UNDP-DILG:

Road and Bridge Information System (RBIS)

Enhancements Project

ADMINISTRATOR MANUAL

Version 1.0

April 5, 2022

Prepared By

Pointwest Technologies Corporation

12th Floor, Citibank Center
8741 Paseo de Roxas, Makati City, Philippines, 1226
Phone +632 8141100; Fax +632 8485870
Revision History
Name Date Description Version

Carlo Ignacio April 5, Crafted the initial draft of the 1.0

2022 Administrator manual

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 Table of Contents

Introduction 4
Document Purpose 4
System Overview 4

Definition of Terms 5

User Account Roles and Responsibilities 7

LGU Administrator’s Manual 8

Getting Started 8
How to Access the RBIS 8
Navigation 9
Dashboard 11
Road Inventory Module 14
Road Maps Section 21
Timeline 24
Reports Generation 25
User Management 29

Super Administrator’s Manual 36

Getting Started 36
How to Access the RBIS 36
Navigation 37
Dashboard 39
Road Inventory Module 44
Road Maps Section 51
Timeline 53
Reports Generation 55
User Management 58

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3
Introduction

Document Purpose
This document is designed to aid the users of the Roads and Bridges Information System
(RBIS) in navigating and using the features found in every page of the application. This user
manual has been constructed specifically for system administrators, to guide these users to
conduct their administrative functions, as well as the basic viewing functions that they will
be able to perform in the system.

System Overview

The Road and Bridge Information System is a web-based system that stores the
information of the local roads and bridges of the country. It is managed by the
Department of Interior and Local Government (DILG) through the Office of Project
Development Services – Special Local Roads Fund (OPDS-SLRF) and the
Information Systems and Technology Management Services (ISTMS).

The development of the system is coupled with the development of the Local Roads
and Bridge Inventory and Condition Survey (LRBICS) Manual to provide users with
information on what information to collect, the tools to be used, and how to collect it to
ensure the reliability of data to be stored in the RBIS.

Objectives

The RBIS system is intended to support DILG in providing information for policy
formulation, budget allocation, monitoring, and reporting. It also aims to support the
Local Government Units (LGUs) in road planning and priority setting for road
improvements and maintenance.
Features of the RBIS
The following are the features of the system:
1. Storage of Road Inventory Data
a. Main Road Records
b. Bridge Data
c. KM Post Data
d. Carriageway Data
e. Traffic Data
f. Road Features Data (enumerate)
2. Maps of Road, Bridge, and Feature Location
3. Statistical Reports
4. Local Road Network Map

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Definition of Terms

Term Definition

API Application Programming Interface. A set of methods of communication

among various components of the computer program (Wikipedia).

Area of Jurisdiction Refers to the LGU and the road classification where the user is assigned, ie.
an Encoder from the Province of Quezon means that he/she can update
provincial roads in the province of Quezon whereas an Encoder from the
Municipality of Lucban, Quezon means that he/she can update municipal and
barangay roads in the municipality of Lucban in the province of Quezon

CMGP Conditional Matching Grant to Provinces for Road Repair, Rehabilitation, and
Improvement. A local government support program by DILG and DBM to
provide funding for provincial LGUs to improve the quality of roads within
their scope.

Dashboard The home page of RBIS. The page that all users see after logging in. Shows
statistics and based on the user’s access (role and area of jurisdiction).

DILG Department of Interior and Local Government is the executive department of

the Philippine government responsible for promoting peace and order,
ensuring public safety and strengthening local government capability aimed
towards the effective delivery of basic services to the citizenry.1

LGU Local Government Unit. Locally autonomous territorial and political

subdivisions of the State containing self-reliant communities and tasked with
supporting the National Government in the attainment of national goals
(R.A.7160, sec. 2).

Multi-tenant A method of implementation wherein multiple tenants will be using only one
Implementation instance of the RBIS application. Each tenant will have all modules available
of the RBIS to utilize, but the data access will be restricted to those relevant
to him. Tenants will not have access to data from other tenants.

OPDS Office of Project Development Services. One of the four bureaus under DILG
that has the program to improve the existing RBIS used by the different LGUs.

PSGC PSA regularly updates the Philippine Standard Geographic Code (PSGC) with
regards to the changes/adjustments to political boundaries and/or
administrative divisions such as the abolishment of Negros Island Region
(NIR) and establishment of BARMM.

1
https://en.wikipedia.org/wiki/Department_of_the_Interior_and_Local_Government

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 https://psa.gov.ph/tags/philippine‐standard‐geographical-code-psgc

RBIS Road and Bridge Information System. An inventory system that stores road
and bridges features, side features, and other features.

Road Map A road map is a visual representation of the geographic location of the road
and its information and features. Road Maps are uploaded into the system
through shapefiles and are made visible to the RBIS users.

Road Network A Road Network is the simultaneous visual representation of the different
roads within a certain geographical area. The Road Network is used to
visualize the interconnectivity of the roads, allowing the viewer to gain
insights on how individual roads can affect neighboring roads

SDGs Sustainable Development Goals. A group of development objectives set by

the United Nations to end poverty, protect the planet and ensure that all
people enjoy peace and prosperity.

Shapefile A data format for the geographic information system (GIS) software. The
shapefile format can describe vector features such as points, lines, and
polygons representing the roads, segments, and other features. Each of the
items contain attributes describing the entity represented.

