1.

What usually transpires

during a meeting?

2. What is the usual agendum

in your school/district/ALS
meeting?
- disseminate information
- giving of updates
- reporting of
accomplishments

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- discussion of important issues
- planning

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The Actual MEA
Process
Key Understanding:

ACTUAL MEA
is the event/meeting that
leads to the agreements and
adjustments.
Process
Presentation Flow
Discussion Coverage
Schedule
 Focus based on School M&E System
One Year Timeline

Enrolment Absenteeism Absenteeism

Completers
School leavers Dropout Dropout
Graduates
NAT results Academic Academic
performance performance

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar

School prepares School determines School tracks learners School prepares

for next SY learners’ readiness performance & for completion
& implements implements lesson plans

(a) Prepares AIP (a) 1st General Assembly
PTCA)
(b) Teachers training
(b) Profiling of learners
(c) Brigada Eskwela
(c) Prepare lesson plans
(d) Prepare modules
& instructional (d) Implement curriculum
materials (e) Implement school
(e) Mapping programs & projects
(f) Scheduling of (f) Identify SARDOs
classes (g) Instructional supervision
(g) Enrolment (h) 1st quarterly
Assessment
(a) Mid-year review (a) Early registration /
(b) Instruction
enrolment
supervision
(b) Checking of student
(c) School-based INSET records and selection
(d) 2nd & 3rd quarterly of honour
assessment (c) Prepare and submit
year-end report
(d) NAT administration
 Timelines
MEA
Quarterly focus

1st Q 2nd Q 3rd Q 4th Q

1st Quarter 2nd Quarter 3rd Quarter 4th Quarter

Performance & Actual Performance Performance

Completion Enrollment & Drop Out & Drop Out

How many children How many children How many children are How many children are
were able to enrolled in school versus at risk of dropping out? at risk of dropping out?
complete? How many total number of children? Why? What can be Why? What can be
learners are slow, How many are not in done to make them stay done to make them stay
average, advance? school? Why? What can in school? in school? What are the
What are the issues be done to bring them in What are the issues that issues that affect
that affected school? affect performance? performance?
performance? What
adjustments can be
made in next SY?
 Enhanced MEA
Actual MEA

Tools &
Inputs Techniques Outputs

Validated Situation Presentation & Agreements and Next

Analysis Discussion Steps

• Barriers and Meeting format • Recommendations

bottlenecks on adjustments on
Policies and
• Key practices Program Design
• Opportunities • Adjustments on
plans and strategies
 Meeting Format
and Mechanics

Presentation Discussion Synthesis

Validated Situation Analysis Comment on Presentation Agreements and Next

per KPI by PPA Holder in Steps
• KPIs to Characterization
the school
• Barriers and bottlenecks • Recommendations on
Reaction from teachers adjustments on
• Updates re: PPAs Policies and Program
and Others
• Key practices Design
• Opportunities • Adjustments on plans
and strategies
• Agenda affecting policy,
program and strategies • Focus on TA needs
Discussion/Comment re: Implementation
Progress of PPAs in relation to the KPIs

Performance Metrics are quantitative

measures that tell us how efficient we are in
implementing the program/project.

Sample Metrics:
• Physical accomplishment to date
• Utilization to date
 Characterize
Is implementation on time?
GOVERNANCE What factors facilitated the
Physical good performance?

Why is implementation
delayed?
Plan What programs/projects were
delayed?
Actual
What are the bottlenecks
Slippage affecting delivery of services?
SCHOOL PROGRAMS, Policies?
MAINTENANCE Program design?
AND OTHER PROJECTS Systems?
OPERATING ACTIVITIES Characterize
EXPENSES Why is utilization low? over?
Financial
What programs/projects were
under utilizing its resources?

What are the bottlenecks

Plan affecting utilization of
resources?
Actual
Slippage
 The enhanced MEA Process Management Actions
Presentation of findings and proposed adjustments to
management; for decision making
Actual MEA
Using the data analysis and field
validation, inter-unit discussion and
analysis

Completed Staff Work 1

Data analysis using dashboard and
segmentation.

Enhance Program Design

Using agreements from the MEA, the lead unit or program
owner makes adjustment in the program/project design

CSW 2
Field validation to generate more insights, and
lessons. Use data collection tools
Presentation Flow
 Actual School/District/ALS MEA
Presentation/Discussion
1. Presentation of “Validated
Situation”
KPI to
Characterization
2. Presentation of physical
accomplishments of two (2)
Quarters and to date
Target versus Actual
3. Presentation of financial
accomplishments of two (2)
Quarters and to date
Budget versus Actual
Expenditures
Points
KPIs Strengths, Weaknesses of
increasing/improving School PPAs in relation to
KPI/Sub-KPI
KPIs
decreasing/fluctuating Opportunities and Threats
All outputs Facilitating Factors
delivered on time (if any)
Implementation Issues, difficulties
delayed encountered ( if any)
Facilitating Factors
Utilization on time
(if any)
Issues, difficulties
Utilization delayed encountered ( if any)
Tracker
Segment Characterise
using
# Key Curriculum
Intake Grade Support System
Stage Segment
Level/
School Section
leavers External
# Key Segment
factors
Dropouts Stage
Access

