GT MANCOM MEETING | 2nd PASS B-

PLAN PRESENTATION
As of October 13, 2021
ACTION B
AGENDA: UPDATES OF ONGOING
ISSUES

3DR REVIEW FOR SALES OFFICES

REMINDER: COMPLIANCE CHECKLIST

Scehdule of checklist
DEPARMENT PENDING ISSUES/CONCERNS
ACTION PLANS TAKEN (Q1 & Q2
ALL DEPARTMENT Results Checklist per SO)

Compliance Checklist per SO 3rd Review

HR

ATM Monitoring

ATM Card Reader

Tax Exempt Customers

Cash Bond

FINANCE
Partner Distributors /Partner Wholesalers
RTM – Ozamis, Dipolog,Sindangan

RTM – CDO Iligan, Bukidnon

RTM – Bacolod Dumaguete

Cebu Mabolo

SDL Balance sales offices in MM and SL

Davao SO
SDL

Davao SO

VAT Exempt Invoicing

One soas users

Stocks transfer automation

Transition to High-Tech CCTVs Coordinate

with Col. for the areas that needs CCTV
Provide costings and timeline for the
replacement and additional of CCTVs

ICT
Discuss capturing sales order from SO
against deliveries from plant including ICO.

Create a system to track IR Cases

Public Market Program All out

TMG
SOTEX Depletion

Identified under performing Sales Offices

 Declining market share of Cobra in
provincial areas

SALES Continuous decline of Alco performance

BDG BDS doesn't know how to leverage

discounts on discounts and agreement to
pentrate big accounts
 ACTION BOARD PER DEPARTMENT

C/O PAM in collating all the results of Q1 % Q2

C/O PAM sending the schedule to all checkers in

conducting checklist

October3rd week
ACTION ITEM/S UPDATES as of Oct. 13,2021
Dept. Heads to send the action plans taken as per
To be updated on the next GT mancom
RTT

Complete the checkers to each SO

To be updated on the next GT mancom

Mariel & Pam to revised the results of checklist (Q1

% Q2) ; send schedule for the checkers in conducting
the 3rd review
No ATM, No Entry

As instructed by MGT to study installation of Card

Reader to capture attendance using PNB ATM of To source supplier in coordination with ICT & Purchasing
employees

Prepare memo Tax Exempt customers

Pilot Test at Lucena
Guidelines and Invoicing

Revision of Cash bond guidelines Drafting of the guidelines

Prepare monitoring of PW PD Detailed update will be presented on SSM Finance

Simulation – Ozamiz and Dipolog as Hub, Sindangan
For revision
Closure
P&L Simulation- Consolidation CDO, Iligan and
For review
Bukidnon
P&L Simulation- Bacolod and Dumaguete
For review
consolidation

Feasibility Study on where best to put up

Administration Office for Mabolo Modern Trade FSM - currently in Cebu to do occular vist
Operations

Secure Sewer/Drainage blueprint from EnSE

No LLDA Clearance and Discharge Permit Apply for LLDA Clearance Permit
Secure Discharge Permit (LGU Sanitary Permit)

No electricity in the 2/F Sales Room. We have to

Document in process already
apply for new connection service. (current
connection type is Residential)
No electricity in the 2/F Sales Room. We have to
Document in process already
apply for new connection service. (current
connection type is Residential)

Enhance SOAS to accommodate VAT Exempt

transactions

Out of 76 PW / PD:
42 or 55% is 1SOAS Users
15 or 20% is with On Going Impementation

Process flow was discussed and already provided by Sherwin.

Tentative testing - November 15.
Tentative GoLive - December 1

Coordinate with Col. for the

areas that needs CCTV.
Phase 2 of the upgrade started, 24 sales offices will be visited, supplier will provide
proposal after.
Online viewing is now installed in Col. Jun's department. Training DONE.

Sales Order

System is for final testing and acceptance this week.

Demo to Sir RTT, FSM, Abdon will be scheduled next week.
Plan go live date is on October 18, 2021

Develop IR System for HR

To be included on the To do list of TMG, for

discussion with RTT To be updated on the next GT mancom

Promotion parameters are as follows:

133,955 cases for Q4 Sotex. Working together with SDL on the rebalancing on a per
SO as we have identified SO’s with high months cover
July to August – 50% off
September – 40% off

October to December – 20% off (5+1)

*Palawan hitting YAGO volume performance for 2 consecutive months;
* Tuguegarao new OIC Paeng.MTM Roger to oversee the Tug. Operations
Recover the business of the under-performing sales *Pangasinan-PW imporved iventories already
offices
Identify the specific SOs with declining market
share.
Public Market Pilot Project in batangas in doing good.
Provide Sales with aggressive promotions for areas
with high Sting market share.

Increase the Alco average daily sales per

Mobilize all TD's to focus in Alco and Cobra; Pilot on the TD routines was
salesman to 10 cases daily and 5 buying outlets
transferred to Mindanao;Pilot is running in NEL guided by Chito (Task Force)
per day

Establish a format that BDS can use in the

To schedule a meeting with RTT for the approval of the agreements
negotiation with outlets
STATUS REMARKS / TIMELINE

ON-GOING October, 3rd week

Oct. 1, 2021

ON-GOING

ON-GOING

ON-GOING Oct. 13, 2021

ON-GOING

ON-GOING September

DELAYED August 06, 2021

Sep-30
ON-GOING Oct-31
Nov-30

ON-GOING Oct. 31, 2021

ON-GOING Oct. 31, 2021

ON-GOING

ON-GOING

ON-GOING Quarter 4

ON-GOING

Sept. 21, 2021

New Needed Process
Project, reports flow was
initial were submitted
discussion provided, June 21,
NEW TASK was done still 2021.
with waiting for Developm
Finance the ent will
and Plant process start on
Logistics flow June 28,
last May 2021
27,
tentative
ON-GOING Til Quarter 4 completio
n date is
on June
10, 2021

Requested by RTT that MTMs

/ RCM should submit report of
ON-GOING their insights during fieldwork
as part of documentation
ON-GOING

Need to clarify the directions

on Astig

ON-GOING DAILY sales achieving the

target

ON-GOING ASAP
As of June As of June As of June As of June As of June As of June As of June As of June As of June As of June
29, Alain 29, Alain 29, Alain 29, Alain 29, Alain 29, Alain 29, Alain 29, Alain 29, Alain 29, Alain
agreed agreed agreed agreed agreed agreed agreed agreed agreed agreed
that OFR that OFR that OFR that OFR that OFR that OFR that OFR that OFR that OFR that OFR
will be will be will be will be will be will be will be will be will be will be
prioritized. prioritized. prioritized. prioritized. prioritized. prioritized. prioritized. prioritized. prioritized. prioritized.
As of June
29, Alain
agreed
that OFR
will be
prioritized.