BUBOGO IGWANJURA FARMERS ORGANIZATION

(BIFO)

KABWOYA SUB COUNTY

KIKUUBE DISTRICT

Farmer Organizations Matching Grant Application

Form

Agricultural Cluster Development Project (ACDP)

Matching Grants (MG)

| ACDP DISTRICT FOCAL PESRON

TABLE OF CONTENTS

Sr. No. Content Page

No.

1. Letter of submission of Grants application by Farmer Organizations 2

2. Farmer Organizations Grant Application Package 4

3. Farmer Organizations Grant Application Appraisal Checklist 11

Page 1 of 24
 1. Letter of submission of Matching Grant application by Farmers Organizations 1

Name of Farmer Organization: Bubogo Igwanjura Farmers Organization (BIFO)

Name of Business Activity: Maize Production, Bulking, Processing and Marketing

Kabaganda Village
Bubogo Parish
Kabwoya Sub-County
Kikuube District

Please find details of the matching grant application as under.

1. Title: Maize Value addition and Market Access.

2. Objective(s):
 To facilitate farmers production and market linkages for maize and maize products.
 To empower smallholder maize farmers in strengthening systems and institutions required
for effective market access.

3. Total budget: (in Uganda Shillings) 262,500,000/=

In words: Uganda Shillings Two hundred sixty two million five hundred thousand only.

4. Community contribution (amount of money) UGX 90,625,000/=

In words: Uganda shillings Ninety Million six hundred twenty five thousand only.
5. Business plan implementation period 1 year (twelve months).

1
This template is to be completed by the FG Management Committee (MC) responsible for the business activity and
Community Development Officers (CDOs), Agricultural extension Officers, and shall form the first page of the matching grant
business plan application file.

Page 2 of 24
6. Attached/enclosed key documents:

Item/Document Tick as appropriate

Yes No

a. FG Business Application form

b. Budget

c. Implementation/action Plan

d. Community contribution (amount of money)

e. Minutes of the meeting in which the business plan

application was approved by FG members.

f. Valid Certificate of Registration

g. Proof of land ownership if the project involves

construction

h. List of paid up members

i. List of members enrolled with e-voucher

j. Bank account

k. Membership growth Projections for the next three years

l. Current production levels and projections for the next

three years (MT)

m. Audited accounts for at least one year if available

n. Cover letter from Chief Administrative Officer

o. Others: Specify………………………………………

7. Submission details:

Particulars Prepared by: Submitted by: Received by:

Name Isingoma Edson Irumba Balthazar

Designation Chairperson Secretary

Signature

Date 31/01/2020 31/01/2020

Page 3 of 24
 3. ACDP Matching Grant Application for FGs

1. Background Information
1.1 Name of the FG: Bubogo-Igwanjura Farmers Organization
1.2 Location of the FG /sub-project: District: Kikuube Sub-County Kabwoya
Cluster: 10 Hoima (maize, rice and Robusta coffee) Village: Kabaganda

Cluster (tick appropriate box): Rural  Urban  

1.3. FG Contact address: Kabaganda Village, Bubogo Parish, Kabwoya Sub County Kikuube District.
1.4. Date of submission: 31/01/2020
1.5. FG’s Basic Information:

a Number of members 297

b Males 91

c Females 206

d Average age of members 40

e What is the objective? The objective is to strengthen Bubogo-Igwanjura Farmers

f Education levels (in percentages
for different levels e.g 30% of
members attended at least 2 years
of primary, 20% finished primary
e.t.c)
Organization in providing value addition and marketing services to
maize farmers.
5% of farmers have not attended primary school
70% of the farmers have completed primary Seven
15% of the farmers have attended senior two level
10% of the farmers have attended up to senior four level.

g What percent of the members are
currently engaged in small
business activities and what are
the major business activities under
taken by them?
100% of the farmers are engaged in small business activities which
include maize growing as the major activity. Other business
enterprises involved in are sugarcane growing, piggery, small retail
shops, and other crops like cassava, sweet potatoes and bananas.

h What percentage of the members 100% of the members stay in the same village.
stay in the same village

i What percentage of the members 100% of the members stay in the two Parishes.
stay in the same parish

j What percentage of the members 100% of the members stay in the same Sub County.
stay in the same sub county

k Current amount of savings by the The group currently has saved a total of Twenty Nine Million
group (in Uganda shillings) Shillings in cash about twenty one million shillings has been
borrowed to the group members as small loans to enhance their maize
farming activities.

