TRAINING MATERIAL #152

REQUIREMENT OF ENTRIES IN GARBAGE RECORD BOOK

The revised MARPOL Annex V regulations came into force on 01 January 2013 and the
amendments to Marpol Annex V - Harmful to the Marine Environment (HME) Substances and
Form of Garbage Record Book enter into force on 01 March 2018.

Effective 01 March, 2018, the following are the guidelines for making entries in the Garbage
Record Book (GRB) which is amended vide MEPC.277 (70).

Please go through the below guidelines carefully in order to avoid deficiencies being raised during
any external inspections.

The amended GRB has 2 parts:

Part-1 is for all ships and has two sections. Section 1 is for all normal discharges and
incineration, and Section 2 is for exceptional discharge or loss of garbage under regulation 7
(Exceptions).

Part-2 is for ships carrying solid bulk cargoes and has only one section for discharges of all
cargo residues (non-HME and HME).

Garbage is grouped into categories for the purposes of recording in Part-1 and Part-2 of the
GRB as follows:

GRB PART 1:

Category A: Plastics
A solid material which contains as an essential ingredient one or more high molecular mass
polymers and which is formed (shaped) during either manufacture of the polymer or the
fabrication into a finished product by heat and/or pressure. Plastics have material properties
ranging from hard and brittle to soft and elastic. For the purposes of this annex, "all plastics"
means all garbage that consists of or includes plastic in any form, including synthetic ropes,
synthetic fishing nets, plastic garbage bags and incinerator ashes from plastic products.

Category B: Food wastes

Means any spoiled or unspoiled food substances and includes fruits, vegetables, dairy
products, poultry, meat products and food scraps generated aboard ship.

Category C: Domestic Wastes

Means all types of wastes not covered by other Annexes that are generated in the
accommodation spaces on board the ship.
Domestic wastes does not include grey water.

Category D: Cooking Oil

means any type of edible oil or animal fat used or intended to be used for the preparation or
cooking of food, but does not include the food itself that is prepared using these oils.

Category E: Incinerator ashes

Means ash and clinkers resulting from shipboard incinerators used for the incineration of
garbage.

Category F: Operational wastes

Means all solid wastes (including slurries) not covered by other Annexes that are collected on
board during normal maintenance or operations of a ship, or used for cargo stowage and
handling. Operational wastes also includes cleaning agents and additives contained in cargo
hold and external wash water. Operational wastes does not include grey water, bilge water, or

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other similar discharges essential to the operation of a ship, taking into account the guidelines
developed by the Organization.

Category G: Animal Carcass(es) (Non-Recyclable)

Means the bodies of any animals that are carried on board as cargo and that die or are
euthanized during the voyage.

Category H: Fishing Gear (Non-Recyclable)

Means any physical device or part thereof or combination of items that may be placed on or in
the water or on the sea-bed with the intended purpose of capturing, or controlling for subsequent
capture or harvesting, marine or fresh water organisms.

Category I: E-waste
Means electrical and electronic equipment used for the normal operation of the ship or in the
accommodation spaces, including all components, subassemblies and consumables, which are
part of the equipment at the time of discarding, with the presence of material potentially
hazardous to human health and/or the environment.
(E.g. electronic cards, gadgets, instruments, equipment, computers, printer cartridges, etc.)

GRB PART 2:

Category J: Cargo residues (non-HME)

Cargo residues means the remnants of any cargo which are not covered by other Annexes to
the present Convention and which remain on the deck or in holds following loading or unloading,
including loading and unloading excess or spillage, whether in wet or dry condition or entrained
in wash water but does not include cargo dust remaining on the deck after sweeping or dust on
the external surfaces of the ship.

Category K: Cargo residues (HME)

Cargo residues are considered harmful to the marine environment if they are residues of solid
bulk cargoes, as defined in regulation VI/1-1.2 of the International Convention for the Safety of
Life at Sea (SOLAS), 1974, as amended, other than grain, shall be classified in accordance with
the criteria below, and declared by the shipper as to whether or not they are harmful to the
marine environment.

