CSI Handbook Procedures

HANDBOOK ON CSI FOR INSPECTING OFFICERS
INDEX
SL no. Description Page no.

1. Sub office cash balances
a) Procedure to check DOP cash balance 1 ‑4
b) Procedure to check POS cash balance 5‑6
2. Procedure to view old finacle reports 7‑9
3. Procedure to check whether consolidated report 10 ‑14
of sb/rd/td/mis/nsc match with f&a daily
accounting report.
4. Procedure to generate a report on pos cash 15 ‑ 18

balance not becoming zero on different dates.
5. Procedure to check the postmen liability. 19 ‑ 22
6. Procedure to investigate whether cash received 23 ‑ 26

from cash office are taken into account in sub
office.
7. Procedure to generate all kinds of accounting

reports in sap (f&a)
a) Process of generating report for cash
27 ‑ 29
transfer from cash office to sub office
8. Process of generating report on bank 30 ‑ 32

remittances and bank drawings of sub
office/cash office
CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 1

9. Process of generating report on cheque issued by 33 ‑ 34

sub office
10. Procedure to generate a report on cheque 35 ‑ 36

received for payment by sub office.
11. Procedure to generate a report on bank 37 ‑ 38

reconciliation statement
12. Procedure to view the 39 ‑ 41

stamps/stationeries/nsc/kvp/ipo stock in sub
office
For any queries and suggestions,

Mail to : sharathkumar.pr@indiapost.gov.in
Mobile : 9449872135

SUB OFFICE INSPECTION

There are two types of cash balances in sub offices
POS CASH BALANCE (4867100011) DOP CASH BALANCE (4867100010)

(Meghdooth SB cash submit account report) (Meghdooth TCB report)
Indicates status of cash balances in counters Indicates status of physical cash

After transferring final cash to treasurer at balance with treasurer at day end.
Day end, which must be ZERO in all the days.
PROCEDURE TO VIEW DOP CASH BALANCES OF SUB OFFICE

STEP 1: Click on SAP logon icon in the desktop as shown in the below picture.

STEP 2: Click on ECP option in connections menu as shown below.
STEP 3: Enter user name and password, all the inspecting officials will be provided
authorizations for all the sub offices and branch offices under their control.

STEP 4: Click on BACK button which directs you to the SAP home screen as shown below.
STEP 5: To view DOP cash balance Enter Tcode “ZFBL3N” and click on Enter as shown
below.
STEP 6: In the below screen enter the following details. Click on execute as shown below.
a. GL account (Which will be default as 4867100010)
b. Profit center – Enter the profit center of suboffice required.

c. Date ‑ Enter the date required.
STEP 7: Now we can view the opening balance and closing balance of the sub office, which
should exactly match with treasurer physical cash balance.
PROCEDURE TO VIEW POS CASH BALANCE OF SUB OFFICE

STEP 1: SAP logon procedure is similar to previous one, enter the Tcode “ZFBL3N” and
click on enter as shown below.

STEP 2: In the below screen enter the following details. Click on execute as shown below.
a. GL account (Which will be default as 4867100010) need to be changed to

4867100011
b. Profit center – Enter the profit center of sub office required.
c. Date ‑ Enter the date required.
STEP 3: Now we can view the closing balance of POS cash as ZERO which should be always
ZERO in all the days.


PROCEDURE TO CHECK WHETHER ALL TRANSCATIONS TAKEN PLACE IN

FINACLE ARE ACCOUNTED IN CSI WITH EXACT AMOUNT AND DATE.
 Before that, we need to know the procedure to view old finacle LOT and reports
since SPM had not preserved it due to finacle server issues.
STEP 1: Click on Internet Explorer option as shown below.
STEP 2: Click on favorites tab finacle reports options as shown below
STEP 3: Click on “Continue to the website” option.

STEP 4: Enter user name and password and click on continue.
STEP 5: Enter the Tcode “HFINRPT” click on enter as shown below.

STEP 6: There appears a list of reports of finacle which can be printed for any date.
PROCEDURE TO CHECK WHETHER CONSOLIDATED REPORT OF

SB/RD/TD/MIS/NSC MATCH WITH F&A DAILY ACCOUNTING REPORT.
(Complete introduction of FAGLL03 command)

STEP 1: Logon procedure for SAP is same as above, enter the Tcode “FAGLL03” click on
enter as shown be

STEP
2: Enter the company code as “DOPI” and click on custom selections (Ctrl + F1) as
shown below.
STEP 3: Click on “general ledger line items” as show below.

STEP 4: Select profit center option from the list shown.
STEP 5: Enter the profit center of required sub office and click on post (ctrl + S) as shown

STEP 6: If the sub office consists of branch offices enter the profit center of branch offices in
next tab and click on post.
For Example : Krishna raja nagar S.O (2132622000) consists of 14 branch offices with
profit centers 2132622001, 2132622002, 2132622003 ……………… 2132622014, enter
FROM profit center as 2132622000 and TO profit center as 2132622014 as shown.
STEP 7: Select all items options below and enter the date required and execute as
shown.