Page 4 of 24
 4. Detailed Business Plan (2 years)
Business activity overview What is the product or
service of you?
What are the key features of
your product or service?
How much do you target to
produce in a month or year?
What are the main uses of
your product or service?
Operational Plan Where will or is the
business be located?
What are the advantages
and disadvantages of the
location?
What facilities and
equipment are needed to
produce product or provide
service?
What are the key inputs/
raw materials needed to
produce the product or
service? How many do you
need per month?
From whom will you source
these inputs?
How will you ensure that
you will have an adequate
BIFO Farmers Group produces maize grain as the
major product.
BIFO produces maize grain and sell it in raw form.
We produce 30 tonnes per season which is 60 tonnes
annually we expect to produce 200 tonnes in 3 years.
The main use of the produce is for production of maize
flour for human consumption and animal and poultry
feeds.
The business is located at Kikonda 1 in Kabwoya Sub
County.
Advantages
 Kikonda 1 village is located in Kabwoya Sub
County with fertile soils suitable for maize
production.
 The area has rural electricity which can facilitate
better storage.
 The construction materials for the store are readily
available.
 The village is easily accessible through the new
tarmac road connecting from Hoima town through
Kikuube district.
 The area has got labour readily available to work in
the maize production value chain.
 The area is not far from Kyangwali refugee
settlement. We are in a process of securing market
from World Food Programme contacts have
already been made.
Disadvantages
 Within the project location there is competition for
land with other crops such as sugar cane and
tobacco growing.
 Prices for maize grains keep fluctuating.
 Multi-grain biomass dryers.
 Maize processing mill.
 Accessories (computers, moisture meters, weighing
scales, packaging materials.
 Maize seed (Longe 10H, Longe 7H)
 Fertilizers (DAP Or NPK 20:20:18 (Blended
fertilizer)
 Pesticide (Thiamethoxam 250g/kg, Lambda
cyhalothrin 500g/l)
 Herbicide (2 4-D Amine 480 SL).
 Tarpaulins (Size: 6m x 6m or 6m x 5m or 6m x 4m)
 Hermetic bags with 100 kgs packing capacity.
 We shall source from certified agriculture input
suppliers as guided by the district production and
commercial departments.
 We shall ensure that all the member farmers are
growing maize in large quantities with a minimum
Page 5 of 24
 supply of raw materials?
What are the key
requirements to become a
supplier?
What are the terms of
payment?
Management Plan What are the key activities
in your business?
How will you manage your
business activity, who will
do what functions in your
group? {positions, Job
Descriptions and
qualifications}
of 1 acre per farmer.
 Quality of the product
 Steady supply of maize in required quantities
 Right production channels
 Payment is through the bank on the groups’ name
after supplying the product.
 Conduct collective marketing, record keeping and
bulking.
 Carryout market research and strengthen farmer
groups marketing committees
 Train members in quality management and
standards (QMS) and strengthen group monitoring
committee.
 Conducting a maize value chain analysis
 Organize maize value chain actors into a multi
stakeholder plat form (MSP)
 Conduct a market research for maize and maize
products.
 Facilitate group marketing committee in
negotiating contracts with identified buyers.
 Initiate and operate an warehouse for bulking maize
and maize products
 Provide proper storage before, during and after
processing
 Capture and document project activities and
reporting.
1. Chairperson:
 He is the leader of the group.
 Shall coordinate the activities of all the other Board
members and shall be answerable to the group
through its general meeting.
 Shall preside over and conduct all the meetings of
the group.
 Shall be generally charged with ensuring efficient
and smooth running of the group and
implementation of its objectives.
 Shall be a signatory to report of the Board members
to the Annual General meeting and shall also be a
signatory to the group’s bank accounts.
2.Secretary:
 Shall be the Coordinator of the group.
 Shall be an ex-officio member to the Board.
 Shall be the Principal signatory to the group’s
accounts.
 Shall be the principal officer in charge of the
records.
 Shall cause minutes to be made in the books
provided for the purpose of:-
All the appointments of the officers made by the
Board and /or general meeting;
The names of the Board members present at each
group meeting.
Page 6 of 24

