The Ambala Distt. Cooperative Milk Producers’ Union Ltd. Ambala.

E-Tender Notice

E-tender under two bid system i.e. technical and financial bids are invited from
Registered Contractors only holding valid EPF, ESI, GST No. and Labour Licence from
appropriate Govt. authority for the following Jobs / Contracts in Milk Plant, Ambala for the period
01.06.2022 to 31.05.2023 on the website:- http:/etenders.hry.nic.in for the work detailed in
the table.

S. Particulars EMD (Rs.) Approx.

No. Manpower
required
Job work for washing / cleaning of Milk Crates, Packing of 1,00,000/- Minimum 26 Nos
1 approx. 0.80 lacs litre to 1.00 lacs litre liquid milk in
pouches per day into crates etc. in Production Section of
Milk Plant, Ambala.

1. Cost of documents : Rs.1680/- (non-refundable)

(Bid document fee Rs. 500/- + e-service fee Rs.1180/-)

2. Start Date & Time of Bid Preparation & Submission : 10.05.2022 at 14:00 Hrs.

3. Expiry Date & Time of Bid of EMD Submission : 27.05.2022 at 11:00 Hrs.

4. Expiry Date & Time of Bid Preparation & Submission : 28.05.2022 at 17:00 Hrs.

For further details and e-tendering schedule visit website:-

http:/etenders.hry.nic.in and https://vitaindia.org.in

For any query may contact on this No. 0171-2540614.

Chief Executive Officer

Milk Plant, Ambala

C/o Milk Plant, G T Road, Ambala City – 134 007 (Haryana)

(An ISO 9001:2008 & 22000:2005 Certified Unit)
Phone: 0171-2540614, 2540622,
e-mail:milkplant@vitaambala.com
 INVITION FOR BID
(COMPLETE BIDDING DOCUMENTS)

Job work for washing / cleaning of Milk Crates,

1 Packing of approx. 0.80 lacs litre to 1.00 lacs
litre liquid milk in pouches per day into crates
etc. in Production Section of Milk Plant,
Ambala.

The Ambala Distt. Cooperative Milk Producers’ Union Ltd. Ambala.

Milk Plant, G T Road, Ambala City – 134 007 (Haryana)
 DETAIL NOTICE INVITING TENDER

E-Tender are invited for below mentioned work in single stage two cover system i.e. request for
Pre-Qualification / Technical Bid (online Bid under PQQ/ Technical Envelope) and Request for
Financial Bid (comprising of Price bid Proposal under online available Commercial Envelope):-
S. Particulars EMD (Rs.) Approx. Rate to be quoted
No. Manpower (Rs.)
required
1 Job work for washing / cleaning of Milk 1,00,000/- Minimum 26 Nos Per Litre of Milk
Crates, Packing of approx. 0.80 lacs litre excluding weekly including all other
to 1.00 lacs litre liquid milk in pouches off expenses
per day into crates etc. in Production
Section of Milk Plant, Ambala.

Willing bidders shall have to pay the detail of EMD, are reuired to be filled / provided scan
copies at the time of online bid prepartion state, the Bidders are reuired to keep the EMD ,
tender document details ready beforehand.

Under this process, the Pre-qualification / Technical online bid Application as well as online Price
Bid shall be invited at single stage under two covers i.e. PQQ/Technical & Commercial
Envelope. Eligibility and qualification of the Applicant will be first examined based on the details
submitted online under first cover (PQQ or Technical) with respect to eligibility and qualification
criteria prescribed in this Tender document. The Price Bid under the second cover shall be
opened for only those Applicants whose PQQ/ Technical Applications are responsive to eligibility
and qualifications requirements as per Tender document.
1. The payment for the Tender Document fee shall be made by eligible bidders online
directly through Internet Banking Accounts and e-service Fee through Debit card &
Internet Banking Accounts. The payment for EMD can be made online directly through
RTGS.NEFT or OTC please refer to ‘Online Payment Guideline’ available at the single e-
Procurement portal of GOH (Govt Of Haryana) and also mentioned under the Tender
Document.
2. Intending bidders will be mandatorily required to online sign-up (create user account) on
the website http://etenders.hry.nic.in to be eligible to participate in the e-Tender. He/ She will be
required to make online payment of towards EMD fee in due course of time. The intended
bidder fails to pay EMD fee under the stipulated time frame shall not be allow to submit
his / her bids for the respective event / Tenders.
The Bidders can submit their tender document (online) as per the dated mentioned in the
key dates:-
Sr. Department Stage Bidder's Stage Start date and Expiry date
No. time and time
1 Tender Document
Download and Bid 10.05.2022 at 28.05.2022 at
14:00 Hrs. 17:00 Hrs.
Preparation/Submission

