MARS, Inc.

Global HSE Management System

Title: Workplace Transport Doc. nr 02.02.08s Approved Nov. 2017
Type: SPECIFICATION Revision V2.0 Approved by Glen Eckberg

Section: 1.0 Introduction and Scope Section: 2.0 Procedure and Technical Content Description
The purpose of this specification is to establish minimum No additional details beyond requirements in Standard
requirements for all activities directly involving the operation,
provision of and interaction with Workplace Transport at all Mars,
Inc. Supply facilities.

Section: 3.0 Risk Assessment

Each Site shall identify, risk assess and document all Workplace Transport operations and activities to determine hazards; risks to people, property, and the
environment; and implement the control measures required to eliminate / reduce risks to acceptable level. The
Site shall create a Site Workplace Transport Hazard Map which considers all Workplace Transport Operations that shall be classified into 1 of 4 zones as follows:

 ZONE 1 – Pedestrian Only. Area is segregated to pedestrian use 
only and all workplace transport is restricted with any exception
controlled by a permit to work or equivalent system.
 ZONE 2 – Light Mixed Use. Areas where pedestrians and light
workplace transport may interact and, light is defined by “not
continuous” use of pedestrian workplace transport (i.e. electric
pallet trucks work saver, pallet jacks) and does not include FLT’s
or any other ride on WPT equipment.
ZONE 3 – Heavy Mixed Use. Areas where pedestrians and workplace transport interact
up to and including FLT’s. This zone should be considered a high risk area. These
operations shall be limited and eliminated where possible and prioritized for risk
reduction/segregation improvement activities, with the ultimate goal of eliminating
zone 3 completely.
 ZONE 4 – Workplace Transport Only. Areas where workplace transport is required to
operate and pedestrians are restricted, the area is segregated and any exception is
controlled by a specific written Standard Operating Procedure (SOP) or permit to work
system.

Sites shall create and progress an action plan to continuously reducing risk, primarily through elimination of hazards and exposure by reducing areas of mixed
traffic through effective hierarchy of controls and adopting and deploying best available techniques and technology.

Risk assessments and the Site Workplace Transport Hazard Map shall be reviewed and updated in the event of any change, modification or incident relating to
Workplace Transport

