Emmanuel Mutindi R195094N

Midlands State University
Accounting
Department of Accounting
Bachelor of Honor’s Degree In Accounting

Student Name : Emmanuel
Student Surname : Mutindi
Reg number : R195094N
Program : Accounting
Tittle : Industrial Attachment log Book
Period of Attachment : June 2021- May 2022
Level : 3.1-3.2
Company name : City of Harare
Department : City Health Department -Finance
Week Ending August 2021 (R195094N)
Week Duties assigned Encountered Strategies used to resolve

ending problems during encountered problems
execution
25  Orientation  Volumes of  Computerization
August  . Prepared order entries to be should be taken into
2021 for cheques. recorded on consideration.
 Raise and journal
To process online vouchers
bank transfers. were too
27  Prepared many which
August Journal delayed
Vouchers for posting of
2021 payments made information
to creditors. into the
 Updated the SAGE
creditors’ system.
statement.
 Entered the
daily cash book
as well as the
bank statement
into the
TOMCAT
software.
Did manual bank
reconciliation
Student self-evaluation: It was quite a well experience working on a new organization, I

managed to fit in the team without any difficulties. I clearly obtained the process of writing
journal vouchers without any problems because it was well explained to me.
Signature: E Mutindi
Industrial supervisor’s comment:

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Week Duties assigned Encountered Strategies used to

ending problems during resolve encountered
execution problems
30 August  Processing journal   Urgent
2021 voucher processing
 Posting of the
information requisitions
captured from JV was
To to the system using required.
SAGE application.  Had to
 Raising and make a
3 September processing of follow up
2021 RTGS’s. on a daily
 payment of petty basis
cash through
 Record the new phone calls.
creditor that we
receive in our
records for
security reason
 Record them in
our records using
purchase order and
invoice number for
security reasons
 Keeping the new
stationary under
lock
Student self-evaluation: The student quickly gained knowledge on how to transfer receipts to
server using SAGE system because it was well explained to me.
Industrial supervisor’s comments:

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Week of September 2021 (R195094N)
Week Duties assigned Encountered problems Strategies used

ending during execution to resolve
encountered
problems
06  Sorting daily   l was
September reconciliation make a
statements.
2021 follow
 Printing the letter
up on a
 Processing JV
daily
 Posting
basis
information
through
captured from JV
phone
to into the system
calls.
 Issuing of
stationary
 To receive calls
10 from paid
September suppliers and
2021 unpaid suppliers
requesting their
proof of payment
Student self-evaluation: Student is now able to know how talk with other employees and how
to help them through phone calls.

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Week of September 2021 (R195094N)
Week Duties assigned Encountered Strategies used

ending problems during to resolve
execution encountered
problems
13  Inventory taking  There was a  Urgent
Septembe i.e counting one stock out of processing
r by one stationery of the
2021  Storing due to a requisition
inventory, a lock delay in the s was
to keep them safe processing required.
 Typing a letter to of
the registrar to requisitions.  We had to
request the This adjust our
supply of birth disturbed Re-Order
to Quantity
records the smooth
 Processing JV flow of level to
 Posting data work as curb the
captured on the some offices stock out
JV in the system run short of problem.
through the use bond paper,
of SAGE system. ink and
 Issuing of cartridges.
17 security
September stationary.
2021  Filing
documents/record
s keeping.
Student self-evaluation: The student was gained the knowledge on how to order stationary for
City Health Department and how to allocate scarce resources. Also appreciate the method used
to safeguard those stationary.
Industrialsupervisor’scomments:
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Week Ending June 2021 (R195094N)
Week Duties assigned Encountered Strategies used to resolve

ending problems during encountered problems
execution
18  prepare an  Faced a  Urgent processing

June excel for challenge of the requisitions
2021 inventory of stock was required.
management. outs.
 To order new  Computerization
stock of  Volumes should be taken into
children of entries consideration.
receipt books to be
and recorded
miscellaneou on journal
s books vouchers
 To receive were too
the stock many
 To record which
new stock in delayed
the system updating
 To keep of
those under informatio
lock for n into the
security SAGE
reason. system.
 Processing
JV
.
Student Self-evaluation: I managed to fit in the team without any difficulties and I am also
allowed to bring new ideas which help the organization as whole.
Signature: WTC

