Doc. No.

: IMS-ISP-02
PROCEDURE FOR INTERNAL SYSTEM
Issue No.: 00 (01.03.2022)
AUDIT
Rev. No.: 00 (01.03.2022)

PURPOSE:
To establish and maintain system for planning, scheduling, coordinating, reporting and follow up
internal IMS audits.
SCOPE:
This integrated system procedure applies to all IMS activities of the organization.
RESPONSIBILITY:
Management Representative along with all HODs is responsible for planning and conducting
audits, and for reporting results and maintaining records.
PROCEDURE:
a) A yearly audit plan (Format No.: IMS-IA-F01) has been prepared to plan the internal
audits as per defined frequency i.e. six monthly. This plan shows the due month in which
the Internal audit is to be conducted. This plan will be prepared in the end of March every
year.
b) An audit program (Format No.:IMS-IA-F02) is planned at least two days in advance,
prior to conducting an internal audit. This plan is prepared taking into consideration the
status and importance of the areas to be audited as well as results of previous audits. The
audit program includes, name of auditor, Auditee department, relevant clause no., date
and time of audit.
c) The audit criteria as in IATF 16949:2009, ISO 14001:2015 and ISO 45001:2018, scope,
frequency and methods are defined in the formats of internal audit.
d) While selecting the auditors and conducting the audits, it is ensured that objectivity and
impartiality is being maintained during the audit process. Auditors are not auditing their
own work.
e) If any non-conformity is raised during the audit process, the same is recorded in the
format of nonconformance report (Format No. IMS-IA-F03).
f) In the end of audit, audit summary report (Format No. IMS-IA-F04) is being prepared,
which shows department wise and clause wise nonconformity summary.

Engineer QMS & QA Management Representative Chief Executive Officer

(Prepared By) (Reviewed By) (Approved by)
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 Doc. No.: IMS-ISP-02
PROCEDURE FOR INTERNAL SYSTEM
Issue No.: 00 (01.03.2022)
AUDIT
Rev. No.: 00 (01.03.2022)

g) Auditee and concerned department heads take corrective actions of the detected non-
conformity and their causes, raised in the audit and ensure that corrective action has
been taken within 7 working days without undue delay, as agreed with the auditor.

h) After at least 15 days, follow up audit is being done to verify the action taken of the
nonconformities and reporting of the results to see the effectiveness of the action taken.

REFERENCES: IATF 16949:2016 : (Clause # 9.2)

ISO 14001:2015 :(Clause # 9.2, 9.2.1, 9.2.2)
` ISO 45001:2018 :(Clause # 9.2, 9.2.1, 9.2.2)

FORMAT NO.:IMS-IA-F01 (Audit Plan Internal Quality Audit)

IMS-IA-F02 (Audit Program)

IMS-IA-F03 (Quality System Audit NC Report)

IMS-IA-F04 (Audit Summary Report)

Engineer QMS & QA Management Representative Chief Executive Officer

(Prepared By) (Reviewed By) (Approved by)
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