Professional Documents
Culture Documents
DIVISONS
10.What do you mean by Authorisation Code: A code generated by online credit card
verification service indicating that the requested transaction has been approved
11.What will you do if the guest physically harm the employee working under you?
12.What if the guest tries to take undue advantage of his status, eg being a minister.
13.Discuss the policies you will introduce to control the credit of our organization?
Credits can be given to the following types of guests only :
o Those who have a guaranteed booking with the hotel.
o Those whose accounts would be settled by the companies.
o Those who will settle their accounts by their credit cards.
Guests with guaranteed bookings: (deposit either by cash or credit card). All such guests
can be given credit. Walk in guests has to provide advance for stay and incidentals or
may have to provide credit cards to enjoy such facilities.
Settlement by Corporate Accounts::
o Company should have a sound financial position (Solvent).
o Reference from company bank is required. If the position is
o favorable credit can be given to a company.
Accounts Settled by credit card: Credit cards accepted by the hotel depends on:
o Popularity of a card. Signs of accepted cards can be displayed at front. Desk.
o Time taken by a credit card company to settle account. Floor limits.
14.How would you handle the foreign currency as a F.O. cashier?
The cashier converts the bill charge into the foreign currency before the bill is settled.
A record of the currency transaction is given to the guest,
To show the exchange rate and prevent fraud. The guest signs each transaction as proof
of acceptance. Changes are given in local currency.
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Collect the original voucher (TAV, HV) from the Group leader for group meals preferably
introduce the Group leader to the F&B Manager
What precaution will you take for SBs?
There is a definite procedure to keep a control on guest with scanty baggage.
• Notify the lobby manager and the registration desk as soon as
a guest arrives with scanty baggage.
• Stamp “Scanty Baggage” on the GRC.
• Stamp “Scanty Baggage” on the Bell boy Errand Card.
• Ask for a deposit from the guest, with the help of the LM who
would Sign the GRC.
• A scanty baggage register would be then updated and signed
by the LM.
17.What do you mean by D Card: A night auditor’s report used in semi automated front
office accounting system.
18.What is REVPAR?
19.What is ARR?
20.What is day rate?
Day Rate: A special room rate for less than an overnight stay.
21.How do you overcome a situation when guest asks for a room change and you do not
have a room to offer?
22.what is a Circle Trip - A journey with stopovers that returns to the point of departure
without retracing its routes
24. How would you handle a situation where you a telephone operator has forgotten to
give a wake up call and the guest has missed his flight?(the guest was also confused about
the IST).
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FAQ .____. Front Office
Ans.__ Rack Rates, Corporate Rates, Group Rates, Day Use Rates, Late Checkout Rates
Travel Agents Rates, Internet Rates, Best Available Rates, Weekend Rates.
ANS.___ FOM >>Reservation Manager >> Assistant Managers >> Supervisors >> Assistants >>
Trainees
ANS.__. Guest Relations Executive, Mainly responsible for VIP handling, Group Arrivals, Guest
Queries and solving problems, Suggestive In House Selling, Guest welfare and feedback.
ANS__ It’s a instant Check in, guest has not to wait at the reception, Guest is Pre Registered and
the room is assigned ,he just pickup the room key and proceed to his room .
ANS.__. Guest inform the Reception his time of departure and the bills are prepared at that time and
send to his room for final settlement and he leaves the hotel without coming to the Cashier.
ANS.__. Petty Cash. Paid Out, Discount/Allowance, Breakfast voucher, Room rate adjustment voucher.
ANS.__ An limited amount of money set for a Guest credit, when the limit exceeds the guest is asked to
clear his bills.
ANS.__ All baggage of the guest to be unloaded and kept at one side and all bags are tagged, the
rooming list is collected from the group leader or reception and room numbers are marked and then
baggage is sorted out floor wise and delivered to the rooms by bellboys floor wise in the trolley.
ANS.__ It’s a interregnal part of the Front Office, main functions are guest luggage handling, answering
guest queries, all transportation needs of guests including pick up and drops, mail and message handling.
ANS.__. Morning Shift, Afternoon Shift, Night Shift, Day Shift and Split Shift.