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Week Ending June 2021 (R195094N)
Week ending Duties assigned Encountered Strategies

problems during used to
execution resolve
encountered
problems
25 June 2021  Issuing of security  No major
stationary to clinics. challenges
 To order new stock of faced:
security stationary. Routine work
 To collect new stock is done in this
from the Registrar to office so as
our office. time goes on I
 To record the quantity got used to
of stock that we receive the work and
using serial numbers managed to
for each book through handle the
excel. pressure.
 To store the new stock
under lock for security
reasons.
 Filing of documents to
keep them safe.
 To collect cash deposits
from the banking hall.
Student self-evaluation:
There is need for the department to increase the scope of the task as repetitive work usual leads
boredom.
Signature: WTC

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Week Ending July 2021 (R195094N)

execution problems
02 July  Issuing of birth  Faced a  Collected
2021 confirmation challenge stationery
records. of from the
 Typing a letter for stationery Central
the request the stock Stores
supply of birth outs. Department
confirmation which is the
records. Supply
 Printing the letter Chain
 Issuing cash. Division.
deposits to clinics
 Stamping of
receipts book
 Filing of
documents.
 Handling
complains from
clinics that are
related to finance.
Student self-evaluation: By this time, l was familiar with all the work done in the Revenue
section. I had adapted well into the system and had mastered my duties very well through the
assistance of my supervisors’ and mostly by colleague’s l have been working together with.
Signature: WTC

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Week Ending July 2021 (C19137125X)

execution resolve
encountered
problems
 recording of  No major
RTGS’s in the challenges
09 July 2021 payment schedule. faced:
 Filing all retrieved Routine work
documents is done in this
(document office so as
maintenance). time goes on I
 Processing of got used to
RTGS the work and
 Recording medical managed to
aid claim forms in handle the
SAGE and pressure.
invoicing the
medical aid
societies.
Student self-evaluation: Processing of RTGS's is tiresome as it done manually but I appreciated

because it reduces backlog at work.
Signature: WTC

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Week Duties assigned Encountered Strategies

ending problems used to
during resolve
problems
Processing of I
16 July  Processing of RTGS RTGS's is recommended
2021  Preparing cash tiresome as it that our bank
journals for payments done manually. should come
made to creditors. up with a
 Creating excel system for us
document for to process
creditors list for the RTGS's
month of June. payments
 Preparing excel using
computers.
document for
telephone payments
made by the council
from January 2021 up
to current.
 Recording medical aid
claim forms and
invoicing the medical
aid societies.
Student self-evaluation: By this time, l was familiar with all the work done in the expenditure
office. I had adapted well into the system and had mastered my duties very well through the
Signature: WTC

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execution problems
 The SAGE  I recommended
30 July 2021  Processing of network was network
RTGS down which upgrading to
 Preparing cash caused cope with
journals for delays in volume of
payments made to processing transactions.
creditors payments as
the payments
 Updating excel
can only be
document for done after
creditors list for the the supplier's
month information
 Processing out of appears in
pocket allowances the City
Health
system.
Student self-evaluation: I have processed invoices and payments. I have also appreciated
because it reduces backlog at work.
Signature: WTC

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execution problems
06  Correction of errors  The SAGE  I was

August made using the network was recommended
2021 journal voucher. down which network
 . Recording the caused delays upgrading to
RTGS's in the in processing cope with
creditors’ payments as volume of
payments the payments transactions.
schedule. can only be
 Preparation of done after the
order for cheques. supplier's
 Preparation of cash information
expenditure appears in the
authorization City Health
forms and RTGS system.
payments for the
documents ready
for payment.
 Posting the
purchase
requisitions and
order invoices into
the SAGE system.
Student self-evaluation: The student got experience on how to prepare journal vouchers for the
correction of errors and the reversal of entries made into the system and also mastered well the
procedures involved in preparing journal vouchers.
Signature: WTC