Soft-delete A method of deletion that removes the data from the front-end application,
but continues to store the information in the database archives. System users
will no longer be able to access soft-deleted data.

Task Used to monitor individual assignments and/or control the service flow.

TOR Terms of Reference. The document produced at the beginning of the project
to identify the requirements for RBIS development.

UNDP United Nations Development Programme. Through their partnership with

DILG, under the Conditional Matching Grant to Provinces (CMGP) Program of
the DILG, UNDP is able to help DILG improve the RBIS.

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User Account Roles and Responsibilities

1. LGU-based Administrator User

An LGU-based Administrator User is in charge of User Management activities for user
accounts assigned to their respective LGU jurisdictions only. While they can make
changes in the access of user accounts, they can not make changes to the actual road
data existing in the system. LGU-Based Administrator Users can be assigned at the
Provincial, City, and Municipal levels.

2. Super Administrator User

Super Administrator Users can view all road data existing in the system. They are also in
charge of User Management activities for all user accounts in the system, regardless of
the LGU that these accounts are assigned to. Superadmins are also in charge of
maintaining the PSGC codes in the system through the batch upload module.
3. Encoder User
An Encoder User is an LGU-based user that can create, edit, and view road data
pertaining to their assigned LGU only. Encoder Users can be assigned at the Provincial,
City, and Municipal levels.
4. Supervisor User
A Supervisor User is an LGU-based user that can view road data pertaining to their
assigned LGU only. Supervisor Users are also in charge of reviewing roads that are
newly created or edited by Encoder Users assigned to their jurisdiction. Changes to road
data that have been initiated by Encoder Users can only be finalized with the Supervisor
User’s approval. Supervisor Users can be assigned at the Provincial, City, and Municipal
levels.
5. LGU-based Viewer User
An LGU-based Viewer User can view road data pertaining to their assigned LGU only.
They will not be able to initiate changes to the road data, and they do not receive tasks
from the system. LGU-Based Viewer Users can be assigned at the Provincial, City, and
Municipal levels.

6. Regional Viewer User

Regional Viewer Users can view road data pertaining to all LGUs that exist in their
assigned region. Like LGU-based Viewer Users, they cannot make any changes to the
road data.

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LGU Administrator’s Manual
This section will show and explain the features available to the LGU-based Admin user of the
RBIS.

An Administrator user assigned to a specific LGU has viewing access to data of records
within their area of jurisdiction, and can perform user administration activities for all users
assigned to their area of jurisdiction.

Getting Started
You may access the RBIS through the URLs shown below.
Website URL

RBIS rbis.dilg.gov.ph
URLs to access the RBIS

The browsers recommended to access the application are also listed below.
Browser Version

Chrome 73.0.3683.86 of Google Chrome at the minimum

How to Access the RBIS

1. Open a window of a supported web browser.
2. Go to the URL of the RBIS.
3. The sign-in page of the RBIS shall display.

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 4. Click on the Sign In with Google button.
5. Sign in to your Google account.
6. The dashboard page of the RBIS shall display.

Navigation
The immediate page displayed to the user in the RBIS consisting of the following items:

The Header. This item is located at the top part of the page. Through the Header, the user
will be able to access any notifications received. On the right most side of the header, the
user will be able to see their name and user role and a dropdown containing a link to their
profile information. The Log-out button is also contained in this dropdown. Please refer to
the image below.

Figure 1.1. Header

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The header shall be present in most, if not all, of the pages of the RBIS.

The Sidebar. The sidebar exists as the main navigation tool of the RBIS. Located in the
sidebar are links to the different features of the RBIS. Selecting any of these features will
redirect the user to the screen pertaining to the selected feature. Please refer to the image
below.

Figure 1.2. Sidebar

The sidebar shall be present in most, if not all, of the pages of the RBIS.

The body. This is the section that will contain the main functions of the RBIS. Notice how
the body changes whenever you navigate to different pages of the RBIS.

The next sections shall tackle the features of the RBIS. All features are grouped into their
specific modules.

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Dashboard
The dashboards are designed to provide the user with an overview of the road data content
existing in the database. The two dashboards incorporated in the RBIS are the following:
● Road Inventory Dashboard
● Road Validation Status Dashboard
Upon Log-in, the system will display the Road Inventory Dashboard.

The data on the Dashboard will be dependent on the user account type. For example, an
LGU-based user will only be able to see data on the dashboard pertaining to their assigned
LGU.

Road Inventory Dashboard

Figure 1.3. Road Inventory Dashboard (Top Half)

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 Figure 1.4. Road Inventory Dashboard (Bottom Half)

The Road Inventory Dashboard shows the total numbers of the Road and Bridge data of the
user’s area of jurisdiction in the system by analytical representation in the form of charts and
metrics. The following information can be found in this dashboard:
● No. of Roads
● Total Road Length (in km)
● No. of Bridges
● Total Bridge Length (in m)
● Road Importance Breakdown: Comparison of Core and Non-Core Roads (in km)
● Surface Type Breakdown: Paved and Unpaved Comparison, Concrete, Asphalt, Gravel,
Earth (in km)
● Surface Condition Breakdown: Good, Fair, Poor, Bad (in km)

Road Validation Status Dashboard

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 Figure 1.5. Road Validation Status Dashboard

The Road Validation Status Dashboard shows the division of the total road length in the user’s
jurisdiction into parts depicting the total length of roads with each validation status. The
validation statuses shown in the chart are as follows:
● Validated
● For Review
● Returned for Revision
● In Progress

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Road Inventory Module

The system has a Road Inventory module to manage the road inventory data. The module will
allow the Admin User to search and view certain Road information.