STEP 8: This is the SAP daily accounting report, now the transactions in consolidated
report of finacle can be compared with this report, which should match exactly or else
transactions should be suspected.
In FAGLL03 report, Savings deposit is accounted as 230915 /‑ and the same figure with
same date should be in the consolidated savings bank deposit report of Finacle, if it
doesn’t matches there will be some misappropriation in accounting , this procedure
helps in investigating the 5 dates of inspection.

PROCEDURE TO GENERATE A REPORT ON POS CASH BALANCE NOT

BECOMING ZERO ON DIFFERENT DATES.
STEP 1: SAP logon procedure is same as above. Enter “FAGLL03” command as shown
below.

STEP 2: Enter the company code as “DOPI” and click on custom selections (Ctrl + F1) as
shown below.

STEP 5: Enter the profit center of required sub office and click on post (Ctrl+S) as shown

STEP 6: Enter the GL code “4867100011” as shown.
STEP 7: Select all items option and enter from date and to date (any required dates need to
be inspected) and click on execute.

STEP 8: Now we can view the different dates on which POS balance not equal to zero which
can be exported to excel and printed also.
PROCEDURE TO CHECK THE POSTMEN LIABILITY.

STEP 1: SAP logon procedure is same as above. Enter the Tcode “FBL1N” as shown below.

STEP 2: Enter the company code as DOPI and enter the vendor number of postmen (each
postmen will be treated as vendor and will be having unique vendor number) to search the
vendor number of postmen click on browse option (F4) as shown.
STEP 3: New window appears, there we need to enter pin code of office and click on enter.

STEP 4: A list of postmen related to that pin code will appear in the screen shown below,
select the required postmen.
STEP 5: Selected postmen vendor number will appear on the screen, as shown.

STEP 6: Now select Open items and enter the date to which postmen liability required and
select “special G\L transactions” option shown below click on execute.
STEP 7: Now we can view the liability of postmen in different dates which can be exported
in excel and printed.

TO INVESTIGATE WHETHER CASH RECEIVED FROM CASH OFFICE

ARE TAKEN INTO ACCOUNT IN SUB OFFICE.
In Meghdooth cash in transit from cash office to sub office was checked in head offices but
in CSI it needs to be checked by SPM of cash office and sub office.
Procedure is given below.

STEP 1: SAP logon procedure is similar to above. Enter the Tcode “FAGLL03” and click on
enter.
STEP 2: Enter the company code as “DOPI” and click on custom selections (Ctrl + F1) as
shown below.

STEP 5: Enter the profit center of required sub office and click on post (ctrl+S) as shown.

STEP 6: Enter the GL code “4867100000” cash in transit in GL account as shown.
STEP 7: Select open items option and enter from date and to date (any required dates need
to be inspected) and click on execute.

STEP 8: Now we can view the dates of which cash transactions occurred from cash office to
sub office, when we observe the screen there is a column “CLEARING SYMBOL” which
indicates the genuineness of the cash in transit transactions, if the symbol is red it indicates
the cash received from cash office is not acknowledged in sub office and can be suspected,
by this method we can easily know the cash movement from cash office to sub office, this
method will be applicable in the case of SO – BO cash transactions too.
PROCEDURE TO GENERATE ALL KINDS OF ACCOUNTING REPORTS

IN SAP (F&A)
Following accounting reports can be generated in SAP while inspection

1. Report on cash transfer from cash office to sub office.

2. Report on bank drawings and bank remittances of sub office/head office.
3. Report on cheque issued for various transactions.
4. Report on cheque received for various transactions.
5. Report on bank reconciliation.
PROCESS OF GENERATING REPORT FOR CASH TRANSFER FROM CASH

OFFICE TO SUB OFFICE
STEP 1: SAP logon procedure as same as above. Enter the Tcode “ ZFI_CASHTRANSFER”
click on enter as shown below.
STEP 2: Enter the following details in below screen and execute the command.
1. Company code – DOPI
2. Profit Center – 2132622000
3. Circle‑ 1013 ( Karnataka circle)
4. Document date – required inspection dates.

STEP 3: Now we can view the report on Cash transactions taken place at K R Nagar S.O,
which can be extracted and printed for reference.
STEP 4: Report can be extracted in this way.

PROCESS OF GENERATING REPORT ON BANK REMITTANCES AND BANK

DRAWINGS OF SUB OFFICE/CASH OFFICE

STEP 1: SAP logon procedure as same as above. Enter the Tcode “ZFI_schedules” click on
enter as shown below.
1. Company code – DOPI
2. Bank Account Number – 64000654945
3. Fiscal Year‑ 2016

4. Fiscal Period – 4 ( July)
5. P_PRCTR – Profit center number 2132622000
STEP 3: Now we can view the Report on “Schedule of Drawl of Bank” of S.O.

STEP 4: Report on “schedule of remittance of bank” of sub office can also be obtained by
same command “ZFI_Schedules” by changing following parameters as shown below.
STEP 5: Now we can view the Report on “Schedule of remittance of Bank” of S.O.

