PS REGIONAL AND LGU DEPOTS

1. LEGAL BASIS AND

GENERAL INFORMATION

2
 PS-DBM, as the government Central Procurement
Agency for common-use Supplies and Equipment
(CSE) :
With the goal of providing every Under Administrative Order 17
government agency with CSEs at (July 28, 2011), Local Government
a competitive prices, PS-DBM Units were encourage to establish
established depots in various depots in their own districts as
regions, provinces and cities part of their Economic Enterprise
across the nation in accordance Activity.
with Executive Order 359.(June
1989)
3
 Ps depots and hub
The PS Regional and LGU Depots, and Hub plays a very
important role in the operation of the PS-DBM as the face of the
office in the Regions.
The PS Depots are the principal avenue to provide the goods
and services around the country in an economical and cost-
effective manner.
PS Hub is a centralize warehouse to cater the needs of nearby
depots. It primarily serves as a transshipment point for flows of
goods in the regions.
4
Ps REGIONAL DEPOTS
Depot operations in the Regional Depots are
supervised/assisted by the DBM Regional Directors
and are usually in the vicinity of the DBM Regional
Offices. There are currently eleven (11) Regional
Depots all over the country.

5
 WAREHOUSE
OFFICE DATE ESTABLISHED DEPOT SUPERVISOR
AREA
1 LEGAZPI June 18, 1998 680 SQM Dir. Maria Angelita C. Cells
2 DAVAO March 26, 2004 228 SQM Dir. Gary R. Martel
3 BAGUIO August 6, 2004 127 SQM Dir. Irene B. Gahid
4 CAGAYAN DE ORO September 17, 2004 228 SQM Dir. Rudylia C. Parrel
5 LA UNION September 19, 2005 68 SQM Dir. Ria V. Bansigan
6 TUGUEGARAO February 2, 2005 147 SQM OIC-Dir. Francis C. Bautista
7 PAMPANGA February 1, 2005 228 SQM Dir. Isabel C.Taguinod
8 CEBU July 2, 2005 100 SQM OIC-Dir. Lenin S. Bernales
9 TACLOBAN December 5, 2005 216 SQM Dir. Imelda C. Laceras
10 KORONADAL March 13, 2006 216 SQM Dir. Akmad J. Usman
11 BUTUAN September 18, 2006 361 SQM Dir. Maria Fe D. Jagna
6
Ps LGU DEPOTS
Local Government Unit (LGU) Depots were
established by PS-DBM in partnership with the
Local Government covered by a MOA between PS
Executive Director and the local executives of the
province/city. There are currently fifteen (15) LGU
Depots all over the country.

7
 DATE WAREHOUSE PROVICIAL GOVERNOR /
OFFICE DEPOT MANAGER
ESTABLISHED AREA MAYOR
1 BACOLOD March 29, 2004 315 SQM Ms. Arnel Argusar Gov. Eugenio Jose V. Lacson
2 SURIGAO DEL NORTE June 13, 2008 268 SQM Ms Evelinda Jamero Gov. Robert Lyndon S. Barbers
3 CAMIGUIN July 24, 2008 50 SQM Ms. Blanquita B. Marapao Gov. Xavier Jesus D. Romualdo
4 MISAMIS OCC. July 25, 2008 150 SQM Ms. Elma Burlat Gov. Henry S. Oaminal
5 PUERTO PRINCESA August 8, 2008 186 SQM Mr. Jolove San Andres Gov. Victorino Dennis M. Socrates
6 MT. PROVINCE October 8, 2008 140 SQM Mr. Nazario F. Pagteilan, Jr. Gov. Bonifacio Lacwasan, Jr.
7 BORONGAN November 10, 2008 160 SQM Mr. Arnold T. Amosco Gov. Ben P. Evardone
8 BILIRAN November 24, 2008 80 SQM Mr. Sofronio B. Dacilo Gov. Gerald Roger M. Espina
9 MISAMIS OR. April 27, 2009 60 SQM Ms. Emma Y. Uy Gov. Peter M. Unabia
10 CALBAYOG June 24, 2010 150 SQM Mr. Arturo C. Pentuan Mayor Raymond C. Uy
11 VALENCIA, BUKIDNON August 23, 2010 320 SQM Ms. Fe M. Mutia Mayor Azucena P. Huervas
12 ZAMBOANGA CITY May 25, 2012 193 SQM Ms. Geraldine Dela Paz Mayor John M. Dalipe
13 ZAMBOANGA SIBUGAY July 9, 2014 198 SQM Mr. Julito Ladeza Gov. Dulce Ann K. Hofer
14 MAASIN July 15, 2014 32 SQM Mr. Jason C. Calva Gov. Damian G. Mercado
15 CATARMAN July 18, 2014 115 SQM Ms. Adelwisa L. Acebuche Gov. Edwin Mariano C. Ongchuan
8
Ps HUB
PS Hub is a central warehouse established to cater
the needs of depots within its area/cluster. It
primarily serves as a transshipment point for flows
of goods in the regions.
DATE WAREHOUSE
OFFICE
ESTABLISHED AREA
MINDANAO HUB (CDO) 2015 532 SQM
PAMPANGA HUB (San 144
2018 160 SQM 81/63
Fernando, Pampanga)

