A

Summer Training
ON
“Financial Decisions, Procedure &
Strategies in UPPCL”

TO BE SUBMITTED TO DR. APJ ABDUL KALAM TECHNICAL UNIVERSITY, LUCKNOW

IN THE PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE DEGREE OF
MASTER OF BUSINESS ADMINISTRATION
Session - 2020-2021

Submitted by: Under the Guidance of:

Rohit Kumar Gupta Ms. Madhu Sharma
Roll No: 1900680700085
MBA 2nd yr semester 3rd
 Introduction of UPPCL
Effective communication of policies and procedures, a reliable
supply to essential public services, enforcing adequate safety norms
and environmental and social norms, minimizing inconvenience dare
to disruptions etc.

UPPCL has diversified business with a core function of providing

quality, uninterrupted power, commercial focus considering all
techno-economic issues of investments, and a high level of
consumer service with new connections on demand and low
complaint resolution times. Diversifications shall include optic fiber
based activities, consultancy, manufacture, and repairs, and we shall
have a diversified investment portfolio around the globe.
 Objective of Report

To research the working culture of the department

at Division/ Branch in Finance/Accounts Section

To analyze the departmental Finance/ Accounting

Procedure & Strategies.

To research the Financial decisions of the

Department.
Restructuring

 Dakshinanchal Vidyut Vitaran Nigam Limited. (DVVNL) – Agra Zone Discom

 Madhyanchal Vidyut Vitaran Nigam Limited. (MVVNL)- Lucknow Zone Discom

 Pashimanchal Vidyut Vitaran Nigam Limited. (PVVNL)- Meerut Zone Discom

 Purvanchal Vidyut Vitaran Nigam Limited. (PUVVNL)- Prayagraj, Varanasi Zone Discom

 Kanpur Electricity Supply Company. (KESKO) – Kanpur City Discom

 Lucknow Supply Electricity Administration. (LESA) – Lucknow City Discom

 Uttar Pradesh Power Transmission Corporation Limited. (UPPTCL) – State Transmission Utility
EEEUDD – II MEERUT
 Place - Jail Chungi Meerut
Established In - 1987
Run By - Executive Engineer
Area - 2500 Gaj
No of Employees - 50 Government
255 Private
 Work - Sale of Electricity
Organizational Structure
EEEUDD – II MEERUT
 Sections

Works Establishment
Contractual Payroll
Revenue Payments
Billing Service Book
Accounts
Maintenance
Revenue Compilation
Transfer/Pos
Collection Salary
Payments ting
Billing All HR
Tenders
Correction Any Other Department
Work Work
TENDER
S
Deposi Busine
Types of Tenders Deviya
t ss Plan Aapda
Deman
●
Govern
●
Natural
●

d by
ment Disaste
Consum
Scheme r
er
Examples
Who decide weather there is need
to release the tender or not?
Process of Releasing Tender

●
Requirement on Site
●
Estimate/Package/Linkage

●
Decision by E.E./ SDO
●
Permission by Administration/Financial

●
Tender open
●
Published in Newspaper/ Update on Portal
Steps to Open Tender

Invitation for Quotations

●
Ready Comparative Statement

Sent for Approval to Competent Authority

●
Approval Received
Payments for tenders

Bill Received from Contractors

Full & Final Bill Running Bill

Bill Checked by J.E./S.D.O. as word

done by Contractors

Report Sent to the Division in the

form of M.B. to E.E.

Demand sent to the M.D. Office (On priority basis)

Demand Amount Received and

Payment done to Contractors
Schemes/ Methods are used to Increase Revenue

Division Level Government Level

Increase Billing Efficiency

OTS

●
Increase Collection Efficiency
●
Marketing/Advertisement

Raid/Checking
Camps

●
Takada Calling
●
Marketing/Announcements
RESEARCH METHOLOGY
 
1. PRIMARY DATA

Through the questionnaires one was able to identify the

consumers, contractors & employees review regarding revenue
collection process, payments procedure & other financial
decisions, where I have prepared questions Close ended for fair
review on this topic.
 
 
2. SECONDARY DATA
The secondary data as it has always been important for the
completion of any report provides a reliable, suitable, adequate
and specific knowledge. Secondary data is a data, which is
collected from various sources.

