Part A

Resource Acquisition Plan:

Overview of the business activities of the organisation relevant to the physical assets
selected
Physical Assets Selected: Commercial kitchen equipment, buildings and vehicles.
The following actions are carried out by this company as part of their responsibilities as the
management of building:
Lifts, air conditioning, automated fire detection and suppression systems, and emergency
evacuation tests are just a few of the building services that must be examined and
maintained on a regular basis.
Managing computer system:
Properly managing hardware, software selection and update, monitoring server and
networks, virus scanning, capacity building, managing storage etc.
Managing Gardens:
Ensure gardens are clean and well maintained, repair as needed, cutting grass on regular
basis, properly securing the area.
Purpose of Acquisition and Replacement:
There are assets that are more than a decade old, notwithstanding their intended use. An
asset that needs to be repaired is more expensive to replace than a new asset that has to be
purchased. Because of a scarcity of replacements, energy consumption has grown.
Maintenance costs have increased dramatically as a result of a scarcity of replacements. The
inability to replace them has resulted in an increase in the likelihood of natural disasters
occurring in the future. "Sunk cost" refers to a cost that has already been incurred and
cannot be recovered in economics and corporate decision-making, and is defined as a cost
that has already been incurred and cannot be recovered. When the sunk cost of an existing
asset is significant, it is typical for companies to cling on to their surviving assets for as long
as they can to maximize their profits. Before making a purchase on a new asset, you should
consider the five considerations listed below. Costs associated with acquiring, storing,
repairing, conducting preventive maintenance, and operating the company are included in
this category.
Overview of Specification for Each Assets:
Building:
When it comes to creating a product or delivering a service, capacity is the greatest amount
of production that a business can sustain, while capability is the measure of an entity's
ability to achieve its objectives, especially in relation to its overall purpose. The construction
should be big enough to accommodate all of the requirements.
The capacity of the asset to match customer expectations is used to determine its overall
success. When it comes to meeting customer needs, reliability, availability, and capacity are
the criteria that are most often employed. The size of the building should be able to
incorporate 25 bedroom, reception, dining area, bathrooms, and parking area. Appropriate
location should be selected.
Budget: Around 500000 dollar.
Vehicle:
Maximum of 4 food delivery vehicles are required. Budget for the vehicles are allocated
$80000. Each vehicles should have a temperature controlling features.
Commercial Kitchen’s Equipment:
Included are a combination oven, two deep-fryers, and a double freestanding hot plate, as
well as a six-burner gas oven and a large walk-in refrigerator. The kitchen should have plenty
of prep space, as well as under-counter refrigerators and a pass-through dishwasher to
make cleaning a breeze. The budget for this project is set at $1,000,000. Gardens may be
seen on the lower floor of the building. These assets are simple to maintain and add to the
overall appeal of a building.
Price Quotes:

Building
Quote 1: $450000 Quote 2: $500000 Quote 3: $520000
Vehicles
Quote 1: $90000 Quote 2: $80000 Quote 3: $70000
Commercial Kitchen Equipments
Quote 1: $90,000 Quote 2: $100000 Quote 3: $1,10000

Costs and Different Financial Options:

