STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES)

REPORT OF WORK DONE

AT

JAIYEOLA ADEYANJU GROUP PRACTICE

65, OYEMEKUN ROAD, AKURE, ONDO STATE

BY

AKOMOLAFE ADEWALE RAPHAEL

FPA/EM/19/1-0010

SUBMITTED TO
DEPARTMENT OF ESTATE MANAGEMENT AND VALUATION
SCHOOL OF ENVIRONMENTAL STUDIES
THE FEDERAL POLYTECNIC ADO-EKITI
EKITI-STATE

IN PARTIAL FULFILMENT OF THE REQUIREMENTS FOR

THE AWARD OF NATIONAL DIPLOMA (ND) IN
ESTATE MANAGEMENT AND VALUATION
 CERTIFICATION

I hereby certify that this report was accumulate by me DEJI with

matriculation number FPA/Em/17/1-00 and submitted to the

department of Estate Management and Valuation, of the Federal

Polytechnic Ado Ekiti.

------------------------------------ ----------------------------------
ESV T.C Ijagbemi Date
(HOD)

------------------------------------- -------------------------------------
ESV A.A MAKINDE Date
(SIWES CO-ORDINATOR)
 DEDICATION

This report is dedicated to Almighty God for the complete success of the SIWES

program .I dedicate it to my parents, Mr. and Mrs. for their financial support

throughout the SIWES program.

 ACKNOWLEDGEMENT

To Almighty God, my maker, my creator and all good things I accord my

appreciation, for the protection of my life during, and after, the four months

mandatory SIWES program.

I acknowledge the effort of my loving and caring parents, Mr. and Mrs. for their

support both financially and morally throughout the program.

I also acknowledge the effort of my industrial- based supervisor in person of

 ABSTRACT

The Student Industrial Work Experience Scheme (SIWES) is an exercise that is

formulated by Industrial Training Fund (ITF) to train and aid student of Nigeria

Higher Institution in order to gain one experience or the other in their course of

studies in order for them to be able to practice what they have been taught in the

theoretical classes within a stipulated period of time in fulfilling the requirement

of the National Diploma (ND) Award in their respective area attachments. One

of the challenges faced by students that are attached to areas not related to their

discipline during the programme. Government should try and encourage

students by providing them some basic necessities such as some token fee for

transportation and incentives during and after the exercised.

 TABLE OF CONTENT

Cover page

Title page------------------------------------------------------------------------------------------i

Certification--------------------------------------------------------------------------------------ii

Dedication---------------------------------------------------------------------------------------iii

Acknowledgment ------------------------------------------------------------------------------iv

Abstract-------------------------------------------------------------------------------------------v

Table of Content---------------------------------------------------------------------------vi-vii

CHAPTER ONE

1.0 Introduction to Siwes---------------------------------------------------------------------1

1.1 Aim And Objectives Of The Scheme-----------------------------------------------1- 2

1.2 History Of The Organization------------------------------------------------------------3

1.3 Organization Chart------------------------------------------------------------------------4

CHAPTER TWO

2.0 Sectional Activities

2.1 Land acquisition

2,2 Land regularization

2.3 Deed of assignment

2.4 Certificate of Occupancy

2.5 Valuation

2.6 Property Management

CHAPTER THREE
3.0 Terminologies used SIWES report writing.--------------------------------------------14

CHAPTER FOUR

4.1 Summary, Recommendation, Conclusion-------------------------------------------14

4.2 Summary---------------------------------------------------------------------------------14

4.3 Recommendation-----------------------------------------------------------------------14-15

4.4 Conclusion------------------------------------------------------------------------------15

CHAPTER ONE
1.0 INTRODUCTION OF SIWES

The Student Industrial Work Experience Scheme (SIWES) was established by the

Industrial Trust Fund in 1973, to solve the problem of lack of adequate practical skill

preparing for employment in industries by Nigerian graduates of Tertiary Institution.

The scheme exposes students to industrial skill necessary for a smooth transition from

the opportunity of being familiarized and exposed to the needed experience in

handling machinery and equipment, which might not be available in the educational

institutions.

Participating of SIWES has become a necessary per-condition for the Award of

Certificate in specific discipline in most institution of Higher Learning in accordance

with the Education Policy of the Government.

This report was based on the relevance and importance of Student Industrial Work

Experience Scheme (SIWES) program with the aids of Industrial Trust Fund (ITF).

The task of education, our scientific, engineers and techniques does not only lay hands

on classroom learning, but also industrial based.

1.1 AIM AND OBJECTIVES OF THE SCHEME

The theory and practical skill are necessary for the technological development of

industrial work, so if we agree with this fact therefore, it means that SWIES program

is important as the classroom instruction will be relieved.

SOME OF THE OBJECTIVES OF SIWES ARE LISTED BELOW:

  It provides opportunity for students to apply for his or her knowledge in real

work situation.

 It makes transaction from school to world easier.

