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The Land Administration and Management System (LAMS)

The Land Administration and Management System or LAMS is an information system designed to

provide effective management of land records and efficient delivery of land transactions and

information services to the public.

LAMS, a major innovation developed during the implementation of the Second Phase of the Land

Administration and Management Project (LAMP2) addresses the problematic management of the

voluminous land records within DENR. Its objective is to improve the access to land records thereby

realizing the delivery of quality land administration services.

The establishment of the LAMS supported under Department Administrative Order 2010-18, ensures

the integrity and access to land information such as cadastral maps, isolated survey plans, public land

applications, patents and titles. It also ensures the quick processing of land transactions and updating

of land records, as well as the tracking of applications undergoing processing.

Background

The Land Administration and Management System (LAMS) was designed and released as a prototype

in the One-Stop-Shop (OSS) office in the LAMP2 Pilot Site in Leyte in 2005.

The province of Leyte was chosen as a test site for the use of this system which was established in

2004 with the objective of meeting the government’s approach to improve  service delivery within its

core agencies.

The LAMS underwent  extensive modification to improve efficiency and functionality in 2007 when

it became fully operational.

In 2008, an automated Transaction Tracking System (TTS)  was introduced to automate transactions

through the system and to provide for better  monitoring and evaluation and management report

generation. With the new LAMS version – the LAMS Philippines the TTS will expand its functions as it
will accommodate the tracking of processes in the regions, PENROs and CENROs including

certifications, permits, leases and other transaction processes.

The TTS will also integrate all other land applications to include foreshore, friar lands, patrimonial

lands, and among others.

During the latter part of 2009 it has been further modified to include functionality specific to operations

of DENR, namely progression of survey plans from receipt to approval (IVAS or Inspection, Verification

and Approval of Surveys) and scanning of survey plans and other documents.

The system is supported by a digital cadastral database that provides a spatial reference.

To date, the LAMS has been installed in 16 DENR-Regional Offices in the country. A massive data

capture of survey and public land records will be outsourced to make LAMS fully operational in the

entire country. With the completion of LAMS, other national agencies, local government units as well

as private individuals are likely to have a complete and easy access to DENR cadastral maps and

other survey information. This is expected to make overall management of land titling activities more

efficient.

LAMS Objectives

Improve delivery of land related services through automated land transactions

Improve management of land records information by promoting transparency, accountability and
integrity
Improve access to integrated land information for better analysis, planning and decision making
(spatially enabled management)

LAMS Operational Benefits

1. Increase efficiency, accountability and accuracy in land related transactions

Computerized verification and approval of surveys;

Built-in transaction tracking system (TTS) for more transparency in land transactions (i.e
application status and actions)
Digital submission of survey returns through Digital Land Survey Data(DLSD) generated under the
E-survey Plan;
Inquiry and lodgment at Kiosk located in the DENR Regional Offices

2. Improved access to land records & information at reduced costs to government, private & public
clients ;

3. Reduced land conflicts/disputes brought about by erroneous, overlapping or missing records;

4. Double titling is avoided

5. Improved land records; management & maintain up-to-date information through linkage with other
land info. systems;

6. Accurate land information to LGUs to support their land resource/development planning & tax
mapping.
 POLICY ISSUANCES UNDER LAMS
i. DAO 2010 -18
IMPROVING MANAGEMENT OF LAND INFORMATION THROUGH THE ADOPTION OF LAND
ADMINISTRATION AND MANAGEMENT SYSTEM

ii. DAO 2016-01

ADOPTION OF DIGITAL LAND SURVEY DATA (DLSD) LODGMENT AS A STANDARD FORMAT
FOR THE SUBMISSION AND EXCHANGE OF SURVEY DATA IN DIGITAL FORM UNDER THE
LAND ADMINISTRATION AND MANAGEMENT SYSTEM (LAMS)

iii. DMC 2016-06

ADOPTION OF THE MANUAL FOR THE OPERATIONALIZATION OF THE LAND
ADMINISTRATION AND MANAGEMENT SYSTEM INSPECTION, VERIFICATION AND
APPROVAL OF SURVEYS (IVAS)

Four (4) Components of LAMS:

1. Inspection, Verification and Approval of Surveys (IVAS) is a system designed for the tracking of the

verification and approval process of land surveys at the DENR Regional Offices. It has special GIS
functionalities to facilitate automated checks which aid in the automated verification process.
 