2 Technical Bid Opening 30.05.2022 at 11:30 Hrs.

3 Financial Bid Opening 30.05.2022 at 14:00 Hrs.
Bidder’s Signature with Seal

Chief Executive Officer

Milk Plant, Ambala
Important Note:
1) The Applicants/bidders have to complete ‘Application / Bid Preparation & Submission’ stage on
scheduled time as mentioned above. If any Applicant / bidder failed to complete his / her
aforesaid stage in the stipulated online time schedule for this stage, his / her Application/bid status
will be considered as ‘Applications / bids not submitted’.
2) Applicant/Bidder must confirm & check his/her Application/bid status after completion of
his/her all activities for e-bidding.
3) Applicant/Bidder can rework on his/her bids even after completion of ‘Application/Bid Preparation
& submission stage’ (Application/Bidder Stage), subject to the condition that there work must take
place during the stipulated time frame of the Applicant/Bidder Stage.
4) In the first instance, the online payment details of tender EMD & PQQ/Technical Envelope shall be
opened. Henceforth financial bid quoted against each of the item by the shortlisted bidder/ Agency
wherever required shall be opened online in the presence of such bidders/ Agency who either
themselves or through their representatives choose to be present. The bidder can submit online
their bids as per the dates mentioned in the schedule/Key Dates above.
5.) The approval of the acceptance of tender will rest with the concerned competent authority who
does not bind himself to accept the lowest tender and reserves to himself the authority to reject any
or all of tender received without assigning any reason.
6.) The earnest money deposited for the tender will not be returned to the bidders till the acceptance of
tender or three months or after finalization of tender, whichever is earlier.
The bids shall be submitted online in two separate envelopes

Envelope 1: Technical Bid

The bidders shall upload the required eligibility & technical documents online in the Technical
Bid.
Envelope 2: Commercial Bid
The bidders shall quote the prices in price bid format under Commercial Bid.
CONDITONS:-
1) DNIT & Prequalification criteria can be seen on any working day during office hours in office of
the undersigned.
2) Conditional tenders will not be entertained & are liable to be rejected.
3) In case the day of opening of tenders happens to be holiday, the tenders will be opened on the next
Working day. The time and place of receipt of tenders and other conditions will remain unchanged.
4) The undersigned reserve the right to reject any tender or all the tenders without assigning any
reason.
5) The tender without earnest money / bid security will not be opened.
6) The jurisdiction of court will be at Ambala Court.
7) The tender of the bidder who does not satisfy the qualification criteria in the bid documents are
liable to be rejected summarily without assigning any reason and no claim whatsoever on this
account will be considered.
8) The bid for the work shall remain open for acceptance during the bid validity period to be reckoned
from the last date of ‘Online submission of BS. If any bidder/ tenderer withdraws his bid/ tender
before the said period or makes any modifications in the terms and conditions of the bid, the
earnest money shall stand forfeited. Bids shall be valid for 90 days from the date of bid closing i.e.
from last date of manual submission of EMD. In case the last day to accept the tender happens to
be holiday, validity to accept tender will be the next working day.
 INSTRUCTIONS TO BIDDER ON ELECTRONIC TENDERING SYSTEM

These conditions will over-rule the conditions stated in the tender document, wherever relevant and
applicable.
1.1 Registration of bidders on e-Procurement Portal:-
All the bidders intending to participate in the tenders processed online are required to get registered on the
centralized e-Procurement Portal i.e. https://etenders.hry.nic.in. “Please visit the website for more
details”.

1.2 Obtaining a Digital Certificate:

1.2.1 The Bids submitted online should be encrypted and signed electronically with a Digital Certificate to
establish the identity of the bidder bidding online. These Digital Certificates are issued by an Approved
Certifying Authority, by the Controller of Certifying Authorities, Government of India.

1.2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card) and
Address proofs and verification form duly attested by the Bank Manager / Post Master / Gazetted Officer.
Only upon the receipt of the required documents, a digital certificate can be issued. For more details
please visit the website – https://etenders.hry.nic.in.