Repeaters

Characterise
using
KPIs
Subject Curriculum
Area Segment? Support System
Grade 3
-per subject - High MPS
Least mastered
competencies External
Grade 6 factors
Achievement Subject Segment?
Area
- Low Least
Grade 10 MPS mastered
competencies
 Net
Enrolment

School
Intake Dropouts Repeaters
Leavers

Severely Working
address Absences Tardiness Wasted Child
 Achievement

Grade 3 Grade 6 Grade 10

Domains English English

Science Science

Math Math

Other Least
Other Least mastered
Subjects mastered Subjects competencies
competencies
 LEVEL OF PROGRESS AND ACHIEVEMENT

KEY STAGE K TO 3 4 to 6

Grade Level Section

Subject
ENGLISH | FILIPINO | MATH | ARAL PAN | ESP |
MTB-MLE MAPEH (G1 TO G2)
ENGLISH | FILIPINO | MATH | ARAL PAN| ESP
MTB-MLE SCIENCE MAPEH (G3)
ENGLISH | FILIPINO | MATH | |ARAL PAN | ESP
| EPP | SCIENCE| MAPEH (G4 TO G6)
Did Not Meet Expectations (74 and below) Fairly Satisfactory (75-79) Satisfactory (80-84)

Very Satisfactory (85-89) Outstanding (90-100)

ALS Key Stage
Tracker Segment
Basic Literacy Characterise using
Mapped Program
Curriculum Support
A&E Elementary System
ClC Segment
Enrolment A&E Secondary Type
External
Completers factors
Access Key Segment
Stage
Basic Literacy Characterise
Program Segment Least Mastered
using Curriculum
Strands
Support System
ALS A&E Elementary

KPIs A&E Secondary

ClC Segment Least Mastered
Strands
Type
External
A&E A&E Enrolment Least Mastered
factors
Segment
Strands
Elementary A&E Test Takers

Test A&E Passers

Achievement Segment Least Mastered Characterise using
Strands Curriculum
A&E Enrolment
ClC
Support System
A&E Type Segment
A&E Test Takers Least Mastered
Secondary Strands
Test Segment
A&E Passers
External
Least Mastered
Strands factors
 Characterize
Is implementation on time?
GOVERNANCE What factors facilitated the
Physical good performance?

Why is implementation
delayed?
Plan What programs/projects were
delayed?
Actual
What are the bottlenecks
Slippage affecting delivery of services?
SCHOOL PROGRAMS, Policies?
MAINTENANCE Program design?
AND OTHER PROJECTS Systems?
OPERATING ACTIVITIES Characterize
EXPENSES Why is utilization low? over?
Financial
What programs/projects were
under utilizing its resources?

What are the bottlenecks

Plan affecting utilization of
resources?
Actual
Slippage
 Looc National High School Guide Questions (Analysis)
2016 SHS Building Project (What is the graph telling us?)
1.0000
Is implementation on time?
What factors facilitated the
0.7500 good performance?
Why is implementation
delayed?
0.5000

What programs/projects
were delayed?
0.2500
What are the bottlenecks
affecting delivery of
0.0000 services?
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Policies?
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Program
design?
Plan 0% 7% 13% 22% 35% 48% 61% 74% 87% 93% 100% 100%
Systems?
Actual 0% 7% 13% 20% 29% 40%
What assistance/actions do
Slippa
ge
0.00% 0.00% 0.00% 2.17% 5.43% 7.61%
you need from the RO/CO?
*Line graph/s-curve can also be used in tracking fund utilization
 Looc National High School
Utilization To Date* - 2013
Guide Questions (Analysis)
1.0000
(What is the graph telling us?)

Why is utilization low? over?

0.7500
What programs/projects were
under utilizing its resources?
0.5000
What are the bottlenecks
affecting utilization of
0.2500 resources?

Policies?
0.0000 Program
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
design?
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Systems?

Plan 1 7% 13% 22% 35% 48% 61% 74% 87% 93% 100% 100% What assistance/actions do
you need from the RO/CO?
Actual 0% 7% 13% 20% 29% 40%

Slippa 0.00% 0.00% 0.00% 2.17% 5.43% 7.61%

ge

*Line graph/s-curve can also be used in tracking fund utilization

 Discussion flow and
coverage
• Check coherence of presentation (KPI to Characterization)
• Determine technical correctness of the presentation
(analysis is sound and coherent)
• Revisit the presentation using the Curriculum Support
System lens
• Probe using the guide questions to test accuracy and
correctness of data and characterization
• Ensure that characterization is “phenomenological” – QQTL
• Determine the progress of implementation of the PPAs in
relation to KPIs using S-Curve and guide questions
 Actual SMEA Schedule of Activities
Time Day 1 Person(s)
Responsible
AM
8:00 – 8:30 Preliminaries School M&E ( Master
Teacher)