What type of business
support is required and how
do you plan get that
support?
Capacity What type of skill sets, and
prior experiences exist in
your group that will help
you in your business
activity?
What type of support
(technical, business etc.)
your group may need (from
project staff and others) to
manage your business
activity effectively, please
specify?
Market description Who are the possible
customers? Indicate the
different types of customers
or users of your product or
service
Among all the possible
 All resolutions and proceedings of the group
meetings.
2. Treasurer:
a) Shall collect membership subscription and all
other monies to which the group is entitled to.
b) Shall kept proper books of account which shall
adequately and currently reflect the financial
standing of the group.
c) Shall prepare an operating budget for the group
and present the same before the Board for
consideration and approval.
d) Shall keep an updated record of assets, their
deployment and use.
e) Shall prepare a financial report and a balance
sheet which shall be read or cause to be read at
the Annual General meeting.
f) Shall be a signatory to the groups’ bank
accounts.
The business support required is purchase of the maize
mill and construction of a mill store for farmers maize
bulking, Multi-grain biomass dryers, Drying slabs and
Accessories including (1 computer, moisture meters,
weighing scales and packaging materials).
The farmers possess the following skills which will
support the business activity to shrive. Maize value
chain quality management and standards, organized
farmers group bulking, contract management,
identification of group market linkages, group
dynamics, strengthened group marketing and
participatory impact monitoring and organized value
chain actors to form a multi stakeholder platform.
In regard to financial needs for investment in the maize
value chain business, we shall require technical support
in building the capacity of all participating groups to
engage in effective internal savings and lending
schemes using the village savings and lending (VSLA)
methodology.
This will include trainings in basic savings, group
lending & credit management and utilization
We shall require project funding in addition to our
group’s co-funding and maize value chain technical
backstopping during project implementation.
BIFO has received technical support from SNV through
capacity building trainings in maize production value
chain this has enabled us to get in touch with World
Food Programme operating in Kyangwali Refugee
Settlement. Our first target is World Food Programme,
then others are schools, and private buyers from
Kampala.
We are focussing on World Food Programme since this
Page 7 of 24
 customers you have
identified, which type of
customers or segment will
your cooperative focus on?
Why did you choose to
focus on this market
segment?
Why do your target
customers need your
product or service?
What specific need in your
target market will the
product or service address?
{What makes our product
better than what is already
available in the market?}
Who are your competitors?
What is the estimated
demand for your product or
service?
What percentage of the
market do you hope to
penetrate?
How can you compete with
your competitors?
How can you increase your
market share over time?
Promotion strategy How will you inform your
target customers about your
product or service?
What will be the main
message(s) that you will
communicate in your
promotional activities?
Distribution strategy How is your product or
service going to get to the
customer?
What is the contractual
relationship between you
is a sure market which buys in bulk and pays much
more than other individual buyers.
This market segment will be a sure way for our farmers
to keep in production, because of an assurance of
selling their produce with an increased income.
World Food Programme, this provides good market
prices as compared to the local market prices, secondly
they buy in bulk. We are hoping that once we improve
on our maize value chain we shall maintain this market
requirements in-terms of quality and quantity. Our
product will have a competitive advantage in the area
due to its quality.
Our competitors would be refugees’ producers of
maize, there is a lot of maize being produced in the
refugee’s settlements but since we are organised in a
maize value chain and with assurance of land expansion
for continued production, we do not feel this as a big
threat since refugees have limited land for production.
100 tonnes per season
We expect to penetrate 90% of the market
Harvested maize seed will be dried, threshed and
stored at a moisture content of below 14% before
being processed into maize flour. Our final product
will be packed, weighed and branded well in different
volumes to suit the buyers’ tastes.
We shall increase our market share through continued
value addition such as maize processing, parking,
branding and transportation to distribution points.
We shall send short messages to our customer contacts
and use farmer’s forums that are existing but also
physically move to schools and base camps for road
contractors and other prospective buyers.
These will include; high quality maize available, all
quantities required are in stock. All maize grain
required will be got at the same point at the group store,
no need of combing around the village looking for
grain.
At the start, we shall collect all the farmer’s maize and
bulk it at the store for proper management before
transporting to the processing facility. After processing,
we shall pack, brand and weigh in different volumes
that suit customers, and where possible we shall
distribute to them especially those buying in bulk. We
intend to hire transport services for distribution of the
product to the customers.
We are in the process of formalising our relationship
with World Food Programme, we have made contacts
Page 8 of 24
 and your target customers?
Pricing strategy How will you set the price
of your product or service?
How does the pricing of
your product or service
compare to the market price
of similar products or
services?
Financial management: What is the TOTAL
Income statement INCOME (Income: money
paid for your services or
products)
What are TOTAL
EXPENSES (Expenses:
money spent, or cost
incurred to generate
income)
What is the cost of
Materials?
What is the cost of
Salaries/Wages?
What is the cost of Utilities
and Other Expenses?
What is the Gross Income?
How much tax was paid?
What is the Net-Income
Financial management: List all the things or assets
Assets and Liabilities that the business or owns
and the corresponding value
in last year