ANS. __ All Shift transactions are recorded mainly cash float and signed by the incoming cashier, there
should be no shortage or excess if there is any it has to mentioned in the hand over book.
ANS. __ Only hotel authorized currencies can be exchanged as per the rates of the day. The F.C. form to
be filled in as per the format which includes guest name, room number, passport/Id number, currency and
st nd rd
the amount exchanged and guest signatures. 1 copy to the guest, 2 copy to the accounts and 3 copy
remains with Front Office Cashier.
ANS. __ An amount of money is blocked on a guest credit card with charging it towards the hotel booking.
ANS.__ Revenue per available room calculated as total revenue total revenue divided by total available
rooms for that day.
ANS.__
ANS.__ Daily Flash// Revenue Reports, All transactions of the day for all departments, Expected Arrivals
and Departures of the day,
ANS.-- Guest arrived and checked in the hotel without any baggage.
ANS.__ Advance money to be taken for his entire duration of stay and No credit is allowed at any Point
of Sales, he has to pay cash only (not authorized to sign any bills), In intimation is send to all departments
and in system its put as Cash only.
ANS.__ The Room is pre allocated and all the VIP amenities are placed in room are checked , the GRE
or Duty Manager to welcome the guest, welcome drink is offered and guest is escorted to the room, the
Registration card is signed in the room itself.
ANS.__ The suite which is on 2 levels connected via internal staircase, ground floor consists of Living
area and the upper floor has bedrooms.
ANS.__ All wake up calls are recorded on wakeup call sheet and calls given by the telephone operator.
ANS.___ The guest who is not able to express his/her feelings and are shy by nature.
ANS.__ The guest comment card is a management tool where guest leaves there feed back regarding
the services of the hotel.
ANS.___ Bill to company, guest do not settle the bill at checkout and signed the bill.
ANS.__ The Bell boy has the list of airport pickup which is given to the airport representative or hotel
driver with a ply card which contains guest names and flight number.
ANS.--- Room is confirmed either by credit card/ company / travel agent voucher, in case of no show one
night room charges are levied.
ANS.___ Check all arrival and departures of the day, VIP arrivals, Credit limit, staff on duty, pre
allocations of rooms, lesion with H.K. in regard to room status.
ANS.___ By up selling of room, day use room sale, late check out charges,
ANS.__ Any amount is paid in cash to any of the staff / management for emergency or any other
purpose.
ANS.___ Modified American Plan consist of Breakfast and 1 meal either Lunch or Dinner.
ANS.__ Room status is not matching with front office status and H.K. status report.
ANS.__ It’s a dairy of events and used to pass on the information from one shift to other.
ANS.__ The Guest had not departed on the day of his departure and had extended his stay.
ANS.__ Hotel situated in Hills, Sea sides, and in remote area where recreation facilities are available.
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Answers for FAQ Front Office
2. Property Management System like Fidelio, Opera, IDS, to have detailed and
accurate revenue management and better management of hotel guest and
property.
3. When a guest does not want to be disclosed of his presence in hotel records.
7. With variety of pricing for same type of room to various guests for maximizing
revenue.
8. The Oberoi, New Delhi, The Oberoi Amarvilas, Agra, The Trident, Gurgaon……
10. Starwood – The Luxury Collection –Maurya, new Delhi, Le Meridien, New
Delhi,Westin, Gurgaon, Welcome Sheraton, new Delhi.
15. Checking Daily Transactions for F&B and Front Office. Processing END OF DAY.
16. After approval Small cash given out to Hotel Guest like Taxi fare and Charged
toguest Account.
18. When guest arrives at hotel he is registered and agrees to terms and
conditionby acknowledging on Registration Form with mode of Payments.
21. Registration form of In house guests along with Bills copies checking.
25. 1935.
29. Rooms blocked for group are kept on hold till date, if no confirmation
receivedby hotel, Hotel can release these rooms for sale to other.
Q 3) What is D.N.C.O?
A) A room status term indicating that the guest made arrangements to settle his or
her account , but has left without informing the front office.
A) A room with two double beds may be occupied by one or more people also
called as twin double.
