P O W E R P O I N T

M E E T I N G
P R E S E N T A T I O N A L

S P E A K I N G
B R I E F I N G
A N N O U N C E M E N T
 VHINA L. BAUTISTA
MAED-EM/REPORTER
SHERELL BUE
PROFESSOR
1. Briefing and Informational
Announcement
2. Orientation Sessions
3. Training Programs
4. Progress Reports
5. Civic and Social Presentations
 Is a meeting at which
information or instructions
What is are given to people,
Briefing? especially before they do
something.
 To provide information
Purpose: quickly and effectively
about an issue.
 Encourages two-way communication

Aligns everyday goals to organizational

goals

Creates immediate problem-solving

opportunities

Advantages:
Stop the rumor mill

Address the areas of deficiencies

Reduces time wasting

 Let the audience’s needs
determine structure and content

Use a top-down structure.

Guidelines
in Preparing Use the introduction to motivate
Briefings the problem and establish
structure.

Exploit the outline slide

 Make only one point in each
slide.

Look for opportunities to

replace a word chart with a
Guidelines visual.
in Preparing
Briefings Think of each chart as a chunk
of information.

Prune word charts to make

them "briefable."
 ▪INFORMATION BRIEFING
❖Purpose is to present routine, high
priority, or complex information.
Type of
Briefing
 1. Introduction
Greeting
Type of Classification
Purpose and Scope
Outline
Format of Procedure
Informational
Briefing 2. Main Body

3. Closing
Type of
Briefing ▪DECISION BRIEFING
❖Purpose is to obtain an answer to a
question or a decision on a course of
action.
❖represents analysis of a problem and
proposed solution.
 1. Introduction
Greeting
Classification/Purpose
Problem Statement
Recommendation

Format of 2. Body
Decision Facts
Briefing Assumption
Solutions
Analysis
Comparisons
Conclusions

3. Closing
 ▪MISSION BRIEFING
❖Purpose is to brief an operations plan
or deployment operations.
Type of ❖The team leader or a key staff officer
Briefing outlines what is to take place or
provides last-minute instructions.
 ▪STAFF BRIEFING
❖is a forum for the staff and team leader. Purpose is to—
✓ Exchange information among staff members.
✓ Update the command group on status of operations.
Type of ✓ Answer questions raised from previous briefings.
Briefing ✓ Discuss matters requiring coordination.
✓ Announce or clarify decisions.
✓ Assign taskings.
✓ Present guidance.
 is a written or spoken statement in
public or formal words containing
information about an event that has
happened or is going to happen so
publicly people know what, when,
What is an and where it is about.

announcement? An official notification about

something, whether written or
spoken which is presented to the
public.
 To provide a formal
information or notice of
certain events which has
Purpose happened or going to
happen.
 Generic Structure

How to make an The content of

announcement
announcement?

Language Features
 Opening (Title)

Generic
Structure of Content

Announcement

Closing
 Stating Purpose: The text that
contains what event will be held.

Stating Day and Date: Day and Date

realization. The text that contains
when the event will be held
The content of
Announcement Stating Place: The text that contains
where the event will be held

Informing Sender: The text that

contains name of the person who will
be contacted.
 Use Simple Present
Tense and Simple future
tense
Language
Features
Do not use conjunction
 Straight forward and ease the
readers to get information quickly

Keep it short, inviting and to the

point
Tips and Tricks
to write
announcement Clear and complete

For bad news, make a direct and

no-nonsense statement
 1. Public Service Announcement- a message in the
public interest disseminated by the media without
charge, with the objective of raising awareness,
changing public attitudes and behavior towards a social
issue.

Kinds of 2. Informational Announcement- is the most common

type of announcement . These announcement provides
Announcement necessary information about meetings, products,etc.

3. Event Announcement- is a way to promote your

upcoming event and make it more visible for your target
audience.
 4. New Employee Announcement- this type of
announcement introduces current employees to a new
hire to make a new team member feel welcomed.

Kinds of
5. Promotion Announcement- is a message sent to
every team member in your business letting them know

Announcement about the advancement of one of their colleagues.

6. Job Vacancy Announcement- a type of announcement by

which an agency advertises its vacancies. It
describe position information including the title, salary,
duties, qualification requirements, closing date, and
application procedures.
 7. Business/ Organizational Announcement- an
announcement for employees and costumers that informs
about an event, change of policy and management or a
handover, takeover or merging with another firm.

Kinds of Other types:

Announcement
Engagement & wedding announcement

Pregnancy & birth Announcement

Funeral Announcement

Graduation announcement
Characteristics It include the At the end, it
of Good inform that tells includes a
what, when, strong call to
Announcement where and how action
References:

https://study.com/academy/lesson/benefits-of-team-briefings.html
https://www.ahrq.gov/hai/cusp/toolkit/content-calls/briefing-slides/slides.html#slide3
https://dictionary.cambridge.org/us/dictionary/english/presentation
https://www.ahrq.gov/hai/cusp/toolkit/content-calls/briefing-slides/slides.html
http://acronymsandslang.com/definition/7716790/briefing.-meaning.html
https://www.youtube.com/watch?v=1LAgRep_Z_w
https://study.com/academy/lesson/team-briefing-definition-purpose.html
https://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/staff-development/public/ipd/Preparing-an-
effective-briefing.pdf
https://fas.org/irp/doddir/army/iobc/decbrflp.htm
https://www.globalsecurity.org/intell/library/policy/army/fm/34-80/appb.htm
http://www.powerpointranger.com/wp-content/uploads/2015/01/Effective_Army_Briefing-pdf.pdf
https://study.com/academy/lesson/team-briefing-definition-purpose.html
https://www.imperial.ac.uk/media/imperial-college/administration-and-support-services/staff-development/public/ipd/Preparing-an-
effective-briefing.pdf
https://tsg3.us/tnsg_lib/pldc_school/off_basic/st_7000_materials/lesson_9.pdf
References:

https://www.nurdiono.com/generic-structure-and-purpose-of-announcement.html
https://www.vividgraphics.com/article/tips-for-creating-a-more-effective-company-announcement/
https://sendpulse.com/support/glossary/event-announcement
https://getsling.com/blog/promotion-announcement/
https://en.wikipedia.org/wiki/Public_service_announcement

https://bizfluent.com/how-4891881-write-an-announcement.html