Cargo residues are considered to be harmful to the marine environment (HME) if they are residues of
solid bulk cargoes which are classified according to the criteria of the United Nations Globally Harmonized
System of Classification and Labelling of Chemicals (GHS) meeting the following parameters1:
.1 Acute Aquatic Toxicity Category 1; and/or
.2 Chronic Aquatic Toxicity Category 1 or 2; and/or
.3 Carcinogenicity2 Category 1A or 1B combined with not being rapidly degradable and having high
bioaccumulation; and/or
.4 Mutagenicity2 Category 1A or 1B combined with not being rapidly degradable and having high
bioaccumulation; and/or
.5 Reproductive Toxicity2 Category 1A or 1B combined with not being rapidly degradable and having
high bioaccumulation; and/or
.6 Specific Target Organ Toxicity Repeated Exposure2 Category 1 combined with not being rapidly
degradable and having high bioaccumulation; and/or
.7 Solid bulk cargoes containing or consisting of synthetic polymers, rubber, plastics, or plastic
feedstock pellets (this includes materials that are shredded, milled, chopped or macerated or similar
materials)."
1
The criteria are based on UN GHS. For specific products (e.g. metals and inorganic metal compounds) guidance
available in UN GHS, annexes 9 and 10 is essential for proper interpretation of the criteria and classification and
should be followed.

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2
Products that are classified for Carcinogenicity, Mutagenicity, Reproductive Toxicity or Specific Target Organ
Toxicity Repeated Exposure for oral and dermal hazards or without specification of the exposure route in the hazard
statement.

Cargo residues that are harmful to the marine environment may require special handling not
normally provided by reception facilities. Ports and terminals receiving such cargoes should
have adequate reception facilities for all relevant residues, including when contained in wash
water.

The entry for each discharge into the sea under regulations 4, 5, 6 or section 5.2 of chapter 5
of part II-A of the Polar Code shall include date and time, position of the ship (latitude and
longitude), category of the garbage and the estimated amount (in cubic metres) discharged. For
discharge of cargo residues the discharge start and stop positions shall be recorded in addition
to the foregoing.

Cargo material contained in the cargo hold bilge water should not be treated as cargo residues
if the cargo material is not harmful to the marine environment and the bilge water is discharged
from a loaded hold through the ship's fixed piping bilge drainage system.

Only the ACTUAL / ESTIMATED quantity of cargo residue disposed should be recorded in
Part 2 of the Garbage Record Book.

Note:
1. After discharging cargo and prior washing cargo holds, these should be swept/ cleaned
thoroughly in order to collect maximum cargo residues. The cargo residues should be
collected separately and disposed as per MARPOL Annex V requirement. The disposal
shall be recorded in Part-2 of the GRB.

2. The hold wash water shall be pumped out according to MARPOL Annex V and same to
be recorded in deck log book. This entry should include start/ stop time and position,
quantity, position etc. Recording of quantity of wash water pumped out through ship’s
fixed bilge piping system in garbage record book is NOT required.

3. In case the designated hold wash water tank is also ballast water tank, then the filling
and pumping out of the water from such tanks, a suitable entry should also be made in
the in Ballast record book using code J. The entry should include position and time of
the operation and quantity of hold wash water. Further, after the pumping out of the hold
wash water, an entry for the flushing of the tank is also to be made in the Ballast record
book under section J.

To avoid any confusion between MARPOL Annex I & Annex V requirements you are
requested to follow the below mentioned guidelines.

Disposal of cooking oil into oil residues/sludge tanks is not permitted. Cooking oil should
be landed ashore and entry made in GRB or it can be mixed with rags / oily rags and burnt in
the incinerator and entry made in GRB (separate entries for Cat. C and Cat. D). Maximum
incineration amount of cooking oil at one time should be controlled to less than 15-liters
(depending on type of incinerator on board) to prevent damage to the incinerator/refractory.