 
2. Public Land Application (PLA) is a database application with customized transaction tracking

system tailored for efficient monitoring of all ongoing and pending public land applications in all

PENROs and CENROs.

3. Client Transaction Monitoring (CTM) is a feature of LAMS Philippines that enables the clients to
know the status of their transaction without having physical contact with the DENR personnel. This

is possible through the Online LAMS TTS (link found in the LMB website), a text message sent by

the system, and through the LAMS Kiosks at the Regional Offices.
 

4. eSurveyPlan is an easy to use windows application designed for the preparation of survey plans in

digital land survey data (DLSD) format.  It is a medium to online digital submission of survey returns

for a faster verification and approval process and online access to land records and information as
per DAO 2016-01.

DLSD is an XML file containing all the coordinate data and other textual information of the survey plan.
Special Features

1. First-in First-out (FIFO)

Under this feature, to prevent the users from prioritizing transactions to favor their preferred clients,

transactions flow in a first in first out (FIFO) order is introduced, controlling the users to process only

one transaction at a time. Users are also required to finish the processing of transactions before a new

transaction can be accepted. When transactions are created and processed, they are placed at the

bottom of the queue for processing at the next stage. The system automatically assigns the next
transactions to be processed from the queue to prevent the users from selecting transactions. The

transaction queues are listed by the date and time. Users may also be restricted from viewing the next

transactions to be processed.

This feature also introduces the use of data controllers. Data controllers may be assigned to control

the flow of transactions within a workgroup. They are responsible for receiving and assigning

transactions to the users. While this provides efficient control of physical documents, data controllers

are not mandatory. Without a data controller, users can still accept transactions from the queue.

 
2. Digital Cadastral Database (DCDB)
The DCDB is a database of land records containing textual, scanned documents, maps, and spatial
data created and stored within LAMS Philippines.
Search ... 

It provides the basic and authoritative layers of cadastre information with all parcels and political
boundary information covering a municipality, city, or any political unit.
It also covers and provides land transaction information and the recording of any property rights and
information. The DCDB also creates different thematic layers on land uses, land tenure status, and
other themes used for better land management, planning and decision making.

2. Digital Cadastral Database (DCDB)

The DCDB cleansing involves:

a. Correction of survey projection (from local to PRS’92 transformation)

b. Identification and correction of erroneous surveys, gaps and overlaps
c. Linkage with PLA status to determine lot status and potentials for titling, fraudulent or double title
d. Linkage of scanned records to Cadastral database to prevent and identify questionable or fake
records
3. ALARM Notification
An alert will automatically pop up on the left screen once the transaction for every single application

exceeds the limit number of days (5 days for simple subdivision survey) to approve certain application.

Another notification will be seen on the right side on the delay of every user to finish every single

transaction. The number of days and time is set directly by the System Administrator to monitor the

status for every submitted survey returns.

4. Digital Allocation Book

The purpose of this feature is to establish a link between the survey records and public land
application and to display the parcel information, map and the application record in a single screen. It
was also devised to clean records, establish correct DCDB with tenure information, and be able to
provide consistent thematic maps for future land uses.

Check the accuracy of the matching between parcels and application

Check unmatched application
Shows duplicate applications
Shows untitled parcels in the map
Checks for parcels with no polygon
compares the area in the application and parcel records
checks the applicant name and survey claimant
checks for missing application
checks for missing lot number in a given cadastral map series
allows for fast data entry using the Allocation book and instantly updates the thematic map
WAY FORWARD or future plans for the development of e-LAMS

1. Online payment application

2. Online access of survey and PLA information
3. Online filing and acceptance of application
4. Linking and sharing of DCDB to LGUs and national government agencies