9
 PS DEPOT TUGUEGARAO
PS DEPOT LA UNION

PS LGU DEPOT BONTOC

PS DEPOT BAGUIO

PS MAIN OFFICE/WAREHOUSE

PS DEPOT LEGAZPI
PS DEPOT PAMPANGA

PS LGU DEPOT CATARMAN

PS LGU DEPOT CALBAYOG

PS LGU DEPOT BILIRAN

PS LGU DEPOT BORONGAN

PS LGU DEPOT PUERTO
PRINCESA PS DEPOT TACLOBAN

PS DEPOT CEBU CITY

PS LGU DEPOT BACOLOD PS LGU DEPOT SURIGAGO

PS LGU DEPOT CAMIGUIN

PS DEPOT BUTUAN

PS DEPOT CAGAYAN
PS LGU DEPOT MAASIN DE ORO
PS LGU DEPOT MISAMIS
PS LGU DEPOT MISAMIS OCCIDENTAL
ORIENTAL

PS LGU DEPOT BUKIDNON

PS LGU DEPOT ZAMBOANGA SIBUGAY

PS LGU DEPOT ZAMBOANG CITY

PS DEPOT KORONADAL PS DEPOT DAVAO

10
2. REGIONAL OPERATIONS
GROUP (ROG)

11
REGIONAL OPERATIONS GROUP (ROG):
Depot Management Depot Technical Support 11 Regional
Regional Depots
Depots
Division (DMD): Division (DTSD): provide the goods and services
Ascertain that the needs of Ascertain that the needs of Provide thecountry
around the goodsinand
an services
the PS Regional & LGU economical
around theand cost-effective
country.
the Regional and LGU
depots relative to its manner.
Depots relative to technical
operations are satisfied
(Transfer and Delivery of support are satisfied
Stocks, Marketing, Software (Accounting/ Finance, HR,
licenses etc.). Admin, Procurement and
other technical support).
12
 Position SG Employee Holding The Position REMARKS
OFFICE OF THE DIRECTOR APPROVED PLANTILLA
Director IV 28
Administrative Assistant III 9 POSITION (JULY 2019)
Administrative Aide IV 4
NCR - DEPOT
Procurement Management Officer VI 24
Procurement Management Officer V 22 ENG. FREDERICK PORRAS Deputy
Procurement Management Officer IV 19
Accountant II 16
Procurement Management Officer III 16 BOYCIE TARCA
Administrative Officer IV 15
Procurement Management Officer II 13 MANUEL MADROGABA
Procurement Management Officer I 11
Administrative Assistant III 9
Administrative Aide IV 6 ANDRILI T. ALTIZO Assigned to PS Depot Davao
Administrative Aide IV 6 JERRY S. CASTRO
DMD - LUZON
Procurement Management Officer VI 24
Procurement Management Officer IV 19 DAVE VALDERRAMA OIC-Director/Chief
Procurement Management Officer II 13
Procurement Management Officer I 11 JENERWIN JAVIER
Administrative Assistant III 9
DMD - VISAYAS
Procurement Management Officer VI 24
Procurement Management Officer IV 19
Procurement Management Officer II 13 JOEL ACLE
Procurement Management Officer I 11 ENGR. CATHERINE SAN SEBASTIAN
Administrative Assistant III 9
DMD - MINDANAO
Procurement Management Officer VI 24
Procurement Management Officer IV 19 KASHMIR GRASPARIL Assigned to OED
Procurement Management Officer II 13 JINX AUBREY ARRANGUEZ Assigned to PS Depot Davao
Procurement Management Officer I 11 RACHELLE RUTH LOPEZ
Administrative Assistant III 9

