DOCUMENT CODE saF-we.ims-oo1 | REV.# | 01 [REV.DATE| 15/07/13 | PAGE | 1of3 gL WORK PROCEDURE HSE UNIT TITLE: SAFETY UNIT MANAGEMENT 1.0 PURPOSE ‘This procedure provides brief outline of all HSE unit activities being carried out. Main purpose of this procedure is to perform all the activities according to a well-established documented system, 20 SCOPE ‘This procedure covers alltheactvties of HSE unt. ORIGINAL WHEN IN RED 3.0 RESPONSIBILITY Unit Manager HSE, Safely Engineer & Staff Employees are responsible to achieve overall objectives of constant improvement in safe working environment at plant site 4.0 PROCEDURE 4.1 SAFE OPERATIONS COMMITTEE MEETING (SOC) Itis conducted to review, control and manage continuous improvement in safety performance at the plant as per safety committees work procedure SAF - WP - IMS - 008. HSE unit prepares safe operations committee meeting agenda and package. Minutes of meeting are prepared and sent to all concerned for implementation. 4.2 DEVELOP / REVIEW PROCEDURES Procedures are developed and reviewed as per requirement 4.3 CONTINUOUS IMPROVEMENT PLAN According to this plan, safety coordinators (management employees) are nominated to streamline the safety related activities by their respective departments. Keeping in view the "Employee Involvement” concept, each unit nominates safety captains amongst staff employees as per work procedure SAF - WP - IMS - 008 44 INCIDENT INVESTIGATION 4.4.1 Each safely incident is reported to HSE unit on (Form # SAF-1) by concemed department, ‘ 44.2 Incidents are investigated by the nominated employees as per incident investigation work procedure SAF-WP- IMS-007. HSE unit assists if required, 443 Safety Engineer reviews the incident and prepares Flash Report which is issued after approval from UM HSE, The nominated team issues detailed investigation report atterwards. 4.44 Allincidents are categorized and recorded according to their ype & seventy. 45 SAFETY AUDITS 4.5.1 MANAGEMENT SAFETY AUDITS HSE Unit prepares the Management Safety Audit Schedule and follows for its compliance. The recommendations are uploaded in Safely Management and Information System which is ‘maintained by HSE Unit ROUTE | PREPARED BY REVIEWED BY ‘APPROVED BY REFERENCE Name M. Usman ‘Mati Ur Rab Farruktyiahal(Gureshi Date 15/07/13 ssa7iis Ty, 4 QMs 4.2.1 (4) Desig./Sign. | SE UM HSE GM (mM) vDOCUMENT CODE | SAF-WP-IMS-001 | REV.# | 01 [REV.DATE] 15/07/13 | PAGE | 20f3 452 453 454 485 46 47 48 49 ‘AUDITS AS PER AUDIT MATRIX HSE Unit conducts audits as per the approved audit matrix at plant site which includes the audits such as PSM internal & External Audits, Risk Management and Evaluation Audit, IRR Audit eto. AUDIT OF UNSAFE CONDITIONS / ACTS: ‘a. Safety personnel monitor unsafe conditions / acts related to plant machinery / equipment / environment or operations at plant site with focus on special projects. These observations are discussed within HSE unit and then sent to concerned unit for rectification & Serious deficiencies in implementation of Work Procedures are presented in the morning meeting, NOISE LEVEL AUDIT a. HSE unit conducts Noise level audits for the safety of plant personnel as and when required. SAFETY / FIRE EQUIPMENT AUDIT a Concemed unit and HSE Unit staff carry out audit of fire extinguishers, safety showers, SCBA, foam trolleys, fire hydrants and wind socks as per defined frequency and checklist. If faulty equipment is detected, itis either replaced or repaired and put back in service. b. HSE unit owns fire trucks equipped with safely & fire fighting equipments. Fire truck operator conducts their audit via a checklist (Form # SAF- 08), SAFETY INCENTIVE