List all the estimated debts
and value incurred by in last
year
Financial management: What business activity will
start-up costs and cash you use the grant for?
flow
How much would it cost for
the proposed business
through SNV and we hope we are soon signing
contracts to begin supplying. We are informally
supplying our local private maize buyers, we hope to
formalise our relationship for the assurance of a
continued production.
The pricing strategy will depend on how much we shall
be investing in our product over time, where the selling
price shall be fixed over and above the total production
input. However there are some advantages that come
with bulk selling which we intend to utilise, we hope
that, through product quality maintenance and through
securing steady markets to constantly supply such as
World Food Programme, we shall be able to sell at
better prices.
The strategy to balance price on quality leadership.
Product quality will remain the focus of the maize
value chain in order to guarantee consumers of real
value for money. We intend to have a price
comparative advantage in a sense that our products will
be of high quality as a result of the value chain
investments, which shall naturally help us to increase
our market price advantage as compared to our
competitors.
UGX 45,000,000
UGX 10,000,000
UGX 5,000,000
UGX 3,000,000
UGX 1,000,000
UGX 26,000,000
UGX 150,000
UGX 25,850,000
 Land equivalent to 7 acres
 1 Weighing scale
 10 Small Tarpaulins
 50 Plastic chairs for the meetings
UGX 900,000/=
The business support required is construction of a
milling house and installation of a maize mill. Other
items required are: Multi-grain biomass dryers, Drying
slabs and Accessories including (1 computers, moisture
meters, weighing scales, packaging materials).
UGX 353,125,000/=
Page 9 of 24
 activity to acquire the basic
equipment and facilities
needed to produce the
product or deliver the
service?
What is the lifecycle or
maturity period of your
business activity (time by
which you will start to get
returns)?
What is the
cost-benefit/profitability
analysis for your business
activity?
How much grant is
requested/required for your
business plan?
How much is the
your/community
contribution towards the
business plan?
Gender How was the participation
of FG members especially
women in the identification,
design and preparation of
the business plan?
The business activity maturity period is 1 year (12
months)
The success of this project is a major contribution to the
improvement of the quality of life for a large segment
of society in Bunyoro region since it is a strategic tool
to reduce poverty and contribute to the Uganda
government’s plan for modernization of agriculture.
Directly, it will contribute in the following areas.
i. Creation of Income:
The intervention will lead to increased income
of the farmers through improved production
and prices for their produce.
ii. Improved farming practices/agri-business
skills
A total number of 297 Small holder farmers
will obtain improved farm inputs and technical
training both production management practices.
They will also be trained on-job in salient agri-
business practices.
iii. Creation of jobs
As indicated above, the project will initially
create jobs for the 297 people directly working
in maize value chain. This portfolio is expected
to rise with the growth of the project.
Moreover, other jobs are created for the
marketing agents and their employees as well
as the farmers who supply raw materials.
iv. Creation of market
The Project creates market for the smallholder
farmers’ and the suppliers of ingredients for
inputs. Market is also created for other
industries that supply machinery, tools and
equipment required by the project.
UGX 262,500,000/=
UGX 90,625,000/=
The women are the majority in this group (206), their
participation was 100%
Page 10 of 24
 How have the needs of the
women members
considered in the business
plan?
Sustainability What is the plan for
sustainability of the
business activity at the
community level?
Risks What are the anticipated
risks involved in your
business activity, and how
you are planning to mitigate
them?
Mitigation measures
Women being the majority in the group 100% of their
needs have been considered since they are the brains
behind this business plan. They are the greatest
producers in this maize value chain with a high
percentage of production and most of the profits will go
to women. In regard to financial needs for investment
in the maize value chain, the farmer’s organization will
build the capacity of all participating groups to engage
in effective internal savings and lending schemes using
the village savings and lending (VSLA) methodology.
This will include trainings in basic savings, group
lending & credit management and utilization. In
instances where group savings are too meagre to meet
the group farming investment needs, farmers groups
will be linked to financial institutions like Kolping
Microfinance; a micro finance that is working in the
development of an agricultural loan product suitable for
small holder farmers.
There will be involvement of farmers, right from
planning. We will also strengthen the capacity of the
farmers and their groups to manage their maize value
chain activities together with other actors who will be
organized into a multi stakeholder/innovative platform
of maize value chain actors. The platform will be used
for information sharing, trust building, identification
and sharing of maize value chain challenges and
designing collective solutions to increase profitability
for all actors along the maize value chain. The group
will take the initiative to mobilize and organize the
value chain actors into a strong and focused platform.
We will strengthen its financial position by earning a
commission charged for handling on big volume of
sales will build the capacity of the farmer groups to
practice the VSLA approach to strengthen their
financial base.
 Lack of initial working capital
 Lack of investment capital to secure
machinery/equipment and the physical
infrastructure (buildings, fencing, water systems
and others.
 Inadequate skills in strategic business management
 Competition with local sellers of maize grains.
 Likely competition from imported maize flour from
Kampala.
 Uncertainty about the farmers’ ability to sustain
adequate supply of raw materials to the group
maize marketing unit.
 The group envisages a lot of changes in the
marketing environment it is entering; so it plans a
marketing information system that will ensure
continuous market research, effective changes and
evaluation of performance.
 This will enable the group to adapt itself to all
Page 11 of 24