PLANTILLA FROM OTHER DIVISIONS JOB ORDERS

Procurement Management Officer III 16 MYLENE QUIAMBAO Warehousing and Logistics AIRA MIRA
Procurement Management Officer III 16 CONSOLACION CINCO Sales and Marketing HANNAH BIGTAS
 TECHNICAL SUPPORT DIVISION

ROG Main Divisions

From: To:
• Depot Operations Division (DOD) • Depot Management Division (DMD)
• NCR Depot • Depot Technical and Support Division (DTSD)
14
DEPOT MANAGEMENT DIVISION FUNCTIONS:
• TRANSFER/DELIVERY OF CSE ITEMS: • OTHER CONCERNS:
o Consolidate CSE requirements based on depot submission (STR) o Evaluate and report issues and concerns raised by
o Process Stock Transfer Request/Transfer of Stocks the of the depots to the Director and recommend
o Schedule the delivery of CSEs in the PS Depots resolution thereto (Memorandum/Letters)
o Ensure accuracy that stocks delivered vis-à-vis request o Monitor depot operations are compliant with the
o Monitor delivery within the prescribed timeline and in good depot manual
condition o Review/recommend amendment to the existing
o Request for Inspection and Posting in the FACT System the Direct Policies, Guidelines and Standards
Delivery of CSE items to PS Depots/Hub o Collaborate and coordinate with other PS
o Process Direct Delivery to PS Luzon Hub Groups/Divisions, and other client agencies in the
o Process Inter-Depot Transfer Region in relation with depot operations and
o Process delivery adjustments performance
• MARKETING AND SALES COORDINATION o Assist depots in the conduct of inventory
o Coordinate and cascade implementation of marketing plans undertaking (Mid-year and Year-end)
& programs of PS Main o Consolidate various Reports of the Depots
o Monitor submission of Customer Service Report
• MONITORING OF STOCKS:
o Monitor depot stock level
o Monitoring of the projected requirements of PS Depots
(Demand & Supply)
o Monitor and recommend changes in the demand behavior
(Demand Planning)
o Monitoring inventory accuracy
• PROCESSING OF VARIOUS REQUESTS OF PS DEPOTS:
o LDDAP ADA
o Software Licenses
o Request for Certificate of Cash Availability (CCA)
DEPOT TECHNICAL SUPPORT DIVISION FUNCTIONS: • LEGAL CONCERNS
• ADMINISTRATIVE CONCERNS o LGU MOA
o APP-CSE (Nationwide) o Contract of Lease of Warehouse
o APP-CSE (PS Depots) o Contract of Security Services (Regional Depots)
o APP-NCSE Consolidation (Regional & LGU Depots) o Depot Theft
o Procurement of CSEs and NCSEs Requirement of PS Depots o Regular coordination with Legal Division, Internal Audit Division and COA
o Monitor CSE requirement of PS Depots (Procurement Monitoring) o Coordination with Legal division regarding issued AOM
o Monitor submission of Report on the Physical Count of Property, Plant & • WAREHOUSING & LOGISTICS
Equipment o Freight Forwarder
o Monitor submission of Inventory and Inspection Report on Unserviceable Property o Warehouse Management
o Monitor submission of CSEs for Disposal (IIRUP) • OTHER CONCERNS
o Monitor submission of Waste Management Report o Depot Manual
o Review/evaluate and recommend improvement of depot physical facilities and § Improvements and Updates
equipment § Implementation and Monitoring
• HUMAN RESOURCES CONCERNS o Conduct Trainings for PS Regional & LGU Depots
o Assess and conduct interviews of PS depot applicants for hiring o Conduct various Studies for the Improvement of PS Depots
o Assist Regional Depot Personnel in facilitation of various requests such as Leave
commutation, Monetization and others.
o Office Order Implementation
o Implementation of GAD projects in the Regional Depots
o Other related concerns
• ACCOUNTING AND FINANCIAL CONCERNS
o Replenishment of Regional Depot Working Fund
o Replenishment of LGU depot Petty Cash Fund
o Monitor submission of various Accounting Reports such as Cash Reciept Register,
Report of Accountability for Accountable Forms, Physical Inventory Report
o AOM
o Evaluate and process payment of LGU Management Fee
o Budget preparation & consolidation (ROG/DOD/DTSD, Regional & LGU Depots)
o Coordinate Insurance of Regional Depots with Comptroller division
o Process the issuance of Fidelity Bond for PS Regional & LGU Depots
PS DEPOT STAFF
PS DEPOT
CAR LAU TUG PAM LEG CEB TAC CDO DAV KOR BUT
POSITION
Depot Chief
Asst. Depot Chief
Supply Officer
Accountant
IT Personnel
Cashier
Inspector
Storekeeper II
Storekeeper I
Utility Worker
Utility Worker
Job Order 1 3 1 4 1 - - 3 - - 2
Detailed Employee - - - - - - - - 2 - -
Total Personnel: 8 7 9 13 9 5 5 9 12 7 9