Financial institutions provide different products like business loans, line of credit, overdraft,
credit card facility etc.
Grants:
Foundations, governments, and other donors may offer grants, repayable grants, or
program-related investments (PRIs) to promote renewable energy and energy efficiency
efforts in non-profit organizations. Grants are divided into two categories: those that are not
repayable and those that are repayable and non-repayable. The donor may write off the PRI
as a charitable gift and deduct the interest they pay on it from their taxable income as
provided as they follow certain IRS criteria. These opportunities are available from a variety
of local, regional, and national organizations, and each program has its own target audience
and general goals.
Suppliers;
Trade credit is offered by the majority of suppliers, allowing businesses to defer payment for
commodities. Although the terms are sometimes flexible, trade credit is often only given to
enterprises who have a history of conducting business with the supplier.
Potential factors for Depreciation:
Because an object will ultimately wear and tear, it is required to provide depreciation. The
asset's performance and efficiency degrade as a consequence. As a consequence, the asset's
value has to be included into the equation. All assets ultimately become obsolete as new
technology and innovation take control. The asset's value will depreciate with time, which
must be included into the equation. The rate of depreciation is influenced by a number of
factors. The asset's cost is defined in this context as its expected salvage value. When an
item is scrapped, sold, or traded in, the salvage value is calculated after the disposal costs
are deducted. The projected usable life of the asset. The useful life of an asset is the amount
of time that a company plans to use it. It may be expressed in years, months, hours, or the
quantity of things produced. Considering obsolescence while determining a property's
useful life will affect how depreciation is computed.
Technology changes and financial impacts on the organisation
Technology has made it simpler for small businesses to compete with larger firms when it
comes to conducting business. Technology may assist business owners in saving money.
Basic business software may be used to automate accounting, payroll, and other back-office
activities. Mobile technology allows field employees and home offices to connect in real
time. Company managers may also use technology to set up secure settings for keeping
sensitive information about their customers or clients. Small-enterprise owners with just a
basic understanding of information technology may employ a variety of business
technologies and applications. Small businesses may benefit from using business technology
to improve their communications. Emails, text messages, websites, and apps, for example,
let customers communicate more effectively. Through a range of information technology
communication tactics, the economic market may become saturated with a company's
message. These online communication tools may also assist firms in gaining more client
feedback. Technology in the workplace has the potential to increase worker productivity.
Computer programs and commercial software are often more efficient than human
procedures when it comes to data processing. By using business technology, company
owners may reduce the amount of human labour required. Small businesses might avoid
paying for employee benefits and labor costs as a consequence of this.
Finalising Acquisition of each assets:
Preparation of documentation for the replacement of assets, including tax duties for the
purchase and financing possibilities. This section contains detailed specifications. Processes
for arranging and assessing physical resources are also incorporated in the government's
legal contracts. Effective resource management requires a high degree of administrative
intrigue that must continue the duration of the benefit's possession by the government.
Advantage administration's main goal is to identify the most cost-effective answer to the
program's goals of obtaining, utilizing, sustaining, and transferring benefits. To put it
another way, Physical Asset Management is the process of ensuring the viability, efficiency,
and productivity of (physical) resources while also conforming to all relevant government
rules and strategy instructions. Asset management ideas may be used to save program costs
by optimizing the service potential of existing assets, lowering the overall cost of keeping
assets via life-cycle costing methodologies, and establishing clear accountability and
responsibility for assets. Non-asset solutions eliminate the requirement for new assets.
Terms of Reference Preparation
TOR will explain the project's objectives, goals, scope, and requirements, as well as provide
crucial background information, in order to assist consultants in preparing their bids.
Consultants should be provided precise information about the purpose of knowledge
transfer or training, such as the number of personnel to be trained, in order to determine
the required resources. The services and surveys that will be utilized to accomplish this
project, as well as the expected results, will be outlined. The TOR should not be too
complicated or restricted, allowing competing consultants to propose their own
methodology and staffing plans. Firms submitting ideas are asked to offer comments on the
TOR. The Ministry's and consultants' responsibilities should be clearly outlined in the TOR.
Financial Evaluation:
The buyer and seller agree on the conditions of the sale and acquisition of company assets
in an asset purchase agreement (APA). In asset acquisitions, APAs are often employed. A
capital asset is an asset that is kept for the purpose of producing revenue in the business
world. The selling of a capital asset is not part of the usual course of business.
Any time you transfer or sell an asset that is subject to GST, regardless of whether you are a
registered or required vendor for GST, you must account for the GST that is due. G1 (total
sales) must be recorded on your activity statement for the tax period in which the payment
(or other consideration) was received. G2 (net sales) must also be reported on your activity
statement.
Part B: Assets Register
Maintenance and Schedule for Building:

 According to Building Regulations 2006, following should be done:

 Passive re- and smoke systems, emergency and escape lighting, portable and fixed
re-equipment, and other related items are also available.
 Alarms and automated re-detection systems are included in the price of the system.
 Early warning and communication systems in the event of an emergency
 Demolition and reinstallation of household appliances
 System for mechanical ventilation and water heaters for hot, warm, and cool towers.
 Re-spraying technologies that operate on an automated basis
 Kits for fire-fighter’s equipment
Since July 1, 1994, all occupancy permits and final inspection certificates have included a list
of critical safety measures, including their performance level, frequency, and type of
maintenance. You are required to create a report on your organization's major safety
measures once a year. Owners of Class 9 and Class 2 to 8 buildings must display a current
copy of the building's occupancy permit in the building if it was erected or altered after July
1, 1994. Any reports and records of maintenance inspections, safety measures, or repair
work on the premises must be examined within a 24-hour timeframe. Two solutions for
keeping track of maintenance are log books and record tags. A separate maintenance record
system is still necessary, even if tags or labels are employed.
Maintenance for Kitchen Equipment:

 Regular cleaning of equipment

 Inspection on regular basis
 Changing filters
 Inspection of site
 Equipment cleaning
 Installing safety measures.
Schedule:
Daily:
The foil linings of the grill, range, and flattop need to be changed. Make sure your grill,
range, flattop, and fryer are all clean and disinfected before you start cooking. Both above
and below the surface, this equipment must be cleaned. Cleaning walls and floors, washing
beverage dispenser heads in soda fountains, and cleaning popcorn machines are some of
the additional duties that must be accomplished in addition to cleaning the can opener and
meat slicers. To disinfect the garbage cans and prevent pest infestation, mop the floors
around them and wash the exterior and interior of each one. Disinfect and prevent germs
from spreading by running dishwasher hood filters through the dishwasher.
Weekly:
Walk-ins should be washed, oven should be cleaned, and floor drains should be cleaned.
Monthly:
Coffee machine should be cleaned, ice machine should be cleaned, dust from refrigerator
should be removed, wall and ceiling should be cleaned, freezers should be cleaned and pest
traps should be replaced.
Maintenance for Vehicles:
When you buy a Ford Van, it comes with the manufacturer's recommended maintenance
schedule. It's critical to stick to a schedule. You won't have any trouble maintaining one or
more Ford vehicles if you carefully follow the directions in the owner's manual.
Create a maintenance plan to keep track of when you need to repair or maintain your Ford
vehicle. The odometer reading must be documented in a service record, and drivers must be
assigned the responsibility of reporting it. If you do things this way, nothing will go
unnoticed. When establishing a maintenance program, the manufacturer's instructions for
preventative maintenance services must be followed.
Due to the increased wear and tear, truck drivers that tow a lot of cars or carry a lot of
weight in their rig may need to do additional maintenance. The car's performance may be
harmed if it is started and stopped often. All of this must be remembered at all times.
It's critical to tell your commercial vehicle drivers that any strange sounds or lights from the
vehicle they encounter during training should be reported immediately. If you allow the
individuals who drive the Ford do the driving, you can save a lot of money on repairs.
Managing a large fleet will be tough. Ford vehicles are simple to connect with conventional
fleet management software and apps. As a consequence, there will be no critical
maintenance milestones missed.
The frequency with which a Ford vehicle's engine must be maintained is directly
proportional to its condition. Because each commercial vehicle is different, a specific
maintenance plan must be created for it. You might make use of digital technologies to
establish a maintenance plan.
Utilizing computerized apps is vital for keeping track of mileage, creating a maintenance
plan, keeping track of repairs, and keeping tabs on expenses. Automated software may help
you save time and improve the accuracy of your fleet management.