Environmental and social
impact
What potential adverse
social effects may occur
due to the business activity
(if any)? In case of any
social effects, occur, what
mitigation measures are in
place to overcome these
effects?
What potential adverse
environmental effects may
occur due to the business
activity (if any)? In case of
any environmental effects,
occur, what mitigation
measures are in place to
overcome these effects?
Expected results from the Expected improvement in
business activity livelihoods
Expected increase in
incomes
Expected savings
Expected
reinvestment/diversification
plans
changes in its plan. We plan to use all the
appropriate marketing tools in disposing of our
products at a profit.
Impact Mitigation measure
Women’s work load Sensitize group members
might increase because on the component of
they are likely to take up gender mainstreaming in
extra roles involved in agriculture. Both men and
maize growing, women will be trained
together to acquire
knowledge and skills in all
the activities carried out in
maize value chain so that
they can share the roles
and responsibilities.
The project is likely to We shall sensitise group
result into tree cutting as a members to plant
result of warehouse eucalyptus trees which are
construction work for quick maturing to ensure
poles that the cut trees during
construction are replaced.
No. of farm households that have registered an
increased income resulting from sales of value added or
processed maize flour.
Number of households that have bought household
assets as a result of selling in a group.
Number of farm households that have registered an
increase in income from maize sales.
Number of farmer groups that have sold their produce
collectively at a price higher than that in open markets
No. of bulk markets where farmers have sold at a better
prices either directly or through an agent
No. of farm households that have sold at a price higher
than that of the previous season/year
No. of farm households that have registered an increase
in quantity sold
Number of households that have registered an increase
in savings from the sale of maize.
Increased amount of group savings as a result of
accumulated group capital.
Number of farmers groups involved in diversified
income generating activities.
Page 12 of 24
 5. Action/implementation Plan
List the major activities to be undertaken as part of the business plan
Activities to be carried out Who will carry out the
activity?
Mentoring of farmer groups on the importance of bulking This will be conducted by
and collective marketing. the district commercial
officer
Mentoring of farmer groups & farmer group marketing This will be conducted by
committees in bulking and record keeping ` the district commercial
officer
Mentoring of farmer groups in group dynamics This will be done by a joint
district team of the
production and Community
development departments.
Training of farmer in contract management & agro trading The activity will be
principles conducted by the Sub
County technical staff.
Mentor farmer groups in market research The activity will be
conducted by the group
executive committee
Strengthen farmer group marketing committees and take This will be conducted by
them to market exposure visits. the group marketing
committee
When will the Implementation Remarks
activity be carried support
out? required by the
FG
This will be done 1,485,00 ACDP Contribution
in the second 0
month of project
inception
This will be done 250,000 ACDP Contribution
in the second
month of project
inception.
This will be done 1,485,00 ACDP Contribution
from the start of 0
the project to the
end.
This will be 1,485,00 ACDP Contribution
conducted during 0
the fourth and sixth
months
The activity will be 1,485,00 ACDP Contribution
conducted during 0
the third month
through to the sixth
months.
The activity will be 2,500,00 ACDP Contribution
conducted in the 0
fourth and fifth
months.
Page 13 of 24
Facilitate farmer groups to organize monthly market This will be done by all
information sharing forums. group members
Training of farmer groups in quality management and This will be done by the
standards (QMS) district production
department.
Conducting refresher trainings and mentoring sessions of This will be a responsibility
farmer groups monitoring committees. of the group executive