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 MARS, Inc. Global HSE Management System
Title: Workplace Transport
Type: SPECIFICATION
Section: 4.0 Safe Design
Each Site shall evaluate and ensure the workplace is designed, arranged and maintained in a manner that ensures the safe operations of Workplace Transport. Specifically, the design
shall take into account the following minimum aspects:
Section: 4.1 Site Layout, Traffic Routes, Roads, Surfaces – General Principles
Traffic Routes must be:
• Wide enough for the largest vehicle permitted
• Suitable for the vehicles and pedestrians using them and
organized so that they can both move around safely with
appropriate segregation or separation
• Kept free from obstructions
• Designed to take vehicle height into account, including
overhead cables, or pipes
• Designed to minimize pedestrian and WPT interactions
• With physical segregation from pedestrian doors and gates
• Constructed of suitable material for the location, type of
traffic, size of the route, and ground / foundation
• A well-drained surface suitable for purpose and not so
uneven, sloped or slippery to increase risk
• Maintained to provide a good grip for vehicles and people at all
times
• Establish if site WPT is suitable to be used on any sloping
routes on the site – refer to manufacturers specification
• Avoid sharp or blind bends
• Appropriately marked with signs necessary for safety, in
compliance with local public road safety standards as
appropriate, reflective or illuminated in low lighting areas
and with adequate time to react to hazards
• Take into consideration any Automated Guided Vehicles
(AGVs) with risk mitigation and route used by pedestrians
and AGVs ensure that vehicles do not trap pedestrians and
have adequate clearance provided and safeguards equipped
• Visibility adequate for drivers to see and avoid hazards with
consideration to speed, slopes, surface and lighting
Attention must be given to operations / areas, such as bulk
material delivery, workshops, waste treatment areas to ensure
the consistent application of requirements
Doc. nr 02.02.08s Approved Nov 2017
Revision V2.0 Approved by Glen Eckber
Section: 4.1.1 One-Way Systems
One-way systems must be clearly marked using road markings and signs so
that drivers can follow them easily and must be:
• Clear for pedestrians and drivers to know the correct travel direction
• Arranged for good visibility around corners and crossings
• Enforced
Section: 4.1.2 Site and Operational Access & Egress
For safety and security, traffic routes must be designed to:
• Restrict to only absolutely necessary vehicles
• With specific entry and exit points which are obvious to users and
which provide Safe access to public highways
• To separate commercial traffic entry and egress points from private
cars and pedestrians with clear signage
• To minimize pedestrian crossing vehicle routes with physical barriers
utilized as an alternative if necessary
Section: 4.1.3 Slopes
Loading / unloading operations on slopes may result in both the load and
the vehicle becoming unstable. Additional curbing, edge or impact
protection must be considered for the following:
• Most lift trucks
• Raised-tipper Lorries;
• Raised-body tankers transferring bulk solids / powders
• Vehicles with a trailer containing liquids without effective baffles
Section: 4.1.4 Hard Surfaces/Staging/Parking Areas
Must be robust enough to support the weight of the vehicle and trailer
and load parking and withstand corrosive effect of any spillages,
particularly where vehicles load and unload.
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 MARS, Inc. Global HSE Management System
Title: Workplace Transport
Type: SPECIFICATION
Section: 4.1.5 Vehicle Reversing Maneuvers
Adopting a one-way system is an effective way to reduce reversing
operations. If not possible, reversing areas must be clearly
identified to both drivers and pedestrians (barriers, floor markings,
signs, etc.) and designed to:
• Exclude nonessential personnel where reversing is common
• Planned out / clearly marked, visible to drivers and pedestrians
• Maximize visibility for drivers and pedestrians via design /
modification of reversing areas (e.g. via including enough space
by installing fixed mirrors
• Include highly visible physical stops, barriers or buffers at
loading bays and sensibly positioned
• Mark lines on the floor surface to help the driver position the
vehicle accurately, using CCTV and reversing sensors
• Incorporate drive-through loading / unloading zones and
parking areas with entrances and exits on either side
• Incorporate turning areas allowing vehicles to turn and
primarily drive forward in a “roundabout”, “banjo”,
“hammerhead” and / or “stub” arrangement
Section: 4.1.7 Temporary Workplaces / Unprepared Roadways
Temporary workplaces (e.g. construction sites) must incorporate
“unprepared” routes of traffic in anticipation of changes as work
progresses and must:
 Minimize uneven ground
 Incorporate signage / temporary barriers to designate routes
 Protection of grass / combustibles to hot exhaust and other
potential sources of ignition
Section: 4.1.9 Weighbridges
Weighbridges must be located so they are simple to access and do
not interrupt traffic flow and must:
 Designed to preferably allow the drivers to remain in cab
 Take measures to prevent vehicles from falling over the side on
raised weighbridges with markings or barriers
Doc. nr 02.02.08s Approved Nov 2017
Revision V2.0 Approved by Glen Eckberg
Section: 4.1.6 Parking Areas
Parking areas must be provided for workplace transport (FLT’s/pedestrian
tucks etc) and private vehicles both internally and externally and must:
• Be firm, level, well-lit and well drained, clearly signposted with clear
visibility and parking outside designated area prohibited
• Not impede traffic routes with prevention of drivers leaving parked
vehicles to cross potentially hazardous work area or walkways
• Ensure pedestrians and vehicles are kept separate using physical
barriers and dedicated pedestrian walkways
• Ensure landscaping does not impede visibility or create other obstacle
• Consider drive-through parking areas for larger vehicles to eliminate
