Bv Resd. Post with Ack.

& Fax:

MIS TION F

From To
The Chief Engineer M/s Madhav Engineers P\4 Ltd
Transmission, 8-403,Western Edge-II,
Vidyut Soudha, CCI Compound, off W.E.Highway,
Eluru Road, Gunadala Borivali East,
Vijayawada- 520 004. Mumbai-400066.

No.806 o.635
Sirs,
Sub: Supply of Hot Line Tools & Plants(T & P) for Hot line subdivisions of all the zones
in APTRANSCO against Tender Specification No. PMM23-e04-2022 -
Detailed
Purchase order- Issued - Reg.

Ref: l.Tender SpecificationNo. PMM23-o0412022

2.Your offer against Tender Specification No" PMM23-e0412022 submitted on
0 1 .03 .2022 e-procurement platform.
3.LOI No: CE/Tr./PMM 23-e-04l2022lHot Line T & P/D.No.565 12022,
Dt.25-04-2022.
,6 **
I, acting for and on behalf and by the order and direction of Transmission Corporation of
Andhra Pradesh Ltd., (herein after called the 'APTRANSCO') accept the Prices offered by you
against Tender Specification No. PMM 23-e-0412022 tltrough e-procurement and subsequent
correspondence vide ref (3) for supply of Hot Line Tools & Plants(T & P) for Hot line subdivisions
of all the zones for an amount of Rs.2,64r32,000/-( Rupees Two Crores Sixty Four Lakhs Thirty
Two Thousand only) as detailed in clause-2 below i.e., schedule of mateial & prices (detailed
schedule of material mentioned in ANNEXURE-I), with the terms and conditions as per
Specification No. PMM 23-e-0412022 and set-out in this Purchase Order. This Purchase Order is in
confirmation of Letter of Intent issued under ref (3) cited above.

1. SCOPE: This contract relates to the supply of Hot Line Tools & Plants(T & P) in complete
shape for Hot line subdivisions of all the zones(as per the annexure) in APTRANSCO detailed
in Clause-2 below and covers design, manufacture, testing before dispatch, packing and
delivery Free at destination stores (FADS) as detailed in this order.

2. SCHEDULE OF MATERIAL & PRICES:

SI
Description Amount in Rs.-Ps
No.
Supply of Hot Line Tools & Plants (T & P) for Hot line subdivisions of all the
zones in APTRANSCO as per detailed schedule of material indicated in
Annexure-I
1 Ex-works price in Rs 2,24,00,000.00
2 GST @18% in Rs 40,32,000.00
1
J Quantity Ls (list of tools)As per Annexure-I

4
Total Landed Cost inclusive
2,64,32,000.00
of GST in Rs
Rupees Two Crores Sixty Four Lakhs Thirty Two Thousand only
 2

a ) The prices accepted above are firm in Rupees for delivery at destination sites/stores and
inclusive of GST@18% ,other Taxes, Insurance, Customs and Imports duties if any,
Packing ,Forwarding, frieght and other legally permissible duties and levies wherever
applicable ,handling charges to cover the transport by road to destination sitelstores and
. unloading at destination.
b) All expenses to & fro by economy class and lodging & boarding) for two APTRANSCO's
inspecting officers shall be borne by M/s. Madhav Engineers Pvt. Ltd., for inspection of the
tools at principal factory of M/s. Madhav Engineers Pvt. Ltd., atFllTZ,Brazil.

c) The despatch of the equipment is by road only. The transit insurance shall include storage
cover for 45 days at destination stores/sites before taking into stock with a provision for
extension to cover further storage if necessary at destination stores / site at APTRANSCO's
cost, the beneficiary shall be APTRANSCO. It is the suppliers responsibility to arrange for
insurance, Transportation and delivery .The insurance shall be an amount equal to IOO%
FADS on all risk basis.
d) It is noted that rate of
GST is l8%.
e) The penalty, if any, arising due to delay in supplies over the contract delivery period should
be deducted invariably atthe rate indicated in clause-l0 while raising Bills for the supplies
made.
0 The APTRANSCO shall have the right to vary the ordered quantity by + 50% at any time
during the execution of the order.

3. DELIVERY: The delivery of the Hot Line Tools & Plants shall be completed within '4'
months from the date of issue of Letter of Intent and to be delivered at any APTRANSO TLC
Stores in Andhra Pradesh as per the dispatch instructions.

4. PERFORMANCE SECURITY: The following performance Bank Guarantee is approved

vide this office lener dt.31.05.2022

Name and Address of the Original BG details Validity of Claim period

Bank original BG
ICICI Bank, BG.No.
Reis Magos, Sutrale Road, 0018NDLG00009123,
Off. Chandavarkar Lane, dt.06-05-2022 for 04-lt-2023 04-tt-2024
Borivali West
ks.26,43,2001-
Mumbai-40} 092

In the'event of any correction of defects or replacement of defective material during the

warranty period, the warranty for the corrected / replaced material will be extended to a
further period of 12 months and the Performance Bank Guarantee for proportionate value
will be extended 60 days over and above the extended warranty period.

