WERKS.
From the above selected data Material freight Group and Commodity Code are concatenated as
mentioned above and moved to the internal table T_LIPS.

When Billing details choosed in the selection then corresponding Document Number & Item
Number details are selected from VBRP table. Then Price will be determined by Net Price
(NETWR) by Quantity (FKIMG). If Quantity is equal to Zero then Net price (NETWR) will be
moved to the Price.

After selecting the all above mentioned data Batch Number (T_LIPS-CHARG) is concatenated
with a Equal to (=) and Quotes (“ “) to down load into the report along with leading Zeroes.

The program then sets the column names for the columns to be downloaded in internal table
T_FIELDNAMES.

Column Headers for Material Details.

When user selects both (Billing & Batch Details) or Billing Details then relevant column headers
appended to the internal table T_FIELDNAMES.

The file name is set to directory c:\temp and the delivery number T_LIKP-VBELN.

The delivery download table Z194A is updated with the details of the current download.

The internal tables

T_LIPS

T_LIPS_NO_BATCH_NO_BILL

T_LIPS_WITH_BILL

T_LIPS_WITH_BATCH

and the column table T_FIELDNAMES are then used to call the function
MS_EXCEL_OLE_STANDARD_DAT to export the data to Excel.

If billing data is being downloaded a form is called at the end to confirm the delivery has
completed.

2. Object Names

Name

Type

Read / Write / Update

Description

ZOR43701

ABAP Program

Delivery Download Program

LIKP

SAP Standard Table

Read

SD document: Delivery Header Data

LIPS

SAP Standard Table

Read

SD document: Delivery Item Data

KNMT

SAP Standard Table

Read

Customer Material Info Record Data Table

MCH1

SAP Standard Table

Read

Batches

MARC

SAP Standard Table

Read

Material Master: C Segment

USR03

SAP Standard Table

Read

User address data

KNA1

SAP Standard Table

Read
General Data in customer master

TVSTT

SAP Standard Table

Read

Shipping point text table

VBRK

SAP Standard Table

Read

Billing: Header Data

VBRP

SAP Standard Table

Read

Billing: Item Data

A005

SAP Standard Table

Read

Customer/Material

VKDFS

SAP Standard Table

Read

SD Index : Billing Initiator

VBAK

SAP Standard Table

Read

Sales Document: Header Data

Z194A

Bespoke Table
Read/Insert

Delivery Download History Table

ZO99

Transaction

Delivery Download to Excel

3. Report Program Requirements

3.1 Interface Parameters and Select-options

Old Parameter screen

New Parameter screen:

3.2 Special Processing of Parameters

None.

4. Report output (see appendix)

4.1 Output data source

Output data

Source

Line value

T_LIPS-NETWR

Unit price * qty

T_LIPS-KBETR * T_LIPS-LFIMG

5. Field Groups

None.

5.1 Header:

Field Name

Description

5.2 Item:

Field Name

Description
6. Additional Features

The users can drill down to display the selected delivery by double clicking on the line. This will
execute transaction VL03 with the selected delivery number.

The users can select to download a delivery to Excel by selecting the ‘Download to Excel ’ button.

7. GUI - User Interface

7.1 Status DLVLST

BACK, EXIT, PRINT etc. as for a standard SAP screen – additional functions as below.

7.1.1 Menu Options

Func

Name

DLEX

Download to Excel

7.1.2 Pushbuttons

F-key

Func

Name

F5

DLEX

Download to Excel

7.1.3 Functions Keys

F-key

Func

Name

F5

DLEX

Download to Excel

8. Appendices
8.1 Appendix A - Report Layout