***Out of 121 positions, only 75 are occupied (62%)

17
3. 2015-2021 PS DEPOT SALES
PERFORMANCE

18
 REGIONAL DEPOT LGU DEPOT

548.54M
1,209B 1,201B
473.63M
1,070B
417.42M
941.64M 373.31M
885.10M
277.89M
258.66M
659.07M

126.50M
320.35M
2015 2016 2017 2018 2019 2020 2021
2015 2016 2017 2018 2019 2020 2021

PS REGIONAL AND LGU DEPOT SALES PERFORMANCE

(2015-2021)
19
 4%
14.%

1,750B
19% 1,683B -22%

1,444B
1,359B
1,163B -32%

918M
-51%

447M

2015 2016 2017 2018 2019 2020 2021

PS DEPOT TOTAL SALES (2015-2021) 20

RANKING REGIONAL DEPOT TOTAL SALES RANKING LGU DEPOT TOTAL SALES
1 R10 - BUKIDNON 363,562,548.01
1 R3 - PAMPANGA 1,063,086,586.40
2 R9 - ZAMBOANGA CITY 325,159,808.46
2 R2 - TUGUEGARAO CITY 870,612,194.12 3 R9 - SIBUGAY 316,867,419.66
3 CAR - BAGUIO CITY 673,649,933.51 4 R6 - BACOLOD CITY 265,264,428.11
4 R5 - LEGAZPI 586,432,207.00 5 R4B - PALAWAN 202,604,404.01
5 R13 - BUTUAN CITY 547,498,119.79 6 R13 - SURIGAO DEL NORTE 167,093,934.78
7 R10 - MISAMIS OCCIDENTAL 163,097,885.03
6 R1 - LA UNION 542,882,581.23
8 R10 - MISAMIS ORIENTAL 134,538,877.55
7 R10 - CAGAYAN DE ORO CITY 432,313,498.56 9 R8 - CALBAYOG 97,363,876.08
8 R11 - DAVAO CITY 410,428,041.14 10 R8 - CATARMAN 96,695,878.91
9 R12 - KORONADAL CITY 402,093,983.34 11 R8 - BORONGAN 93,017,787.64
12 R8 - BILIRAN 82,518,908.93
10 R7 - CEBU CITY 401,382,895.94
13 CAR - BONTOC 73,936,968.37
11 R8 - TACLOBAN CITY 356,608,371.19 14 R8 - MAASIN 64,938,175.72
15 R10 - CAMIGUIN 29,289,674.10

PS DEPOT TOTAL SALES (2015-2021 RANKING) 21

REASONS/CAUSES:
q The dropping of sales in 2019 was due to the absence of freight forwarder for
the first and second quarter (Failure of bidding).

q Depot sales contribution plummeted in 2020 and 2021 during the pandemic
period.
• Huge supply and distribution challenges due to frequent lockdowns that
resulted to unavailability of stocks and erratic schedules for shipping of
goods that lead to the unavailability of freight forwarder.
• Priority was given to the procurement and distribution of COVID-19 PPE.

