OVERVIEW

This template is intended to help members to define their settings for the Member Profile.
Please note that the Member Profile is key to steering the SIS process, the IS Validation and the output file generati
It is equally important for non-migrated carriers as well as migrated carriers.

Member Profile has two types of audience:

·         Manager:
It is important to know that the member profile :
o   Is steering the SIS process, the IS Validation & the output files generation
o   Is important for
§  Non-migrated carriers (even for carriers migrating in 1 year’s time)
§  Migrating carriers (billing, process and billed side)
·         Super User and / or Billing Category Super User
o   Members might need several internal meetings to define their members' business and operational requir
o   It might lead to various internal business and IT questions that have to be solved before members will kno

Suggested approach:
1.       Define corporate Super User (and deputy)
2.       Request Super User creation by SIS Operations
3.       Define your Billing Category Super User  (and deputy) and normal Users
a.   Get familiar with the Member Profile “organization” (what is in the tabs, what “effect” do the field
b.      Check the values set up by SIS Operations (these fields are mentioned in the next tabs of this worksheet)
c. Set-up your own values.

For ALL carriers, Migrated or Non-Migrated, remember to also think of yourself as the Billed Carrier
(e.g. Location IDs required, output files required, etc. )
- Please note that a Non-migrated carrier must to define his needs for the down-converted IDEC file.

- Even if a carrier is Not migrated can also receive the IS-IDEC/IS-XML files in order to test their internal syst
archived and then uploaded into the new system in order to avoid manual capture of the SIS additionally ne

- Additionally a Migrated carrier can also get the down-converted IDEC file in addition to the new IS-Forma
- Members need to decide on the Offline Archive zip file (PDF invoice, listings, memos, supporting documen
if it will be printed out manually or if your IT department will write a script to generate print copies.
Changed
 Number of fields which can
Number of fields which can
Section be edited by users if
be edited by Member
services are enabled

Member Details Tab 11 0

Locations Tab 15 0

Contacts Tab 22 0

E Billing Tab 12 6

Passenger Tab 23 10

Cargo Tab 12 10

Miscellaneous Tab 11 0

UATP Tab 11 0

* denotes a mandatory field

Level of effort Level of complexity

low low

medium high

high low

low high

medium medium

medium medium

medium medium

medium medium
Field Description Remarks

*Member Prefix Numeric code assigned to the –For example 001, 002
member –This is a non-editable field.

*Member Designator Alpha code assigned to the –For example, AA

member –This is an editable field.

*Member Legal Name Legal name of the member –For example, Deutsche Lufthansa AG
–This is a non-editable field.

*Member Commercial Name Commonly used company name –For example, Lufthansa
–This is an editable field.

Member Logo Official logo image for the Member –This is an editable field.
–Member can upload new logo by clicking on the Logo
image. The image must be 150 x 50 pixels in size

*IS Membership Status IS membership status depending –This is a non-editable field.

upon whether the member has
signed IS Participation Agreement

*IS Entry Date Date when the member was –Date is displayed in DD-MM-YY format where: DD-
activated in IS Date, MM- Month, YY- Year
–This is a non-editable field.

IATA Membership IATA Membership status of the –This is a non-editable field.

Member

ICH Member Indicates if the member is an ICH –This is a non-editable field.

Member. –It is derived automatically based on the ICH
Membership Status on the ICH tab.

ACH Member Indicates if the member is an ACH –This is a non-editable field.

Member. –It is derived automatically based on the ACH
Membership Status on the ACH tab.
Company Registration ID Registration ID of the Member’s
Main location

Tax/VAT Registration # Tax/VAT registration number of –This is the Tax/VAT registration number that is
the Member’s Main location. required in the legal invoice.

Add.Tax/VAT Registration # Additional Tax/VAT Registration ID –Any additional Tax/VAT IDs can be entered in this
of the Member’s Main location. field.

*Address Line 1 First line of the postal address of

the Member’s Main location.

Address Line 2 Second line of the postal address

of the Member’s Main location.

Address Line 3 Third line of the postal address of

the Member’s Main location.

*City Name City name of the Member’s Main

location.

Postal Code Postal code of the Member’s Main

location.

*Country Name Country name of the Member’s

Main location.
Subdivision Name State/Province/Sub Division name This is an auto-complete field. Hence you can either:
of the location
–Select the desired subdivision name from the drop-
down list.
or
–Enter first few characters of the desired subdivision
name in the Subdivision Name text box and then
select the appropriate value from the drop down list.

Note: The values appearing in the Subdivision Name

list box are dependent on the Country Name field
value.

Bank Account Name Name of the Bank Account –Bank details are only applicable in case of Bilateral
associated with the Member’s Settlement
Main location

Bank Account Number Bank Account Number associated –Bank details are only applicable in case of Bilateral
with the Member’s Main location Settlement

Bank Name Name of the Bank associated with –Bank details are only applicable in case of Bilateral
the Member’s Main location Settlement

Branch Code Branch Code of the Bank –Bank details are only applicable in case of Bilateral
associated with the Member’s Settlement
Main location

Bank Code Bank Code of the Bank associated –Bank details are only applicable in case of Bilateral
with the Member’s Main location Settlement

Currency Code Currency code for transactions –Bank details are only applicable in case of Bilateral
Settlement

IBAN International Bank Account –Bank details are only applicable in case of Bilateral
Number associated with the Settlement
Member’s Main location

SWIFT SWIFT code associated with the –Bank details are only applicable in case of Bilateral
Member’s Main location Settlement

* denotes a mandatory field

Can be modified by Default Value

SIS Ops only As per IATA Coding

Directory

SIS Ops only As per IATA Coding

Directory

SIS Ops only As per IATA Coding

Directory

Member Same as member legal

name

Member Blank

SIS Ops only Basic Membership

SIS Ops only Depending on entry date

SIS Ops only As per IATA Membership

list

SIS Ops only The check box is selected

if the member is ICH
member.