1.2.3 The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority or
Sub-certifying Authority authorized by the Controller of Certifying Authorities or may obtain information
and application format and documents required for the issue of digital certificate from:

1.2.4 Bid for a particular tender must be submitted online using the digital certificate (Encryption &
Signing), which is used to encrypt and sign the data during the bid preparation stage. In case, during the
process of a particular tender, the user loses his digital certificate (due to virus attack, hardware problem,
operating system or any other problem) he will not be able to submit the bid online. Hence, the users are
advised to keep a backup of the certificate and also keep the copies at safe place under proper security (for
its use in case of emergencies).

1.2.5 In case of online tendering, if the digital certificate issued to the authorized user of a firm is used for
signing and submitting a bid, it will be considered equivalent to a no-objection certificate/power of
attorney /lawful authorization to that User. The firm has to authorize a specific individual through an
authorization certificate signed by all partners to use the digital certificate as per Indian Information
Technology Act 2000. Unless the certificates are revoked, it will be assumed to represent adequate
authority of the user to bid on behalf of the firm in the tenders of HARTRON as per Information
Technology Act 2000. The digital signature of this authorized user will be binding on the firm.

1.2.6 In case of any change in the authorization, it shall be the responsibility of management / partners of
the firm to inform the certifying authority about the change and to obtain the digital signatures of the new
person / user on behalf of the firm / company. The procedure for application of a digital certificate
however will remain the same for the new user.

1.2.7 The same procedure holds true for the authorized users in a private/Public limited company. In this
case, the authorization certificate will have to be signed by the directors of the company.

1.3 Pre-requisites for online bidding:

In order to bid online on the portal https://etenders.hry.nic.in, the user machine must be updated with the
latest Java & DC setup. The link for downloading latest java applet & DC setup are available on the Home
page of the e-tendering Portal.
1.4 Online Viewing of Detailed Notice Inviting Tenders:
The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders floated
through the single portal e-Procurement system on the Home Page at https://etenders.hry.nic.in.

1.5 Download of Tender Documents:

The tender documents can be downloaded free of cost from the e-Procurement portal https://etenders.
hry.nic.in.

1.6 Key Dates:

The bidders are strictly advised to follow dates and times as indicated in the online Notice Inviting
Tenders. The date and time shall be binding on all bidders. All online activities are time tracked and the
system enforces time locks that ensure that no activity or transaction can take place outside the start and
end dates and the time of the stage as defined in the online Notice Inviting Tenders.
PROCEDURE FOR SUBMISSION OF BID:

The Bids should be submitted in two parts i.e. Technical Bid and Commercial Bid.

a. Technical bid (Stage1):- The Technical Bid format as given in the Tender shall be filled, signed and
stamped on all pages. Errors if any shall be attested by the Bidders. The Technical Bid shall not contain
any indications of the Price otherwise the Bid will be summarily rejected. The bidders shall submit the
details of make and model of the items offered against the tender requirement.

b. Price Bid Form (Stage 2):-All the Price items as asked in the Tender shall be filled in the Price Bid
Format as given in the Tender. The Prices quoted shall be only in INDIAN RUPEES (INR) only. The
tender is liable for rejection if Price Bid contains conditional offers.

C. Mode of Submission of Bids: - The Bids shall be submitted electronically on NIC e-procurement
portal strictly as specified in the Tender document. The Bids will not be received personally.

D. Rejection of Bid: - Bids submitted other than the electronic form on NIC e procurement portal of
Haryana Government shall not be entertained.

Bidder’s Signature with Seal

Chief Executive Officer

Milk Plant, Ambala
 The Ambala Distt. Co-operative Milk Producers Union Ltd. Ambala.
Milk Plant, G T Road, Ambala City – 134 007 (Haryana)

SCOPE OF WORK

Job work for Washing / Cleaning of Milk Crates, Packing of approx. 0.80 lacs litre to
1.00 lacs litre liquid milk in pouches per day into crates etc. in Production Section of
Milk Plant, Ambala.

Cleaning of plastic crates and its allied job in Production Section in both the shifts. The crates
should be thoroughly cleaned from inner and outer side and the contractor will also ensure cleaning of
crates even if the crate washer is out of order at any time. Packing of pouches into crates, transfer of
crates from Cleaning Room to Machine, Crating of pouches after checking / scrutiny of leaky and
underweight pouches, unloading of crates from conveyer, stacking in Cold Store, removal of leaky
pouches from machine, opening of leaky pouches from machine and left over stock from Cold Store,
Detection of leaky pouches in Cold Store, washing of leaky pouches and disposal of wastage in the yard,
washing of all the machines and section and maintenance of cleanliness in surrounding area. To check
each and every packet in Cold Store for detection of leakage so that no leaky packet is dispatched to
market. This work must be completed before dispatch of supply. Any good packet smeared with milk
will be washed and put into other crate for dispatch.