Q 5) What is due-out?
A) A room status term indicating that the room is expected to become vacant after
the following days check-out time.
A) A room status term indicating that the room has been locked so that the guest
cannot re-enter until it is not cleaned by hotel official.
A) One who is hired to take care of the babies in the absence of the parents.
A) Heavy check-out and check-in on the same day relating to groups as one group
leaves, another checks-in.
Q 9) What is F.F.C?
A) A guest who was expected to checkout and now wishes to stay an extra nights.
A) Twin – 75x39 inches, king – 80x76 inches, queen – 79x59 inches, double –
75x54 inches.
A) Taski is brand , company is Johnson Diversy , Cleaning agents are Taski R1,
R2,R3,R4,R5,R6,R7,R8,R9,101,103 .
A) Ports & Huppers are drawers where laundry chemicals to be put for the washing
of cloths in washing machine.
Q 19) What are the standard timings to clean Vacant ready (VR), Occupied (OCC)
A) Plan of intended expenditure for the fixed period of time which is usually financial
year (Apr- Mar) prepared in advance.
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A) The time gap between the ordered taking and the delivery done.
A) Stock required to the hotel for the operation till the delivery not done.
Q25) What are the important points to be noted to make out budget in a hotel?
A) Plans, financial status, quotation, Market price, check the house count.
A) Without taking any reference from the past year expense, it starts as fresh
budgeting.
A) Blinds are window covering and horizontal blinds are called Venetian.
A) Showing empathy, avoids arguing, avoid excuses, listen carefully, and give
assurance to guest that it will be taken care of.
A) Total no. of the countable items required by any department for smooth running.
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A) Phenol, lizol, harpic, sunny, domex.
A) Double locked
A) These are small bed made up of wood or fibre glass found in swimming pool
area.
Q 44) How will you remove blood stain, chewing gum stain, urine stain, rust stain?
A ) Blood stain – New B.S soak in cool or warm detergent solution and old B.S
remove with the oxalic acid , Chewing gum stain – Rub with ice cubes and scrape itout ,
Urine stain – sponge with salt water followed by weak solution of ammonia ,Rust stain
– glycerine and water leave it to dry .
A) Damask
A) It is derived from a type of cotton plant found in java and Sumatra islands. The
fibre is smooth, light and is often referred to as cotton silk. It is mostly used for
fillings of cushions and quilts.
A) Discarded linen
A) The observation power of a supervisor to see and check all the time of room
attendant’s work.
A) Forest hotel
A) Ecotel hotels are environmental friendly now they are replaced with
environmental sensitive .
Boutique hotels in which rooms are furnished with themed and stylish manners.Q
A) Polishing the floor with a high speed floor machine to achieve an extremely high
gloss.
A) A bedspread that just covers the top of the dust ruffle but does not reach down to
the floor.
A) Cutdowns refer to the using of any discarded materials for some other purpose ,
such as bedsheets being used as dustsheets or made into pillow covers.
A) A finishing process in which cotton are given a high degree of lusture through the
chemical action of caustic soda.
A) These includes curtains, cushions, loose covers, bedspreads, and quilts but not
carpets.
A) Decorative drapery treatments meant to hide the curtains headings and usually
tapering to a cascade.
A) A glass placed on the vanity unit as a guest supply and used for gargling or to
keep the guest tooth brush , dentures or other similar items.
A) A soft absorbent cleaning cloth used for wet cleaning work such as for
washbasins , baths and so on.
A) Taps
A) A type of high quality hardwood flooring in which decorative hardwoods are cut
into blocks and forms into panels.
A) Deep cleaning or thorough cleaning of the areas takes place every year but in
off-season.
A) A fixture similar in design to a toilet that is straddled for washing the genitals and
the anal area.
A) Fungus, insect, nematode, rodent, weed, or other form of terrestrial or aquatic life
form that is injurious to human.
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A) Prevention, suppression, eradication.
A) Abrasives refers to something that is rough and that is clean , grind and polish .
A) The property of the material that enables it to resume its original shape or
A) Fixed on brackets or fitted to the wall, so that there are no legs to get in the way
of cleaning.