 It expose student to his/her course of study industrial practice for adequate

acquisition of vital experience.

 To train students to be punctual and efficient in their daily endeavor.

 To train students for specific job and vocational work.

THE TRAINING LOGBOOK

The logbook is to assist student to keep an accurate record of the training and it show

the department and section in which the student has worked and the period of times

spent in each department or section. The students must record the activities of each

working day clearly with sketches and diagram where necessary.

Student must submit the logbook to their industry based supervisor at the end of every

month throughout the period of the SWIES program. The academic staff of your

institution will check the logbook during their visit to ensure that proper training is

being received by the student and record their comments.

SOME OF THE OBJECTIVES OF THE TRAINING LOGBOOK ARE LISTED

BELOW:

The objective of Industrial Training cannot be over emphasized, it enable students of

various Higher Institutions in Nigeria, particularly in Science Department to acquire a

good knowledge in all their field of study among the benefit of Industrial attachment to

Technical ship Education in General and to the students of under-going in particular.

This includes the following benefits:

 Students are able to see all they have been taught in class.

 SIWES Programme exposes to interpersonal relationship in companies and

offices both government and private set-up.

 Student should know how economy the life is to make their lives through the

economy.

 Students are able to acquire more knowledge of other occupation which is

different from their field of study.

 It gives students the opportunity to know how to plan and execute various

techniques relating to their field of studies.

1.2 HISTORY JAIYEOLA ADEYANJU GROUP PRACTICE

The Estate firm is located at 65, Oyemekun road, Akure Ondo State and it was

established in the year 1989.

The firm consist of 15 staffs whereby 5 are professionals while the remaining 10 staffs

are unprofessional.

The principal area of operation of the firm includes.

i. Chartered surveyors

ii. Estate agency

iii. Property management

iv. Property maintenance

JAIYEOLA ADEYANJU COMPANY ORGANIZAION CHART.

BRANCH MANAGER

SECRETARY IT STUDENT

SIWES STUDENT
 CHAPTER TWO
2.0 SECTIONAL ACTIVITIES AND WORK DONE

During my Students Industrial Work attachment at Jaiyeola Adeyanju Group

Practice, I was able to learn in the following department

PROPERTY MANAGEMENT.

Property management is the controlling, ordering, planning directing and

supervising the interest in land and landed property with the aim of securing

optimum return.

Property management involves the management of people in connection with the

property in question. For there to efficient management, attention must be given to

the proper choice of clients, tenants, and staffs. The caliber of these people will

determine whether the management exercise will be successful or not. For instance,

a gullible tenant who cares about the future of a property would pose problem on

maintenance, repair work and payment of debts bills and fees.

The basic objectives of property management is to ensure that the property

achieves physical, economic and functional efficiencies through.

i. Ensuring that the lease is received at appropriate periods and at rent due

consideration.

ii. Ensuring that the landlord’s fixtures and fittings are in good state of repair.

iii. Ensuring that the tenant covenants are strict to the tenant and of course

observing landlord’s covenant on his behalf

 iv. Receiving complaints from the tenants and taking immediate steps and

ensure that genuine complaints are attended to

v. Keep complete and accurate records of all transactions regarding property.

vi. Acting on behalf of the landlord in all matters that relates the property.

EXPERIENCE GAIN AT PROPERTY MANAGEMENT DEPARTMENT

DEMAND LETTER OR RENEWAL LETTER

This letter is written to notify the tenants of the rent due to pay and rent increments. It

is done six months before the expiration of the lease and whether the tenant will renew

his lease or tenancy.

RENT COLLECTION

This is collection of rent from the tenants on the properties we manage when they are

due. The demand notice will be served earlier before the date of commencement of

rent collection and our rents are not allowed going into arrears instead we collect in

advance.

NOTICE TO QUIT

At the expiration of the rent if the tenants refuses to pay, he will be served a notice to

quit for 6 months or 3 months after that he does not reply 7 days notice will be served

which is owners intention to recover possession.

RENEWAL OF TENANCY AGREEMENT

After the renewal of lease for each term, tenancy agreement will be prepared for that
term that shows the commencement and expiry of the lease.

LETTER OF INSPECTION

This letter is written by the managing agent to remind the tenant of the date of routine

inspection which his presence is needed.

ROUTINE INSPECTION

This is carried out quarterly to ensure that the landlord fixtures and fitting are in good

state and also, to ensure that the tenant is keeping to his obligation os sanitizing the

environment and good maintenance of the property to enable it command the required

rent in the open market.

OBSERVATION LETTER

After the inspection, the property manager write to the landlord telling him the state of

the property. Repairs that re suppose to be tenants obligations are made known to him

while repairs that are supposed to be landlord’s obligation are communicated to the

landlord.

PROBLEMS ASSOCIATED WITH PROPERTY MANAGEMENT

1. Inability of some tenants to pay up house rent as at when due

2. Refusal of some landlord to release money for property maintenance

3. Negligence or carelessness in professional property manager.

ESTATE AGENCY DEPARTMENT.