the need for reversing and where not possible incorporate reverse
parking with bays at an angle to reduce reversing into traffic flow
Section: 4.1.8 Soft Ground
Ground that has not been prepared to highway specification must be:
 Assessed before use by a competent person and reinforced where
necessary
 Using outriggers where necessary for stability with steel or timber
pads under each outrigger as necessary
 Preventing operation of normal lift trucks unless specifically designed
to operate on soft or uneven ground
Section: 4.1.10 Lighting
All lighting must be designed to provide uniformed lighting, avoiding glare
/ shadows and sturdy, resistant to weather conditions, and provide:
 Extra lighting for work inside containers
 Adequate lighting for roads, junctions, pedestrian routes, etc.
 Consistent lighting levels between different spaces
 Driver protection from light sources (direct or mirror reflection)
 Trailers in length of 12m (40’) or more require additional lighting
fitted adjacent to the dock door at least 1,100mm (44”) long, with
adequate output and capable of withstanding impacts
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 MARS, Inc. Global HSE Management System
Title: Workplace Transport
Type: SPECIFICATION
Section: 4.2 Loading & Unloading Areas
Loading & unloading areas must be designed:
 As designated places, clear of passing traffic, pedestrians and
other people not involved in loading / unloading
 With suitable space and clearances to allow for safe operation of
foreseen workplace transport activities, including trailer
movements, FLT operation, etc.
 To be clear of overhead utilities and equipment (e.g. power cables,
pipework, etc.)
 On firm, level ground, free of potholes and debris
 Trailer stands must be used for drop trailers
 To incorporate safe areas for drivers to wait / rest between
transport with safe access to toilet / refreshment facilities and
shelter in case of bad weather. Where drivers need to observe
loading, this should be a clearly marked, safe position.
Section: 4.2.2 Trailer Restraints
Trailers must not leave the loading dock before loading / unloading is
complete and trailer restraints must be incorporated to “lock” the
trainer in place during operations and must:
 The use of loading dock without trailer restraint is prohibited
 Be controlled by the individual loading / unloading trailer and
substantial enough to prevent trailer movement
 Be either ICC or wheel dependent to secure the trailer
 Require formal risk assessment and controls if neither ICC or
Wheel dependent systems can secure the trailer
 Incorporate warning lights / signage to effectively communicate
between driver and FLT operators
Section: 4.2.4 Platforms and Gantries
Measures must be taken to prevent the fall from vehicles with
their own access system / working platform and incorporate:
 Suitability of working platform with edge protection of rigid
upper / intermediate guard rail with self-closing gate
 Gantries for use where many different sized vehicles are
expected compliant with Mars requirements for work at
height
Doc. nr 02.02.08s Approved Nov 2017
Revision V2.0 Approved by Glen Eckberg
Section: 4.2.1 Loading Docks
Loading docks must be considered restricted areas with risk assessments
performed for all activities taking place with the following minimum
requirements incorporated:
• Physical barriers protecting pedestrian walkways
• Restricted access to only authorized persons
• Raised edge of at least 150 mm (6”) higher than forklift wheel size
where wheel may be driven over edge, painted yellow
• For open docks crash barriers / bollards installed edge of ramps /
docks Controls for dock run off due to slippery dock conditions (e.g.
water / ice), backing out of trailer (e.g. vacant dock position) or
equipment problems (e.g. brake failure)
• Incorporate dock levelers to bridge the gap and height difference,
(while not creating a steep slope) stored in neutral position when
not in use.
Section: 4.2.3 Tipping Operations
Tipping operations arising from bulk liquid or solids tankers must be risk
assessed and incorporate the following minimum requirements:
 Well-lit areas on ground that is level and stable, clear of overhead
hazards such as power lines / pipework
 Reduce need for reverse, as much as possible and suitably sized
wheel stops to position vehicles correctly
 Safe working/exclusion zones considering equipment failure
 Protection to buildings, storage areas and other assets with
incorporation of physical barrier preventing tip over
 Provisions for earth bonding must be provided where necessary (Ref
ACM manual – Combustible Dust Technical Standard 17)
Section: 4.2.5 Materials Handling & Storage Areas
Materials handling and storage areas must be included in sites
workplace transport risk assessment and must incorporate:
 Restricted access to only authorized persons
 Appropriate segregation / separation of pedestrians and FLTs
 Equipment (FLTs, storage racks, etc.) appropriate for operations
 Aisle widths and clearances suitable for intended operation
 Impact protection through barriers / bollards as appropriate
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 MARS, Inc. Global HSE Management System
Title: Workplace Transport
Type: SPECIFICATION
Section: 4.3 Speed Management & Control
Each type of workplace transport equipment and other vehicles
must be assessed as part of the overall site Workplace Transport
risk assessment and speed controlled to:
 Appropriate to size and type of vehicle
 Measured, validated and check at routine service intervals
 Take account the type of load transported
 Take account the driving surface and site layout
 Clearly signed / marked at appropriate intervals
 Limit general site speed to a maximum of 15mph (25kph) or
less depending on risk assessment
 Limit external operating FLTs to maximum speed of 6mph
(10kph) or less depending on risk assessment
 Incorporate speed calming measures (bumps, rumbles, etc.) as
appropriate, fully signed and clearly visible
Section: 4.4 Segregation and Separation of Vehicles and Pedestrians
The site must be able to demonstrate that segregation and