A) GRN – Goods received note & FFE – Furniture’s, Fixtures and Equipment.Q 98)
What is wainscot?
A) A continous wall panelling that extends from the floor to halfway up the wall.Personal
Questions
Q) What do you think that what are the three top priorities for the guest?
Q) How do you handle stressful conditions?
Q) Where do you want to see yourself after five years down a line?
Q) What are the advices would you like to give to your employees?
complaints?
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In Linen room what takes place ? All types of linen exchange takes place
What process comes in laundry Drying of articles and segregating for ironing
What is the role of colour in interior Colour is a tool to decorate and give various themes to an area in a hotel
decoration?
Desk Control Room is a hub for ? Housekeeping duties and guest messages,maintenances,
What is floral foam and why is it Floral foam is a cellular plastic material also called OASIS in which flowers are
needed for flower arrangements? set during flower arrangements.They are needed as they don’t damage the
stem of the flower
What is a biedermeier type of A biedermeier is a an arrangement of flowers in concentric circles of different
arrangement? colours.
Name five reports prepared by HK ? Occupancy,out of order rooms ,discrepancy,Lost and Damage report,trace
completion reports
What is softning of fabric? Fabrics get rough after repeat washes due to build up of hard water
deposits.Softeners are added to coat the fabric and make them fluffier.
Job description defines A job description is a detailed document of KRA( Key Result Ares) for all the
likely duties in a job position,reporting order,additional responsibilities,etc
What are eider down?And in what Eider down are the feathers of the Eider duck.It is used to fill quilts or duvets
room linen is it used?
What is a Mitre fold? Mitre is a fold given to the corners of bed sheets during bedmaking
What do SOP books define ? SOP's define how a task should be correctly performed with correct equipment
and safety measures.
What are Duplex rooms? It is a two storey suite with the living room and Bedroom connected with a
staircase
What are Valances? These are decorative headings made of frilled or pleated material hanging from
a valance rail to cover the curtain hard ware and add to the décor of the room
What does Night report consists of A report made by F O detailing the number of occupied rooms that night and
and how is it crucial for H K ? the expected departures.This report is the basis of Duty Allocation of HK Staff
What are ozonisers?where are they Ozonisers are air freshners that remove the smell of smoke or other foul
used? odours.They can be used in Rooms,PA,Guest corridors
What are 'Green Buildings? A Green building is that which is sited,designed,constructed and operated,
keeping in mind the well being of the guest and the impact on the
environment.
The Standard time for cleaning Standard time taken to clean a room is 25-30 min
departure room is?
It is a portable machine in the Laundry that offers to remove wrinkles quickly
and effectively, reducing the need to iron. Steam is so gentle that you can apply
it to most fabrics without fear of scorching.
What Is a jiffy steamer machine?
What is par stock? Par refers to the standard quantity of each inventoried item required to
maintain daily routine operations
What is LEAD Time?
Lead time is the period between the origin of an indent and its delivery to the
Dept
What is a linen chute? It’s a sloping channel or slide for conveying soiled Room linen directly into the
Laundry department.
What are window treatments? Window treatments are used to hide the hardware used on the windows like
rods and hooks, and to add beauty to the décor
How to clean a Steam bath cubicle It needs to be cleaned with use of bleach and a nylon scrubber.
made of wood?
A place in the hotel where the Such an area is called Tea Lounge.
guest sit back and relax is known
Polishing the floor with a low speed 175-300 rpm (revolution per minute) is the speed for floor cleaning machine
polishing machine is done at what
speeds?
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What are Tie-Backs? Tie backs are Curtains that are tied back to the window frame.
What is Ergonomics? A study of how working conditions can be efficiently arranged with correctly
used machines and equipments.
What is a 'Static Posture'? A posture that is held for a long time eg.Door man's posture.
What is Safety Education? Safety Education is the training of the safety rules and policies of a company to
the employee.
What product is used for A product called Emerel crème cleanser is used
counteracting old water stains on
Fixtures?
What is meant by Deep Cleaning? It means Intensive or specialised cleaning undertaken in guest rooms or Public
Area.