It is entirely your responsibility to extend the validity of this Bank Guarantee to cover the
period of guarantee well before its expiry.
The Performance security will be discharged by the purchaser and returned to the supplier
not later than 60 days after the expiry.
 a
J

5. TERMS OF PAYMENT
a) IOO% payment will be arranged within 45 days through BanksiPFC/RECiAPTRANSCO
reckoned from the check measurement date in Form-l3 duly transferring the said amount to
the bank account of the supplier by the purchaser bank OR by way of Electronic Fund
Transfer (EFT) with RTGS details Bank Account of M/s. Madhav Engineers, Pvt. Ltd.,
Mumbai as follows.
l.Acount Holders Name Madhav Engineers Pvt Ltd.

2.Name of the Bank & Branch: ICICI Bank Ltd

3. Address of the Branch : Reis Magos,Ramdas Sutrale Marg
Chandavarkar Road,
Borivali (West) Branch
Mumbai 400092

4. Bank Telephone No's 022 28921283 (Land Line)

5. NEFT IFSC Code ICrC0000018

6. Account Type Current Account
7. Account No 001 80s01 8933
8. RTGS IFSC Code. ICIC0000018
9.Emailid ashish. chaudhri @icicib ank. com

10. Email ID of the Vendor j atin@madhavengineers. com

accounts@madhavengineers. com

The Bank charges will be made to the account of IWs. Madhav Engineers, Pvt. Ltd.
An amount of Rs.50/- (Rupees fifty only) will be recovered from the Bill amount per each
disbursement on LOA raised by unit officers.

b) The 100% payment mentioned above is subjectto submission of performance security by

the supplier as per clause (4) above.

purchaser
c) The supplier should invariably submit test certificates and other documents, the
specifies as soon as dispatch is made so that they can be checked and approved
well in
advance.
d) The performance guarantee to be executed in accordance with this specification will be
furnished on a stamp paper of value Rs.100/-. The Bank Guarantee will be extended
if
required suitably in accordance with the provisions of Perforrnance Security Clause.

e) If the supplier has received any over payments by mistake or if any amounts are due to the
APTRANSCO due to any other reason, when it is not possible to recover such
amounts
reserves the right to
under the contract resulting out of this specification, the APTRANSCO
eollect the same from any other amount and / or Bank Guarantees given by the company
due to or with the APTRANSCO.

invoices paid up to
0 The contractor has to submit the proof of filing of GST Rl for the
fails to produce
previous month to admit the subsequent claims. If the contracting agency-
the GST
nroof of filins of GST Rl and not appearing the respective invoices in GSTR2A,
 4

amount paid will be withhold by APTRANSCO from the ensuing bills. The withheld
amount will be released only on production of proof of GSTR1 filing appearance of
invoices in GSTR2A.

s) . When the supplier does not at any time, fulfiIl his obligations in replacing/rectifying etc. of
the damaged/defective materials in part or whole promptly to the satisfaction of the
APTRANSCO Officers, the APTRANSCO reserves the right not to accept the bills against
subsequent dispatches made by the supplier and only the supplier will be responsible for
any demurrages, wharfages or damage occurring to the consignments so dispatched.

h) Any incidental charge such as stamp duty, bank charges etc, shall be to the suppliers
to
account and any charges in relation there to shall not be included in the bills submitted
the APTRANSCO's Paying Officer through Banks.
i) Freight shall be reimbursed only on submission of documerrtary evidence/proofs.

i) No interest shall be paid in case of payment is delayed for w,hatever reasons.

payment in
k) The purchaser may at his discretion, upon the request of the supplier for the
advance before the "schedule date of payment", would be examined by the negotiations
committee to decide whether such facility could be extended or not and if found acceptable ,
for
the supplier should agree to offer a rebate / discount @ 0.3% per week or part thereof
advance payment fori"tre material portion after receiving the material in
good condition and
accepting the same(from the date of Form - 13).
'
1) All payments will be made in non convertible Indian Rupees.