22
4. 2022 PS DEPOT SALES
PERFORMANCE

23
 REGIONAL DEPOT LGU DEPOT

104.M
339.M

103.M
85.M
20.5M 22.1M
52.M 18.3M 16.5M
23.M 41.M 36.M 13.4M 13.2M

JANUARY FEBRUARY MARCH APRIL MAY JUNE TOTAL JANUARY FEBRUARY MARCH APRIL MAY JUNE TOTAL

PS DEPOT TOTAL SALES (JAN-JUN 2022) 24

 443.M

125.M
103.M
62.M 65.M
52.M
36.M
JANUARY FEBRUARY MARCH APRIL MAY JUNE TOTAL
25
 2022 SALES TARGET
ITEM CATEGORY 2021 TARGET 2022 TARGET

PS MAIN 5,400,000,000 3,733,655,585.70

PS DEPOTS 2,000,000,000 1,507,000,000.00
TOTAL 7,400,000,000 5,240,655,585.70

26
 2022 SALES TARGET
Regional Depots LGU Depots
CAR - BAGUIO CITY 119,000,000.00 CAR - BONTOC 28,000,000.00
R4B - PALAWAN 66,000,000.00
R1 - LA UNION 60,000,000.00
R6 - BACOLOD CITY 43,000,000.00
R2 - TUGUEGARAO CITY 132,000,000.00
R8 - BILIRAN 25,000,000.00
R3 - PAMPANGA 161,000,000.00 R8 - BORONGAN 21,000,000.00
R5 - LEGAZPI 85,000,000.00 R8 - CALBAYOG 25,000,000.00
R7 - CEBU CITY 71,000,000.00 R8 - CATARMAN 19,000,000.00
R8 - TACLOBAN CITY 41,000,000.00 R8 - MAASIN 21,000,000.00
R10 - CAGAYAN DE ORO CITY 60,000,000.00 R9 - ZAMBOANGA CITY 67,000,000.00
R9 - SIBUGAY 70,000,000.00
R11 - DAVAO CITY 55,000,000.00
R10 - BUKIDNON 88,000,000.00
R12 - KORONADAL CITY 54,000,000.00 R10 - CAMIGUIN 15,000,000.00
R13 - BUTUAN CITY 66,000,000.00 R10 - MISAMIS OCCIDENTAL 36,000,000.00
TOTAL 904,000,000.00 R10 - MISAMIS ORIENTAL 35,000,000.00
R13 - SURIGAO DEL NORTE 44,000,000.00
TOTAL 603,000,000.00
27
 99%
126M 126M 126M 126M 126M 126M 125M
82%

103M

52%
49%
41% 65M
62M
52M
29%
36M

TARGET SALES TARGET SALES TARGET SALES TARGET SALES TARGET SALES TARGET SALES
JANUARY FEBRUARY MARCH APRIL MAY JUNE

2022 TARGET VS SALES (JAN-JUNE) 28

 754.M

59%
452.M 443.M
75%
339.M
302.M

34%
104.M

TARGET SALES TARGET SALES TARGET SALES

REGIONAL LGU TOTAL

2022 TARGET VS SALES (JAN-JUNE) 29

 REASONS/CAUSES:
q Availability of Freight Forwarder

q Out of Stock/Insufficient Stocks

30
 FREQUENCY OF DELIVERY (JAN-JULY 2022)
Actual vs Actual No.
NO. OF CONSUMED Remaining Actual No. NO. OF CONSUMED Remaining Actual vs
Regional Depot FREQUENCY FREQUENCY Frequency of Deliveries Projected LGU Depot FREQUENCY FREQUENCY Frequency
of
Projected
Deliveries
PER (Aug -Dec (Jan - Aug
PER (Aug -Dec (Jan - Aug (Jan - Jul Deliveries (Jan - (Jan - Jul Deliveries (Jan
CONTRACT 2021) 2022) - Jul 2022)
Luzon CONTRACT 2021) 2022) 2022) Jul 2022) Luzon 2022)
Bontoc 50 1 49 4 14.0%
Baguio 100 3 97 8 14.1%
Palawan 50 4 46 5 18.6%
La Union 80 2 78 6 13.2% 95 9 9%
Tuguegarao 130 3 127 8 10.8% Visayas
Pampanga - - - Bacolod 50 3 47 3 10.9%
Legazpi 80 2 78 7 15.4% Biliran 30 1 29 2 11.8%
Borongan 30 1 29 2 11.8%
380 29 7%
Calbayog 30 0 30 3 17.1%
Visayas Catarman 30 2 28 2 12.2%
Cebu 65 2 63 5 13.6% Maasin 25 1 24 1 7.1%
Tacloban 60 2 58 3 8.9% 187 13 7%
121 8 6% Mindanao
Zamboanga City 60 1 59 2 5.8%
Mindanao Sibugay 65 2 63 3 8.2%
Cagayan De Oro 70 2 68 4 10.1% Bukidnon 40 2 38 4 18.0%
Davao 70 2 68 3 7.6% Camiguin - - - -
Koronadal 65 3 62 4 11.1% Misamis
Occidental 40 2 38 2 9.0%
Butuan 80 1 79 3 6.5%
Misamis Oriental - - -
277 14 5% Surigao 40 1 39 1 4.4%
OVERALL TOTAL: 1,297 85 6.5% 237 12 5% 31
 5. FULFILMENT RATE AND
INVENTORY TO SALES RATIO