Figure 1.6. Road and Feature Management Screen

1. Road Inventory List

2. Search List of Roads
3. Filter List of Roads
4. View Road Record

1. Road Inventory List

Consist of all the road data in the system filtered according to the user’s access rights
based on role and LGU assignments. The road inventory list is displayed in a tabular
form with the following columns:
● Road ID
● Road Name
● Road Classification
● Length (km)
● Status
● Last Updated
● Segments
● View Button

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 The Road Inventory List can be sorted based on the following list columns:
● Road ID;
● Road Name;
● Road Classification;
● Length (km); and
● [Validation] Status

2. Search Road
This button lets the user to search a specific road data by typing the “Road Name” or
“Road ID” in the search bar. The user must select the “Search” button or press the enter
key in order for the search to take effect.

The search functionality can not be used at the same time as the road list filters.

3. Filter List of Roads

The system also allows the user to filter the list of roads based on their Validation Status
or Classification. All the options for the Validation Status filter (Draft, For Review,
Validated, In Progress). The options available for the Road Classification filter are
dependent on the user’s access roles and assigned locations.
● Super Administrators and Regional Viewers can select all Road Classifications in
their filter (Provincial, Municipality, City, Barangay).
● City users can select the Road Classifications of City and Barangay in their filter.
● Municipal users can select the Road Classifications of Municipality and Barangay
in their filter.
● Provincial users can not filter by Road Classification as only Provincial roads are
available for them in the Road Management module.

Figure 1.7. Road Management Search and Filters

The road list filters can not be used at the same time as the search functionality.

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4. View Road Record
The Road Inventory List contains one action button for each row labeled as “View”.
Clicking this button will lead the user to a page that display all of the road data and
attributes.

Upon selecting the “View” button, the system displays all of the road data and attributes
pertaining to the main road record. On the right-hand side of the screen, the user can
find a visual representation of the road record’s road map. The user can also find the
shapefile uploaded for the road record.

Scrolling down, we can find additional panels that contain more information pertaining to
the road record.

● Remarks Panel
The Remarks Panel contains the Remarks that have been attached to the Road
record from its initial creation, and through the review and approval activities that
it has passed through. Immediately by viewing the panel, the user will be able to
see the road’s Validation Status when the remark was left, the Date and Time
when the remark was left, and the name of the user who left the remark.

Figure 1.8. Road Remarks

The contents of the remarks can be viewed by clicking on the row containing the
desired remark.

● Other Road Information Panel

The Other Road Information Panel contains all of the records attached to the
Main Road Record that fall under the Other Road Information group of records.
These include the following record types:
○ Bridges
○ Carriageways
○ KM Post
○ Traffic

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 Figure 1.9. Other Road Information Table

The Other Road Information records are grouped according to their specific types
on the panel’s table display. Selecting the “View All” button allows the user to
expand the display to show all of the records of that specific type.

There is a dropdown on the upper right of the panel that will allow the user to
filter the display to only show Other Road Information Records of a specific type.

Selecting any of the View button for any of these records, or the View All button
for any record type, will redirect the user to a screen that displays the data
pertaining to the selected record type. If a specific Road Other Information
Record is selected, the data for that specific record will be displayed expanded,
while the data for other records of the same type will be accessible but collapsed
on the initial load of the screen.

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 Figure 1.10. Other Road Information Screen

Admin users can not edit any of the fields on this page. They will appear as input
fields but will remained locked for all non-encoder users.

● Road Features Panel

The Road Features Panel contains all of the records attached to the Main Road
Record that fall under the Road Features group of records. These include the
following record types:
○ Drainage
■ Causeways
■ Cross Drainage
■ Lateral Drainage
■ Spillways
○ Side Features
■ Shoulders
■ Side Slopes
■ Structures
■ Sidewalks

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 ○ Safety Features
■ Guardrails
■ Hazards
■ Lightings
■ Markings
■ Signs
○ Other Features
■ Side Frictions
■ Place Names
■ Junctions
■ Median

Figure 1.11. Road Features Table

The Road Features records are grouped according to their specific feature
groups on the panel’s table display. Within these feature groups, they are
grouped further according to their specific feature types. Selecting the “View All”
button allows the user to expand the display to show all of the records of that
specific type.

There is a dropdown on the upper right of the panel that will allow the user to
filter the display to only show Road Feature Records of a specific type.

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Selecting any of the View button for any of these records, or the View All button
for any record type, will redirect the user to a screen that displays the data
pertaining to the selected record type. If a specific Road Feature Record is
selected, the data for that specific record will be displayed expanded, while the
data for other records of the same type will be accessible but collapsed on the
initial load of the screen.

Figure 1.12. Road Features Screen

Admin users can not edit any of the fields on this page. They will appear as input
fields but will remained locked for all non-encoder users.

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Road Maps Section
The system has a Map Data module which allows the user to view the map information of a
particular road. Editing of maps can be done using any GIS software that the user prefers
(ArcGIS, QGIS, Google Earth, etc) so long as the information is stored in KML/KMZ format
before uploading to RBIS. The process of uploading and downloading the shapefiles was
covered in the previous Road Management section.

The Road Maps visible in this section are filtered according to the user’s area of jurisdiction, as
well as the road classifications that are accessible based on their user role.

