BUSINESS COMMUNICATION

& TECHNICAL WRITING

Assignment

SUBMITTED TO:
MA’AM IRAM SHAKOOR KHAN
SECTION:
MORNING-B
 BUSINESS COMMUNICATION & TECHNICAL WRITING

LETTER TO DIRECTOR USING DIRECT APPROACH:

TOPIC: Request for the maintenance of Air-conditioners in our auditorium
Respected Director,
It is to notify you that both of the air-conditioners in our auditorium are out of order. They
require immediate maintenance. We have been attending class in this blistering heat in the
month of July without air-conditioners.
The fans are not enough It is extremely arduous for us to attend the lecture of about 1:30
hours. Also, our exams are drawing near. It would be almost impossible for students to sit in
such a strenuous environment.
I hope that you would look into this matter and take the action as soon as possible.
Yours obediently,
X.Y.Z.

LETTER TO DIRECTOR USING INDIRECT APPROACH:

TOPIC: For arranging a tour to northern areas
Dear director,
Hope you are doing well. As you know that, we have just been freed from the grind of final-
term examinations. We all had been going through a very difficult and stressful period.
Staying up almost all night have deteriorated our health and sleep schedules.
Finally, that time is gone now and we are looking forward to next semester. For that, we are
planning for opting a great start for the new phase of our lives. We want you to arrange a trip
to Northern areas. Those areas are considered as heaven on earth. No other place would be
better that this. Our tired minds would be rejuvenated by going there. We can do a lot of
activities there like hiking. Also, we would be able to visit the Attabad lake and Baltit Fort
whose beauty is really mesmerizing.
All the arrangements would be conducted by the Event Management Society of IBIT. All we
need is an approval from you for this request.
I hope you would be kind enough to give us the permission for conducting this beneficial
tour.
Yours sincerely,
EMS-IBIT

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