SIS Ops only The check box is selected

if the member is ACH
member.
Member Blank

Member Blank

Member Blank

Member As per IATA Coding

Directory

Member As per IATA Coding

Directory

Member As per IATA Coding

Directory

Member As per IATA Coding

Directory

Member As per IATA Coding

Directory

Member As per IATA Coding

Directory
Member As per IATA Coding
Directory

SIS Ops only - on receipt Blank

of annex 2 in the Sign-up
and Certification Guide.

SIS Ops only - on receipt Blank

of annex 2 in the Sign-up
and Certification Guide.

SIS Ops only - on receipt Blank

of annex 2 in the Sign-up
and Certification Guide.

SIS Ops only - on receipt Blank

of annex 2 in the Sign-up
and Certification Guide.

SIS Ops only - on receipt Blank

of annex 2 in the Sign-up
and Certification Guide.

SIS Ops only - on receipt Blank

of annex 2 in the Sign-up
and Certification Guide.

SIS Ops only - on receipt Blank

of annex 2 in the Sign-up
and Certification Guide.

SIS Ops only - on receipt Blank

of annex 2 in the Sign-up
and Certification Guide.
Field Description Remarks

*Member Legal Name Legal name of the Member –For example, Deutsche Lufthansa AG

*Member Commercial Name Commonly used company name . For example: Lufthansa

Company Registration ID Registration ID of the Member –Registration ID of member is displayed.

Tax/VAT Registration # Tax/VAT registration number of –This is the Tax/VAT registration number that is required
the Member in the legal invoice.

Add. Tax/VAT Registration # Additional Tax/VAT Registration –Any additional Tax/VAT IDs can be entered in this field.
ID of the Member

*Address Line 1 First line of the postal address of

the Member’s Main location

Address Line 2 Second line of the postal address

of the Member’s Main location

Address Line 3 Third line of the postal address of

the Member’s Main location

*City Name City name of the Member’s Main

location
Postal Code Postal code of the Member’s Main
location

*Country Name Country name of the Member’s

Main location

Subdivision Name
State/Province/Sub Division name This is an auto-complete field. Hence you can either:
of the location
–Select the desired subdivision name from the drop-down
list.
or
–Enter first few characters of the desired subdivision
name in the Subdivision Name text box and then select
the appropriate value from the drop down list.

Note: The values appearing in the Subdivision Name list

box are dependent on the Country Name field value.

UATP Location Indicates if the particular location –Only one Location of a Member can be assigned as a
is a UATP location. UATP location.

The check box is selected if the –If you want to assign another location as the UATP
location is set as a UATP location location, you will first have to clear this field for the
existing UATP Location and then select this field for the
new Location.

Invoice Footer Text to be displayed on Invoice The text provided in this field will appear on all invoices
for legal reasons unless overridden by the Invoice data supplied in IS
format.
Bank Account Name Name of the Bank Account –Bank details are only applicable in case of Bilateral
associated with the Member’s Settlement
Main location –This is a non-editable field.

Bank Account Number Bank Account Number associated –Bank details are only applicable in case of Bilateral
with the Member’s Main location Settlement
–This is a non-editable field.

Bank Name Name of the Bank associated with –Bank details are only applicable in case of Bilateral
the Member’s Main location Settlement.
–This is a non-editable field.
Branch Code Branch Code of the Bank ––Bank details are only applicable in case of Bilateral
associated with the Member’s Settlement.
Main location –This is a non-editable field.

Bank Code Bank Code of the Bank
associated with the Member’s
Main location
Currency Code Currency code for transactions
IBAN International Bank Account
Number associated with the
Member’s Main location
SWIFT SWIFT code associated with the
Member’s Main location
–Bank details are only applicable in case of Bilateral
Settlement
–This is a non-editable field.
–Bank details are only applicable in case of Bilateral
Settlement
–This is a non-editable field.
–Bank details are only applicable in case of Bilateral
Settlement
–This is a non-editable field.
–Bank details are only applicable in case of Bilateral
Settlement
–This is a non-editable field.

* denotes a mandatory field

Can be modified by Default Value

Member Blank

Member Blank

Member Blank
Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank
SIS Ops only Blank

SIS Ops only Blank

SIS Ops only Blank

SIS Ops only Blank

SIS Ops only Blank

SIS Ops only Blank

SIS Ops only Blank

SIS Ops only Blank

Field Description Remarks

*Email ID Email ID of the contact Email Address of contact should be unique within contacts of the
particular member.

–If entered email address exists in the IS User Profile, then

common details will be fetched from the User Profile and will be
non-editable.

–If entered email address does not exist in the IS User Profile,
then system will display a pop up window.

–Click OK to create a new contact or click Cancel to edit the email

ID of the contact.

Salutation Salutation to be added before name of the For example Mr., Mrs., Miss., Dr.
member/user/contact

*First Name First name of the contact

Last Name Last Name of the contact

Staff ID Staff ID of the contact This is the Internal ID of the contact, maintained in the member’s
profile.
Position/Title Position or designation of the contact -

Division Division of the contact -

Department Department of the contact -

Location ID Location ID of the location where the –This will be blank if the contact’s address is other than the
particular contact is located defined locations of the Member.
–If Location ID is specified the Address fields will be disabled.

Address Line 1 First line of the postal address of the -

Member’s Main location.
Address Line 2 Second line of the postal address of the -
Member’s Main location.
Address Line 3 Third line of the postal address of the -
Member’s Main location.
City Name City name of the Member’s Main location. -

Postal Code Postal code of the Member’s Main location. -

Country Name Country name of the Member’s Main -

location.
Sub Division Name State/Province/Sub Division name of the This is an auto-complete field. Hence you can either:
location
–Select the desired subdivision name from the drop-down list.
or
–Enter first few characters of the desired subdivision name in the
Subdivision Name text box and then select the appropriate value
from the drop down list.