Oily rags incineration entry is NOT required in the Oil Record Book (Part I). Only Sludge / Waste
oil burning entry is required to be made in the Oil Record Book (Part I).

Whenever garbage is incinerated on board, the entry for each completed incineration shall be
made in Part 1 (Section 1) and include date and time and position of the ship (latitude and

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longitude) at the start and stop of incineration, categories of garbage incinerated and the
estimated amount incinerated for each category in cubic metres.

All entries for incineration in the Garbage Record Book are to be signed by the Second
Engineer who is the person responsible for this operation.

Whenever garbage is discharged to a port reception facility or another ship, the entry shall be
made in Part 1 (Section 1) or Part 2, as applicable; and include date and time of discharge,
port or facility or name of ship, categories of garbage discharged, and the estimated amount
discharged for each category in cubic metres.

In the event of discharge or accidental loss in ANY category (Cat. A to Cat. K) an entry
shall be made in Part 1 (Section 2) only and the entry shall include date and time of
occurrence, port or position of the ship at time of occurrence (latitude, longitude and water
depth if known), the reason for the discharge or loss, details of the items discharged or lost,
categories of garbage discharged or lost, estimated amount for each category in cubic metres,
reasonable precautions taken to prevent or minimize such discharge or accidental loss and
general remarks.

For guidance, the items can be grouped into categories as mentioned below, but not limited
to the following, for making the entries:

Category A: EPIRB, expired pyrotechnics, all garbage that consists of or includes plastic in
any form including synthetic ropes, synthetic fishing nets, plastic garbage bags and incinerator
ashes from plastic products.

Cigarette filters or butts are made from fibrous material. The filters are made from cellulose
acetate (a material similar to rayon) and are coated with paper. Hence these are to be
considered as plastics

Category C: Tea bags, tissue paper, expired medicines, etc.

Category F: Paint buckets, empty oil drums, wire ropes, used L.O, / F.O filter cartridges,
scavenge space carbon, dry soot from economizer cleaning, paint, scale and rust flakes.

Category I: Electronic cards (PCBs), CRT, batteries, tube lights, bulbs, gadgets, instruments,
equipment, computers, printer cartridges, etc.

Proper receipt is required to be collected regarding disposal of expired medicines (as required
by quarantine department), pyrotechnics, paint drums and such other hazardous waste.

It is recommended that Sharps waste* is stored separately in a rigid-sided designated sharps

container and not with other garbage until disposal ashore. Do not compress this waste by using
shipboard compactors.
* Sharps waste is a form of biomedical waste composed of used "sharps", which includes any device or object used
to puncture or lacerate the skin. Sharps waste is classified as biohazardous waste and must be carefully handled.
Common medical materials treated as sharps waste are: Hypodermic needles.

Items such as batteries, fluorescent tubes etc. should be mentioned when landed ashore and
proper receipt of items landed to be kept on board. This should tally with Garbage Record Book
details. For the same the approx. volume of each of the items to be entered in the Garbage
Record Book.

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Please find below sample copy of different types of waste disposal receipts and different types
of sample entries which are required in the Garbage Record Book.

Please review your Garbage Record Book and discuss this in detail along with Environmental
Management System Manual 204 Part I section 6 & 7 on board among ALL officers and crew
to increase awareness in garbage collection and segregation procedures and to ensure
compliance.