committee.
Conducting a maize value chain analysis This will be done by the
group secretary with
support from the sub
county technical person.
Conducting a maize value chain validation workshop This will be organised by
the group executive with
support from the sub
county technical person.
Organizing meetings for maize value chain actors this activity will be
innovation plat form organised by the group
executive in consultation
with the district and sub
county
Conducting marketing and business negotiation visits to This will be organised by
large scale maize and maize products’ dealers. the group executive with
support from the sub
county technical person.
Building the capacity of farmer groups’ marketing This will be done with
committees in contract negotiation and management. support from the district
commercial office
Costruct a maize mill house with electricity installed This will be done by the
group executive committee
The activity will 1,485,00 ACDP Contribution
start in the seventh 0
months onwards
after the
completion of the
warehouse.
This will be done 1,485,00 ACDP Contribution
in the fourth 0
month.
The activity will 250,000 ACDP Contribution
start with securing
of funds.
The activity will be 1,250,00 ACDP Contribution
conducted at the 0
inception of the
project activities.
This will be done 1,485,00 ACDP Contribution
in the sixth month 0
This will be done 250,000 ACDP Contribution
in the third month
This will be done 2,500,00 ACDP Contribution
by the groups 0
marketing team
during the seventh
month
This will be done 750,000 ACDP Contribution
during the second
month of
implementation
This will be done 82,205,000 ACDP Contribution
in the third to
Page 14 of 24
 with support from the
district production office.
Procure and install 1 set of a maize mill This will be done by the
procurement committee
with technical support from
the Sub County and district
Procuring 2 moisture meters This will be conducted by
the group procurement
team
1 computer This will be conducted by
the group procurement
team
Procure 2 weighing scales This will be conducted by
the group procurement
team
Procure modern maize drying slabs This will be conducted by
the group procurement
team
Procuring a maize pre-cleaner This will be conducted by
the group procurement
team
Procuring 2 stitching machines This will be conducted by
the group procurement
team
Procuring of packing materials This will be conducted by
the group procurement
team
Sub Total
Local Contribution
The whole group will be
Land for maize growing responsible
The whole group will be
Developing Bills of Quantities responsible
seventh month
This will be done 120,000,000  ACDP Contribution
during the eighth
month of project
implementation.
This will be done 1,400,000 ACDP Contribution
in the seventh
month
This will be done 2,500,000 ACDP Contribution
in the seventh
month
This will be done 900,000 ACDP Contribution
in the seventh
month
This will be done 3,600,000 ACDP Contribution
in the seventh
month
This will be done 30,000,000 ACDP Contribution
in the seventh
month
This will be done 500,000 ACDP Contribution
in the seventh
month
This will be done 3,25 ACDP Contribution
in the seventh 0,000
month
262,500,000 ACDP Contribution
-
Land has already 40,000,000
been secured BIFO Contribution
During the Second 5,000,000 BIFO Contribution
Month
Page 15 of 24
 The whole group will be
Construction tools (pangas, slashers, wheelbarrows, hoes) responsible
The whole group will be
responsible
Water for construction
The whole group will be
Casual Labourers responsible
The whole group will be
Meals for casual labourers responsible
The whole group will be
Transport for casual labourers responsible
The whole group will be
Transport for the maize grains to the warehouse responsible
The whole group will be
Local poles used during construction responsible
Sub Total
Grand total
During the Second 6,000,000 BIFO Contribution
Month
This will be done 1,500,000 BIFO Contribution
during the second
month of
implementation
During the second 27,000,000 BIFO Contribution
month
During the Second 1,800,000 BIFO Contribution
Month
During the Second 2,700,000 BIFO Contribution
Month
During the eighth 6,000,000 BIFO Contribution
month
During the entire 625,000 BIFO Contribution
project period.
90,625,000 BIFO Contribution
353,125,000 Grand Total