separation controls have been applied following risk assessment
with the following hierarchy of controls:
 Exclusion zones (no pedestrians allowed)
 Physical barriers (vehicle appropriate barrier strength)
 Demarcation (with sufficient markings / signage)
 Information and training (drivers and pedestrians)
 PPE (e.g. high visibility clothing for pedestrians / drivers)
Section: 4.4.2 Separation Distances
Where adequate segregation is not possible due to operations, the
site must incorporate the following elements of separation:
 No person shall be permitted within 3m (9’10”) of operating
materials handling equipment unless physical segregation is in
place or the WPT is stationary/ power off, SOP must be in place
 Permit to work is required where this cannot be achieved
Doc. nr 02.02.08s Approved Nov. 2017
Revision V2.0 Approved by Glen Eckberg
Section: 4.3.1 Internal Speed Limits for Forklift Trucks
Internal operating forklift trucks shall be fitted with speed-limiting
devices and controlled to:
 Limit speed to a maximum of 6mph (10km/h) if operating in
fully segregated areas
 Limit speed to a maximum of 3mph (5kph) when in proximity of
pedestrians, e.g. operating in non-fully segregated areas or
interfacing with operators (zones 2 &3)
 Limit speeds of electric pallet trucks to a maximum of 3mph
(5kph)
 Limit speeds for other workplace transport subject to risk
assessment as specified above for FLTs
Section: 4.4.1 Segregation
Segregation is the most effective means of reducing the risk of
incident due to FLT(s) / pedestrian collisions and must:
 Consider exclusion zones and one-way traffic flow with eliminated
/ reduced needs for reversing traffic
 Designate and clearly mark traffic areas, eliminating or minimizing
pedestrians in zones with workplace transport
 Incorporate suitable protective barriers or guard rails with
particular attention to entrances / exits and corners
 Incorporate separate vehicle and pedestrian doors that are clearly
marked and provide clear visibility (door windows)
 Reference “Facility Manual” for additional segregation of FLT and
pedestrians
Section: 4.4.3 Pedestrian Crossings
Pedestrian and vehicle route crossings should be minimized, where
required they must incorporate:
 Consideration to types of traffic and flow, including island
refuges if necessary for safe passage
 Barriers to prevent crossing in non-approved areas
 Signage and good visibility to incorporate stopping distance
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 MARS, Inc. Global HSE Management System
Title: Workplace Transport
Type: SPECIFICATION
Section: 4.5 Designated Areas for Maintenance / Refueling
The site shall perform a risk assessment and establish designated areas
for the maintenance and refueling of workplace transport equipment
that meet the following requirements:
 Controlled access for authorized persons with clear signage with
the operations and associated hazards
 Charging areas should be cool, well ventilated, designated “No
Smoking and No Ignition Sources” and so marked
 Ventilation provided consistent with the activities taking place to
prevent the accumulation of potentially harmful exhaust or
explosive gases
 Adequate electrical fixtures consistent with the areas classified
hazardous location
 Adequate equipment required for the activities taking place (e.g.
safe lifting equipment for battery changing) consistent with the
performed risk assessment
 All charging equipment and electrical connections must comply
with local regulations and protected from damage
 Properly rated and sized fire extinguisher near door
 PPE – gloves/visors/eye wash equipment and spill kit
Section: 5.0 Equipment Selection
The site must verify the suitability of vehicles used in the
workplace for the purpose in which they are used and selection
must take account:
• Weight, height and frequencies of lift
• Frequency and distance of movement
• Proximity to pedestrians and equipment
• Physical conditions, surface conditions and electrical
classification of operation area
• Visibility restrictions and appropriate control (camera, etc.)
• Controls alternate to physical barriers to provide
segregation and speed control (e.g. Radio Frequency ID
protection)
• Persons operating equipment
All equipment used for workplace transport must be in good
operating condition with vehicle data plates in place and legible.
Doc. nr 02.02.08s Approved Nov. 2017
Revision V2.0 Approved by Glen Eckberg
Section: 4.5.1 Re-fueling Areas
Where internal combustion engine powered industrial trucks are
required, adequate provisions must be provided for re-fueling that
meet the following minimum requirements:
 Fuel cylinders for LPG – engine lift trucks should be changed or
charged in outside buildings away from pits, lift-shafts and
sources of ignition
 Fueling areas for diesel or petrol engine workplace transport
equipment must be performed in outside buildings or areas
 All areas shall be well ventilated to prevent the accumulation of
vapors or exhaust fumes and clearly marked prohibiting
smoking and ignition sources
 Adequate electrical fixtures consistent with the areas classified
hazardous location
 Protection of activities from weather conditions and surface
water / ice management
Section: 5.1 General Requirements – “Sit-in” Equipment
In addition to the specific equipment application assessment,
following general requirements must be met for all “sit-in”
equipment:
• Operator protection for all sit on WPT equipment must
include safe seating with restraints, rollover protection
structure and an overhead protective cage with protective
cover such as plastic provided by manufacturer or a minimum
of 12 gauge (2mm dia.) wire mesh with mesh size no larger
than 2” square (5cm square) and consideration to weather
protection
• Additional safety features including operator access control,
horn, bump detection system, speed control, reversing alarm,
operation light (strobe), reverse path light (blue light system)
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 MARS, Inc. Global HSE Management System
Title: Workplace Transport Doc. nr 02.02.08s Approved Nov. 2017
Type: SPECIFICATION Revision V2.0 Approved by Glen Eckberg