Part C: Resource Management Strategy

Maintenance regime:
Buildings:
Tasks need to be performed daily:
Waste baskets should be cleaned, furniture dust should be removed, washrooms should be
cleaned, soap and paper dispensers should be filled out, moping and sweeping the floor etc.
Tasks need to be performed weekly:
Cleaning window.
Tasks to perform monthly:
Checking lift system, checking working condition of lights and air conditioners.
Vehicles:
Daily: backing up the data.
Weekly: checking the vehicles’ machines.
Monthly: servicing the van.
Kitchen equipment:
Daily: cleaning and sanitising, watering plants,
Weekly: managing the kitchen, cleaning oven and refrigerators
Monthly: cutting grass, removing the dust, cleaning freezers etc.

To ensure that assets are operating effectively and that defects are reported in accordance
with the required and suitable procedures, including provisions for expert advice in the case
of more sophisticated issues, reporting and monitoring systems must be implemented and
maintained.#
Collecting feedback from customers:
Focusing on acquiring key ideas from the customers to facilitate continuous improvement.
Providing easy mechanism for customers to provide feedback with cost effectiveness.
Common Routine Maintenance:
Checking locks of the door, light tubes and fittings inspections, castors of the chair should be
replaced when required, pipes and fittings should be inspected regularly, security fences
should be checked, tap washers should be changed as required, maintenance of furniture,
ceiling and wall repairs etc.
Location of Maintenance:
Equipment and machinery for industrial and commercial use, as well as the supporting
infrastructure and services that go along with them, must be maintained, repaired, and, if
necessary, replaced.
If we have the appropriate tools, we may do regular maintenance on our place of
employment. Consequently, we don't have to take the equipment to the workshop or the
plant to have it repaired.
Expected Duration of Maintenance:
Ensure that the relevant individuals are in the right place at the right time to carry out the
responsibilities assigned to them by the organization. However, it would take anywhere
from three to five days to complete the whole care of the workplace, which would include
inspecting the facility.
Timing of Scheduled Maintenance:
A commercial kitchen's cleaning strategy must include the details of how, when, and who
will clean each piece of equipment in the facility before any cleaning operations can begin.
Using this useful form, you can keep track of your kitchen's weekly cleaning schedule.
Maintain easy access to it by posting it on the wall or include it in your food safety plan
papers.
Maintain a record of all schedules that have been completed for the use of Health
Inspectors. Additionally, don't forget to look beneath refrigerators and other big appliances
for hidden treasures.
Likely Disruption:
When compressors run for long periods of time in the kitchen, they may be rather loud. In
addition, there is a busy time in the kitchen. Despite your request, the maintenance
technician comes to fix it during peak hours. It also makes it tough for you to do your job.
Because the tasks are expected to be completed at such a fast speed and with such a high
level of intensity. You must monitor these areas of your company in addition to your
product, service, and quality. You should be ready to answer appropriately to a customer
who inquires about the noise in the kitchen or the cause for the delay in service.
WHS requirements;
A temporary remedy may be needed, and further information may be asked; a strategy and
schedule for resolving the problem; and whether or if any additional personnel are
reasonably required to help in the early settlement of the issue.
Legal and Regulatory Requirements:
Inspection and Maintenance:
You may be obliged to provide a certification for an inspection by the state or territory in
where you are located, as well as by the kind of building service, if you are responsible for
the proper maintenance of a given building service. According to the relevant building
regulations, the building owner is ultimately accountable for the care of his or her property.
Tenants in both residential and non-residential commercial buildings have the right to
expect their landlords to maintain their rented or leased premises in good functioning
condition.
Workplace health and safety laws, disability discrimination laws, state environmental
planning laws, national building codes, the Building Code of Australia (BCA), and Australian
and New Zealand Criteria are all important to the minimum and mandatory compliance
criteria for lifts.
Landlords are responsible for ensuring that equipment and amenities such as air
conditioners are in good working order.
The BCA mandates the installation of fire protection measures in existing structures. One of
the solutions that should be considered is the installation of smoke alarms. If you want to