6. Procurement plan for the business activity2

Who will do the The procurement will be done by the group procurement committee in consultation to the district procurement officer.
procurement?
Development of the business plan will be informed by a databank of the prevailing market rates of key goods and services for each livelihood option. The CBOs/AOss will
2

work with relevant experts of DIST to update the databank every six months.
Page 16 of 24
What items will be Items to be procured will include;
procured?
Warehouse construction
1 complete set of maize mill
1 moisture meters
1 computer
1 weighing scales
12 modern maize drying slabs
1 maize pre-cleaner
1 stitching machines
Assorted packing materials

What procurement methods We shall use community open bidding. We shall seek guidance from the sub county and district procurement technical
will be followed? teams.

Description of procurement BIFO procurement committee will write to the district commercial and Production Officers the intention to procure the
process? materials and seek for guidance on how to proceed. After permission to procure has been granted, the procurement
committee will advertise on public noticeboards at the sub county and the district for a period of two weeks. After the bids
have been received from not less than three bidders, an evaluation committee will convene and select the best bidder. When
the best bidder is selected he/she will be given a notice of selection. A contract agreement will be signed and a site handover
ceremony will be organised involving the sub county and district technical officers together with political leadership in
presence of all group members and the contractor or his representative. After that ceremony work of construction will
commence.
For other items to be procured the same procurement process will be followed, on delivery, a goods delivery and goods
received documents will be signed by the contractor or agent and the group will acknowledge receipt of the goods. They will
be inspected and a certificate of inspection signed by the group procurement executive representative.

Page 17 of 24
7. Budget
Unit Price (UG. Total Cost
Activity Unit Quantity Remarks
Sh.) (UG. Sh.)
Mentoring of farmer groups on the importance 1,485,
297 5,000 ACDP Contribution
of bulking and collective marketing. 1 000
Mentoring of farmer groups & farmer group
250,
marketing committees in bulking and record 1 50 5,000 ACDP Contribution
000
keeping `
1,485,
Mentoring of farmer groups in group dynamics 1 297 5,000 ACDP Contribution
000
Training of farmer in contract management & 1,485,
1 297 5,000 ACDP Contribution
agro trading principles 000
1,485,
Mentor farmer groups in market research 1 297 5,000 ACDP Contribution
000
Strengthen farmer group marketing 2,500,
1 50 50,000 ACDP Contribution
committees and take them to market exposure 000