8:45 – 9:30 Presentation: Managing Program Implementation

-- KPI to Characterization (focus KPI/Sub-KPIs for the 2 School M&E ( Master
Quarters) (MEA Tools) Teacher)
-- Updates re: PPAs based on focus KPIs/Sub-KPIs
(Physical accomplishments to date and utilization to date)
-- Bottlenecks and barriers of PPAs for in connection with
focus KPI/Sub-KPIs)
-- Other operational concerns
9:45 – 12:00 Discussion
-- Check technical correctness and coherence of
presentation (KPI to Characterization) School Head – Lead
-- Determine status of PPAs in relation to KPIs/Sub-KPIs Discussant
Division personnel–
(Physical accomplishment to date and funds utilization to date;
Support/TA provision
bottlenecks and and barriers in implementation of PPAs
-- Firm up adjustment areas (Plan, Program, Strategies, Activities,
Schedule, Cost Schedule and Deployment of personnel, etc.)
PM
1:15 – 2:00 Continuation of Discussion
2:10 – 3:30 Synthesis School M&E ( Master
-- Consolidation of findings and adjustment areas Teacher)

3:45 – 4:25 School Head: Report on Agreements School Head

4:30 – 5:00 Wrap Up School M&E ( Master
Teacher)
Actual District MEA Schedule of Activities
Time Day 1 Person(s) Responsible
AM
8:00 – 8:10 Preliminaries School M & E

8:11 – 9:30 Presentation: Managing Program Implementation

-- KPI to Characterization (focus KPI/Sub-KPIs for the 2 School Head
Quarters) (MEA Tools)
-- Updates re: PPAs based on focus KPIs/Sub-KPIs
(Physical accomplishments to date and utilization to date)
-- Bottlenecks and barriers of PPAs for in connection with
focus KPI/Sub-KPIs)
-- Other operational concerns
9:35 – 10:45 BREAK-OUT SESSION – Review the data of the Schools
10:50 – 12:00 Discussion
-- Check technical correctness and coherence of Division Personnel
presentation (KPI to Characterization) (Support/TA provision)
-- Determine status of PPAs in relation to KPIs/Sub-KPIs
(Physical accomplishment to date and funds utilization
to date; bottlenecks and and barriers in implementation
of PPAs
-- Firm up adjustment areas
(Plan, Program, Strategies, Activities, Schedule, Cost
Schedule and Deployment of personnel, etc.)
PM
1:15 – 2:00 Continuation of Discussion School Head
2:10 – 3:30 Synthesis
-- Consolidation of findings and adjustment areas
3:45 – 4:25 Report on Agreements School Head
4:30 – 5:00 Wrap Up School M & E
 Actual ALS MEA Schedule of Activities
Time Day 1 Person(s) Responsible
AM
8:00 – 8:30 Preliminaries Mobile Teacher

8:45 – 9:30 Presentation: Managing Program Implementation

-- KPI to Characterization (focus KPI/Sub-KPIs for the 2 DALSC
Quarters) (MEA Tools)
-- Updates re: PPAs based on focus KPIs/Sub-KPIs
(Physical accomplishments to date and utilization to date)
-- Bottlenecks and barriers of PPAs for in connection with
focus KPI/Sub-KPIs)
-- Other operational concerns

9:45 – 12:00 Discussion

-- Check technical correctness and coherence of Public Schools District
presentation (KPI to Characterization) Supervisor – Lead
-- Determine status of PPAs in relation to KPIs/Sub-KPIs Discussant
(Physical accomplishment to date and funds utilization Division Personnel–
to date; bottlenecks and and barriers in implementation Support/TA provision
of PPAs
-- Firm up adjustment areas
(Plan, Program, Strategies, Activities, Schedule, Cost
Schedule and Deployment of personnel, etc.)
PM
1:15 – 2:00 Continuation of Discussion
2:10 – 3:30 Synthesis DALSC
-- Consolidation of findings and adjustment areas
3:45 – 4:25 School Head: Report on Agreements EPSA
4:30 – 5:00 Wrap Up DALSC
SIMULATION OF
ACTUAL MEA

Time Allotment: 1 day

Directions:
1. One school will simulate the Actual
MEA Process.
2. The rest of the participants will act as
process observers. A process
observation guide will be distributed to
each school.
3. Processing of observations will be
done after the simulation.
Credits:
 PPT Presentation from
 Basic Education Sector Transformation
 Tracker for governance developed by R10
PPRD
 Video clips retrieved from www.youtube.com
 4 A’s of Stress Management
AVOID
Learn to say NO, Avoid people who stress you out.
If you find certain topics upsetting, remove them from conversation list.
Take control of physical environment
ALTER
Express your feelings and worries, Be willing to compromise.
Learn to manage your time effectively, Be assertive!

ADAPT
Reframe the problem, prioritize, Demote tasks which aren't absolutely
essential, Time equals money, Don't obsess over perfection
ACCEPT
Regretting something which has already happened. Accept that a limited
amount of stress is inevitable in your daily life. Focus on opportunities for personal
and professional growth.
Thank you.