REVIEW AN INQUIRY LETTER

Subject:
Business Correspondence 2

Lecturer:
Mrs. Devi Meilana

BY:
ESTER ADYA YULIYANTIKA SISWOYO
Class:
BUSINESS ADMINISTRATION 25

(LEMBAGA PENDIDIKAN PENGEMBANGAN DAN PROFESI INDONESIA)

TAHUN 2020/2021
Review an Inquiry Letters
Business Inquiry Letter is written in a formal business letter format and
should be straightforward, compact & precise. Inquiry Letters mostly made by clearly
and briefly, just write what a receiver of the letter to know therefore many firms
remove some part of the letter. But different if the inquiry letter contains a special
price for reguler orders, or selling right in our area. That must more skills for letter
requirement standard and must more understand and include the important part in
inquiry letter like a special price for regular orders. Because we have to sell our
proposal to the supplier. As explained in English Business Letter, if we are going to
send a letter to a supplier who has not done business with us before, it is necessary to
include some questions such as, how do we get suppliers, then mention where the
source is from, also write requests in our own area to be handled by suppliers, details
that need to be submitted from suppliers such as catalogs, price lists, discounts,
payment methods, delivery times, and if necessary samples. And finally the closing
sentences to end the inquiry.
Steps in sending an Inquiry Letter, the first as a purchasing must find
information about the supplier. When the purchasing feels it is right for the product,
then makes a inquiry letter for the price list of the goods to the supplier and other
information about the goods. Next, the letter has been sent, the purchasing wil be
followed up on the item. The purpose of making inquiry letter is also as a means for
purchase to request catalogs and other important information as well as responding
advertise letters even though by product magazines, item price list and samples of
goods.
I reviewed a letter on the internet which i think is complete, the letter inquiry
contains prospective buyers who view brochures from the internet. The structure of
letter is correct, so i make a letter to be sent to prospective buyers to answer to
provide some information about an item that the prospective buyer wants to know.
In the reply of inquiry letter, i convey things that potential buyers want to know
about the items they will buy, for example, they want to know the quality, price
and when we can receive the goods. Then i also ask about the implementation and
terms of purchase of the goods.
A. The type of inquiry letter is block style

B. The purpose of the inquiry letter is to request details of the New Rush Type G
from a brochure that our company has previously advertised on the internet.
besides that they also ask for high quality furniture of the type that we make,
not forgetting to be accompanied by a catalog, price list and business term for
the New Rush Type G.

C. Next sheet
 TOYOTA MOTOR CORPORATION
Toyota City, Aichi
Jepang
www.global.toyota

30th October 2021

Your Ref: RM/DN:01/I/10/19

Our Ref: OK/OM:02/RI/11/19
THE TOYOTA-ASTRA MOTOR Co,Ltd
30 Laksada Yos Sudarso Street
Sunter II, Jakarta Utara 14330
Jakarta – Indonesia
Attention: Yuliyantika Siswoyo
The Manager

Dear Sir,
Re: Reply Inquiry New Rush Tipe G

We thank you for your letter of 20th October, in which you inquire about New Rush Tipe G and
also ask for our latest catalogue, price list and term of business.
As we know that our products made by the highest quality technology and also the highest
quality design of each product. So, we are pleased to enclose our latest catalogue and price list of
New Rush Tipe G that being sent by separate post.
We are also pleased to describe our term of business, that consist of:
- Time of Delivery : Every Month 2020
- Method of Transport : Flight (100%), or Freight (10%)
- Price excluded or Include : Tax (20%), Insurance (100%), Transport payment (30%)
- Trade Discount : Special New Years Discount Promotion 50%
(From 1st December and 15th December 2019)
- Method of Payment : Credit by HSBC Bank, 60/3,5%
Credit by Bank of Tokyo, 30/2,5%
Credit by City Bank, 15/1,5%
- Additional Business : (If) you order 500 unit, you will get 100 units free
We are looking forward to hearing for your order as soon as possible, because as we know that in
this month, our company is giving the special.

Yours Sincerely
PP TOYOTA MOTOR CORPORATION

Enclosure: -Catalogue (Ester Adya)

- Price List The Head Manager