Agency department is the back bone of estate management practice. The department

makes the company known because they market and advertise for the company.

EXPERIENCE GAINED AT THE ESTATE AGENCY DEPARTMENT.

PROPERTY SOURCING

Property sourcing is searching for vacant property for sale, lease or letting. We go to

streets, layouts and neighbourhood to source for properties. The first step in property

sourcing is to identify the empty or lettable property, then find out the engineer if the

property is under construction, security man or the landlord, introduce your self and

your company, then find the property owner or his contact, and know the type of

building if it is commercial or residential. Then it has to be followed up until the

property is acquired.

OFFER LETTERS

Offer letter is a letter of contract that is written to a client after inspecting a property of

his choice with the agency surveyor. This letter contains address of the property, remt

passing on the property, agency and legal fees. This letter shows that a contract is

binding on the agency surveyor and his client.

MARKETING

To market properties, different mediums are used to advertise the properties examples

are letting boards, internet, creating letting bulletin, newspaper, disseminating

information to other Estate firm and most of the time property owners call on our
company to come and market their properties for them and also some clients come and

ask us if we have the type of property they want.

INSPECTION

This is taking a prospective tenant to the site to see properties to know whether they

suit his desire.

Inventory

This is recording all the landlord fixtures and fitting in the house and their condition

the purpose is to enable the surveyor and the tenant to be aware so that while the

tenant is leaving at the expiration of his tenancy he has to restore the property to its

original condition.

PROBLEM ENCOUNTERED

The problems I experienced in the department of agency were as follows

Some landlords do not like giving their properties to Estate Surveyors. They said that

they make money without contributing anything. They call us percentagers and

commissioner so this poses a problem.

VALUATION DEPARTMENT

Valuation is a process of determining the monetary worth of a property. It is an

estimate of future benefit to be enjoyed from the ownership of a freehold or leasehold

interest in a property.

The main motive of valuation is to determine the worth of a property. To do this, the

valuers must know the types of property and purpose of valuation, this will determine
the valuation parameter to be used e.g. while valuing vacant land for sale/purchase

purpose the best approach should be comparative method and, while valuing land and

building for mortgage purpose, cost of replacement method is the best approach.

The first step in property valuation is to receive instruction from the client. This

instruction serve as a guide and contains.

1. Purpose of valuation

2. No. of properties to be valued

3. Expected time of completion and submission of report

4. Presentation of title documents

5. Location of subject property.

PROBLEMS ENCOUNTERED DURING VALUATION

Most property owners do not agree on the values they are given. Some will say that

their property was under valued. This is mainly on mortgaged properties.

 CHAPTER THREE

1.0 DEFINITION OF TERMS

LAND: In the business sense, can refer to real estate or property, minus buildings, and

equipment, which is designated by fixed spatial boundaries.

RENT: Rent is a periodic payment from a tenant to a landlord for the use of a

property.

TAX: a tax is a compulsory financial charge or a some other type of levy imposed on a

taxpayer.

LAND ALLOCATION: land allocation of state owned land for a certain purpose

LAND TENURE: This system can be define as the right and institution that governs

access to the use of land.

LAND ACQUISITION: The process of acquiring land for real estate purpose.

VALUATION: The estimate of the monetary worth of a property.

 CHAPTER FOUR

4.0 SUMMARY, RECOMMENDATION AND CONCLUSION

4.1 SUMMARY

The SIWES has provided a training ground where skill relating to how information

can be processed, manage, preserved, retrieved and documented. This has gone a long

way in equipping one in merging what has been learned in the lecture room to what

was actually learnt on the field.

4.2 RECOMMENDATION

Cooperation between Educators and Practitioners is mandatory for proper supervision

of SWIES participant. In addition the two must collaborate in curriculum development

and revision to ensure a curriculum that satisfied job markets.

ICT’s development have put more pressure on the SIWES program to help students to

develop new skills, students should be aware of what the society holds for them and

adapt accordingly.

Government and Employers of labour should encourage student on SIWES by paying

sustenance allowance to them.

Finally, lecturers from the polytechnic should pay a schedule visits to the industrial to

supervise the Students Work

4.3 CONCLUSION
The Student Industrial Work Experience Scheme (SIWES) is a skill training program

designed to exposed and prepare students in the Institution of Higher Learning for the

industrial work situation they are likely to meet after graduation.

However, the situation described above represent the idea, but sometimes these are

achieved, as there are many problems militating against the success or it attainment.

One major problem is that sometimes, we student do not get placement for the four

months of attachment the situation become so hard that some student got to work

without payment, just to gain the experience.

Invariably, job may be done half-heartedly because lack of financial support, even for

such basic needs as the transportation to and fro for the work. In some cases, students

are placed in job places and environment not related to their training, just to satisfy the

compulsory for the scheme.