Rating Schem

Indicators Elements
LGUs with functional Organizational structure
local POPDEV
office/implementing
structure

Community support (at the city and municipal level)

Functions

Budget and resources

Mobilization of staff for office operations

Percentage of LGUs Capacity assessment

provided with
appropriate capability
building interventions
based on CapDev plan or
program

Capacity development planning

Provision of CapDev interventions

 Assessment of CapDev interventions

Percentage of LGUs with Preparation of data and information for planning

local POPDEV Plan or
Program with
corresponding budget
(formulated through a
planning and budgeting
workshop)

Conduct of planning or program development workshop

Planning or program design output

Budget allocation

Percentage of LGUs Level of implementation

(with POPDEV plan or
program) that
implemented the
POPDEV plan or
program
 Collaboration and coordination with stakeholders

Percentage of LGUs with Type and impact of the policy

relevant policies
supporting the local
POPDEV
program/strategies
 Rating Scheme for the Quality
Outstanding (5) Very satisfactory (4) Satisfactory (3)
LGU has clear organizational and LGU has clear organizational and LGU has a designated or assigned
functional structure headed by an functional structure headed by an local POPDEV Officer with a
appointed local POPDEV Officer appointed local POPDEV Officer number or no staff complement
(holding a plantilla position) and (holding a plantilla position) and (or a local population officer
with at least 5 staff complement with at least 3 staff complement assigned from the provincial level
at the provincial and HUC level, 3 at the provincial and HUC level, 2 for component cities and
in component city and 2 at the in component city and 1 at the municipalities)
municipal level municipal level

The Office is supported by The Office is supported by The Office is supported by

barangay or community barangay or community barangay or community
population workers or volunteers population workers or volunteers population workers or volunteers
(for each barangay) (for about 75% of barangays) (for some or clusters of the
barangays)

Structure is dedicated primarily to Structure is mostly performing Structure is performing some

local POPDEV strategies and POPDEV strategies and POPDEV strategies or
program/activities program/activities program/activities

The Office has separate and
adequate level of budget and
other office resources (supplies
and equipment) for its operations
and programs
The Office has specific budget for The Office has no specific budget
its programs but no adequate but funded through another
resources for its operations (e.g., activities or budget source
equipment, transportation
support)

Staff are regularly meeting,
planning and mobilized for
program implementation or
conduct of activities
The status of the LGU's capacity
(covering 6 pillars of Capacity
Development) was assessed
through a participatory workshop
and application of competency
assessment methodologies (e.g.,
competency profiling or training
needs assessment)
Staff are meeting, planning and
mobilized as needed
The status of the LGU's capacity
(covering most of the 6 pillars)
was assessed through a workshop
or participatory process
Designated or assigned officer
instructs tasks to staff
Training needs of the LGUs were
assessed and identified through a
training needs assessment (TNA),
focus-group-discussion or other
methodologies or the CapDev
assessment form was filled-up
without participatory process

Participatory (involving most Capacity deveopment planning List of training or technical

stakeholders) capacity
deveopment planning was
conducted with CapDev plan as
an output (covering all CapDev
pillars)
was conducted with local
POPDEV Office or with selected
partners with CapDev plan as an
output (covering all CapDev
pillars)
assistance to be provided by
POPCOM prepared based on
TNA or other methodologies

CapDev interventions conducted CapDev interventions conducted Training interventions conducted

with target outputs fully achieved with target outputs partiallyh or provided with based on
based on the CapDev plan achieved based on plan approved training design (not
purposely with reference to the
CapDev plan)
CapDev activities assessed CapDev activities assessed very Training assessed satisfactorily
outstandingly (with actual results satisfactorily (with actual results (e.g. pre and post-test, training
measured or documented vis-à-vis measured or documented vis-à-vis evaluation and post-training
specific outputs and methods of specific outputs and methods of assessment or analysis of the
measurement/MOVs and used in measurement/MOVs) client feedback form)
enhancement of interventions)

Comprehensive and reliable Most of the needed data were Some of the needed data were
(updated, can establish trends and consolidated, processed into consolidated, processed into
can be used in setting objectives information and actually used in information and partially referred
and targets and basis of the planning process to during in the planning process
identifying interventions)
demographic and socioeconomic
database consolidated, processed
into information and actually used
in the planning process

Participatory (involving Participatory (involving most Planning was conducted among

stakeholders) or multisectoral
planning workshop was
conducted through a systematic
process (visioning, situational
analysis, setting of objectives or
results framework, identification
of interventions, timeline, lead
implementers and timeline, etc.)
stakeholders) or multisectoral concerned staff from local
planning workshop was POPDEV office using the
conducted through a systematic prescribed format or planning
process (visioning, situational process
analysis, setting of objectives or
results framework, identification
of interventions, timeline, lead
implementers and timeline, etc.)