secure an occupancy permit in New South Wales, the electrician who installed the smoke
detectors will have to provide a certificate of compliance first. In certain cases, sprinklers or
other fire suppression measures may be required in shared housing complexes. According to
environmental planning and assessment standards, residential care facilities for the elderly
in New South Wales must be fitted with automatic fire sprinklers. Buildings are divided into
three categories by the BCA: Class A, B, and C. Certain kinds of firefighting equipment and
fire suppression systems must be installed and maintained according to a building surveyor's
occupancy permit or decision. A notice or an order demanding repair may also be issued by
a municipal building surveyor. A fire safety audit by the chief fire officer of the fire
department is permissible in certain states.
In most states and territories, a person in charge of supervising a workplace must ensure
that any RCDs in use there are examined on a regular basis by a work health and safety
expert. A record of testing other than the push button testing must be kept if the device is
to be retested or disposed of. Most states and territories require workplaces to have an
emergency plan in place, which must include evacuation methods and their testing in the
case of an emergency. It is essential to keep a record of the testing in order to prove
compliance with this requirement.
Cost impacts for human resources:
Maintenance contracts are the most cost-effective way of servicing or sustaining highly
technical, scientific, or intricate assets/equipment. For sophisticated and expensive
assets/equipment to be maintained or repaired, the OEM or its authorized service
organization, or third parties involved in infrastructure investment, is frequently the best
choice. Owners and service providers alike want precise estimates of maintenance contract
costs. In order for service providers to avoid financial loss, they must estimate the whole
cost. So that the owners/users do not overpay in comparison to what they would have
spent if they had done it themselves.
Costs of Scheduled Maintenance:
Budget managers are often unaware of the full cost of sustaining physical assets during their
entire lives. Operating expenses associated to physical assets obstruct budget planning and
cash flow management. Existing assets should be evaluated against alternatives, and future
budgets should factor in asset life cycle costs when making new purchases. If companies are
to meet the difficulties of minimizing and controlling operating expenditures in the twenty-
first century, they must have systems in place to manage and monitor their physical asset
life cycle costs. Savings may be obtained year after year if the costs of a product's whole life
cycle are known. Going ahead, a more business-friendly, cost-effective, and aligned course
of action may be pursued.
Monitoring of Financial Performance:
To ensure that timely and appropriate decisions can be made, you must keep an eye on a
wide range of "performance indicators" in your business. Because sales, profit margins, and
cash flow are the lifeblood of any firm, it is vital that business owners get regular statistics
on them. Financial expertise becomes increasingly important when a company grows,
especially if it plans to grow greatly. A lack of precise and timely information about a
company's financial status might lead to its demise.
Financial Statement:
A Balance Sheet and a Profit and Loss Statement should be included in every firm's periodic
financial statements. Companies that lend money to customers must keep track of their
elderly debtor trial balances on a monthly basis. Those that have a significant stock
investment should keep continuous inventory records. Routine debtor and inventory
reports allow for quick follow-up and reduce the amount of capital locked up in these areas.
Changing inventory ordering procedures and allowing for quick debtor follow-up, for
example, might assist to prevent bad debts. Because financial statements show corporate
results after the event, they have the disadvantage of offering a lag indicator. If the report is
only created once a year, there is a large latency (which is typically the case much after the
end of the year). More frequent reporting periods are required, as well as the incorporation
of new financial and non-financial indicators. On any given day, you may track how many
individuals enquired about a product or how many people purchased anything.
Occurrences:
When selecting the frequency and kind of inspection, as well as what data should be
collected, the service of each asset must be taken into account. Data should be regularly
used to evaluate the requirement and timing of any preventive or corrective action in order
to maintain the targeted level of service. For this reason, a group of managers could hire an
asset manager to maintain track of the assets' performance.