SCHEME This scheme has been introduced to increase work safety and maintain injury free environment. Number of hours worked by all permanent employees including overtime of all staff employees without lost time injury make safe man-hours. HSE unit maintains its monthly record. Safe million ‘man-hours keep on accumulating until a loss time injury on the job occurs. Next day of its occurrence, safe man-hours counting starts from zero. JR department sends record of man-hours (Staff) to HSE unit daily (working days); Management sets a target for an incentive scheme from time to time according to Work Procedure SAF-WP-IMS-027 SAFETY TRAINING 4.7.4 Practical training of safety / fire fighting equipment is conducted by HSE unit for plant personnel every year. 4.7.2. Mock fire dril is conducted in different operating areas on weekly basis. Coordination engineer, fie squad and respective unit personnel participate in the dri. All activities are ‘monitored and recorded via "Fire Dril" checklist (Form # SAF-13). 47.3 Orientation programs are also conducted for new inductees / turnaround manpower and visitors as per requirement according to the Work Procedure SAF-WP-IMS-028. A practical demonstration of Safety equipments is given in HSE unit. 47.4 Theoretical and practical trainings are conducted for both Management and Staff ‘employees at plant site as per Annual Training Calendar of HSE Unit. 47.5 Regular training of the staff at HSE Unit is conducted as per monthly UTC (Unit Training Committee) Calendar and the feedback is sent to TTC. COMPILATION AND STEWARDSHIP OF RECOMMENDATIONS HSE unit Is responsible for the compilation and stewardship of the SOC MOM, PHA, PSM, QED, IRR, MARSH AND PSSR recommendations. The status of these recommendations is presented in ‘SOC on monthly basis. I EMERGENCY MANAGEMENT PLAN | ORIGINAL | WHEN IN RED J Name ROUTE | PREPARED BY REVIEWED BY ae BY, REFERENCE Farrukh M. Usman Mati Ur Rab Tesh Date Desig./Sign. | SE 4510713, Ak sso73 Ty, QMs 4.2.4 () UM HSE eM (MyWy DOCUMENT CODE] saF-wP.ims-o01 | REV.# | ot [REV.DATE] 15/07/13 | PAGE | 3013 HSE unit maintains a comprehensive Emergency Management Plan (SAF- WP- IMS -03) to handle jan emergency at the plant at any time. This procedure is available in all departments and equally applicable to all personnel present at the plant. 4.10 PROCUREMENT! STANDARDIZATION OF SAFETY EQUIPMENT 4.10.1 Standardization of equipment is carried out to reduce time between ordering and final procurement. 4.10.2 Purchase requests are initiated by Safety Engineer & reviewed by Unit Manager HSE as per budget plan. 4.11 FIRE - FIGHTING FACILITIES 4.41.41 Three Fire trucks are available in HSE unit 4.11.2 Fire fighting accessories ie. Hose pipes, Nozzles, Couplings, Adapters, Valves etc. are available in HSE unit 4.11.3 All monitoring and measuring devices Le. Oxygen, CO, NOx, Explosivity and Noise detectors are available in HSE unit. 4.11.4 HSE unit is also equipped with different types of communication system i.e, dedicated . telephone lines, Hotline and Motorola, 412 REPORTS } ORIGINAL | ee ci re | 4122 AB andC reports . 4.12.3 Safety circulars (As per requirement) 50 RELATED DOCUMENTS: 54.1 Safety Manual (ll Procedures) 512 Safety / Fire equipments aut pian 51.3. Safety hazard observation format 544 Aucit Plan Matrix 60 RECORDS 6.1.1 Flash Incident reports 61.2 SOC Minutes of Mecting (MOM) 613 Allaudt checklists. 614 A, Band C report forms. 7.9 DISTRIBUTION 74.41 As per distribution fst # DL-2 ROUTE | PREPARED BY | REVIEWED BY Ee BY] REFERENCE Name Usman Mati UrRab | Farruk Taba Qufeehi Date 15/07/13 15/07/13 Wa QMS 4.2.1 (d) |Desig./Sign. | S.E UM HSE 7. | GM(M)