The plan or program of strategies
is comprehensive, coherent and
substantive details (in narrative
and matrix forms) on POPDEV
issues, objectives and targets,
interventions or strategies,
timeline, etc.
The plan or program of strategies The Plan or Program is a listing
is complete, coherent and with of strategies and activities with
basic details in a matrix form on corresponding budget (with no
POPDEV issues, objectives and details on the prevailing local
targets, interventions or strategies, POPDEV issues and on
timeline, etc. objectives or targets)

Activities in the plan were
provided with corresponding
allotment or budget
The strategies and activities
conducted were explicitly
contained in the local POPDEV
Plan or purposely implemented
with reference to the Plan (with
clear contribution or relationshio
to the Plan)
Major activities in the plan were
provided with corresponding
allotment or budget
The strategies and activities
conducted were related but
directly contributory to the local
POPDEV Plan identified
strategies (although not planned
purposely with reference to the
Plan)
At least 50-% of activities in the
plan were provided with
corresponding allotment or
budget
The strategies and activities
conducted were indirectly related
or contributory to the local
POPDEV Plan identified
strategies but were not planned or
implemented purposely with
reference to the Plan (i.e.,
including FP or POPDEV
services that are regularlly being
provided but not with reference to
the Plan)
Key relevant partners and A number of partners and The strategies and activites were
institutions were mobilized in the institutions were mobilized in the mostly planned, initiated and
consultation, planning, implementation and assessment of implemented by local POPDEV
implementation and assessment of the strategies Office in collaboration or
the strategies and activities with coordination with the
reference to the plan beneficiaries or recipient (but they
were not consulted in the
planning of activities)

The policy has instituted a
significant, direct and long-term
strategic intervention in
strengthening and
institutionalizing the local
POPDEV program, such as but
not limited to:
_creation of a local POPDEV
structure with permanent local
POPDEV Officer and staff
complement
_institutionalizing a local
POPDEV program or strategy
(e.g,, promotion of RPFP, AHD
and POPDEV integrated
interventions including setting-up
of POPDEVdatabase or
integration of POPDEV in
sectoral concerns - e.g., PHE,
etc.,) to address an emerging local
POPDEV issue
_designation and mobilization of
community-based workers for
POPDEV
_integration of POPDEV
strategies in the CDP and other
development plans
__adoption of a national
POPDEV policy (e.g.,
implementation of E) 12 and 141)
The policy has instituted a
significant and supportive
intervention in implementing the
local POPDEV program, such as
but not limited to:
_appointment of a local
POPDEV Officer (without
separate office and staff
complement)
_allotment of corresponding
annual budget for POPDEV
strategies (AIP)
_implementation of POPDEV
strategies within a particular
period (need to be sustained or
institutionalized further)
The policy has declared support
and instituted immediate but
short-term action in addressing
local POPDEV issues, such as but
not limited to:
_designation of a local POPDEV
Officer (without separate office
and staff complement)
_resolution or office supporting
the POPDEV program but no
particular action areas
_order allowing local officials to
participate in regional POPDEV
strategies
_creation of a coordinative body
for resolving and planning local
POPDEV issues (e.g., creation of
local implementation teams)
 Poor (2)
LGU has a designated focal
person for POPDEV strategies
with no staff complement
Very poor (1) Expected Outcome/MOVs
LGU has no designated POPDEV
Officer nor a focal person/staff
complement
EO/Ordinance/Resolution: creation of
a local POPDEV structure with
permanent local POPDEV Officer and
staff complement

Some of the POPDEV approaches No community volunteers for

and activities integrated in the POPDEV approaches and Barangay Ordinance adopting
function of other types of activities muncipal policies relevant to
community volunteers POPDEV, activity reports with photo
documentation and/or attendance with
involvement of barangay

Structure is performing a few or POPDEV strategies is assigned to

selected POPDEV strategies or different or relevant offices as EO/Ordinance/Reso, POPDEV
program/activities needed Structure and Functions

The Office has budget of a few of There is no specific budget for

its activities POPDEV programs/activities and
no physical office (as a separate
office) AIP/Investment Fund, SB Reso

Activity is primarily planned and Activity is primarily planned and

coordinated by the focal person coordinated by the focal person Minutes of Meeting,
Attendance,
Photo Documentation

A list of needed training by the No capacity or training needs

LGUs was prepared randomly
without basis (rationale for the
identified training)
assessment conducted
Competency Profiling/Training Needs
Assessment

A list of needed training by the No CapDev plan or list of

LGUs was prepared randomly training/TA to be provided
without basis (rationale for the
identified training) List of Trainings/CapDev Plan

Training conducted without No training conducted or TA

analysis of the needs of the target provided
participants
CapDev with target ouputs
Feedback form filled-up but
consolidated only (without
analysis)
A number of needed data were
consolidated, processed into
information but not used in the
planning process
Plan or program was developed No planning process conducted
by the local POPDEV officer and (i.e., plan formulated by a
or a number of staff (without
participatory workshop)
The Plan is a listing of usual
activities in the Annual
Investment Program (without
benefit from data analysis and
participatory planning)
Some (around 30%) of the
POPDEV activities were provided
with allotment or budget
The strategies and activities
conducted were somewhat related
to the strategies identified in the
Plan but implemented without
reference to the Plan
No assessment conducted
After Activity Report, pre and post-
test, training evaluation and post-
training assessment or analysis of the
client feedback form
No data gathered and
consolildated and used in the
planning
Data consolidated
designated staff)
Minutes of Meeting,
Attendance,
Photo Documentation
No local POPDEV plan or
program
POPDEV Plan PPAs
No allotment or budget
AIP/Investment Fund, SB Reso
The strategies and activities
conducted were not at all related
to the strategies identified in the
Plan
POPDEV Plan PPAs, After Activity
Reports
The strategies and activities were No participation of partners
initiated and conducted by local
POPDEV Office with minimal
involvement of other partners
Minutes of Meeting,
Attendance,
Photo Documentation

The policy has indirect impact on The policy is not related to

the local POPDEV program, such addressing local POPDEV issues
as but not limited to:
_sectroral policies where
POPDEV concerns are indirectly
addressed (e.g., provision of relief
goods)
_attendance to seminars and
planning workshops

EO/Ordinance/Resolution