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execution problems
 Pressure  l was
13 August  Processing of all from handled
2021 payments to creditors them in a
creditors - ZESA, who needed professional
TELONE, STC urgent and
etc. processing diplomatic
 checked whether of their way.
the order for money some
cheque payment of which
vouchers have they
followed the claimed to
proper channel be long
before processing overdue.
them for payment
 Processing of all
stores requisitions
for the department
and for all District
offices.
 Keeping records
of all expenditures
assigned in the
Expenditure
Register
Student self-evaluation: Student is now able to know how talk with creditors and how to help
them and get used on how to prepare journal vouchers and how to capture them into SAGE
system.
Signature: WTC

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ending problems during resolve
problems
20 August  Collection of  The stock  Looked for

2021 requested stock record book the source
items for the was not up documents
departments from to date and from the
the Central Stores. updating it Records
 recorded the stock posed some section
in the stock record challenges where copies
book & advised as some of of the
the user section the requisitions,
that the items they information purchase
requested are now required was orders and
available not easily order for
 Updated the stock obtained. cheques are
record book-upon filled for
collection by the reference.
user section, the
stock record book
is updated and the
officer collecting
acknowledges
receipt of items by
signature.
Student self-evaluation: l have gained knowledge on how to order stationary for City Health
Department. The student is now knowledgeable about how to use excel.
Signature:

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ending problems during resolve
problems
27 August  Stationery  Stationery  Sorting the

2021 management for management files used
the organizational was a for filling
departments by challenge the source
recording all because documents
stock items when source
they are received documents
from stores were difficult
 Recorded all to locate, the
quantities issued filing system
for use on daily used for the
basis. filing
 Processed stores documents
requisitions for was a bit
the department, confusing.
when a
requisition is
received it is
checked for the
signature of the
divisional head.
Confirming the
requirement.
Student self-evaluation: The student is now knowledgeable about how to use excel functions
like Auto sum, formatting cells.
Signature:

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Week Ending September 2021 (R195094N)

ending problems during used to
execution resolve
encountered
problems
03  Checking and filing  There was

September of paid and partly no major
2021 paid up petty cash challenge
forms in the faced
relevant file. because l
 writing some petty was now
cash vouchers and used to
journal vouchers system.
 processing of
RTGS.
 write reference
numbers on every
cash expenditure
forms.
 filing of cash
expenditure forms
in box files
according to its
reference numbers.
Student self-evaluation: The student appreciates the concept of referencing and filing of
documents is very important to every organization, since it will help them for future reference.
For example, when external or internal audit guys come, they may require some information
from those documents so in this case filing will make work very easy.
Signature: WTC

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execution problems
10  Raising and  Difficult to  I completed

September processing of reconcile the the
2021 RTGS’s. creditors as payment
 Raising of some of the process so
RTGS’s and documents as to enable
getting them had not gone the
checked and through the reconciliati
authorised. whole on and l
 writing some petty payment then
cash vouchers and process. recommend
journal vouchers that the
 Exposure to whole
SAGE and how payment
receipts are process
processed into the should be
server. done first
 Creditors before
reconciliation payment so
which is done on as to avoid
a monthly basis. such
 Preparation of situations.
monthly
reconciliation
reports.
Student self-evaluation: Student has mastered all the activities on the desk and can perform the
activities with minimal to zero supervision.
Signature:

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Week Duties assigned Encountered problems Strategies

ending during execution used to
resolve
encountered
problems
17  Recording of cash
September receipt of clinics  There was
2021 which does not have no major
computers in the challenge
Income Return faced
Book. because l
 Exposure to SAGE was now
system, objectively used to
concentrating on system.
how to transfer
receipts to server
 Recording all cash
deposits from clinics
into the City Health
cash book
 Reconciling all daily
income returns from
clinics.
Student self-evaluation: I also learnt how to do bank reconciliation which is a critical aspect
for huge organization such as City of Harare.
Signature:

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execution resolve
encountered
problems
24  Calculation of the
September total daily banking  No major
2021 amount from each challenges
clinic for the month faced:
July. Routine work
 Reconciling all is done in this
daily income office so as
returns from clinics time goes on I
Replying some got used to
phone calls from the work and
creditors managed to
concerning their handle the
payment issues pressure.
 Preparation of
journal vouchers
for payments made
to creditors and
posting of the
vouchers to the
SAGE system.
them and l also appreciate reconciliation of income returns from clinics is very important since it
will help to detect some errors easley.
Signature:

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Week Ending October 2021 (R195094N)

resolve
encountered
problems
 There was
01 October  Exposure to no major
2021 SAGE system, challenge
objectively faced
concentrating on because l
how to transfer was now
receipts to server. used to
 Recording of cash system.
receipt of clinics
which does not
have computers in
the Income Return
Book.
 Reconciling all
daily income
returns from
clinics
Student self-evaluation: The student quickly gained knowledge on how to transfer receipts to
server using SAGE system.
Signature:

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resolve
encountered
problems
08 October  Raising and  There was

2021 processing of no major
RTGS’s. challenge
 Raising of faced
RTGS’s and because l
getting them was now
checked and used to
authorised. system.
 writing some
petty cash
vouchers and
journal vouchers
 Exposure to Sage
and how receipts
are processed into
the server.
Student self-evaluation: There is need for the department to increase the scope of the task as
repetitive work usual leads boredom.
Signature:

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resolve
encountered
problems
 There was
15  collection of no major
October security challenge
2021 stationary like faced
cash deposits because l
and maternity was now
deposit from used to
audit system
department
 write reference
numbers on
every cash
expenditure
forms.
 filing of cash
expenditure
forms in box
files according
to its reference
numbers.
Student self-evaluation: The filing system in the organization also showed me the importance
of record keeping for future references and easy retrieval of documents.
Signature:

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Week Ending October 2021

execution resolve
encountered
problems
22 October  Posting of  No major

2021 payments. challenges
 Capturing of faced:
invoices. Routine work
 Follow ups on is done in this
outstanding office so as
invoices from time goes on I
suppliers got used to
 Preparing order the work and
managed to
for cheques
handle the
 Preparing cash pressure
authorization
forms
 Printing petty
cash forms
 Issuing
stationery
Student self-evaluation: Issuing stationery was easy as you make sure people sign in the
stationery book.
Signature:

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Week ending October 2021

execution resolve
encountered
problems
29 October  Raising and processing  No major

2021 of RTGS’s challenges
 Recording of cash faced:
receipt of clinics which Routine work
does not have is done in this
computers in the office so as
Income Return Book. time goes on I
 Stamping receipts got used to
book. the work and
 Issuing stationary managed to
 Calculation of the total handle the
daily banking amount pressure
from each clinic for the
month September.
Student self-evaluation: There was no major challenge faced because l was now used to system.
Signature:
Week Ending November 2021 (C19137125X)
Week ending Duties assigned Duties initiated Encountered Strategies

execution resolve
encountered
problems
05 November  . Recording the  No major
2021 RTGS's in the challenges
creditors’ payments faced:
schedule. Routine work
 Preparation of order is done in this
for cheques. office so as
 Preparation of cash time goes on I
expenditure got used to
authorization forms the work and
and RTGS managed to
payments for the handle the
documents ready pressure
for payment.
 Posting the
purchase
requisitions and
order invoices into
the SAGE system.
them and l also appreciate reconciliation of income returns from clinics is very important since it
will help to detect some errors easley.
Signature: WTC

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Signature……………………………………………………………………………………………
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execution resolve
encountered
problems
12 November  Raising and
2021 processing of  There was
RTGS’s. no major
 Raising of RTGS’s challenge
and getting them faced
checked and because l
authorised. was now
 writing some petty used to
cash vouchers and system
journal vouchers
 Exposure to Sage
and how receipts
are processed into
the server.
Student self-evaluation: Student has mastered all the activities on the desk and can perform the
activities with minimal to zero supervision
Signature: WTC