Figure 1.13. Search Road Map

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The Road Map module also has a Search bar that can be used to help the user find a specific
road map that they want to view.

Selecting the View button of any of the Road Maps on the list will redirect the user to the Road
Map screen for the selected Road Map.

Figure 1.14. Main Road Map View

On the left-hand side of the Road Maps screen, there is a panel labeled as “Road Map
Segment”. This panel can be used to navigate through the records available for the user’s
viewing, and selecting the specific record that the user wishes to view by clicking the
appropriate record. The user can select to view a specific road, a specific Other Information* or
Road Feature Type, or a specific Other Information or Road Feature record.

*Please note that Traffic records are not included in the Road Maps module

The map is displayed on the right side of the screen as indicated in the image above.

This shows the visual representation of the map selected on the screen’s left-side panel. The
records are expressed as either red lines or single points on the map, except for Carriageways.
Carriageway records are color-coded based on their Surface Type data. The color coding is as
follows:
● Concrete Roads - Yellow-orange
● Asphalt Roads - Gray
● Gravel Roads - Cyan
● Earth Roads - Mustard

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 Figure 1.15. Carriageway Map View

The Road Map module can also be used to display the Road Network of a specified LGU or
Region. This can be done by clicking on the checkbox corresponding to the desired LGU. The
roads displayed in the Road Network View are color coded based on their Road Classification.
The color coding is as follows:
● City Roads - Yellow
● Municipality Roads - Green
● Provincial Roads - Blue
● Barangay Roads - Red

When a checkbox corresponding to an LGU is selected, the screen will display the Road
Network of that particular LGU, showing all of the roads within the LGU color coded according to
their Road Classification.

Although roads of all classifications within the LGU will be visible on the Road Network view, the
information and individual maps pertaining to roads with classifications outside of the user’s role
jurisdiction will not be accessible. For example, Provincial users will not be able to view the road
maps of City roads within their province of jurisdiction.

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Timeline
To access the Timeline, the user must select the “Timeline” option on the RBIS sidebar.
Selecting this will display the Timeline screen as shown below:

Figure 1.16. Timeline Screen

Located on the Timeline screen are the logs for all Road Management activities performed by
the user, as well as other encoder and supervisor users from their assigned specific area of
jurisdiction.

The logs located on this screen are color coded depending on the kind of activity that was
performed. The color coding used is as follows:
● Created Record - Cyan
● Updated Record - Green
● Status Change - Orange
● Acknowledgement - Yellow
● For Deletion - Red
● Log-in/Log-out - Gray

Each log contains a short summarized description of the activity performed, indicating key
information regarding the activity such as the activity performed, the user who performed the
activity, the date and time the activity was performed, and any records that were involved in the
activity. Some activity logs offer a “See more” button, allowing a more detailed look at the data
modified as a result of the activity.

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The system also offers different ways for the user to filter the display to view a specific range of
activity logs. On the right hand side, the user can apply filters based on the following activity
data:
● Date
● User (e-mail)

Please note that selecting a date range filter that is too long (ex. More than one year) may
cause the system to slow down significantly. To prevent any possible issues, please limit your
date ranges to less than one year long.

Reports Generation

Figure 1.17. Reports Generation Screen

The RBIS system provides two printable reports for users. To access these reports, the user
must navigate to the Reports page by selecting the “Reports” option on the RBIS sidebar.

The Reports page offers two kinds of reports that the user can generate. These are the Roads
Inventory Report and the Road Section Profile Report. Each report requires the user to fill in a
set of filters. For LGU-based Viewer users, the Location filters cannot be modified as these are
limited to only their assigned LGU. The Road Classification filter for the Roads Inventory Report
is also limited to the road classification that is assigned to the user. For example, only the

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Provincial option will be available to Provincial Viewers. However, regional viewers can adjust
the filters for Road Classification, Province, and City/Municipality as needed. The Region filter
will be the only one locked for these users.

Note: For City and Municipality users, both City and Municipality will be available for the Road
Classification filter. However, in the system, both City and Municipality options will be available
for both users due to how these roles were structured. In practice, however, these users should
only be able to generate reports for their assigned respective road classifications, as choosing
the other option would yield no data in the report.

For the Road Section Profile Report, the user will need to select the specific road record that will
be the subject of the report. The options will be limited by the locations and road classifications
that have already been applied.

Please refer to the images below for samples of the actual reports.

Figure 1.18. Road Inventory Report Sample

The Road Inventory Report contains the following data as columns:
● Road ID
● Road Name
● Class [Road Classification]
● Length (km)
● Asphalt (km)
● Gravel (km)
● Earth (km)
● Concrete (km)
● Road Importance
● Terrain Type

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 ● Length of Culverts (m)
● Number of Bridges
● Length of Bridges (m)
● Good Condition (km)
● Fair Condition (km)
● Poor Condition (km)
● Bad Condition (km)

The Roads Inventory Report also contains the following information regarding the road itself:
● Region of Generated Report
● Province of Generated Report
● City/Municipality of Generated Report
● Road Classification of Generated Report
● Date and Timestamp of Report Generation

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 Figure 1.19. Road Section Profile Report Sample

The Road Section Profile Report contains the following data regarding the road record:
● Date and Timestamp of Report Generation
● Road Name
● Road ID
● Status
● Region
● Province
● City/Municipality
● Road Classification
● Road Importance
● Road Length (in km)
● No. of Segments

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 ● No. of Bridges
● Concrete (in km)
● Asphalt (in km)
● Gravel (in km)
● Earth (in km)
● Good (in km)
● Fair (in km)
● Poor (in km)
● Bad (in km)
● Road Map Display

User Management
Each user of the RBIS system has their own profile page, where they will be able to input their
information for the reference of system administrators. In order to modify the information for their
profiles, users must access this page is to select the My Profile option in the User Management
dropdown menu on the application sidebar.