Note: The values appearing in the Subdivision Name list box are
dependent on the Country Name field value.

Phone Number 1 Phone number 1 of the contact

Phone Number 2 Phone number 2 of the contact

Mobile Number Mobile number of the contact

Fax Number Fax number

SITA Address SITA Address (Teletype – Pre designated Provider of global information and telecommunication solutions
Point) for the air transport industry.

Active Status for the contact By default the check box is selected while creating a contact.

–If a Contact is also an existing user in the User Profile and if the
user ID is marked as "Inactive" in the user profile, then the
Contact Status will also get updated as "Inactive".

When deactivating a contact:

–If the Person being marked as "Inactive" is assigned as a

Contact for a Contact Type and if this person is the Only contact
assigned to that Contact Type then system will show an error.

–If this person is one of many Contacts assigned to the Contact

Type, then this person will be removed from the list.
Can be modified by Default Value

Member Blank

Please note that contacts from various databases

have been loaded and some of these might be
outdated. These can be deleted from the IS Web
directly.

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank
Member Blank

Member Blank

Member Blank

Member Blank
Group Name Contact Contact Sub Type
type

INFORMATIONAL CONTACT
Voted Members RAWG Chairman
Sampling SC Vice Chairman
Old IDEC SC Editor Group
SIS SC
E-Invoicing WG
F&F ASG Members
F&F AIA Members
IAWG UG
ICH Panel
Billing Category Specific PAX PAX Manager
Refunds
First & Final
Sampling
Sampling Q-Smart
Interline Billing
IDEC (RAM B9)
Head of Department
RA Manager
General
CGO Cargo Manager
Interline Billing
Head of Department
IDEC (RAM B9)
RA Manager
General
Misc Misc Manager
Interline Billing
Head of Department
General
RA Manager
UATP UATP Manager
Interline Billing
Head of Department
General
RA Manager
Clearing House Related ICH Advice Contact
Claim Confirmation Contact
Clearance Initialization Contact
Financial Contact
Financial Contact - Internal
ICH Circular Contact
ACH Advice Contact
Claim Confirmation Contact
Clearance Initialization Contact
Financial Contact

PROCESSING CONTACT
Member Related Own Profile Updates

E-Invoicing Other Members Invoice Reference

Data Updates

DS Failure
Billing Category Specific PAX File Receipt Contact
Output Available Contact

Validation Error Contact

Open Invoices Contact

Correspondence Contact

BVC Reports Contact

Auto-Billing/Value Determination
Contact

CGO File Receipt Contact

Output Available Alert

Validation Error Contact

Open Invoices Contact

Correspondence Contact

MISC File Receipt Contact

Output Available Contact

Validation Error Contact

Open Invoices Contact

 Correspondence Contact

UATP File Receipt Contact

Output Available Alert

Validation Error Contact

Open Invoices Contact

UATP ATCAN Statements Contact

Correspondence Contact

Clearing House ICH Primary Contact

ACH Primary Contact

Description Editable Viewable No. occurrences
per record
Member SIS Ops Member SIS Ops Min

X X X 0
X X X 0
X X X 0
X X X 0
X X X 0
X X X 0
X X X 0
X X X 0
X X X 0
X X X X 0
X X X X 0
X X X X 0
X X X X 0
X X X X 0
X X X X
X X X X
X X X X
X X X X
X X X X 1
X X X X 0
X X X X
X X X X
X X X X
X X X X 0
X X X X 1
X X X X 0
X X X X
X X X X
X X X X 1
X X X X 0
X X X X 0
X X X X
X X X X
X X X X 1
X X X X 0
X X X X 0
X X X X 0
X X X X 0
X X X X 0
X X 0
X X X X 0
X X X X 0
X X X X 0
X X X X 0
X X X X 0

This contact will be used for; X X X X 0

- sending notifications when a change is initiated/made on any profile element
- sending notifications when post dated profile updated become effective

Person to receive notification should reference fields of any other carrier on IS X X X X 0

change (used for carriers who keep their own reference data tables).

Person to receive notification when DS fails for the invoice submitted or received by X X X X 0
the member.
This contact will be notified when a File is received. X X X X 0
This contact will be notified regarding availability of 1) Payable Invoices in IS- X X X X 0
IDEC/Is-XML or IS-WEB 2) processed invoice CSV reports

This contact will be notified regarding Validation Error along with the Validation X X X X 0
report attached.

This contact will be notified 24 hrs before the clearance period closure regarding X X X X 0
Open Invoices in the system. A list of Open Invoices will be attached along with the
notification email.

This contact will receive notifications X X X X 0

1) On Receipt of a New Correspondence
2) 48 hours before expiry of a Received Correspondence
3) 48 hours before expiry of a Saved Correspondence
4) For any “Received” Correspondence in the system which has the Authority to Bill
flag ‘On’ and a Billing Memo has not yet been raised two days prior to the expiry for
this Correspondence

Should be present only if Value Confirmation is opted for by the Member. X X X X 0

This contact will be used for notifying the availability of the Automated Value
Confirmation Detail Report if 'Automated Value Confirmation Detail Report
Required' is chosen to be sent via email.

Should be present only if Auto-billing and/or Value Determination is opted for by the X X X X 0
Member.
This contact will be used for:
- Sending alerts related to auto-billing
- Sending notifications related to delivery of daily revenue recognition report
- Sending notifications related to delivery of weekly invoice posting file
- Sending notifications related to availability of daily Auto-Billing Value Request
Irregularity Report
-Sending notifications related to delivery of ISR files

This contact will be notified when a File is received. X X X X 0

This contact will be notified regarding availability of 1) Payable Invoices in X X X X 0

IS-IDEC/Is-XML or IS-WEB 2) processed invoice CSV reports

This contact will be notified regarding Validation Error along with the Validation X X X X 0
report attached.