Sample Size: 50 Consumers, 20 employees & 15 contractors

Survey
Report
 According to Consumers, How is the filing & record
keeping system of the Division?

50 Responses

8% 2%

18 %

73%

According to maximum consumers the department is following the poor

filing system as when they need to fetch the old records it takes lots of
time.
 According to Employees, How is the ERP system
introduced by the PVVNL for salary payment?

20 Responses

1% 9 %

28 %
62 %

As per employees responses towards the ERP System introduced by the PVVNL is very
good as it ease the calculations of salary and TDS Deduction and reduces the mistakes and
ease their work.
  What Contractors & Employees think about the
contractual payment procedures of the department?

15 Responses 20 Responses

12 %
39 %
7% 26 %

5%
59 % 10 %

42 %

As comparison between employees and contractors regarding the payment of contractors

bills are opposite. Department is using lengthy process in regarding payment as
contractors are not satisfied by the procedure but maximum no of employees are in the
favors of the procedure followed by the department.
 According to consumers, How is the PVVNL electricity
billing system & its realization ?

50 Responses

1% 2 %
19 %

78 %

Maximum no of consumers getting their bills on time and the realization is also done by
the department is on time.
  How is the depositing facilities of electricity bill
provided by the PVVNL?

50 Responses

1% 2% 15 %

82 %

PVVNL provides many ways to deposit electricity bill and many consumers are satisfied
with the facilities provided by them.
 According to Consumers, How is the recovery
procedure and actions taken by department from the
defaulters & thefts?

50 Responses

In 2010 In 2020

10 % 2 % 3%
38 % 19 %

30 %

40 %
58 %

As comparision from 2010 to 2020 the recovery procedure and actions taken by the
department in checking the defaulters are improved.
 % of consumers use different ways for depositing electricity bills

50 Responses

Maximum no of consumers are willing to pay electricity bill online or in cash

instead of using NEFT & RTGS. Many consumers are not aware that the
electricity bill can be paid by ATM.
 ANALYSIS

 In this era of virtualization the department still using such

old Accounting procedures but the maintenance of the
record is full proof.

Now gradually department has made some moves to

virtualized their accounting system by which the payment
can be make online and to bring the transparency
in the modes operand.

 Slow Working culture department continuously making

losses in their all criteria like revenue, line losses, AT & C
losses due to such losses government of UP thinks regularly
for the privatization of the department.
 In proportion to work load, man power is very less
in the department.

 In the division there are around, plus consumers whose

billing is very accurate and realization of billing is 95% plus.

 The procedure for payment to contractors is very lengthy.

Department has made lots of steps for the verification of a
bill as explained earlier irrespective of the amount.
 FINDINGS
 In some cases when the department have to fetch the
old records then it took lot of time to find the record due to
improper filing system.

 As I join the training, Department have introduced ERP

system for payroll and enhancing the some software/ ERP
for further works of department.

 Due to manual procedure, Department lacks with account

submission on time but the company’s Act 2013 applied on
the department so they also lack in their credit score.
 The realization of 60,000 plus consumers recorded manually
and very nicely reconciled by the division.

 Defaults also been made to the department by the consumers

which also cause line losses, revenue losses but the
accounting procedure tries to fetch the defaulters data & keep
trying to recover such blocked funds from the defaulters.

 Department is still using out-dated computers which reduce

the performance of employees.
 Suggestions
 Department should bring full online accounting system in all
their sections to bring transparency and accuracy in working.

 Department has introduced ERP System in payroll accounting,

they should bring ERP system in Revenue, works & other
departmental works.

 Department should improve their filing system to fetch the

old records on time and also reduce the chances of losing
the record.

 Government should recruit more staff to shade the load

from their present employees.
 Department should reduce the lengthy process of contractual
payments.

 Department should work for better working environment which

help consumers for better facility.

 Department should bring latest equipments for fast working.

 Conclusions
This survey concludes that the financial decisions related
to Revenue collections, dealing theft cases or defaulters
are dealing very well and continuously department is
improving with the facilities of revenue collection and
dealing with the defaulters. As the concern of the
payment to contractors the department is following long
process which delays in the payments to months or year
(in some cases) but department is also working on this
and starts the ERP system in the payment of contractors
which decrease the mistakes and also reduces the time of
payment.
THANK YOU