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 Figure 1.20. My Profile Navigation

The My Profile screen contains information regarding the user. The following fields can be
entered and edited by the user:
● Position
● Department
● Primary Mobile No.
● Secondary Mobile No.
● Primary Landline No.
● Secondary Landline No.

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 Figure 1.21. My Profile Screen

The following information is also present, but cannot be edited:

● Name
● Area of Jurisdiction

Once the Submit button is selected, the system will save the changes to the user’s profile
information. The user can also choose to Cancel the changes that were made.

System Administration

Administator users are responsible for the management of all of the user accounts under
their area of jurisdiction. For superadmin users, this extends to the management of all user
accounts existing in the RBIS system. To perform these User Management functions, the
user must select the User List option under the User Management dropdown menu on the
application sidebar.

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 Figure 1.22. Navigation to User List

Administrator users will be able to access a list of all system users assigned to their area of
jurisdiction.

To navigate through the list of roads, the admin user can browse through the pagination
located below the list display, or use the search functionality to enter the name of the user
they wish to search.

Figure 1.23.User List

Through this screen, administrator users can view the information pertaining to the user (Name,
Email, Location, Access Type, Activation Status). They can also choose to edit the user account
(by selecting the pencil icon), or delete the user account (by selecting the trash can icon).

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Upon selecting the pencil icon to edit the user account, the Administrator will be able to access
the Update User Access Form.

Figure 1.24. Update User Access

The Administrator will then be able to change the Name, and Access Type of the user, as well
as choose whether to Activate or Deactivate the account.

Only superadmin users will be able to change the Road Classification and Area of Jurisdiction of
the user. For LGU Administrators, this will be locked according to their assigned Area of
Jurisdiction.

The form will also prompt the user to provide a Reason for the edits that they made for the user
account before selecting the Update button to finalize their changes

Administrator users will also be able to delete deactivated user accounts. This can be done by
selecting the Trash Can icon from the user’s entry on the List of Users.

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 Figure 1.25. User Deletion

Upon selecting this, a pop-up window will appear requesting the administrator to confirm the
deletion of the user account.

Administrator users of the RBIS system are also able to create new user accounts
depending on the area of jurisdiction that is assigned to the admin users. This can be done
by selecting the Create New User button on the User List

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 Figure 1.26. Create New User

The Administrator will then be responsible for providing the information of the user such as their
Email (for log-in), Name, Road Classification Assignment, Access Type, Area of Jurisdiction,
and Activation status. For LGU-based administrator users, only users with their specific Road
Classification and Area of Jurisdiction can be created. Superadmin users will not have any
limitations on the Road Classification and Area of Jurisdiction that they can create. Superadmin
users can also create other Superadmin users and LGU-based Admin users in the system while
necessary, while LGU-based administrators can only create users of the Encoder, Supervisor,
and Viewer access types.

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Super Administrator’s Manual
This section will show and explain the features available to the Super Administrator user of
the RBIS.

A Super Administrator user has viewing access to all the data in the system, and can
perform user administration activities for all users in the system. Super Administrators can
also update the PSGC codes maintained in the system.

Getting Started
You may access the RBIS through the URLs shown below.
Website URL

RBIS rbis.dilg.gov.ph
URLs to access the RBIS

The browsers recommended to access the application are also listed below.
Browser Version

Chrome 73.0.3683.86 of Google Chrome at the minimum

How to Access the RBIS

1. Open a window of a supported web browser.
2. Go to the URL of the RBIS.
3. The sign-in page of the RBIS shall display.

36
 4. Click on the Sign In with Google button.
5. Sign in to your Google account.
6. The dashboard page of the RBIS shall display.

Navigation
The immediate page displayed to the user in the RBIS consisting of the following items:

The Header. This item is located at the top part of the page. Through the Header, the user
will be able to access any notifications received. On the right most side of the header, the
user will be able to see their name and user role and a dropdown containing a link to their
profile information. The Log-out button is also contained in this dropdown. Please refer to
the image below.

37
 Figure 2.1. Header

The header shall be present in most, if not all, of the pages of the RBIS.

The Sidebar. The sidebar exists as the main navigation tool of the RBIS. Located in the
sidebar are links to the different features of the RBIS. Selecting any of these features will
redirect the user to the screen pertaining to the selected feature. Please refer to the image
below.

Figure 2.2. Sidebar

The sidebar shall be present in most, if not all, of the pages of the RBIS.

The body. This is the section that will contain the main functions of the RBIS. Notice how
the body changes whenever you navigate to different pages of the RBIS.

The next sections shall tackle the features of the RBIS. All features are grouped into their
specific modules.

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Dashboard
The dashboards are designed to provide the user with an overview of the road data content
existing in the database. The two dashboards incorporated in the RBIS are the following:
● Road Inventory Dashboard
● Road Validation Status Dashboard
Upon Log-in, the system will display the Road Inventory Dashboard.