32
FULFILLMENT RATE OR FIL RATE
Fill rate is the percentage of orders (Demand) successfully
picked and packed (Served/Transferred).

33
 PROJECTED TRANSFER
VARIANCE TRANSFERRED
PRODUCT DESCRIPTION QUANTITY OF STOCKS
JAN-JUN JAN-JUN JAN-JUN (%)
1 ALCOHOL, Ethyl, 500ml 253,680 479,904 -226,224 100.00%
2 ALCOHOL, ethyl, 68%-72%, 1 Gallon 45,180 23,360 21,820 51.70%
3 DESKTOP FOR MID-RANGE USERS 775 0 775 0.00%
4 EXTERNAL HARD DRIVE, 1 TB 9,570 999 8,571 10.44%
5 LAPTOP, LIGHTWEIGHT 87 103 -16 100.00%
6 LAPTOP, MID-RANGE 1,003 2,216 -1,213 100.00%
7 PAPER, Multi-Purpose, A4 930,800 1,233,900 -303,100 100.00%
8 PAPER, multi-purpose, legal, 70gsm 653,300 119,500 533,800 18.29%
9 PAPER, MULTICOPY, A4, 80 gsm 804,500 333,450 471,050 41.45%
10 PAPER, MULTICOPY, Legal, 80gsm 646,200 433,355 212,845 67.06%
34
FILRATE

35
FILRATE

36
FILRATE

37
Inventory to Sales Ratio as of
June 2022
Measures the Rate of the Inventory of the Depot converted
into Sales.

38
INVENTORY TO SALES RATIO

39
6. ISSUES & CONCERNS

40
1. HIRING AND PROMOTION
ü Regional Depots
ü Depot Management Division
ü Proposed Plantilla Position (Technical Support Division)
2. TRANSITION/TURNOVER OF DBM DESIGNEES
3. PROCUREMENT OF FREIGHT FORWARDER FOR PS
DEPOTS
4. FACT SYSTEM DEPLOYMENT IN THE LGU DEPOTS (2022)
5. MOA OF LGU DEPOTS

41
 PS LGU DEPOTS COVERAGE TOTAL AMOUNT STATUS DATE MOA
CY 2017-2018 2,054,638.86 Deposited 11/15/2019
1 BACOLOD NO
CY 2019 (236,592.96) Informed & Sent FS 04/26/2022
2 BILIRAN CY 2017-2019 84,467.51Check sent through LBC 05/06/2022 NO
3 BONTOC CY 2017-2019 1,960,459.92 Deposited 03/22/2022 YES
4 BORONGAN CY 2017-2019 (715,131.03) Informed & Sent FS 07/13/2021 YES
CY 2017-2019 3,234,564.68 Deposited 06/23/2021
5 BUKIDNON NO
CY 2017-2019 2,636,543.99 Check sent through LBC 06/15/2022
6 CALBAYOG CY 2017-2019 360,472.56 Deposited 08/27/2021 YES
7 CAMIGUIN CY 2017-2019 (156,690.61) Informed & Sent FS 06/23/2022 YES
8 CATARMAN CY 2017-2019 (495,971.16) Informed & Sent FS 07/13/2021 NO
9 MAASIN CY 2017-2019 502,608.84 Check sent through LBC 04/21/2022 YES
10 MISAMIS OCCIDENTAL CY 2017-2019 1,138,314.80 Deposited 03/23/2022 YES
11 MISAMIS ORIENTAL CY 2017-2019 831,119.42 Deposited 05/28/2021 NO
CY 2017-2018 426,052.58 Deposited 05/28/2021
12 PALAWAN YES
CY 2017-2019 1,888,935.41 For check issuance
13 SIBUGAY CY 2017-2019 2,716,827.21 Deposited 05/26/2021 YES
14 SURIGAO CY 2017-2019 2,760,515.38 Schedule for site visit YES
15 ZAMBOANGA CY 2017-2019 1,915,280.16 Deposited 05/31/2021 NO
TOTAL 20,906,415.56
42
AOM NO. PS-2018-07
(APRIL 18, 2017)
⊡ STOP THE DISTRIBUTION OF PROFIT SHARE