Section: 5.2 General Requirements – “Ride-on” and “Walk-behind” Equipment Section: 5.3 General Requirements – Mobile Elevated Work Platform (MEWP)
In addition to the specific equipment application assessment, In addition to the specific equipment application assessment,
following general requirements must be met for all “Ride-On” or following general requirements must be met for all Mobile Elevated
“Walk-behind” Equipment: Work Platforms:
• Operator protection for ride on electric pallet trucks must have • Full compliance with the Mars Work at Heights Standard and
enclosed driving position, protecting the driver from accidental specification
crush injuries – rear platforms or other open driving locations • Consideration must be given to maximum weight rating
are prohibited • Horn, movement alarm (ascending / descending), dual controls
• High reach pallet trucks must have overhead protection to (operator and ground level), controls preventing inadvertent
prevent any falling objects penetrating the driver area ascending (e.g. dual-input)
• Additional safety features including operator access control, • Appropriate operational and maintenance inspections ensuring
horn, bump detection system, speed control, kick-back or belly safe condition of equipment
button (automatic reverse if contact with operator is made),
automatic emergency brake if operator leaves protective
platform or if operation bar is released
Section: 5.4 General Requirements – Attachments and Accessories
In addition to the specific equipment application assessment,
following general requirements must be met for all Attachments
and Accessories:
• All lifting attachments and accessories (lifting beams, fork
extenders, barrel lifters, weigh systems, etc.) must be
considered in weight and lifting capability of WPT equipment