This contact will be notified 24 hrs before the clearance period closure regarding X X X X 0
Open Invoices in the system. A list of Open Invoices will be attached along with the
notification email.
This contact will receive notifications X X X X 0
1) On Receipt of a New Correspondence
2) 48 hours before expiry of a Received Correspondence
3) 48 hours before expiry of a Saved Correspondence
4) For any “Received” Correspondence in the system which has the Authority to Bill
flag ‘On’ and a Billing Memo has not yet been raised two days prior to the expiry for
this Correspondence

This contact will be notified when a File is received. X X X X 0

This contact will be notified regarding availability of 1) Invoices in IS-IDEC/Is-XML X X X X 0

or IS-WEB 2) processed invoice CSV reports

This contact will be notified regarding Validation Error along with the Validation X X X X 0
report attached.

This contact will be notified 24 hrs before the clearance period closure regarding X X X X 0
Open Invoices in the system. A list of Open Invoices will be attached along with the
notification email.
This contact will receive notifications: X X X X 0
1) On Receipt of a New Correspondence
2) 48 hours before expiry of a Received Correspondence
3) 48 hours before expiry of a Saved Correspondence
4) For any “Received” Correspondence in the system which has the Authority to Bill
flag ‘On’ and a Billing Memo has not yet been raised two days prior to the expiry for
this Correspondence

This contact will be notified when a File is received. X X X X 0

This contact will be notified regarding availability of 1) Invoices in IS-IDEC/Is-XML X X X X 0

or IS-WEB 2) processed invoice CSV reports
Should be present only if UATP Invoicing is not managed by ATCAN. X X X X 0
This contact will be notified regarding Validation Error along with the Validation
report attached.

Should be present only if UATP Invoicing is not managed by ATCAN. X X X X 0

This contact will be notified 24 hrs before the clearance period closure regarding
Open Invoices in the system. A list of Open Invoices will be attached along with the
notification email.

This contact will be used for sending the UATP ATCAN statement. X X X X 0

This contact will receive notifications X X X X 0

1) On Receipt of a New Correspondence
2) 48 hours before expiry of a Received Correspondence
3) 48 hours before expiry of a Saved Correspondence
4) For any “Received” Correspondence in the system which has the Authority to Bill
flag ‘On’ and a Billing Memo has not yet been raised two days prior to the expiry for
this Correspondence

Individual is main point of contact to the airline for ACH matters. X X X X 0

This contact will be notified in case of the below:
1) Rejection of late submission(s)
2) Attempt to settle with a suspended Member

Individual is main point of contact to the airline for ACH matters. X X X X 0

This contact will be notified in case of the below:
1) Rejection of late submission(s)
2) Attempt to settle with a suspended Member
No. occurrences Mandatory Change
per record timing
Max

oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
Immediate
Immediate
Immediate
Immediate
1 X Immediate
oo Immediate

oo Immediate
1 X Immediate
oo Immediate

1 X Immediate
oo Immediate
oo Immediate

1 X Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate
oo Immediate

4 Immediate

4 Immediate

4 Immediate
4 Immediate
4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate
2 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate

4 Immediate
Field
Legal Services
Digital Signature Application
Service
Digital Signature Verification
service
Receivable Invoices DS to be
applied for;
Payable Invoices DS to be
applied for;
Default Invoice Footer Text
The below text will appear on all
invoices unless overridden by
the Invoice data supplied in IS
format or by the details in the
Location tab
Legal Archiving
Description
Subscription Status for
Digital Signature
Application Service
Subscription Status for
Verification of the Digital
Signature
Allows member to select
the countries that
require digital signature
as billing member.
This is related to the
Legal entities defined in
the Location ID Tab and
from where invoice will
be issued.
Countries that require
digital signature as
billed member.
This is related to the
Legal entities defined in
the Location ID Tab and
where the invoice will be
received.
This text will appear on
all invoices unless
overridden by the
Invoice data supplied in
IS format or by the
details in the Location
tab
Legal Archiving Service
Legal Archiving Required for PAX Legal Archiving
Receivables Invoices
Legal Archiving Required for PAX Legal Archiving
Payables Invoices
Legal Archiving Required for
CGO Receivables Invoices
Legal Archiving Required for
CGO Payables Invoices
Legal Archiving Required for
MISC Receivables Invoices
Legal Archiving Required for
MISC Payables Invoices
Legal Archiving Required for
UATP Receivables Invoices
Legal Archiving Required for
UATP Payables Invoices
User Identification in Member Profile Change Log
Hide User Names in Audit Trail
Color codes:
Subscription status for
Legal Archiving Service
subscription status for
PAX Receivables
Invoices
subscription status for
PAX Payables Invoices
Legal Archiving
subscription status for
CGO Receivables
Invoices
Legal Archiving
subscription status for
CGO Payables Invoices
Legal Archiving
subscription status for
MISC Receivables
Invoices
Legal Archiving
subscription status for
MISC Payables Invoices
Legal Archiving
subscription status for
UATP Receivables
Invoices
Legal Archiving
subscription status for
UATP Payables
Invoices
This field will hide the
user name in the audit
trail (for use in countries
where such recording is
not allowed)
Remarks Can be modified by Default Value

The service indicates Active and Not active SIS Ops Not Activated
subscription status.
–Active status indicates Digital Signature is required This is based on the
for the invoices. selections made on
–Not Activated indicates Digital Signature is not Attachment B - Additional
required. Services of the IS
–This field cannot be edited. Participation Agreement.