Page 18 of 24
visits.
Facilitate farmer groups to organize monthly 1,485,
1 297 5,000 ACDP Contribution
market information sharing forums. 000
Training of farmer groups in quality 1,485,
1 297 5,000 ACDP Contribution
management and standards (QMS) 000
Conduct a refresher training and mentoring
250,
sessions of farmer groups monitoring 1 50 5,000 ACDP Contribution
000
committees.
1,250,
Conducting a maize value chain analysis 1 5 250,000 ACDP Contribution
000
Conducting a maize value chain validation 1,485,
1 297 5,000 ACDP Contribution
workshop 000
Organize a meeting for maize value chain 250,
1 50 5,000 ACDP Contribution
actors innovation plat form 000
Conducting marketing and business
2,500,
negotiation visits to large scale maize and 1 50 50,000 ACDP Contribution
000
maize products’ dealers.
Building the capacity of farmer groups’
750,
marketing committees in contract negotiation 1 50 15,000 ACDP Contribution
000
and management.
Construction of the maize mill house with 82,205,00 82,205,
1 1 ACDP Contribution
electricity installed 0 000
120,000,00 120,000
Procure of 1 set of maize mill 1 1 ACDP Contribution
0 ,000
1,400,
Procuring 2 moisture meters 1 2 700,000 ACDP Contribution
000
2,500,00 2,500,
1 computer 1 1 ACDP Contribution
0 000
900,
Procure 2 weighing scales 1 2 450,000 ACDP Contribution
000
3,600,
Procure modern maize drying slabs 1 12 300,000 ACDP Contribution
000
30,000,00 30,000,
Procuring a maize pre-cleaner 1 1 ACDP Contribution
0 000
500,
Procuring 1 stitching machine 1 1 500,000 ACDP Contribution
000
Page 19 of 24
 3,250,
Procuring of packing materials 1 6500 500 ACDP Contribution
000
262,500,0
Sub Total
00 -
Local Contribution
Land for maize growing 1 1
40,000,00 40,000, Group Contribution
0 000
Developing Bills of Quantities 1 1
5,000,00 5,000, Group Contribution
0 000
Construction tools (pangas, slashers,
1 1
6,000,00 6,000, Group Contribution
wheelbarrows, hoes) 0 000
Water for construction 1 1
1,500,00 1,500, Group Contribution
0 000
Casual Laborers 1 30
27,000, Group Contribution
900,000 000
Meals for casual laborers 1
1,800, Group Contribution
180 10,000 000
Transport for casual laborers 1 180
2,700, Group Contribution
15,000 000
Transport for the maize grains to the 6,000,00 6,000, Group Contribution
warehouse 1 1 0 000
625, Group Contribution
Local poles used during construction 1 1 625,000 000

Sub Total 90,625,000

Grand total 353,125,000

Page 20 of 24
 3. ACDP Matching Grant Application Appraisal Checklist

1.1 Name of the FG: _____________________________________________________________

1.2 Location of the FG /sub-project:
District: _________________________Sub-County ___________________________________
Cluster: __________________________Village ______________________________________

Cluster (tick appropriate box): Rural  Urban  

1.3. FG Contact address: ___________________________________________________________
1.4. Date of appraisal ________________________________________________________________

Question Yes No Do not

Know

1. Is there sufficient interest in and commitment to starting a FG?

2. Are the FG members willing to provide the capital to start and operate
the business?

3. Do the members of the FG have enough free time to dedicate to the FG

activities?

4. Is there a strong motivation among members to operate the business?

5. Would the business have a steady, reliable market for its products or
services?

6. Would the FG be able to compete with the existing competitors?

7. Would the FG be able to offer a price that is competitive in the market?

8. Will target customers buy your product or service rather than those of
your competitors?

9. Are there members in the core group with the ability to produce the
product or service?

10. Are there members in the core group with the management skills to
operate the business?

11. Are there programs or providers that can assist the FG in building its
capacity to produce the product or service as per standards required by
buyers and legal regulations?

12. Would the FG be able to secure the necessary financial resources to

start the business and generate desired levels of income?

Page 21 of 24
 13. Can the FG find suitable premises to work in?

14. Is the proposed location for the business accessible by 4-wheel drive
vehicle?

15. Can the FG obtain the tools, equipment, and technology it needs?

16. Are the necessary raw materials available for the G to buy on a regular 17.
basis?

18. If the business requires water and electricity, can the cooperative access
these utilities?

19. Would the FG generate enough profits to recover start-up costs and
provide money for expansion and growth?

FINAL ASSESSMENT

Assessment Decision Guide Tick as

appropriate
Recommended for funding  If the G business plan does not score
“zero” in any of the criteria above
 If the overall score is 16 + (above 84%)

Deferred/Returned  If the overall score is less than 16 (84%)

 If the business requires changes in some
areas

If there are any improvements required in the business plan, the assessment team may
recommend to the FG those changes and outline them here below:

Page 22 of 24
APPRAISAL TEAM (DIST/SIST members)3

NAME DESIGNATION SIGNATURE DATE

1.

2.

3.

4.

5.

6.

Page 23 of 24