6. PENALTY FOR LATE DELIVERY:

essence of the
a) The delivery period as per agreed delivery schedule shall be deemed to be the
perform
contract. If the Supplier fails to deliver any or all of the Materials / equipment or to
the Services within the period(s) specified in the Contract, the Purchaser will, without
prejudice to its other remedies under the Contract, deduct from the Contract Price,
as

liquidated damages, a sum equivalent to o.Sohper week on the undelivered portion subject
reached the
to a maximum of 5Yo of the total value of the contract. Once the maximum is
Purchaser may consider termination of the contract'

at destination
The Check Measurement date in Form-13 i.e., the date of receipt of materials
stores in good condition will be taken as the date of delivery.
The penalty specified above will be levied and would be adjusted against
subsequent

pending bills.
b) For penalty, the number of days of delay would be rounded off
to the nearest week

and penalty calculated accordingly'

Material/equipment which are not of acceptable quality oI
c)
ale not conforming to
specifications would be deemed to be not delivered'
be adjusted against subsequent
d) The penalty specified in clause 6(a) will be levied and would
pending bills.
 5

7. DELAYS IN SUPPLIERS PERFORMANCE

a) Delivery of the Materials /equipment will be made by the supplier in accordance with the
time schedule prescribed by the Purchaser in the schedule of requirements. Delivery of the
Materials / equipment will be made by the Supplier in accordance with the time schedule
. prescribed by the Purchaser in the Schedule of Requirements.

b)' If at any time during performance of the Contract, the Supplier should encounter conditions
impeding timely delivery of the Materials / equipment, the Supplier will promptly notify the
purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon as
practicable after receipt of the Supplier's notice, the Purchaser will evaluate the situation
and may at its discretion extend the Supplier's time for performance, with or without
liquidatid damages, in which case the extension will be ratified by the parties by
amendment of the Contract.

c) Except as provided under force majeure clause a delay by the Supplier in the performance
of its delivery obligations will render the Supplier liable to the imposition of liquidated
damages unless an extension of time is agreed upon without the application of liquidated
damages.

8 FORCE MAJEURE
a The Supplier will not be liable for forfeiture of its performance security, penalty for late
delivery, or termination for default if and to the extent that its delay in performance or other
failure to perform its obligations under the Contact is the result of an event of Force
Majeure.
b) For purposes of this clause, "Force Majeure" means an event beyond the control of the
Supplier and not involving the Supplier's fault or negligence and not foreseeable' Such
events may include, but are not restricted to, wars or revolutions fires, floods, epidemics,
quarantine restrictions, and freight embargoes.
c) If a Force Majeure situation arises, the supplier will promptly notify the Purchaser in
writing of such condition and the cause thereof. Unless otherwise directed by the Purchaser
in writing, the Supplier will continue to perform its obligations under the Contract as far as
is reasonably practice, and will seek all reasonable altemative means for performance not
prevented by the Force Majeure event.

9. TERMINATION FOR DEFAULT

a) The purchaser, without prejudice to any other remedy for breach of Contract, by written
notice of default sent to the Supplier,may terminate this Contract in whole or in
part.

i. If the Supplier fails to deliver any cir all of the Materials / equipment within the
period(s) specified in the Contract, or.within any extension thereof granted by the
Purchaser.
ii. If the Supplier fails to perform any other obligation(s) under the Contract.
iii. If the Supplier, in the judgment of the Purchaser has engaged incomrpt or fraudulent
practices in competing for or in executing the contract.

part, the Purchaser may

b) In the event the Purchaser terminates the Contract in whole or in
procure, upon such terms and in such manner, aS it deems appropriate,
Materials /
equipment or services similar to those undelivered, and the Supplier
will be liubl" to the
purchaser for any excess costs for such similar Materials / equipment or Services.
 6

However, the Supplier will continue performance of the Contract to the extent not
terminated.

9A. TERMINATION FOR INSOLVENCY

The Purchaser may at any time terminate the Contract by giving written notice to the
Supplier if the Supplier becomes bankrupt or otherwise insolvent. In this event,
termination will be without compensation to the supplier, provided that such termination
will not prejudice or not affect any right of action or remedy, which has accrued or will
accrue thereafter to the Purchaser.

98. TERMINATION FOR CONVENIENCE

The Purchaser, by written notice sent to the Supplier, may terminate the Contract, in whole
or in part, at any time for its convenience. The notice of termination will specify the
termination is for the Purchaser's convenience, the extent to which performance of the
supplier under the Contract is terminated, and date upon which termination becomes
effective.

However the Materials / equipment that are complete and ready for shipment within thirty
(30) days after the supplier's receipt of notice of termination will be accepted by the
Purchaser at the Contract terms and prices.

lO.WARRANTY

(i) The supplier will warrant for the satisfactory functioning of the material / equipment as per
specification for a minimum period of 18 months from the receipt of the material I
equipment at TLC Stores or site in good condition.

(ii) The Supplier warrants that the Materials / equipment supplied under the Contract are new,
unused, of the most recent or current models, and that they incorporate all recent
improvements in design and materials unless provided otherwise in the Contract. The
supplier further warrants that all Materials / equipment supplied under this Contract will
have no defect, arising from a design and I or materials as required by the Purchaser's
specifications or from any ac;t of omission of the Supplier, that may develop under normal
use of the supplied Materials / equipment.