The service indicates Active and Not active SIS Ops Not Activated
subscription status.
–This is dependent on status of Digital Signature This is based on the
Application Service. selections made on
–Indicates Active and Not active subscription status. Attachment B - Additional
–This field cannot be edited Services of the IS
–When activated verification of Digital Signature will Participation Agreement.
be carried out during invoice creation.

–List of countries where digital signature is Member Blank

applicable is displayed.
–Click Add/Edit to select the countries from the list. Enabled only if Digital
–These countries can be added only if Digital Signature Application
Signature Application service is activated. service is activated.

–List of countries where digital signature is Member Blank

applicable is displayed.
–Click Add/Edit to select the countries from the list. Enabled only if Digital
–These countries can be added only if Digital Signature Application
Signature Application service is activated. service is activated.

Member Blank
 This optional Legal Archiving service stores the SIS Ops Not Activated
digitally signed invoices and any other related
information on behalf of SIS Participants in an This is based on the
external legal archive for a period of 10 years. selections made on
Attachment B - Additional
The Status of this service can be Activated or Not Services of the IS
activated. Participation Agreement.

If this checkbox is selected the it indicates that the Member Not Activated
member requires legal archiving for PAX Receivales
Invoices

If this checkbox is selected the it indicates that the Member Not Activated
member requires legal archiving for PAX Payables
Invoices
If this checkbox is selected the it indicates that the Member Not Activated
member requires legal archiving for CGO
Receivales Invoices

If this checkbox is selected the it indicates that the Member Not Activated
member requires legal archiving for CGO Payables
Invoices

If this checkbox is selected the it indicates that the Member Not Activated
member requires legal archiving for MISC
Receivales Invoices

If this checkbox is selected the it indicates that the Member Not Activated
member requires legal archiving for MISC Payables
Invoices

If this checkbox is selected the it indicates that the Member Not Activated
member requires legal archiving for UATPP
Receivales Invoices

If this checkbox is selected the it indicates that the Member Not Activated
member requires legal archiving for UATP Payables
Invoices

hange Log
Member Blank

New in Release 1.1 / May 2012

Field
Validations
Rejection on Validation Failure
Future Billings Submissions
Future Billing Submissions
Allowed
Correction Allowed
Online Correction Allowed
Supporting Documents
Additional File Types Accepted
Sampling and Billing Value Confirmation
Description
Choices are:
–Reject File In Error
–Reject Invoice In Error
Submission of billings in
periods subsequent to the
current open period
Correction of invoices with
correctable errors on IS-Web
Defines the additional file
types (doc, xls, etc) which will
be accepted by your
company as supporting
documents.
Remarks
If the Reject File In Error option is
selected it indicates that entire file
will be rejected in case of validation
error.
If the Reject Invoice in Error
option is selected it indicates that a
single invoice is rejected in case of
validation error. All the remaining
invoices if validated successfully are
sent for submission.
If the check box is selected then it
indicates that the member allows for
payable billings of future periods.
If the check box is selected then it
indicates that the member would
like to correct any invoices with only
correctable errors directly on IS-
Web.
–Default supporting document
attachment file types are;
–txt
–csv
–htm
–html
–rtf
–pdf
–jpg
–jpeg
–tif
–tiff
Sampling Carrier Defines if the member is a
Sampling carrier can be selected
sampling carrier.
from the drop down as:
–Not A sampling Carrier
–Only inward Sampling
–Only Outward Sampling
–Sampling Both Ways

Not A sampling Carrier Defines member is not a By default Not a sampling Carrier
sampling carrier. appears in the field.
Only inward Sampling Sampling to be applied for
-
inward invoices
Only Outward Sampling Sampling to be applied for
-
outward invoices
Sampling Both Ways Sampling to be applied for
both inward and outward -
invoices
Billing Value Confirmation (BVC)
Billing Value Confirmation Subscription for Billing value Subscription available for
Passenger only

Value Determination and Auto Billing

Participate In Value Indicates subscription status –This field cannot be edited and
Determination of Value Determination reflects the value of the Participate
service. in Value Determination field entered
by SIS Ops user.

Participate In Auto Billing Indicates if the IS Member –If the field value is selected, it
has opted for auto billing states that the member has opted
for auto billing facility.

–If the field is not selected it

indicates that the member has not
opted for auto billing.

–This field can only be edited if

Participate in Value Determination
service is activated.

Invoice Number Range-Prefix Alpha numeric prefix used for –This field can be edited if
auto-billed invoice Participate in Auto Billing service
is activated.

–This field is mandatory if the

Participate in Auto Billing service is
activated.
Invoice Number-From Invoice number range for auto –This field can be edited if
billing Participate in Auto Billing service
is activated.

–This field is mandatory if the

Participate in Auto Billing service is
activated.

Invoice Number Range-To Invoice number range for auto –This field can be edited if
billing Participate in Auto Billing service
is activated.

–This field is mandatory if the

Participate in Auto Billing service is
activated.

ISR File Required Indicates if ISR file is Indicates if the Auto-billing airline
required. requires a copy of ISR file to be
forwarded in case it received from
ATPCO.

Currency of Listing: Currency of listing for Value The drop down box shows the list of
determination all currencies.

Cut Off Time Cut off time for auto billing Number of hours before Auto-billing
Invoice is complete.

Output Files
Billed Invoices IS file format for billed While generating the billed invoices
invoices the member can choose either or
both the formats.
–IS-IDEC format
–IS-XML format

Addnl. Sampling Prov. Billing File Consolidated Provisional If the check box is selected then
(Monthly) Billing file Airlines can request for a
consolidated Provisional Billing File
at the end of the Billing Month.