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execution resolve
encountered
problems
19 November  Processing of
2021 RTGS  No major
 Preparing cash challenges
journals for faced:
payments made to Routine work
is done in this
creditors
office so as
 Updating excel time goes on I
document for got used to
creditors list for the the work and
month managed to
 Processing out of handle the
pocket allowances pressure
Student self-evaluation: : By this time, l was familiar with all the work done in the expenditure
office. I had adapted well into the system and had mastered my duties very well through the
Signature: WTC

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execution resolve
encountered
problems
26 November  Raising and processing

2021 of RTGS’s  There was no
 Recording of cash major
receipt of clinics which challenge
does not have faced because
computers in the l was now
Income Return Book. used to
 Stamping receipts system
book.
 Issuing stationary
 Calculation of the total
daily banking amount
from each clinic for the
month September
Student self-evaluation: There was no major challenge faced because l was now used to system.
Signature: WTC

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execution resolve
encountered
problems
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execution resolve
encountered
problems
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execution resolve
encountered
problems
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execution resolve
encountered
problems
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Emmanuel Mutindi R195094N

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Emmanuel Mutindi R195094N

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Midlands State University

Bachelor of Honor’s Degree In Accounting

Week Duties assigned Encountered Strategies used to resolve

Student self-evaluation: It was quite a well experience working on a new organization, I

Industrial supervisor’s comment:

Week Duties assigned Encountered Strategies used to

Industrial supervisor’s comments:

Week Duties assigned Encountered problems Strategies used

Industrial supervisor’s comments:

Week Duties assigned Encountered Strategies used

Week Duties assigned Encountered Strategies used to resolve

18  prepare an  Faced a  Urgent processing

Industrial supervisor’s comments:

Week Ending June 2021 (R195094N)

Week ending Duties assigned Encountered Strategies

Industrial supervisor’s comments:

Week Duties assigned Encountered Strategies used to

Industrial supervisor’s comments:

Week ending Duties assigned Encountered Strategies

Student self-evaluation: Processing of RTGS's is tiresome as it done manually but I appreciated

Industrial supervisor’s comments:

Week Duties assigned Encountered Strategies

Industrial supervisor’s comments:

Week Duties assigned Encountered Strategies used to

Industrial supervisor’s comments:

Week Ending August 2021 (R195094N)

Week Duties assigned Encountered Strategies used to

06  Correction of errors  The SAGE  I was

Industrial supervisor’s comments:

Week Ending August 2021 (R195094N)

Industrial supervisor’s comments:

Week Ending August 2021 (R195094N)

20 August  Collection of  The stock  Looked for

Industrial supervisor’s comments:

Week Ending August 2021 (R195094N)

Week Duties assigned Encountered Strategies used to

27 August  Stationery  Stationery  Sorting the

Industrial supervisor’s comments:

Week Ending September 2021 (R195094N)

Week Duties assigned Encountered Strategies

03  Checking and filing  There was

Industrial supervisor’s comments:

Week Ending September 2021 (R195094N)

Week Duties assigned Encountered Strategies used to

10  Raising and  Difficult to  I completed

Industrial supervisor’s comments:

Week Ending September 2021 (R195094N)

Week Duties assigned Encountered problems Strategies

Industrial supervisor’s comments:

Week Ending September 2021 (R195094N)

Week ending Duties assigned Encountered Strategies

Industrial supervisor’s comments:

Week Ending October 2021 (R195094N)

Week Duties assigned Encountered problems Strategies

Industrial supervisor’s comments:

Week Ending October 2021 (R195094N)

Week Duties assigned Encountered problems Strategies

08 October  Raising and  There was

Industrial supervisor’s comments:

Week Ending October 2021 (R195094N)

Week Duties assigned Encountered problems Strategies

Industrial supervisor’s comments:

Week Ending October 2021

Week ending Duties assigned Encountered Strategies