Chief Executive Officer,

Milk Union, Ambala
 The Ambala Distt. Cooperative Milk Producers Union Ltd., Ambala.
Milk Plant, G T Road, Ambala City – 134 007 (Haryana)

ELIGIBILITY AND QUALIFICATION

REQUIREMENTS

1. Technical Bid :
Annexure `A’ alongwith Duly attested photocopies of Registration No., Partnership
Deed, Labour Licence as Labour Contractor, Establishment Code of EPF, ESI,
Goods and Service Tax No., PAN No., email and Mobile No., Work Experience and
Letter of Authorized Signatory of the Firm.

Note : Bidder should upload scan copies of necessary documents towards proof of their
eligibility and qualification requirement.

2. Price Bid :
Rate to be quoted (Rs.) by the parties in Annexure `B).

Chief Executive Officer,

Milk Union, Ambala.
 Annexure 1.1

The Ambala Distt. Cooperative Milk Producers Union Ltd., Ambala.

Milk Plant, G T Road, Ambala City – 134 007 (Haryana)

Terms and Conditions for Job Work for Washing & Cleaning of Milk Crates, Packing of Liquid
Milk in Production Section of Milk Plant, Ambala.

1. Payment of wages to the manpower will be made through Bank Account only on or before 7th of
every month. In case wages not disbursed upto 7th of month then suitable penalty shall be imposed.
Monthly bill shall be submitted between by 3rd and 7th of the next month complete in all statutory
payment made and deductions if any shall be made as per rules / Act.
2. The tenderer / contractor can apply for more than one tender. In case, the rates given by him found lowest
in more than one tender, he will be given Contract / Job order for only one of them. Although, tenderer /
contractor will have the right to opt for one of them
3. All the workers must be in proper uniform at all the time on duty. Any worker found without
uniform, suitable penalty shall be imposed on contractor. The summer/ winter uniforms shall have to
be provided by the contractor to its workers at their own level ensuring that all manpower must
attend duty in clean uniform.
4. Statutory deductions shall be made as per rules / Act.

5. Any instructions given from time to time should be carried out in true spirit.
6. The contractor shall be solely responsible for any misdeed / offence / negligence / disobedience of
the labour engaged by him.
7. Any person below the age of 18 and upper age of 57 should not be deployed.
8. The manpower as deployed accordingly to requirement will be got medically fit from the doctor
not less than MBBS once a year during the contract period.
9. In case the labour is found short than 26 Nos of manpower per day excluding weekly off then
penalty of Rs. 500/- per manpower will be deducted from contractor’s bill without any
information.
10. In case of unsatisfactory service, the contract can be terminated without any notice.
11. No notice shall be accepted during first three months, thereafter one month notice shall be given by
the either side for discontinuing the contract. The security of the contractor will be forfeited, if any
clause is violated or if the services of the contractor are not found satisfactory. In such an
eventuality, the contract will be cancelled forthwith without any notice by the Management.
12. The contractor shall submit monthly Pay Roll duly verified by Sectional Head and Security staff
alongwith the bill of the effect that minimum wage with all statutory facilities like EPF, ESI have
been paid to its work force as required under various acts and laws. The contractor will get sub-
code of ESI, EPF from district office of Ambala for generation of e- challan online. The contractor
will generate the ECR of EPF & ESI of their manpower which will be checked by Accounts
Section, after that Milk Union, Ambala directly deposit the payment of EPF and ESI to the
 concerned authorities and these payment will be deducted from the bill of contractor. This clause
will also be applicable in case of deposit of Goods and Service Tax. The contractor will submit the
EPF & ESI A/c No. allotted to each worker within one month.
13. EPF, ESI and other records under the provisions of Haryana Contract Labour (R&A), 1970 will be
maintained by the contractor and shall be preserved upto minimum 3 years for inspection of the
concerned authority and last payment and security will be released after confirmation link of UAN
and update of KYC (An undertaking to this effect will be submitted at the time of withdrawal of
security amount).
14. Statutory deduction like ESI & EPF etc. will be made on the basis of workers attendance at the
gate and contractors will pay weekly off etc. as provided under the Act and certificate will be
obtained from him to the above effect in writing on the Acquaintance Roll.
15. Milk and milk products being delicate products, hence hygienic conditions will be maintained in
the whole area.
16. The contractor will commence the job as per job order issued separately after completion of
process. The contract can be extended further with mutual consent.
17. The contractor will execute an agreement on non-judicial stamp paper of Rs.2000/- for acceptance
of the terms and conditions of the contract and he will produce the contractor Labour Licence from
appropriate authority to deploy labour in Milk Plant, Ambala.
18. The tenderer should specify its Registration Number, EPF No., ESI No., GST No. and PAN
Number alongwith dates of applicability, Residential proof with photocopies of documents be duly
attached.
19. The party must have satisfactorily working experience atleast three years in Govt./ Private Food Industrial.
The contractor must be upload certificate of satisfactorily working experience.
20. The contractor will be responsible for all statutory obligations, claims and compensations to its
workers under various laws / Acts.
21. The contractor shall submit details of wages paid and original challans of GST deposit for
reimbursement. Milk Union, Ambala will reimburse the amount of GST after confirmation.
22. The system of entry by Identity Card shall be followed by each worker.
23. In case of any theft found by the manpower of the contractor, penalty for Ten Times the cost of the
product shall be recovered from the contractor besides legal action.
24. One authorized representative to supervise the labour force and / or to accept / discharge his
responsibilities should be available in each shift without any extra charges and borne by the
contractor at its own.
25. Proof of residence and photo of all the engaged persons on contract will be preserved by the
contractor and copy of the same will be submitted in the office of Milk Union, Ambala.
26. The contractor shall also be required to become Nominal Member of the organization and deposit
Rs.100/- with this organization as required under Bye-laws.