BVC Details Report Auto generated value If the check box is selected then it
confirmation details report indicates that the member requires
automatically generated file for
Value Confirmation Details report.
Down Converted IS Transaction
To Old IDEC Format
Offline Archive Outputs
As a Billed Entity
As a Billing Entity
Invoice PDF
Details Listings
Member requires IS If the check box is selected then it
transaction in old IDEC format indicates that the member requires
the IS Transactions in a down
converted (to the OLD IDEC)
format.
Member to whom invoices are –This indicates the different files
billed. that need to be included in the
download format when the member
is the Billed Entity.
–This provides an option to include:
o   Invoice PDF
o   Details Listings
o   Supporting Documents
o   Memos details
o   Digital Signature files
Member who will bill the –This indicates the different files
invoices. that need to be included in the
download format when the member
is the Billing Entity.
–This provides an option to include:
o   Invoice PDF
o   Details Listings
o   Memos details
o   Digital Signature files
File generated in PDF format If the check box is selected to
invoice PDF, the PDF format of
invoice, will be included in the
Offline Archive.
Detail required for the invoice The output displays the details of
the invoice for the billing and the
billed entity.
(Coupon Listing, RM/BM/CM
Listing, Form C Listing, Form D
Listing to support the billed invoice
in csv format)
Supporting Documents
Memo Details
Digital Signature Files
Certification and Migration Details
Non-Sampling Prime Billing
Sampling Provisional Billing
Non-Sampling RM
Non-Sampling BM
Non-Sampling CM
Sampling Form C
Sampling Form D/E
Sampling Form F/XF
Supporting documents Supporting documents will be
required included in the Offline Archive.
Memo details required Rejection Memos, Billing Memos,
Credit Memos, in html format.
Digital signature required –As a billed and billing entity digital
signature or validation files is
required.
Note: Digital Signature will be
embeded into the invoice file.
Certification and Migration -
details for Non-Sampling
Prime Billing
Certification and Migration -
details for Sampling
Provisional Billing (Form A/B)
Certification and Migration -
details for Non-Sampling
Rejection Memo
Certification and Migration -
details for Non-Sampling
Billing Memo
Certification and Migration -
details for Non-Sampling
Credit Memo
Certification and Migration -
details for Sampling Form C
Certification and Migration -
details for Sampling Form D/E
Certification and Migration -
details for Sampling Form
F/XF
IS-IDEC Certification Status Certification status for Non- Options are;
Sampling Prime Billing –Not Tested
–Under Testing
–Certified

–Field cannot be edited.

IS-IDEC Certified On Certified date for IS-IDEC. –Certified date for non sampling
prime billing, sampling provisional
billing, non sampling RM,CM,BM

–The certified date is mentioned in

YYYY-MMM-DD format

DD- Day
MMM- Month
YYYY- Year

IS-IDEC Migration Period Field

Billing period from which Non- – cannotperiod
Clearance be edited.
in YYYY-MMM-
Sampling RM IS-IDEC was PP format
migrated.
PP- Period
MMM- Month
YYYY- Year

–Field cannot be edited.

IS-XML Certification Status Certification status for Non- Options are;

Sampling RM IS-XML. –Not Tested
–Under Testing
–Certified

–Field cannot be edited.

IS-XML Certified On Certified date for Non- –Clearance period in YYYY-MMM-

Sampling BM IS-XML. DD format

DD- Day
MMM- Month
YYYY- Year

–Field cannot be edited.

IS-XML Migration Period Billing period from which Non- –Clearance period in YYYY-MMM-
Sampling BM IS-XML was PP format
migrated.
PP- Period
MMM- Month
YYYY- Year

–Field cannot be edited.

Color codes: New in Release 1.1 / May 2012

Can be modified by Default Value

Member Reject File In Error

Member Not Activated

Member Not Activated

Member Blank
Member Not A Sampling Carrier

SIS Ops –If the member has subscribed for the

service, the field value will be activated
and if not subscribed the field value will
be Not Activated.

SIS Ops –If the member has subscribed for the

service, the field value will be activated
and if not subscribed the field value will
be Not Activated.

Member, if the Participate in Blank

Member Blank
Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank
Member Activated - if Member is a current
IDEC user

Blank and Not Activated - if Member

is not a current IDEC user

Note: if you do not select this option of

receiving of Down Converted IS IDEC
file, as a non-migrated carrier you will
not get the transactions of the migrated
billing carriers in the old IDEC file.