Name five common flowers used in Orchids,Lillies,Cymbidium orchids,Birds of Paradise,Roses
arrangement?
What is Inventory? Stocks of Merchandise ,operating supplies and other items to be used in future
in a particular dept.
What are Credenzas? These sideboards often placed in the rooms ,guest corridors and guest elevator
landings
That bed that folds up into the wall It is called a Murphy bed.
and looks like a book shelf or a
What are Operating Budgets? These forecast the expenses and revenues for the routine operations of a hotel
for certain period.
The keys which can open all the The Grandmaster key.
doors of a hotel single or double
This is dual purpose bed that is Is called a Studio bed
used as a divan in that daytime and
When a guest leaves behind some Non valuable lost and Found
books in the room this will be
categorized under
What is the other name of hot It is called Carpet shampooing machine.
water extraction machine?
What is Stock Taking? It is the physical verification of items by doing a count periodically.
What is performance standards? The quality levels that an employee's performance is required to meet.
On which basis floor sealers should Floor sealers should be Cost effective ,have a long Shelf life and Quick drying
be selected? time.
A) Twin – 75x39 inches , king – 80x76 inches , queen – 79x59 inches , double –
75x54 inches.
A) Taski is brand , company is Johnson Diversy , Cleaning agents are Taski R1,
R2,R3,R4,R5,R6,R7,R8,R9,101,103 .
A ) Ports & Huppers are drawers where laundry chemicals to be put for the
washing of cloths in washing machine .
Q 8) What are the standard timings to clean Vacant ready (VR) , Occupied (OCC)
Departure (DIRTY) rooms .
,
A ) VR – 7 to 10 mnts , OCC – 20 TO 25 mnts , DIRTY – 30 to 40 mnts .
Q 9) What is camouflage?
A ) Plan of intended expenditure for the fixed period of time which is usually financial
year (Apr- Mar)prepared in advance .
A ) Stock required to the hotel for the operation till the delivery not done .
Q 14) What are the important points to be noted to make out budget in a hotel
A ) Without taking any reference from the past year expense , it starts as fresh
budgeting .
A ) Blinds are window covering and horizontal blinds are called venetion .
A ) Total no. Of the countable items required by any department for smooth running .
Q 24 ) What is B-up?
A ) Double locked
A ) These are small bed made up of wood or fibre glass found in swimming pool area
Q 33) How will you remove blood stain , chewing gum stains , urine stain, rust stain
?A ) Blood stain – New B.S soak in cool or warm detergent solution and old B.S
remove with the oxalic acid , Chewing gum stain – Rub with ice cubes and scrape it
out , Urine stain – sponge with salt water followed by weak solution of ammonia ,
Rust stain – glycerine and water leave it to dry .
A ) Damask
A ) It is derived from a type of cotton plant found in java and Sumatra islands . The
fibre is smooth , light and is often reffered to as cotton silk . it is mostly used for
fillings of cushions and quilts .
A ) Discarded linen
A ) The observation power of a supervisor to see and check all the time of room
attendants work .
A ) Forest hotel
A ) Ecotel hotels are environmental friendly now they are replaced with
environmental sensitive .
Boutique hotels in which rooms are furnished with themed and stylish
Q 47) What do you think that you are interested to join this particular group ?
Q 49) What do you think that what are the three top priorities from the guest ?
ANSWERS
A5 CENTER OF ATTRACTION
A19 When the status of rooms in housekeeping doesn’t tally with of front office
,there is a report that gives information
A21 A fixture similar in design to a toilet that is straddled for washing the genitals
and the anal area
A24 Washing machine, hydroextractor, steam press, calendaring machine, cuff and
collar.
A25 Maintaining the garden and plants.
A30 Loose covers a fitted but easily removable cloth cover for a chair, sofa.
A31 The key that can open all the locks in hotel.
A32 one who oversees the work or tasks of another; Regulation, controlling
behavior by rules or restrictions
A33 3 mins
A34 Its also called evening service. the top sheet is given a fold to ease the comfort
of guest.
A37 Brasso,silvo,mincream.