The data on the Dashboard will be dependent on the user account type. For example, an
LGU-based user will only be able to see data on the dashboard pertaining to their assigned
LGU.

Road Inventory Dashboard

Figure 2.3. Road Inventory Dashboard (Top Half)

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 Figure 2.4. Road Inventory Dashboard (Bottom Half)

The Road Inventory Dashboard shows the total numbers of the Road and Bridge data of the
user’s area of jurisdiction in the system by analytical representation in the form of charts and
metrics. The following information can be found in this dashboard:
● No. of Roads
● Total Road Length (in km)
● No. of Bridges
● Total Bridge Length (in m)
● Road Importance Breakdown: Comparison of Core and Non-Core Roads (in km)
● Surface Type Breakdown: Paved and Unpaved Comparison, Concrete, Asphalt, Gravel,
Earth (in km)
● Surface Condition Breakdown: Good, Fair, Poor, Bad (in km)

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 Figure 2.5. Road Inventory Dashboard Table

In addition to the charts that are present in the dashboard, the Superadmin user will also be
able to access a table with a breakdown of the dashboard data per LGU. This is a feature
exclusive to Superadmin users due to them being able to view data from multiple LGUs, as they
are not assigned to any specific area of jurisdiction. The table can be exported by pressing the
“Export” button on the upper right hand corner of the table.

Road Validation Status Dashboard

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 Figure 2.6. Road Validation Status Dashboard

The Road Validation Status Dashboard shows the division of the total road length in the system
into parts depicting the total length of roads with each validation status. The validation statuses
shown in the chart are as follows:
● Validated
● For Review
● Returned for Revision
● In Progress

In addition to the charts that are present in the dashboard, the Superadmin will also be able to
access a table with a breakdown of the dashboard data per LGU. This is a feature exclusive to
Superadmin users due to them being able to view data from multiple LGUs. The tables can also
be exported by pressing the “Export” button on the upper right hand corner of each table.

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Figure 2.7. Road Validation Status Dashboard Table

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Road Inventory Module

The system has a Road Inventory module to manage the road inventory data. The module will
allow the Superadmin User to search and view certain Road information.

Figure 2.8. Road and Feature Management Screen

1. Road Inventory List

2. Search List of Roads
3. Filter List of Roads
4. View Road Record

1. Road Inventory List

Consist of all the road data in the system. The road inventory list is displayed in a tabular
form with the following columns:
● Road ID
● Road Name
● Road Classification
● Length (km)
● Status
● Last Updated
● Segments
● View Button

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 The Road Inventory List can be sorted based on the following list columns:
● Road ID;
● Road Name;
● Road Classification;
● Length (km); and
● [Validation] Status

2. Search Road
This button lets the user to search a specific road data by typing the “Road Name” or
“Road ID” in the search bar. The user must select the “Search” button or press the enter
key in order for the search to take effect.

The search functionality can not be used at the same time as the road list filters.

3. Filter List of Roads

The system also allows the user to filter the list of roads based on their Validation Status
or Classification. All the options for the Validation Status filter (Draft, For Review,
Validated, In Progress). The options available for the Road Classification filter are
dependent on the user’s access roles and assigned locations.
● Super Administrators can select all Road Classifications in their filter (Provincial,
Municipality, City, Barangay).

Figure 2.9 Road Management Search and Filters

The road list filters can not be used at the same time as the search functionality.

4. View Road Record

The Road Inventory List contains one action button for each row labeled as “View”.
Clicking this button will lead the user to a page that display all of the road data and
attributes.

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Upon selecting the “View” button, the system displays all of the road data and attributes
pertaining to the main road record. On the right-hand side of the screen, the user can
find a visual representation of the road record’s road map. The user can also find the
shapefile uploaded for the road record.

Scrolling down, we can find additional panels that contain more information pertaining to
the road record.

● Remarks Panel
The Remarks Panel contains the Remarks that have been attached to the Road
record from its initial creation, and through the review and approval activities that
it has passed through. Immediately by viewing the panel, the user will be able to
see the road’s Validation Status when the remark was left, the Date and Time
when the remark was left, and the name of the user who left the remark.

Figure 2.10. Road Remarks

The contents of the remarks can be viewed by clicking on the row containing the
desired remark.

● Other Road Information Panel

The Other Road Information Panel contains all of the records attached to the
Main Road Record that fall under the Other Road Information group of records.
These include the following record types:
○ Bridges
○ Carriageways
○ KM Post
○ Traffic

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 Figure 2.11. Other Road Information Table

The Other Road Information records are grouped according to their specific types
on the panel’s table display. Selecting the “View All” button allows the user to
expand the display to show all of the records of that specific type.

There is a dropdown on the upper right of the panel that will allow the user to
filter the display to only show Other Road Information Records of a specific type.

Selecting any of the View button for any of these records, or the View All button
for any record type, will redirect the user to a screen that displays the data
pertaining to the selected record type. If a specific Road Other Information
Record is selected, the data for that specific record will be displayed expanded,
while the data for other records of the same type will be accessible but collapsed
on the initial load of the screen.

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 Figure 2.12. Other Road Information Screen

Superadmin users can not edit any of the fields on this page. They will appear as
input fields but will remained locked for all non-encoder users.