27. The contractor will be bound to engage the manpower as per Haryana Govt. notification No. 16/7/2015/-1
GSII Dated 06.04.2015 and shall ensure that the total manpower deployed will be as per reservation policy
in according to Haryana Government notification No. 22/104/2014-1GSIII Dated 12.03.2018 (Copy
attached).

28. The contractor will bound to provide 26 Nos of manpower and will be bound to pay the wages to the
manpower as deployed according to the Haryana Kaushal Rojgar Nigam ‘Table A- Base Wages
Rates in Level I, in Category II- District or pay the wages as fixed by the department whichever is
higher and if the rate will increase or decrease then the proportionate rate will be increase or
decrease accordingly.
29. The contractor will be liable to pay the wages or holiday to his manpower as engaged for the assigned duty
for job work as per job order as covered under the provisions of the Punjab Industrial Establishments
National & Festival Holidays and Casual Leave and Sick Leave Act, 1965.

30. Payment to the manpower will be made through Bank Account only. Statement of monthly wages
paid to the manpower will be submitted alongwith bill by the contractor.

31. Arbitration : All disputes and differences arising of or any way touching or concerning to
agreement whatsoever, shall be referred to the sole arbitration of the Chairman, Milk Union,
Ambala and his decision shall be final and binding on both the parties.

32. Jurisdiction : All the legal proceedings, if necessary, arises to be instituted by any of the parties
shall have to be lodged in courts situated at Ambala City and not elsewhere.

Chief Executive Officer,

Milk Union,Ambala
 The Ambala Distt. Cooperative Milk Producers Union Ltd., Ambala.
Milk Plant, G T Road, Ambala City – 134 007 (Haryana)

Annexure `A’
TECHNICAL BID

S.No. Particulars Bidder Response (Yes To be filled by the Bidder

/No)
1. Name of party
2. Complete postal address
3. Telephone No. / Mobile No.
3.1 Office
3.2 Residence
3.3 Fax No.
3.4 e-mail ID
4. Work experience (No. of
year)
5. Registration Certificate of
Establishment and Copy of
Partnership Deed
6. Registration No. from
Labour Department
7. EPF Code No.
8. ESI Code No.
9. Goods and Service Tax
No.
10. PAN No.
11. Whether worked previously
with this Unit or any other
unit of HDDCF
12. If Yes, then Name of the
Contract and Year of
contract and name of the
unit.
 The Ambala Distt. Cooperative Milk Producers Union Ltd., Ambala.
Milk Plant, G T Road, Ambala City – 134 007 (Haryana)

Annexure `B’

Job work for Washing /Cleaning of Milk Crates, Packing of

Liquid Milk etc.

FINANCIAL BID
S. No. Particulars Bidder Response (Rate in Rupees
Basic + GST Extra)
01 Rate to be quoted (Rs.) Per Litre
of Milk