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 MARS, Inc. Global HSE Management System
Title: Workplace Transport – Program and Administrative Controls
Type: SPECIFICATION
Section: 6.1.1 Safe Maneuvers and Reversing
The site shall establish safe systems of work to ensure vehicle
maneuvers and reversing are carried out safely, that include the
following minimum requirements.
 Exclusion of personnel from maneuvering and reversing areas
 Consideration must be given to vehicle or fixed visibility aids
(e.g. mirrors, etc.) as well as marking or guide rails for the
driver to position the vehicle
 Where vehicles reverse up to structures or edges, highly visible
barriers / wheel stops can be used to warn drivers of stop,
barriers must be capable of stopping a vehicle at low speed
 Use of properly trained direct supervision (signaler, banksman,
etc.) only where necessary (due to close position) using a
recognized code of practices (e.g. BS 6736) for hand signaling
agreed between driver and direct supervisor prior to reverse
 Direct supervision must use high-visibility vest and equipment
(batons or flags) and must be visible to drivers at all times,
standing in safe position to guide reversing vehicle, the
operation must immediately be stopped if driver loses sight of
direct supervisor
Section: 6.1.3 Safe Coupling and Uncoupling
The site shall assess and establish effective controls for the safe
parking and vehicle immobilization, that include at a minimum:
 Coupling / uncoupling may only be performed on firm, level
ground with adequate lighting and the vehicle properly
immobilized, a disconnected supply airline is not an acceptable
procedure for applying the parking brake
 Safe access to the ‘fifth wheel’ (the area behind the cab) such
as a handrail with suitable platform must be provided and kept
clean and clear
 A risk assessment must be performed if it is not possible to
connect hoses after coupling due to restricted access to the
“fifth wheel”.
Doc. nr 02.02.08s Approved Nov. 2017
Revision V2.0 Approved by Glen Eckberg
Section: 6.1.2 Safe Parking & Vehicle Immobilization
The site shall assess and establish effective controls for the safe
parking and vehicle immobilization, that include at a minimum:
 Procedures require vehicles be parked only in designated areas
and that drivers must never leave their vehicle unattended
without properly securing the vehicle
 Properly secured vehicles shall be parked with the vehicle
securely braked (never relying solely on emergency brake),
engine turned off and starter key removed
 Any sloped parking areas should be marked with a sign
reminding to activate parking brake and additionally, the
vehicle shall be left in gear (unless determined unsafe to do so)
and wheels chocked
Additionally, the site must conduct risk assessments and establish
controls necessary to ensure the safe loading / unloading of vehicles
through immobilization, that include at a minimum:
 Procedures for registering and immobilizing trucks that include
the physical restraint of trucks and key control – trailer stands
must be incorporated for loading / unloading of drop trailers
 Identifying Safety hazards associated with loading / unloading,
reviewed with involved personnel that includes precautionary
measures segregating other activities from loading operations
and emergency truck movement and rescue
Section: 6.1.4 Control of Visiting Drivers
The site shall assess and establish controls of visiting drivers, for
their safety and immobilization of vehicle that include at a
minimum:
 Visiting drivers must report to the appropriate site associate
and notified of all relevant site specific instructions, in
necessary languages
 A safe area shall be provided during the loading and unloading
process with consideration to suitable welfare amenities.
 Supervision shall be provided should a visiting driver need
access to area of the Site beyond the safe area or immediate
loading/unloading area as well as to prevent lone work as
appropriate.
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 MARS, Inc. Global HSE Management System
Title: Workplace Transport – Program and Administrative Controls
Type: SPECIFICATION
Section: 6.1.5 Safe Tipping Operations
The site shall assess operations for load tipping, evaluate
availability of non-tipping options and establish effective controls
where present, including at a minimum:
 Consideration to vehicles not in need of stabilizer legs for
safety and vehicles with interlock features (no tip unless legs
down) or robust procedures are required to ensure stabilizer
legs are engaged prior to tipping and elimination of air
suspension
 Only authorized persons may operate vehicles and overall be
allowed in tipping area and appropriately located in
designated safe zones clear of vehicle
 Tipping must only occur on level, stable ground capable of
supporting the entire vehicle weight and accessible by only
suitable routes with acceptable surfaces and appropriate
barriers and signage
 Area must be clear of utilities, pipework and electrical cables
not associated with unloading operations
 Drivers must be trained in vehicle overturn protection
including response to overturn and blocked loads and must
remain at controls when raising or lowering
 Load tipping may only be performed once the load is checked
to ensure even distribution, the vehicle is properly restrained
and clear of adverse weather conditions
Section: 6.2 Powered Industrial Trucks
The site shall establish a procedure for the Safe operation of
Powered Industrial Trucks that include, at a minimum:
 Pre-shift operational Inspection
 General operating procedures
 Loading / Unloading Operations
 Maintenance and Servicing
 Charging and Refueling
Doc. nr 02.02.08s Approved Nov. 2017
Revision V2.0 Approved by Glen Eckberg
Section: 6.1.6 Safe Rail Car Operations
The site shall assess operations for rail car operations and establish
effective controls where present, including at a minimum:
 Only authorized persons may operate railcar equipment and
overall be allowed in rail car discharge operations areas and
equipped with high visibility vest
 Area must be posted with “Caution – Close Clearance” at
locations where persons must not stand due to lack of clearance
 Locomotive operators must stay in constant communication with
switchman and only move rail car in all clear situation with no
obstructions closer than 8 ½’ after sounding horn
 No persons shall ride on the side of the rail car and no person
allowed on top of the car during movement
 Only locomotives, track mobiles and other equipment approved
by the manufacturer may be used for railcar movement
 Pre-operational inspection is required prior to locomotive use
and include, brakes, sanders, throttle, horn, windshield wipers,
fire extinguisher, hose connections, strip charts and recorders
 Operator must be aware of maximum capacity of empty and
loaded cars and test run track mobile without cars prior to use
 Parked railcar wheels must be blocked at all times with only
approved wheel chocks and coupling pressure fully released
 Only approved equipment may be used to open pneumatic car
door openers and railcars fully inspected prior to unloading
 Following unloading, the car must only be moved after the boot
is retracted, chocks removed, brakes released and securely
coupled – confirmed through formal inspection
Section: 6.2.1 Powered Industrial Trucks – Pre-Shift Operational Inspection
The site shall ensure the following minimum requirements are
included in pre-shift operational inspection by authorized operators:
 Physical inspection for fluid leaks, broken parts, condition of
wheels & forks and electrical / fuel system
 Warning labels and plates are in place and legible
 Testing of all control functions (movement, lift, emergency, etc.)
Upon finding any defects, the equipment shall be removed from
service until it is returned to normal operating conditions.
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 MARS, Inc. Global HSE Management System
Title: Workplace Transport – Program and Administrative Controls
Type: SPECIFICATION
Section: 6.2.2 Powered Industrial Trucks (PITs)– General Operating Requirements Section: 6.2.3 Powered Industrial Trucks (PITs)– Loading / Unloading Requirements
The site shall ensure the following minimum requirements are
included in general operating procedures:
 Only authorized persons may be allowed to operate PITs after
demonstrating written and hands-on verification, licensed /
certified as required by local regulations and medically fit
 Operators must wear high visibility vests, hard hats/bump caps
and other PPE as required by sites PPE risk assessment
 Restraining systems (seat belts) must be used and hands / feet
kept inside at all times when in use and all traffic signs followed
 PIT must be immobilized when operator leaves equipment (e.g.
removal of keys) unless within 5 meters and clear line of site,
and parked so other vehicles can safely pass
 Company forbids taking PITs onto the public roads unless
licensed and operators licensed
 Forklifts (FLTs) must be driven forward at all times, unless
visibility is restricted or when carrying loads down slope
 FLT forks must not be raised or lowered when in motion
 FLTs and persons must not operate in close proximity, less than
3m (9’10”) and must not work on same load while in motion
 No walking or working under elevated loads
 FLTs may be used for slinging & lifting if a competent person
assesses each lift for capacity, suitability and work environment
 FLTs must never be used to elevate or transport other persons
Section: 6.2.3 Powered Industrial Trucks (PITs)– Maintenance / Servicing
The site shall ensure the following minimum requirements are
included in maintenance / servicing procedures:
 Only competent and authorized persons perform maintenance
/ servicing on PITs
 Planned maintenance should comply with the manufacturer’s
guidelines and include at a minimum the braking, steering and
lubricant systems, wheel condition, driver aids (mirrors, wipers,
etc.), warning devices and any outrigger / lifting systems
 If an external PIT maintenance company is hired, the external
company must demonstrate their capability and authorization
to perform maintenance / servicing
Doc. nr 02.02.08s Approved Nov. 2017
Revision V2.0 Approved by Glen Eckberg
The site shall ensure the following minimum requirements are
included in loading / unloading procedures:
 Only authorized persons may be allowed to load / unload
vehicles / trailers, segregated from pedestrians
 Operators shall prevent vehicles being driven off during loading
/ unloading by activating vehicle restraints, loading bay traffic
lights, ensuring vehicle is turned off and keys secured
 Operators must inspect trailer bed condition and ensure the
driver is in designated area prior to loading / unloading
 If the trailer is to be uncoupled from vehicle, the engine must
be switched off before uncoupling trailer and a suitable trailer
stand in place after vehicle is removed before entering with FLT
 FLTs shall not be used to load curtain sided vehicles / flatbed
trailers from loading dock unless side protection is provided,
operators are prohibited from pulling side curtains while seated
on FLT
 Loads shall be evenly distributed, arranged and secured to
ensure the trailer does not become unstable during transport
 Deliveries of bulk materials (liquids or solids tanker, etc.) shall
be suitably earthed (vehicle / hoses) prior to unloading with
emergency procedures posted in place
 When loading / unloading is complete the operator shall
remove vehicle restraints / signals and signal all clear to driver
Section: 6.2.4 Powered Industrial Trucks (PITs)– Charging & Refueling
The site shall ensure the following minimum requirements are
included in charging and refueling procedures:
 Only authorized persons may be allowed to charge / change
batteries or refuel PITs only after they have been adequately
trained and capability demonstrated with appropriate PPE
 Battery charging / changing must be according to
manufacturer’s requirements after electrolytes level confirmed
 Battery charging / changing and PIT refueling may only be
performed in designated areas ensuring no smoking, no ignition
sources (including combustion engines) and suitable earth
provided where required
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 MARS, Inc. Global HSE Management System
Title: Workplace Transport – Program and Administrative Controls Doc. nr 02.02.08s Approved Nov. 2017
Type: SPECIFICATION Revision V2.0 Approved by Glen Eckberg