● Road Features Panel

The Road Features Panel contains all of the records attached to the Main Road
Record that fall under the Road Features group of records. These include the
following record types:
○ Drainage
■ Causeways
■ Cross Drainage
■ Lateral Drainage
■ Spillways
○ Side Features
■ Shoulders
■ Side Slopes
■ Structures
■ Sidewalks

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 ○ Safety Features
■ Guardrails
■ Hazards
■ Lightings
■ Markings
■ Signs
○ Other Features
■ Side Frictions
■ Place Names
■ Junctions
■ Median

Figure 2.13. Road Features Table

The Road Features records are grouped according to their specific feature
groups on the panel’s table display. Within these feature groups, they are
grouped further according to their specific feature types. Selecting the “View All”
button allows the user to expand the display to show all of the records of that
specific type.

There is a dropdown on the upper right of the panel that will allow the user to
filter the display to only show Road Feature Records of a specific type.

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Selecting any of the View button for any of these records, or the View All button
for any record type, will redirect the user to a screen that displays the data
pertaining to the selected record type. If a specific Road Feature Record is
selected, the data for that specific record will be displayed expanded, while the
data for other records of the same type will be accessible but collapsed on the
initial load of the screen.

Figure 2.14. Road Features Screen

Superadmin users can not edit any of the fields on this page. They will appear as
input fields but will remain locked for all non-encoder users.

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Road Maps Section
The system has a Map Data module which allows the user to view the map information of a
particular road. Editing of maps can be done using any GIS software that the user prefers
(ArcGIS, QGIS, Google Earth, etc) so long as the information is stored in KML/KMZ format
before uploading to RBIS. The process of uploading and downloading the shapefiles was
covered in the previous Road Management section.

Figure 2.15. Search Road Map

The Road Map module also has a Search bar that can be used to help the user find a specific
road map that they want to view.

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Selecting the View button of any of the Road Maps on the list will redirect the user to the Road
Map screen for the selected Road Map.

Figure 2.16. Main Road Map View

On the left-hand side of the Road Maps screen, there is a panel labeled as “Road Map
Segment”. This panel can be used to navigate through the records available for the user’s
viewing, and selecting the specific record that the user wishes to view by clicking the
appropriate record. The user can select to view a specific road, a specific Other Information* or
Road Feature Type, or a specific Other Information or Road Feature record.

*Please note that Traffic records are not included in the Road Maps module

The map is displayed on the right side of the screen as indicated in the image above.

This shows the visual representation of the map selected on the screen’s left-side panel. The
records are expressed as either red lines or single points on the map, except for Carriageways.
Carriageway records are color-coded based on their Surface Type data. The color coding is as
follows:
● Concrete Roads - Yellow-orange
● Asphalt Roads - Gray
● Gravel Roads - Cyan
● Earth Roads - Mustard

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 Figure 2.17. Carriageway Map View

The Road Map module can also be used to display the Road Network of a specified LGU or
Region. This can be done by clicking on the checkbox corresponding to the desired LGU. The
roads displayed in the Road Network View are color coded based on their Road Classification.
The color coding is as follows:
● City Roads - Yellow
● Municipality Roads - Green
● Provincial Roads - Blue
● Barangay Roads - Red

When a checkbox corresponding to an LGU is selected, the screen will display the Road
Network of that particular LGU, showing all of the roads within the LGU color coded according to
their Road Classification.

Timeline
To access the Timeline, the user must select the “Timeline” option on the RBIS sidebar.
Selecting this will display the Timeline screen as shown below:

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 Figure 2.18. Timeline Screen

Located on the Timeline screen are the logs for all Road Management activities performed by
the user, as well as other encoder and supervisor users from their assigned specific area of
jurisdiction.

The logs located on this screen are color coded depending on the kind of activity that was
performed. The color coding used is as follows:
● Created Record - Cyan
● Updated Record - Green
● Status Change - Orange
● Acknowledgement - Yellow
● For Deletion - Red
● Log-in/Log-out - Gray

Each log contains a short summarized description of the activity performed, indicating key
information regarding the activity such as the activity performed, the user who performed the
activity, the date and time the activity was performed, and any records that were involved in the
activity. Some activity logs offer a “See more” button, allowing a more detailed look at the data
modified as a result of the activity.

The system also offers different ways for the user to filter the display to view a specific range of
activity logs. On the right hand side, the user can apply filters based on the following activity
data:
● Date
● User (e-mail)

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Please note that selecting a date range filter that is too long (ex. More than one year) may
cause the system to slow down significantly. To prevent any possible issues, please limit your
date ranges to less than one year long.

Reports Generation

Figure 2.19. Reports Generation Screen

The RBIS system provides two printable reports for users. To access these reports, the user
must navigate to the Reports page by selecting the “Reports” option on the RBIS sidebar.

The Reports page offers two kinds of reports that the user can generate. These are the Roads
Inventory Report and the Road Section Profile Report. Each report requires the user to fill in a
set of filters.

For the Road Section Profile Report, the user will need to select the specific road record that will
be the subject of the report.

Please refer to the images below for samples of the actual reports.