A38 Soap,shampoo,moisturizer,loofah,bodygel,conditioner,mouth
wash,dentalkit,shaving kit etc.
A39 Fungus, insect, nematode, rodent, weed, or other form of terrestrial or aquatic
life form that is injurious to human.
A40 prevention,suppression,eradication.
A42Abrasive refers to something that is rough and that is used to clean, grind, or
polish
A45
WATER,SOAP,DETERGENT,ABRASIVE,ALKALIS,ACIDS,POLISHES,DEO
DURIZER.
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A46 SMALLEST UNIT FROM WHICH THE FABRIC IS MADE.
A47 who takes care of his clothes and performs other personal services.
A49 The property of a material that enables it to resume its original shape or
position.
A50 drapery, awning, or other roof like covering fastened above a bed, throne
S.no Questions
1. C-form & its content and Weblink as it is On line .
2. Define Indian Heritage Hotels and give 3/5 Hotels
3. Name 5 Budget Hotels in Metro city of Your choice ( Delhi)?
4. What are Roatels ?
5. Name 3 Roatels(International)
6. Name 2 roatels (Indian)
7. Indian chains with International properties
8. International chains with properties in India.
9. 9 brands of Starwood
10. 7 brands of Carlson Rezidor.
11. Residential Hotels?
12. Semi Residential Hotels?
13. Transient Hotels?
14. What are Green Hotel- Eco-Friendly hotel?
15. Founder of Chains. Hilton, Marriott, Hyatt , Taj, Oberoi
16. Apartotel?
17. Capsule hotels?
18. Circuit House?
19. Lotels?
20. Auberge/Gasthof/Herberge(S.K Bhatnagar)
21. Holiday Villager(S.K Bhatnagar)
22. Boutique Hotels
23 Single lady travelers floor
24. Name some Indian Travel Agents
25 Name 5 international travel agents
26. Name 5 travel portals
27. Hotel on basis of location are known as?
28. Difference between boatels & floatels
29. Difference between Rev Par & ARR
30. Hotel on basis of Length of stay are known as?
31. Cut off date?
32. Sources & Modes of reservation?
33. Difference between Master key & Grandmaster key.
34. Difference between Adjacent rooms, interconnected rooms & adjoining rooms.
35. Sizes of Bed.
36. Define
Cabana Room
Lanai Room
Parlor Room
Efficiency Room
Studio Room
Penthouse Suite
Duplex Suite
Ecotels
SICO room
37. Difference between double double room & Twin Bedded room.
38. What is Rollaway /Murphy Bed.
39. Give full forms of
FRRO
FHRAI
HRACC
HAI
NRAI
40. Define
Paid Out
Petty cash/Cash Advance voucher
IOU
Allowance Voucher/Rebate Voucher
Floor limit
Miscellaneous charge voucher
41. Different Room meal plans.
42. Who is?
Incognito Guest
Timid Guest
43. Difference between Managed ,franchise , ownership , independent & chain property?
44. Difference between condominium & Time share property.
45. Capital & Currency
Sri- Lanka
Nepal
China
UK
US
France
Italy
Switzerland
Bangkok
46. Writer Of Indian National Anthem.
47. Writer of Indian National Song- Vande Mataram.
48. National bird of Delhi
49. Difference between ooo & oos room?
50. $ Rate / Euro rate / Australian $ /Canadian $ / Singapore $ / Bhat rate of the day.
51. Premium Rev par/Total rev par
52. Difference between ARR & ADR
53. What are Referral chains?
54. DNCO ?(Did not check out)
55. Define forecasting?
56. Difference between DFIT & FFIT?
57. GDS? Different GDS
58. High Balance?
59. Define intersell agency with example?
60. What is NO.POST status?
61. Define
No show
Skipper
Sleep out
POS
Discrepancy Report ( House Keeping Discrepancy Report)
Yield Management
Zero out
GIT Guest
CIP guest
CVGR Guest
62. Formulas
Occupancy %
ARR
REV PAR
63. Difference between stayover & overstay?
64. Difference between Bermuda plan & Continental plan?
65. Black listed guest?
66. Difference between budget hotels & commercial hotel?