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SCHOOL OF BUSINESS AND MANAGEMENT

Organizational Structure Training (OST)

MBA (2022 – 2024 Batch)

MISSION VISION CORE VALUES


CHRIST is a nurturing ground for an individual’s Faith in God | Moral Uprightness
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holistic development to make effective contribution to Love of Fellow Beings
the society in a dynamic environment Social Responsibility | Pursuit of Excellence
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Takeaways
• Assess understanding of organizational structures

• OST report writing

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Contents

● Let us catch up !
● Report Format
● Sample Report
● Quiz
● Q and A
● Conclusion

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● Imagine a bee colony which consist of 80,000


bees. The octagonal lattice work of the hive,
the golden nectar and survival of each bee
depends on the structure, coordination,
communication within the colony Queen,
drone ,worker all have a clear role to play.
Body composition and age determines role and
hierarchy

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Definition
● According to Keith Davis, "Organisation may be
defined as a group of individuals, large of small,
that is cooperating under the direction of executive
leadership in accomplishment of certain common
objectives.“
● According to Chester I. Barnard, "Organisation is
a system of co-operative activities of two or more
persons."

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Why is structure important?


● It enables members to know what their
responsibilities

● It frees the manager and the individual


workers to concentrate on their respective
roles and responsibilities

● It coordinates all organization activities so


there is minimal duplication of effort or
conflict.

● Shows to whom and for whom they are


responsible

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Key elements in organization structure

Span of control Work specialization

Formalization
Chain of command Departmentalization

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Types of Structures

Divisional
Simple Structure Functional Structure Organization
Structure

Matrix Organization
Virtual Organization
Structure

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Simple Structure
● A structure characterized
by a low degree of
specialization, wide spans
of control, authority
centralized in a single
person, and little
formalization

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Functional Structure
● A functional structure is a design that groups
people on the basis of their common skills,
expertise, or resources they use.
● An organization groups tasks into functions to
increase the effectiveness with which it
achieves its goals.
● Organizations develop not only more
functions but also more specialization within
functions.

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Divisional Structure
● Organizations most commonly adopt the
divisional structure to solve control
problems that arise with too many
products, regions, or customers

● The type of divisional structure depends on


the problem to be solved

● Divisional structure creates smaller, more


manageable subunits and takes the form
○ Product structure
○ Geographic structure
○ Customer structure

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Hybrid Structures

Product
Divisional
President
Structure

Presiden Presiden
President President
t t
Buick Chevrolet
Cadillac Pontiac
Vice-
Vice- Vice-
Vice- Presiden
Presiden Presiden Functional
Presiden t,
t, t, divisional
t, Human
Producti Marketin structure
Finance Resourc
on g
es
Manag Manage Manage
Manager Geographical
er r r
Region divisional structure
Region Region Region
III
I II IV

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Matrix Structure Project President


Functional
Structure
structure
● A rectangular grid that shows a Vice Vice
President Vice President Vice
, President, , President.
vertical flow of functional Engineer Finance Producti Marketing
Project ing on
responsibility and a horizontal flow Manage
r,
of product responsibility Taurus
Project
● The members of the team report to Manage
r,
two superiors: the product team Mustan Subordinate
g
Project reports to
manager and the functional Manage both Vice
r, President of
manager Explore marketing &
r
Project
to project
● The team is the building block and Manage
r, Manager for
principal coordination and Expedit Mustang
ion Example of Ford Motor Company
integration mechanism

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Virtual Organizations
● A collection of geographically
distributed, functionally and/or
culturally diverse aggregations of
individuals that is linked by electronic
forms of communication

● Assembled and disassembled


according to needs

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OST Project Complete OST


report as per
Make OST
presentation to
Take the OST
quiz
format Mentor

Key actions

Stay in touch with your mentor and


mentoring peer group

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OST Report Instructions
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OST Report and Presentation


● Your OST Report should not be more than 30 pages.

● A power point presentation (10-12 slides) summarizing the report and your learning is to be presented in your

mentoring class. The presentation is for 12 minutes presentation and 3 minutes question and answer from the
faculty mentor

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Chapter Details
Chapter I : Introduction to Organization : Organization’s history, Vision, Mission, objectives and strategies of the organization,
Key Result Areas (KRAs) of the organization.
Chapter 2 : Organization structure : Organization chart – Design & Structure, Advantages and drawbacks of the organization
structure, Policies and procedures followed.
Chapter 3: Functional Departments: Functions of various departments and their managers, System of accounting followed, Profile
of the products, Product promotional measures, Career planning and promotion policy of employees, Training measures, HRD
measures (including welfare measures), Manpower planning, Performance appraisal system, System followed for purchase of
materials, Views of managers at various levels and non-managerial staff by detailed interactions).
Chapter 4: SWOT Analysis (Company, Industry): SWOT analysis of the organization, Significant factors for success,
Recommendations to overcome the drawbacks and seize opportunities
Chapter 5: Functional Highlights across Key Result Areas :Financial performance, Financial highlights during the last three years,
Marketing performance etc., over the years, Future plans for growth of the organization.
Chapter 6: Findings, Recommendations and Conclusions: Modifications, if any, to the organization structure, observations on the
operations of the organization

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Evaluation
● Credits: 2 Module Marks
● Marks: 100 MOOC completion 15
Project Report 50
Presentation 25
Quiz 10
TOTAL 100

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Template

● OST Report

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FAQ
I have finished the Udemy course. What should I do now?
● Please submit your screen shot of completion ( you will not get a course completion from Udemy) to the
faculty mentor.

How long should the report be?


● The report should not exceed 30 pages.

Is there any format for OST report ?


● The report template is available in the Google classroom . The sample report is also available in the Google
classroom.

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FAQ
How many slides should be part of the PowerPoint presentation?
● A power point presentation (10-12 slides) summarizing the report and your learning is to be presented in
your mentoring class. The presentation is for 12 minutes presentation and 3 minutes question and answer
from the faculty mentor
What is the OST Quiz?
● This is a multiple-choice quiz of 10 Marks . Questions will be primarily be based on the Udemy course on
Organizational Structures and this presentation .This will run through Moodle / Google classroom. It is
currently slated for 17 th Aug 2021.
Who do I contact for any support / guidance
● Please contact your faculty mentor for any help

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Quiz Time
Q & A
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Complete OST Make OST


Summary of actions report as per
format
presentation to
Mentor
Take the OST quiz

required by you

All relevant information on OST/course


content has been shared in a Google
classroom

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