Section: 7.0 Training Requirements Section: 8.0 Responsibility and Authority

No additional details beyond requirements in Standard No additional details beyond requirements in Standard

Section: 9.0 Documents and Records Section: 10.0 Review and Evaluation
No additional details beyond requirements in Standard No additional details beyond requirements in Standard
Appendix A – Definitions
 Articulated: used to identify a vehicle with a jointed body. Many types of vehicle can be articulated, such as lift trucks or construction site dumpers. The term is often used,
however, to refer to articulated goods vehicle combinations.
 Baffle: an intermediate partial bulkhead that reduces the surge effect in a partially loaded tank. See also bulkhead.
 Banksman: a worker who guides a vehicle driver using signals.
 Bulkhead: A vertical partition in a load area. The bulkhead often describes the forward limit of the load area, and is often close to the rear of the cab.
 Close-coupled: some types of vehicle are coupled with relatively little space between the tractive unit cab and the front of the trailer.
 Curtain sider: a haulage vehicle with fabric sides on the load body, which are moved aside to allow access to the load down the sides of the vehicle.
 Competent Person: a competent person is somebody who has enough knowledge, experience, and personal ability, and who has received enough training and information, to
do a task safely and well. It may also mean a person chosen by the employer to carry out thorough examinations based on their level of knowledge of the equipment,
problems and their causes, methods of testing and diagnosing faults.
 Dock Leveler: an adjustable ramp that covers the height difference between the vehicle and bay platforms.
 Drawbar: a combination of a powered vehicle and a trailer. The trailer is attached to the vehicle by a hitch at the rear of the powered vehicle. Drop side: a hinged side wall of
a vehicle load-carrying body, which can be released for easier access onto the load bed. Also, used to refer to a vehicle with a drop side feature.
 Duty Holder: a duty holder is somebody who has a duty given to them by law. Every employer and worker is a duty holder in one way or another, because they have a duty to
take reasonable care of themselves and other people.
 Fifth Wheel: the locking mechanism where the trailer connects to the tractive unit in an articulated goods-vehicle combination.
 FOPS: falling object protection system.
 Fork-lift Truck (FLT): a type of lift truck with forks extending forwards that are used to carry the load, which is usually on a pallet for this sort of vehicle.
 Goalpost: a three-sided structure put over a vehicle route to limit the width and height of vehicles that can continue.
 Gross Combination Weight (GCW): the total weight of a fully equipped vehicle and any trailers, including cargo, equipment, driver and passengers and fuel.
 Ground Loader: a vehicle with a load body that can be entirely lowered to ground level to facilitate loading, avoiding the need for tail lifts, dock levelers and so on.
 Hammerhead: a ‘T’ arrangement of two stubs opposite one another.
 Hardstanding: places where vehicles and their trailers park up for any reason should be ‘hardstanding’. They should be strong enough to safely support the weight of the
vehicle, trailer, and load as it rests on the surface (through the wheels and any outriggers or other stabilizers).
 IBC: intermediate bulk carrier.
 Kingpin: that part of the coupling mechanism in an articulated goods vehicle combination that is attached to the trailer, and locks into the throat of the ‘fifth wheel’ mechanism
fixed to the tractive unit
 Landing Legs: a supporting leg (often retractable) used to brace the front of a semi-trailer when it is uncoupled from the tractive unit of a vehicle combinationLoad-
 Lorry Loader: a lorry-mounted crane, used to lift consignments onto or off the load bed.
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 MARS, Inc. Global HSE Management System
Title: Workplace Transport – Program and Administrative Controls Doc. nr 02.02.08s Approved Nov. 2017
Type: SPECIFICATION Revision V2.0 Approved by Glen Eckberg