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 Figure 2.20. Road Inventory Report Sample
The Road Inventory Report contains the following data as columns:
● Road ID
● Road Name
● Class [Road Classification]
● Length (km)
● Asphalt (km)
● Gravel (km)
● Earth (km)
● Concrete (km)
● Road Importance
● Terrain Type
● Length of Culverts (m)
● Number of Bridges
● Length of Bridges (m)
● Good Condition (km)
● Fair Condition (km)
● Poor Condition (km)
● Bad Condition (km)

The Roads Inventory Report also contains the following information regarding the road itself:
● Region of Generated Report
● Province of Generated Report
● City/Municipality of Generated Report
● Road Classification of Generated Report
● Date and Timestamp of Report Generation

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 Figure 2.21. Road Section Profile Report Sample

The Road Section Profile Report contains the following data regarding the road record:
● Date and Timestamp of Report Generation
● Road Name
● Road ID
● Status
● Region
● Province
● City/Municipality
● Road Classification
● Road Importance
● Road Length (in km)
● No. of Segments

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 ● No. of Bridges
● Concrete (in km)
● Asphalt (in km)
● Gravel (in km)
● Earth (in km)
● Good (in km)
● Fair (in km)
● Poor (in km)
● Bad (in km)
● Road Map Display

User Management
Each user of the RBIS system has their own profile page, where they will be able to input their
information for the reference of system administrators. In order to modify the information for their
profiles, users must access this page is to select the My Profile option in the User Management
dropdown menu on the application sidebar.

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 Figure 2.22. My Profile Navigation

The My Profile screen contains information regarding the user. The following fields can be
entered and edited by the user:
● Position
● Department
● Primary Mobile No.
● Secondary Mobile No.
● Primary Landline No.
● Secondary Landline No.

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 Figure 2.23. My Profile Screen

The following information is also present, but cannot be edited:

● Name
● Area of Jurisdiction

Once the Submit button is selected, the system will save the changes to the user’s profile
information. The user can also choose to Cancel the changes that were made.

System Administration

Administator users are responsible for the management of all of the user accounts under
their area of jurisdiction. For superadmin users, this extends to the management of all user
accounts existing in the RBIS system. To perform these User Management functions, the
user must select the User List option under the User Management dropdown menu on the
application sidebar.

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 Figure 2.24. Navigation to User List

Administrator users will be able to access a list of all system users assigned to their area of
jurisdiction.

To navigate through the list of roads, the admin user can browse through the pagination
located below the list display, or use the search functionality to enter the name of the user
they wish to search.

Figure 2.25. User List

Through this screen, administrator users can view the information pertaining to the user (Name,
Email, Location, Access Type, Activation Status). They can also choose to edit the user account
(by selecting the pencil icon), or delete the user account (by selecting the trash can icon).

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Upon selecting the pencil icon to edit the user account, the Administrator will be able to access
the Update User Access Form.

Figure 2.26. Update User Access

The Administrator will then be able to change the Name, and Access Type of the user, as well
as choose whether to Activate or Deactivate the account.

Superadmin users will be able to change the Road Classification and Area of Jurisdiction of the
user.

The form will also prompt the user to provide a Reason for the edits that they made for the user
account before selecting the Update button to finalize their changes

Administrator users will also be able to delete deactivated user accounts. This can be done by
selecting the Trash Can icon from the user’s entry on the List of Users.

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 Figure 2.27. Delete User

Upon selecting this, a pop-up window will appear requesting the administrator to confirm the
deletion of the user account.

Administrator users of the RBIS system are also able to create new user accounts
depending on the area of jurisdiction that is assigned to the admin users. This can be done
by selecting the Create New User button on the User List

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 Figure 2.28. Create New User

The Administrator will then be responsible for providing the information of the user such as their
Email (for log-in), Name, Road Classification Assignment, Access Type, Area of Jurisdiction,
and Activation status. For LGU-based administrator users, only users with their specific Road
Classification and Area of Jurisdiction can be created. Superadmin users will not have any
limitations on the Road Classification and Area of Jurisdiction that they can create. Superadmin
users can also create other Superadmin users and LGU-based Admin users in the system while
necessary, while LGU-based administrators can only create users of the Encoder, Supervisor,
and Viewer access types.

PSGC Batch Upload

Superadmin users also have the ability to update the PSGC codes existing in the system.
The PSGC codes are identifying codes assigned to geographic locations that affect the Road
IDs of all roads in the system, as well as LGU-based user access. Due to the significant
impact that this activity will have on all the data in the RBIS system, only Superadmin users
can perform this activity.

In order to access this, the superadmin user must select the PSGC Upload option on the
RBIS sidebar.

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 Figure 2.29. PSGC Batch Upload

The screen will allow the user to Upload the PSGC file for the batch upload. Upload files must
be in the .xlsx extension, and must follow a template containing the following columns:
● Location Type - (Region, Province, City, Municipality)
● Old Code - Existing PSGC Code of Location if applicable
● New Code - New PSGC Code of Location if applicable
● Name - Name of Location
● Abbreviated Name - Abbreviated Name of Region (only for Regions)
● LGU Type - Only for Cities and Municipalities. For Cities - CC, ICC, HUC; For
Municipalities - M
● District Code - For Cities, Municipalities, Barangays only
● Remarks - Not required but used to describe records

PSGC Batch Uploads can only be done with a specified template. This template contains the
correct format and columns that will allow the system to read and extract the data it needs to
perform the batch upload process.

Please note that the information that will be contained in the PSGC Batch Upload file does not
need to be a comprehensive list of all PSGC codes in the system. Instead, each PSGC Batch
Upload should only contain the PSGC codes of the locations that require edits to their code, or
their information. In order to determine which items to edit, the system will use the Old Code
column as reference.

Upon selecting the Upload button, the system will perform the necessary edits to the backend
PSGC data.

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