Internal Control Questionnaire

RESPONSE
Control Statement No CU Remarks
Yes No NA Total (7) (8)
(1) Ans
(2) (3) (4) (6)
(5)
CONTROL ENVIRONMENT
1. Are policies on administrative matters in placed?
2. Are policies in the conduct of office meeting,
performance targeting, and work scheduling in place?
3. Is delegation of authority and assignment of
responsibility clearly defined?
4. Does the office have written policies and procedures in
safe keeping of office records?
5. Does the office have mechanisms in handling incoming
and outgoing communications efficiently?

6. Does the office have written policies and procedures in

safe keeping of office supplies and properties?
7. Are there any control forms used in the issuance of
supplies and property/ equipment to the end users?
8. Are there any customized policies and procedures for
inventory and property management?
9. Does the office staffing complement enough to deliver
expected output on time?
10. Are the frontline services complemented with adequate
staff by adopting mechanisms in implementing “no
noon break policy”?

11. Do personnel possess adequate knowledge and

experience to discharge their responsibilities?
12. Does the office prioritize capacity development /
enhancement of personnel with identified gaps?
13. Does the office have multi-year plan?
 RESPONSE
Control Statement No CU Remarks
Yes No NA Total (7) (8)
(1) Ans
(2) (3) (4) (6)
(5)
14. In preparing office plan/ budget, are there criteria being
set?
15. Is the budget allocation sufficient to meet division/
unit/ office targets?
16. Does the office result to budget re-alignment due to
change of plans or priorities?
RISK ASSESSMENT
17. Does the office regularly identify the risks in the
conduct of the mandated functions and find strategies
to successfully meet the office objectives?
CONTROL ACTIVITIES
18. Do incoming and outgoing documents properly
documented?
19. Is regular physical inventory count for supplies and
property conducted?
20. Does the office maintain proper issuance of property
and supplies?
21. Are office equipment and vehicle properly maintained?
22. Does office meeting regularly conducted?
23. Is there a regular evaluation of office and employee’s
performances?
24. Is the submission of post travel report consistently
practiced within and among PEO personnel?
25. Does all division involved in the budget preparation
process?
26. Are all divisions/ unit/ sections within PEO submits their
budget proposals for the supplies and materials
needed?
27. Is there an amendment on the submitted PPMP during
the implementing year?
 RESPONSE
Control Statement No CU Remarks
Yes No NA Total (7) (8)
(1) Ans
(2) (3) (4) (6)
(5)
28. Does the office PPMP and WFP preparation submitted
on time?
INFORMATION AND COMMUNICATION
29. Is there a feedback mechanism installed?
30. Does information and communication systems of the
office been established?
31. Are changes in the implementation of PPA’s regularly
communicated?
32. Do the heads of every division submit regular reports to
the Provincial Engineer?
33. Do annual reports submitted on time?
34. Do deviations or changes from the approved plans
properly communicated to the concern parties?
35. Does the Provincial Engineer properly informed of the
results of validation in the field?
MONITORING AND REPORTING
36. Does regular tracking in the progress of implementation
of PPA’s conducted?

37. Does the office use the Project Monitoring Information

System (ProMIS) as one of the mechanisms in
monitoring projects?
38. Are conditions and locations of all PEO equipment and
properties known?
39. Is accountability established to all PEO equipment and
properties used?
40. Does the monitoring and evaluation function of the
office been established?
41. Are policies and procedures for records management
 RESPONSE
Control Statement No CU Remarks
Yes No NA Total (7) (8)
(1) Ans
(2) (3) (4) (6)
(5)
consistently applied/ implemented?
42. Is there a standard tool used in monitoring
performance (physical vs. financial) of the office/
organization?
43. Does the office keep track of all the activities of every
department to avoid conflict of schedules of
participants?