Member Blank

Member Blank

Member Blank

Member Blank
Member Blank

Member Blank

Member Blank

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Blank

SIS Ops Blank

SIS Ops Not Tested

SIS Ops Blank

SIS Ops Blank
Field
Validations
Rejection on Validation Failure
Online Correction Allowed
Online Correction Allowed
Supporting Documents
Additional File Types Accepted
Output Files
Billed Invoices
Description
Choices are:
–Reject File In Error
–Reject Invoice In Error
Correction of invoices with
correctable errors on IS-Web
Defines the additional file
types (doc, xls, etc) which will
be accepted by your
company as supporting
documents.
IS file format for billed
invoices
Remarks
If the Reject File In Error option is
selected it indicates that entire file
will be rejected in case of validation
error.
If the Reject Invoice in Error
option is selected it indicates that a
single invoice is rejected in case of
validation error. All the remaining
invoices if validated successfully are
sent for submission.
If the check box is selected then it
indicates that the member would
like to correct any invoices with only
correctable errors directly on IS-
Web.
–Default supporting document
attachment file types are;
–txt
–csv
–htm
–html
–rtf
–pdf
–jpg
While
–jpeg generating the billed invoices
the
–tif member can choose either or
both
–tiff the formats.
–IS-IDEC format
–IS-XML format
Down Converted IS Transaction
To Old IDEC Format
Offline Archive Outputs
As a Billed Entity
As a Billing Entity
Invoice PDF
Details Listings
Supporting Documents
Memo Details
Member requires IS If the check box is selected then it
transaction in old IDEC format indicates that the member requires
the IS Transactions in a down
converted (to the OLD IDEC)
format.
Member to whom invoices are –This indicates the different files
billed. that need to be included in the
download format when the member
is the Billed Entity.
Member who will bill the –This
– This indicates
provides an theoption to include:
different files
invoices. o  
thatInvoice
need toPDFbe included in the
o   Details format
download Listingswhen the member
o   Supporting Documents
is the Billing Entity.
o   Memos details
o  
– Digital
This Signature
provides files to include:
an option
o   Invoice PDF
o   Details Listings
o   Memos details
o   Digital Signature files
File generated in PDF format If the check box is selected to
invoice PDF, the PDF format of
invoice, will be included in the
Offline Archive.
Detail required for the invoice The output displays the details of
the invoice for the billing and the
billed entity.
(Coupon Listing, RM/BM/CM
Listing, Form C Listing, Form D
Listing to support the billed invoice
in csv format)
Supporting documents Supporting documents will be
required included in the Offline Archive.
Memo details required Rejection Memos, Billing Memos,
Credit Memos, in html format.
Digital Signature Files Digital signature required –As a billed and billing entity digital
signature or validation files is
required.

Note: Digital Signature will be

embeded into the invoice file.

Certification and Migration Details

Prime Billing Certification and Migration -
details for Prime Billing
RM Certification and Migration -
details for Rejection Memo
BM Certification and Migration -
details for Billing Memo
CM Certification and Migration -
details for Credit Memo

IS-IDEC Certification Status Certification status for Non- Options are;

Sampling Prime Billing –Not Tested
–Under Testing
–Certified

–Field cannot be edited.

IS-IDEC Certified On Certified date for IS-IDEC. –Certified date for non sampling
prime billing, sampling provisional
billing, non sampling RM,CM,BM

–The certified date is mentioned in

YYYY-MMM-DD format

DD- Day
MMM- Month
YYYY- Year

IS-IDEC Migration Period Billing period from which Non- Field cannotperiod
–Clearance be edited.
in YYYY-MMM-
Sampling RM IS-IDEC was PP format
migrated.
PP- Period
MMM- Month
YYYY- Year

–Field cannot be edited.

IS-XML Certification Status Certification status for Non- Options are;
Sampling RM IS-XML. –Not Tested
–Under Testing
–Certified

–Field cannot be edited.

IS-XML Certified On Certified date for Non- –Clearance period in YYYY-MMM-

Sampling BM IS-XML. DD format

DD- Day
MMM- Month
YYYY- Year

–Field cannot be edited.

IS-XML Migration Period Billing period from which Non- –Clearance period in YYYY-MMM-
Sampling BM IS-XML was PP format
migrated.
PP- Period
MMM- Month
YYYY- Year

–Field cannot be edited.

Color codes: New in Release 1.1 / May 2012

Can be modified by Default Value

Member Reject File In Error

Member Not Activated

Member Blank

Member Blank
Member Activated - if Member is a current
IDEC user

Blank and Not Activated - if Member

is not a current IDEC user

Note: if you do not select this option of

receiving of Down Converted IS IDEC
file, as a non-migrated carrier you will
not get the transactions of the migrated
billing carriers in the old IDEC file.

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank
Member Blank

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Not Tested

SIS Ops Blank

SIS Ops Blank

SIS Ops Not Tested

SIS Ops Blank

SIS Ops Blank

Field
Validations
Rejection on Validation Failure
Online Correction Allowed
Online Correction Allowed
Supporting Documents
Additional File Types Accepted
Output Files
Billed Invoices
Billing Invoices Submitted on Behalf
of the member
Description
File or invoices to be
rejected for validation
errors.
Correction of invoices
with correctable errors
on IS-Web
Defines the additional file
types (doc, xls, etc)
which will be accepted
by your company as
supporting documents.
It is the IS file format for
billed invoices.
Copy of the Invoice file.
Remarks
Options are;
–Reject File In Error
–Reject Invoice In Error
If the Reject File In Error option is
selected it indicates that entire file
will be rejected in case of validation
error.
If the Reject Invoice in Error option
is selected it indicates that a single
invoice is rejected in case of
validation error. All the remaining
invoices if validated successfully are
sent for submission.
If the check box is selected then it
indicates that the member would like
to correct any invoices with only
correctable errors directly on IS-
Web.
–Default supporting document
attachment file types are;
–txt
–csv
–htm
–html
–rtf
–pdf
–jpg
–jpeg
–tif
–tiff
While generating the billed invoices the
member can choose the following
format.
–IS-XML format
Indicates if the member requires a copy
of the invoice files submitted on its
behalf to IS.
Note: This is applicable to
Miscellaneous billing only and not the
Passenger billing. E.g. UATP, CDA (call
day adjustment)
Offline Archive Outputs
As a Billed Entity
As a Billing Entity
Invoice PDF
Details Listings
Supporting Documents
Digital Signature Files
Certification and Migration Details
IS-XML Certification Status
IS-XML Certified On
Member to whom –This indicates the different files
invoices are billed. that need to be included in the
download format when the member
is the Billed Entity.
Member who will bill the provides an
–This indicates theoption to include:
different files
invoices. o  
thatInvoice
need toPDFbe included in the
o   Details format
download Listingswhen
of Line
theItem
member
o   Supporting Documents
is the Billing Entity.
o   Digital Signature files
File generated in PFD If the check box is selected to
format – This provides
invoice PDF, the anPDF
option to include:
format of
o   Invoice PDF
invoice, will be included in the
o   Details Listings of Line Item
Offline Archive.
o   Digital Signature files
Detail required for the The output displays the Line Item
invoice details of the invoice for the billing
and the billed entity.
Supporting documents Supporting documents are sent
required
Digital while
signature required As sending
a billed andthe invoice
billing entitysupporting
digital
documents
signature orshowing
validationallfiles
the line
is
items.
required.
Note: Digital Signature will be
embeded into the invoice file.
Certification status for –Clearance period in YYYY-MMM-
Non-Sampling RM IS- DD format
XML.
DD- Day
MMM- Month
YYYY- Year
–Field cannot be edited.
Certified date for Non- –Clearance period in YYYY-MMM-
Sampling BM IS-XML. DD format
DD- Day
MMM- Month
YYYY- Year
–Field cannot be edited.
IS-XML Migration Period Billing period from which –Clearance period in YYYY-MMM-
Non-Sampling BM IS- PP format
XML was migrated.
PP- Period
MMM- Month
YYYY- Year