GARBAGE DISPOSAL RECEIPT (SAMPLES)

M.V. XYZ
At Antwerp
7 Mar 2018
1400 hrs

Disposal of garbage to shore reception facility

The following garbage was landed at Antwerp, Pier ABC to shore reception facility:

Sr. No. Category / Items Quantity

01 Category A 1.40 m3
02 Category B 0.10 m3
03 Category C 0.20 m3
04 Category D 0.04 m3
05 Category E 0.02 m3
06 Category F (total) 0.64 m3
 Rust scales 0.02 m3
 Oily rags 0.02 m3
 Paint buckets 0.10 m3 (5 x 20 nos.)
 Oil drums 0.20 m3 (1 x 200 litres)
 Wire rope 0.10 m3 (1 x 100 meters)
 Synthetic mooring rope 0.20 m3 (1 x 200 meters)
07 Category I (total) 0.20 m3
 Cartridges 0.05 m3 (4 nos.)
 Batteries 0.03 m3 (24 nos.)
 Tube lights 0.10 m3 (20 nos.)
 Bulbs 0.02 m3 (18 nos.)

Master
For reception facility/Agent

M.V. XYZ
At Antwerp
7 Mar 2018
1400 hrs

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Disposal of solid bulk cargo residues to shore reception facility

Solid bulk cargo residues were landed at Antwerp, Pier ABC to shore reception facility.

Sr. No. Item Quantity

01 Category J (non-HME) 0.5 m3
02 Category K (HME) 1.0 m3

Agent Master

M.V. XYZ
At Antwerp
7 Mar 2018
1400 hrs

Disposal of expired medicines to shore reception facility

One box containing expired medicines as listed below handed over to agents for further disposal
with concerned authorities at Antwerp, Pier ABC.

Sr. No. Item Quantity

01 Medicine (total) – Category C 0.01 m3
 Paracetamol 30 nos.
 Beclomethasone 5 nos.
 Erythromycin 36 nos.
 Avil 24 nos.
 Burn Cream 20 nos.

Agent Master

M.V. XYZ
At Antwerp
7 Mar 2018
1400 hrs

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Disposal of expired pyrotechnics to shore reception facility

One box containing expired pyrotechnics as listed below handed over to agents for further
disposal with concerned authorities at Antwerp, Pier ABC.

Sr. No. Item Quantity

01 Pyrotechnics (total) – Category A 0.10 m3
 M.O.B. marker 2 nos.
 Rocket parachute flares 20 nos.
 Hand flares 12 nos.
 Smoke signals 4 nos.
 Line throwing apparatus 2 nos.

Agent Master

M.V. XYZ
At Antwerp
7 Mar 2018
1400 hrs

Disposal of expired EPIRB to shore reception facility

One no. expired EPIRB handed over to agents for further disposal with concerned authorities at
Antwerp, Pier ABC.

Sr. No. Item Quantity

01 EPIRB – Category A 0.02 m3 (01 no.)

Agent Master

M.V. XYZ
At Antwerp
7 Mar 2018

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REQUIREMENT OF ENTRIES IN GARBAGE RECORD BOOK

1400 hrs

Disposal of Oil filters to shore reception facility

Four nos. used LO and FO cartridge type filters handed over to agents for further disposal with
concerned authorities at Antwerp, Pier ABC.

Sr. No. Item Quantity

01 LO and FO cartridge filters – Category F 0.02 m3 (04 nos.)

Agent Master

GARBAGE RECORD BOOK – PART 1 – SECTION 1

RECORD OF GARBAGE DISCHARGES

Discharges under MARPOL Annex V regulations 4 (Discharge of garbage outside special

areas), 5 (Special requirements for discharge of garbage from fixed or floating platforms) or 6
(Discharge of garbage within special areas) or chapter 5 of part II-A of the Polar Code.

Name of Ship Distinctive Number or Letters IMO No.

