CHAPTER ONE

1. INTRODUCTION

Blood is a specialized body fluid in humans that delivers necessary substance such as nutrients
and oxygen to the cell and transport metabolic waste product away from cells. Human blood is
an element of human life. The national blood bank service of Ethiopia’s (NBBS) was established
in1969 by Ethiopian Red Cross society but since 2004 has been known by the federal ministry of
health Ethiopia. Its main center is located in Addis Ababa and it has also the responsibility to
oversee, support and monitor the activities of regional blood bank in the country which are
administratively under their respective regional health bureaus. The national blood bank service
of Ethiopia (NBBS) mission is to ensure the availability of safe and adequate supply of blood
and blood products to all transfusion health facility in Ethiopia. The NBBS office is non-profit
governmental organization established with core community mobilization and education on
voluntary blood donation, blood collection laboratory processing, testing and production of
blood. Woliso Blood bank is one of the important departments. It plays an important role with
blood collection and issue of blood components. Its activities include blood donation, blood
grouping, antibody screening, antibody identification, blood infectious test, issuing compatible
blood and blood component etc. The organization passed several obstacle in case of creating
awareness and also during the starting stage there is lack of blood and impossible to give the
required service. This organization was begun by giving small capacity of blood service. The aim
of the organization is to provide efficient service to user increase the capacity of providing blood
to the recipient, to increase the number of blood donor by creating awareness about blood
donation to the society.

1.1. Background of the project

1.2. Statement of the problem

In the current system the activities such as documenting, finding and searching of specific
information is done manually. Employee cannot perform their activity like, donor registration.
Because of the absence of permanent storage or central DB that each process or workflow cannot
traced from database, it is hard to give Feedback about blood bank service, it is tedious for blood
seeker to search the required blood type in case of emergency, lack of smooth interaction
between donor and blood bank, lack of security, Difficult to know amount of blood in stock,
Error handling is not efficient, Difficult to know fit blood during blood transfusion service,
difficult to prepare organized report, difficult to prepare organized report and it is difficult to see
the availability blood in the stock. This type of system leads to the documenting of erroneous and
redundant information. The current system consumed the time and cost of user even to complete
specific task. The medium used to inform the staff about the schedule of the month using
whiteboard and written whiteboard marker, these leads the written schedule become unclear. So,
because of these and other problem we are initiated to do this project.

1.3. Objective of the project

In this section we discuss about the objective that we went to accomplish at the end of this
project.

1.3.1. General objective

The main objective of this project is to change the manual system of Woliso city blood bank into
computerized system.

1.3.2. Specific objectives

To achieve the general objective mentioned above we should consider the following specific
objectives:

 Analyzing the current manual system.

 Implementing the proposed new system
 Design interactive user interfaces for the woliso city blood bank management system to
users.
 Testing the new system and make the required modification.
1.4. Scope and Limitation of project.
1.4.1. Scope of the project

The scope of this project only lies within the time frame given to us at the current moment. So
our project scope is limited on:

 Create account for users.

 The administrator sends message to donor when the time they donate blood is reached.
 Show available blood online with their type.
  Provide secured and authorized feature to the system where private and confidential data
can only be viewed and updated by authorized user.
 Facilitate or improve the information shared between the user and the organization.
 User can provide Feedback to the organization about the service they provide.
 Avoiding redundant and erroneous data.
 Record blood details and blood donation.
 Manage the collected blood data.
 Record blood details with their expired date.
1.4.2. Limitation of the project

 The user that has not basic skills and knowledge of computer cannot access proposed
system.

 The proposed system is not mobile based.

 Not support all nation and nationalities of Ethiopian language it only use English language.
 The system cannot help people that have visual impairment because of lack of sound sensor
machine.
1.5. Risk, Constraints and Assumptions

Unfortunate failure of system: To handle this problem the team using back up mechanism. As
example one time we lose our data due to failure of our computers operating system. At that time
a full backup would enable us to restore our PC to a previous state without losing anything, or
not much.

Power problem: We tried to use laptops to cover the gap happened to our project during power
failure.

Virus attack: We can control this problem by scanning the data, installing and updating
antivirus software and mostly using CD-RW instead of flash.