–Field cannot be edited.

Color codes: New in Release 1.1 / May 2012

Can be modified by Default Value

Member Reject File in Error

Member Not Activated

Member Blank

Member Blank

Member Blank
Member Blank

Member Blank

Member Blank

Member Blank

Member Blank
Member Blank

SIS Ops Not Tested

SIS Ops Blank

SIS Ops Blank
Field
Validations
Rejection on Validation Failure
Online Correction Allowed
Online Correction Allowed
Supporting Documents
Additional File Types Accepted
Legal Services
Handling of UATP invoice by
ATCAN
Description
File or invoices to be
rejected for validation
errors.
Correction of invoices
with correctable errors
on IS-Web
Defines the additional file
types (doc, xls, etc)
which will be accepted
by your company as
supporting documents.
Subscription for UATP
invoices to be handled
by ATCAN
Remarks
Options are;
–Reject File In Error
–Reject Invoice In Error
If the Reject File In Error option is
selected it indicates that entire file
will be rejected in case of validation
error.
If the Reject Invoice in Error option
is selected it indicates that a single
invoice is rejected in case of
validation error. All the remaining
invoices if validated successfully are
sent for submission.
If the check box is selected then it
indicates that the member would like
to correct any invoices with only
correctable errors directly on IS-
Web.
–Default supporting document
attachment file types are;
–txt
–csv
–htm
–html
–rtf
–pdf
–jpg
–jpeg
–tif
–tiff
Subscription available for UATP
only
Ignore UATP Invoices from DS Digital signature will not
Process be applied to UATP
invoices
If the checkbox is selected then it
indicates that the member would
like the Digital Signature process to
be ignored on UATP invoices even
though Digital Signature is activated
for the member.

Billing Data Output

Billed Invoices It is the IS file format for While generating the billed invoices the
billed invoices. member can choose the following
format.
–IS-XML format
Billing Invoices Submitted on Behalf Copy of the Invoice file. Indicates if the member requires a copy
of the member of the invoice files submitted on its
behalf to IS.

Note: This is applicable to

Miscellaneous billing only and not the
Passenger billing. E.g. UATP, CDA (call
day adjustment)

Offline Archive Outputs

As a Billed Entity Member to whom –This indicates the different files
invoices are billed. that need to be included in the
download format when the member
is the Billed Entity.

As a Billing Entity Member who will bill the provides an

–This indicates theoption to include:
different files
invoices. o   Invoice
that need toPDFbe included in the
o   Details format
download Listingswhen
of Line
theItem
member
o   Supporting Documents
is the Billing Entity.
o   Digital Signature files
Invoice PDF File generated in PFD If the check box is selected to
format – This provides
invoice PDF, the anPDF
option to include:
format of
o   Invoice PDF
invoice, will be included in the
o   Details Listings of Line Item
Offline Archive.
o   Digital Signature files
Details Listings Detail required for the The output displays the Line Item
invoice details of the invoice for the billing
and the billed entity.

Supporting Documents Supporting documents Supporting documents are sent

Digital Signature Files required while
Digital signature required As sending
a billed andthe invoice
billing entitysupporting
digital
documents
signature orshowing
validationallfiles
the line
is
items.
required.

Note: Digital Signature will be

embeded into the invoice file.

Certification and Migration Details

IS-XML Certification Status Certification status for –Clearance period in YYYY-MMM-
Non-Sampling RM IS- DD format
XML.
DD- Day
MMM- Month
YYYY- Year

–Field cannot be edited.

IS-XML Certified On Certified date for Non- –Clearance period in YYYY-MMM-

Sampling BM IS-XML. DD format

DD- Day
MMM- Month
YYYY- Year

–Field cannot be edited.

IS-XML Migration Period Billing period from which –Clearance period in YYYY-MMM-
Non-Sampling BM IS- PP format
XML was migrated.
PP- Period
MMM- Month
YYYY- Year

–Field cannot be edited.

Color codes: New in Release 1.1 / May 2012

Can be modified by Default Value

Member Reject File in Error

Member Not Activated

Member Blank

SIS Ops –If the member has

subscribed for the
service, the field value
will be activated and if
not subscribed the field
value will be Not
Activated.
Member Not Activated

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank

Member Blank
Member Blank
SIS Ops Not Tested

SIS Ops Blank

SIS Ops Blank

Change Log
Module Field Description
Passenger Down Converted IS Transaction Member requires IS transaction
To Old IDEC Format in old IDEC format
Remarks Can be modified by Default Value Revised on
If the check box is selected then Member Activated - if Member is a 9-Sep-11
it indicates that the member current IDEC user
requires the IS Transactions in a
down converted (to the OLD Blank and Not Activated - if
IDEC) format. Member is not a current IDEC
user

Note: if you do not select this

option of receiving of Down
Converted IS IDEC file, as a
non-migrated carrier you will not
get the transactions of the
migrated billing carriers in the
old IDEC file.