Garbage Categories

Cat A Plastics Cat B Food waste

Cat C Domestic wastes Cat D Cooking oil

Cat E Incinerator ashes Cat F Operational Wastes

Animal Carcass(es) Fishing Gear
Cat G Cat H
(non-recyclable) (non-recyclable)
Cat I E-waste

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Estimated
Position of the Amount
Ship Discharged Remarks:
(latitude/longitude) Estimated
(e.g. start/stop time
or port if amount Certification/
Date/Time Cat and position of
discharged ashore To incinerate Signature
3 incineration; general
or name of ship if reception d (m )
To sea remarks)
discharged to facilities or
(m 3)
another ship to another
ship (m 3)

01/03/2018 Signed –
45 32 N / 012 00 W B 0.02 --- --- ---
19:30 Chief Officer

Start – 10:00
46 03 N / 010 24 W
02/03/2018 F Signed –
46 03N / 010 18 W --- --- 0.02 Stop – 11:00
11:00 2nd Engineer
46 03 N / 010 18 W
Rags / oily rags
Start – 10:00
46 03 N / 010 24 W
02/03/2018 Stop – 11:00 Signed –
46 03N / 010 18 W D --- --- 0.01
11:00 46 03 N / 010 18 W 2nd Engineer
Mixed with rags / oily
rags above
07/03/2018 Signed –
At Antwerp A --- 1.52 --- ---
14:00 Chief Officer

07/03/2018 Signed –
At Antwerp B --- 0.10 --- ---
14:00 Chief Officer

07/03/2018 Signed –
At Antwerp C --- 0.21 --- ---
14:00 Chief Officer

07/03/2018 Signed –
At Antwerp D --- 0.04 --- ---
14:00 Chief Officer
07/03/2018 Signed –
At Antwerp E --- 0.02 --- ---
14:00 Chief Officer

07/03/2018 Signed –
At Antwerp F --- 0.66 --- ---
14:00 Chief Officer

07/03/2018 Signed –
At Antwerp I --- 0.20 --- ---
14:00 Chief Officer

Master’s Signature Date

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GARBAGE RECORD BOOK – PART 1 – SECTION 2

Exceptional discharge or loss of garbage under regulation 7 (Exceptions)

Remarks on the reason

for the discharge or loss
Port or position
Estimated and general remarks (e.g.
of the ship
amount reasonable precautions
(latitude/longitud Certification/
Date/Time Cat lost or taken to prevent or
e and water Signature
discharged minimize such discharge
depth if known)
(m3) or accidental loss and
general remarks)

Plastic garbage washed

47 20 N / 009 10 overboard (kept in garbage
03/03/2018 W drum) due to shipping seas. Signed –
A 0.2 m3
17:00 Depth - 2000 Garbage storage will be Chief Officer
meters relocated and secured
effectively.

Metal garbage drum

47 20 N / 009 10 (containing plastic garbage)
03/03/2018 W washed overboard due to Signed –
C 0.2 m3
17:00 Depth - 2000 shipping seas. Garbage Chief Officer
meters storage will be relocated
and secured effectively.

Material failure of garbage

drum leading to cargo
48 00 N / 008 15
residues kept on deck being
04/03/2018 W Signed –
J 0.2 m3 washed overboard with rain
12:00 Depth - 2000 Chief Officer
water. Sound condition
meters
drums will be used for
storing cargo residues.

Master’s Signature Date

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GARBAGE RECORD BOOK – PART 2

Discharges under MARPOL Annex V regulations 4 (Discharge of garbage outside special
areas) and 6 (Discharge of garbage within special areas)

Cat J Cargo Residues (non-HME) Cat K Cargo Residues (HME)

Estimated amount
Position of the discharged
Start and stop
ship To
positions of the ship Certification/
Date/Time (latitude/longitude) Cat reception
Into sea for discharges into Signature
or port if facilities or
(m3) the sea
discharged ashore to another
ship (m3)
Start:
01/03/2018
3 45 32 N / 012 06 W Signed –
45 32 N / 012 00 W J 1.4 m ---
Stop: Chief Officer
19:30
45 32 N / 012 00 W

07/03/2018
Signed –
At Antwerp J --- 0.5 m3 ---
Chief Officer
14:00

07/03/2018
Signed –
At Antwerp K --- 1.0 m3 ---
Chief Officer
14:00

Master’s Signature Date

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