Appendix A – Definitions (continued)

 MEWP: Mobile Elevated Work Platforms including aerial lifts, genie lifts, and scissor lifts are used in maintenance, cleaning operations, and other work at heights applications
 Outrigger: an extendable leg used to improve stability when a vehicle is stationary. See also load-spreading plates and padding.
 PIT: Powered industrial trucks, commonly called forklifts or lift trucks, are used in many industries, primarily to move materials.
 Padding: material placed under the foot of an outrigger, landing leg or other support structure to spread the weight across a wider area and so reduce the pressure exerted on
the ground. See also load-spreading plates and outrigger.
 Power Take Off (PTO) a driveshaft: powered by the vehicle engine, which can be used to drive to an attachment or separate mechanism (such as raising gear on tipping vehicle).
 Rear Steer: a vehicle with the pivoting wheel(s) positioned to the rear of the chassis, resulting in different turning characteristics than forward steer vehicles.
 Reasonably Practicable: the level of risk reduction that is usually expected of the duty holder. It implies that a risk has been thought about, and action to reduce it is reasonable
compared to the chance of an accident happening and the consequences if it does.
 Rider-Operated Lift Truck: a lift truck that is capable of carrying an operator, including trucks operated from both seated and standing positions.
 Risk Assessment: a careful examination of what, in your work, could harm people, so that you can weigh up whether you have taken enough precautions or should do more to
prevent harm. You are legally required to assess the risks in your workplace.
 Roll-Over Protection System also called ‘roll-over protective structure’: A structure intended to protect a vehicle operator and passengers if they would be likely to be crushed in
the event of a vehicle overturn. An example might be a ‘roll cage’, or roll bars.
 ROPS: see roll-over protection system.
 Seat Restraint: a restraint intended to keep a vehicle operator or passenger in their seat.
 Segregation: separation of two things, in particular pedestrians and vehicles.
 Semi-Trailer: the freight-carrying rear section of an articulated goods vehicle combination.
 Split Coupling: the practice of connecting the suzie hoses before coupling the tractive unit to the semi-trailer of an articulated goods vehicle combination, usually because the
combination is ‘close-coupled’. See also close coupled and suzie.
 Stub: an area next to a road, intended to give drivers more room to man oeuvre.
 Suzie: the air hoses and attachments that connect the semi-trailer systems to the tractive unit on an articulated lorry (UK standard). Other standards include the European
‘palm’ coupling and the North American ‘glad-hand’ standard.
 Tailgate: the rear door of a load-carrying vehicle.
 Temperature-Controlled Unit (TCU): an insulated container, often a semi-trailer, with a temperature-control mechanism for the benefit of loads that must be maintained at a
certain temperature during transit.
 Traffic: the movement of people and/or vehicles (often called pedestrian traffic or vehicular traffic).
 Tractive unit: the powered unit of a vehicle and trailer combination.
 Tractor unit: a widely-used term for the powered unit of an articulated goods vehicle combination. See also tractive unit.
 Twist Lock device: for securing a shipping container for lifting or transit.
 Vehicle in this guidance: vehicle refers to all of the different vehicles found at the workplace, including mobile equipment.
 Vibratory Discharge System: a system for discharging bulk powders from containers such as silos or tankers, which vibrates the powder, causing it to flow more freely.

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