⊡ COME UP WITH THE “BUSINESS MODEL” FOR THE

APPRORIATE INCOME SHARE ARRANGEMENT

⊡ DIRECT PAYMENT OF HONORARIA/ALLOWANCES IS

PROHIBITED

⊡ SUBMIT THE REVISED DEPOT MANUAL TO GPPB FOR

REVIEW AND APPROVAL

43
 LGU ISSUES
1. Change in the provision of computation of
Management Fee due to the provincial
government from the previous agreement.
INCOME SHARE: 50% of the income, net of the
Operating Expenses on a calendar year.
MANAGEMENT FEE: Two percent (2%) of actual
sales.
2. Provision for the allowances of provincial staff
assigned at the PS Depot was omitted.
3. Submit the revised Depot Manual to GPPB for
review and approval
PS REMARKS
In compliance with the COA's observations and recommendations under
Audit Observation Memorandum (AOM) No. PS-2018-07 issued by the
previous COA Audit Team Leader on 18 April 2018, PS-DBM
implemented a new and appropriate payment scheme for the PS-LGU
Depots, which is the payment of Management Fee in lieu of the previous
share of the LGU, which is 50% of the income, net of operating expenses
on a calendar year basis. Management Fee will not be represented as
profit distribution but shall be paid by the PS-DBM to the LGU for the
provision of manpower, utilities, warehouse and office facilities and other
incidental services to ensure the continuous operation of the depot.
Under C.15 of AOM No. 2018-07, direct payment of Honoraria or
Allowances for the personnel of other government agencies supporting
Depot Operations is still prohibited with reference to the afore-mentioned
rules and regulation.
Letter was sent to GPPB-TSO last May 2021 regarding GPPB’s approval of the
Depot Operations Manual. No response yet from GPPB-TSO. During the Exit
Conference last June 2022, COA said that the approval of the PS Executive
Director will suffice, awaiting for the GPPB-TSO resoponse.
44
7. FUTURE PLANS

45
1. DIRECT DELIVERY OF CSE ITEMS
ü 4 Paper Products (A4 and Legal Multipurpose & Multicopy
Papers)
ü Alcohol
ü New items in the pipeline such as Monobloc Chairs, Tissue, etc.
2. FACT SYSTEM DEPLOYMENT IN THE LGU DEPOTS (2022)
3. PS DEPOT MANUAL UPDATE
4. WAREHOUSING & LOGISTICS TO BE HANDLED BY ROG
ü Freight Forwarder
ü ROG will have its own warehouse for PS Depot CSE items
ü Delivery to agencies from PS Depots

46
5. WAREHOUSE IMPROVEMENT/EXPANSION
(RENOVATION/CONSTRUCTION/LOT ACQUISITION)
Ø Lot Acquisition:
• La Union (50M)
• Iloilo (65M)
Ø Building Construction:
• Tuguegarao (72M)
• Legazpi (90M)
• Cebu (14M)
Ø Warehouse Repair/Renovation:
• Pampanga (918T) • Baguio (2024)
• CDO (2.5M) • Koronadal
• Davao (260T) • Butuan (150T)

47
5. VIRTUAL STORE PILOT:
Fully digitizes PS-Depot transactions: (PS Regional Depot Pampanga and LGU Depot
Bacolod)

Manual Procurement Virtual Store (VS)

Essential Features:
● PhilGEPS Registration
Essential Features:
● APP-CSE uploading
● Agency Procurement Request (APR)
● REAL TIME Online ordering
● Cash, Cheque, LDDAP-ADA,
● Order Confirmation Receipt
Unutilized Funds
● eWallet (Cash, Cheque, LDDAP-
● Pick-up option
ADA)
● Delivery by PS
● Pick-up option
● Direct delivery from suppliers
● Delivery by PS
● Report generation (no. of
transactions, amount, etc.)
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END OF PRESENTATION
Thank YOU!
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