Time management problem: We solve this problem by working cooperatively, divide our time
by schedule for each phase of the project and we try to use this schedule effectively.
Assumption and Constraints
Assumption: In order to use this online system, we assume that every user must have basic skill
to use computer and some knowledge on how to use or access on internet to do some task.

To access the web based under graduate project coordination system users should have an
infrastructure full network access and fast.

Constraint: Our system should not be successful and reliable if the internet access is not
functional and can’t handle if the power is lost during the user register to the system, managing
in the system, and view any information from the system. Thus electric power and internet
connection must have needed to the system to access as intended.

1.6. Significance of the project

The existing system is not computerized rather it is manual. So, the web based system is playing
an important role by simplifying the complicated work.

The main benefit of this system as it is computerized web-based system:

 It saves the user’s time to search the required blood.

 The Blood donors can register using the system without going to the blood bank.
 It decreases employee effort required to do their task properly.
 It attracts blood donors to join and register under the system.
 Introduces the blood bank to technology and also facilitates technology throughout the
coverage area, as it is web-based system.
 Since it is interactive system, many users join into the system.
 Generates more secured information and reduce redundancy.
 It makes smooth relation between the blood bank and their user.
 Generates and improves socioeconomic change to the society.
 Faster decision making by searching records from database.
 Increase security by providing authorized user can only access the organizational service.
1.6.1. The Beneficiaries of the system

There are different bodies that will be benefited from this system. The main beneficiary of this
Woliso City blood bank office in which, the system will be changed to web based blood bank
system.

Developing web based blood banking system provides Benefit for the following users:-
 Patient:-It helps patients by giving services that are needed efficiently and effectively,
patient can see the blood available online and request for it if he/she want to take.
 Nurses:-Nurses are helpful from this by registering donors and collected blood
registration web based.
 Administrator:-Can administer the system simply by creating, updating and deleting
account.
 Hospital:-Hospital can send the blood request it wants online. So, the hospital is
beneficiary from this web by saving time and cost.
 Inventory manager:-Can manage the stock in a convenient way because he/she do
activities by automated system.
 Donor:-Donor can send donation request online. So, he/she is beneficiary by saving their
times that is waste for donation.
1.7. Budget and Time Schedule of project

1.7.1. Budget of the Project

The budget is the backbone of our project which leads it to success. Even if there is no budget
budgeted from health institution for this project, we are enforced to budget the cost by ourselves
to complete our project as much as possible.
The budget we consumed during development of the Blood Bank System is indicated as follow:-

Table 1: Hardware costs

Name of materials Quantities Quantity per Total price

price
Computer Desktop 2 50000 100000
Mobile card 50 5 250
Pens 5 12 60
Paper(A4) 250 1brr 250
Printing 90
2 180

Flash Disk(32GB) 2 380 760

CD disk 3 25 75

Table 2: Software Cost

Microsoft Office 2010 Free Download

XAMPP Free Download
Sublime text 3/notepad++ Free Download
Edraw max Free Download
Adobe Photoshop Free Download

Figure1.1 Budget of project

1.7.2. Time Schedule of the Project

The project planning defines activities that will be performed and describe how the activities will
be accomplished. The purpose of project planning is to define each major task, estimate the time
and resources required and provide frame work to manage and control project activities.
Activity 2021 GC 2022 GC

February
Novemb

Decemb

January

March

April

May

June
er

er
Title
Submission
Information
Gathering
Proposal
Writing
Analysis

Design

Coding

Testing

Implementation

Figure1.2. Schedule of project

1.8. Team Composition

The developers of Blood Bank management system of Woliso City have different roles and
responsibility which dedicated as the following chart with their respective contact information.
 Name Id no Responsibility of Team Email information
Adem Yousuf 25872/11 System Designer, Yuusufaadam73@gmail.com
Analyst and Team
Manager
Jemal Woliyi 26091/11 System Designer and wwjemal4@gmail.com
programmer
Gemmechu Aberra 26057/11 Requirement gathering Tofikmustefa2@gmail.com
and Analyst
Tofik Mustefa 26001/11 System Analyst/Testing
Sori Tolossa 26123/11 Resource
allocator/system Testing

1.9. Document Organization