PROCESS OF GENRATING REPORT ON CHEQUE ISSUED BY SUB OFFICE

STEP 1: SAP logon procedure as same as above. Enter the Tcode “ZFI_reciept” click on

STEP 2: Enter the Company code, Profit center and date as shown in the figure.
STEP 3: We can view the report on “Cheque received at this office“, which will
be helpful for inspecting cheque transactions.

We can observe that Most of the cheque received in this S.O is for bulk EMO
booking and telephone bill transactions.

PROCEDURE TO GENERATE A REPORT ON CHEQUE RECEIVED FOR

PAYMENT BY SUB OFFICE.
STEP 1: SAP logon procedure as same as above. Enter the Tcode “ZFI_payment” click on
STEP 2: Enter the following details in the screen and execute the command.
1. Company Code – DOPI
2. House Bank – KA386
3. Name of Drawer – SPM
4. G/L Account Number – 4867000112/ RD wdl GL Acct/ NSC Discharge GL Acct
5. Profit Center‑ 2132622000
6. Date‑ required dates of inspection.
STEP 3: We can view the report on “Cheque Remittance” of S.O, Which will be helpful for
the inspecting Cheque transactions.

PROCEDURE TO GENERATE A REPORT ON BANK RECONCILIATION

STATEMENT

STEP 1: Enter the command “ZFI_Recon” as shown in the figure.
a. Company code – DOPI
b. Fiscal year – 2016
c. Posting period – 3
d. Bank account number – post office bank account number
e. P_PRCTR – Profit center of sub office
STEP 3: Now we can use the report of bank reconciliation statement

PROCEDURE TO VIEW THE STAMPS/STATIONERIES/NSC/KVP/IPO STOCK

IN SUB OFFICE.
STEP 1: Enter the Tcode “MB52” as shown and click on enter.
STEP 2: Enter Plant code as “K381” for Mysore H.O and “K382” for Saraswathipuram H.O.
STEP 3: Now select Storage location of the H.O/S.O/B.O required by browsing option as
shown.

STEP 4: After selecting the plant code and storage location, click on execute option.
STEP 5: We can now see the Stock report of all the Stamps/stationeries/IPO/NSC/KVP,
which can be exported to excel and printed for inspection.

STEP 6: In this process Report can be obtained for individuals Stock of

Stamps/Stationeries/IPO/NSC/KVP by changing the product code as shown below.
PRODUCT CODE FOR DIFFERENT TYPES OF STOCK ARE LISTED BELOW:
1. defs
2. pst
3. ipo
4. Ns8
5. Kvp

CSI Handbook Procedures

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

CSI Handbook Procedures

Uploaded by

Copyright:

Available Formats

HANDBOOK ON CSI FOR INSPECTING OFFICERS

SL no. Description Page no.

4. Procedure to generate a report on pos cash 15 ‑ 18

5. Procedure to check the postmen liability. 19 ‑ 22

6. Procedure to investigate whether cash received 23 ‑ 26

7. Procedure to generate all kinds of accounting

8. Process of generating report on bank 30 ‑ 32

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 1

9. Process of generating report on cheque issued by 33 ‑ 34

10. Procedure to generate a report on cheque 35 ‑ 36

11. Procedure to generate a report on bank 37 ‑ 38

12. Procedure to view the 39 ‑ 41

For any queries and suggestions,

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 2

SUB OFFICE INSPECTION

POS CASH BALANCE (4867100011) DOP CASH BALANCE (4867100010)

Indicates status of cash balances in counters Indicates status of physical cash

PROCEDURE TO VIEW DOP CASH BALANCES OF SUB OFFICE

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 3

STEP 2: Click on ECP option in connections menu as shown below.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 4

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 5

c. Date ‑ Enter the date required.

PROCEDURE TO VIEW POS CASH BALANCE OF SUB OFFICE

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 6

a. GL account (Which will be default as 4867100010) need to be changed to

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 7

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 8

PROCEDURE TO CHECK WHETHER ALL TRANSCATIONS TAKEN PLACE IN

STEP 2: Click on favorites tab finacle reports options as shown below

STEP 3: Click on “Continue to the website” option.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 9

STEP 4: Enter user name and password and click on continue.

STEP 5: Enter the Tcode “HFINRPT” click on enter as shown below.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 10

PROCEDURE TO CHECK WHETHER CONSOLIDATED REPORT OF

(Complete introduction of FAGLL03 command)

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 11

STEP 3: Click on “general ledger line items” as show below.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 12

STEP 4: Select profit center option from the list shown.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 13

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 14

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 15

PROCEDURE TO GENERATE A REPORT ON POS CASH BALANCE NOT

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 16

STEP 3: Click on “general ledger line items” as show below.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 17

STEP 4: Select profit center option from the list shown.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 18

STEP 6: Enter the GL code “4867100011” as shown.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 19

PROCEDURE TO CHECK THE POSTMEN LIABILITY.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 20

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 21

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 22

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 23

TO INVESTIGATE WHETHER CASH RECEIVED FROM CASH OFFICE

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 24

STEP 3: Click on “general ledger line items” as show below.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 25

STEP 4: Select profit center option from the list shown.

CSI COMMAND & CONTROL CENTRE CEPT, MYSORE 26