(iii)All the material will be of the best class and will be capable of satisfactory operation in the
tropics under service conditions indicated in clhuse 23.1 of the tender specification PMM23-
e0412022 without distortion or deterioration. No welding filling or plugging of defective
parts will will conform to the requirements of
be permitted, unless otherwise specihed, they
the appropriate Indian, British or American Standards. (Where a standard specification
covering the material in question has not been published, the standards of the American
Society for testing of Materials should be followed).

(iv) The entire designs and Construction will be capable of withstanding the severest stresses
likely to occur in actual service and of resisting rough handling during transport.
 7

(u) Unless otherwise specified the warranty period will be 18 months from the date of
acceptance of the Materials / equipment. The Supplier will, in addition, comply with the
performance guarantees specified under the contract. If, for reasons attributable to the
Supplier, these guarantees are not attained in whole or in part, the supplier will at its
. discretion either, make such changes, modifications, andlor additions to the Materials /
equipment or any part thereof as may be necessary in order to attain the contractual
guarantees specified in the contract at its own cost and expense and to carry out further
performance tests as per the relevant standards.

(vi) The purchaser will promptly noti$ the supplier in writing of any claims arising under this
warranty.

(vii) "Upon receipt of such notice, the Supplier will within 30 days repair or replace the
defective Materials / equipment or parts thereof, free of cost at the ultimate destination.
The supplier will take over the replaced parts/Materials / equipment at the time of their
replacement. No claim whatsoever will lie on the Purchaser for the replaced parts/l\4aterials
/ equipment thereafter". In the event of any correction of defects or replacement of
defective material during the warranty period, the warranty for the corrected/replaced
material will be extended to a further period of 12 months.

(viii) If the Supplier, having been notified, fails to remedy the defect(s) within the above period,
the purchaser may proceed to take such remedial action as may be necessary, at the
.supplier's risk and expense duly deducting the expenditure from subsequent bi[s / bank
guarantee and without prejudice to any other rights which the Purchaser may have against
the Supplier under the Contract.

11. GST:
The GST is payable on Ex-works + Freight. This will be paid extra as per rates ruling at the
time of dispatch of material within the stipulated delivery period' Necessary form will
registered
be furnished by the consignee at the time of supply on demand. APTRANSCO is
under GST Act with registration no.37AABCT0088P1ZU'

12. STATUTORY VARIATIONS:

Any variations up or down in statutory levy or new levies introduced after tender calling
date will be the account of APTRANSCO's provided that in cases where the
delivery
schedule is not adhered to, by the supplier 4nd that if there are upward variation/revision
and if
after.the agreed delivery date the suppliei shall bearthe impact of these levies,
there is downward variation/revision the APTRANSCO shall be given credit
to that
extent.

13. DESPATCH INSTRUCTIONS:

a) The dispatches will be effected only if the test results comply with the specification' The
dispatches will be made only after the inspection by the APTRANSCO
Officer is completed
authority'
to the ApTRANSCO satisfaction or such inspection is waived by the competent
 8

b) The acceptance of any quantity of materials witl in no way relieve the supplier of its
responsibility for meeting all the requirements of this specification and will not prevent
subsequent rejection if such materials are later found to be defective.

p) The dispatch instructions for the material/equipment will be furnished separately. The prices
indicated in Clause (2) above shall remain unaltered whatever be the destination. You
shalldispatch the material freight prepaid.

14. INSPECTION:
(i) The supplier will keep the Purchaser informed in advance of the time of the starting and the
progress of manufacture of equipment in its various stages so that arrangement could be
made for inspection.

(ii) The accredited representative of the APTRANSCO will have access to the supplier's or his
subcontractor's work at any time during working hours for the pufpose of inspecting the
materials during manufacturing of the materials / equipment and testing and may select test
samples from the materials going into plant and equipment. The supplier will provide the
facilities for testing such samples at any time including access to drawings and production
data at no charge to Purchaser. As soon as the materials are ready the supplier will duly
send intimation to APTRANSCO by Regd. Post and carry out the tests in the presence of
representative of the APTRANSCO. If the material is not ready on the date of inspection as
raised in MIMS portal, the inspection call will be treated as fake call and penalty of Rs
30,000/- will be levied. Such call will be rejected and supplier has to raise fresh call.
' APTRANSCO shall be under no obligation to arrange inspection before 15 days.
Inspection of materials at principal factory of M/s Madhav Engineers Pvt Ltd at P.ITZ
,Brazilby two APTRANSCO Engineers shall be arranged by supplier at their own cost.
(iii) The ApTRANSCO may at its option get the materials inspected by the third party if it feels
necessary and all inspection eharges in this connection will be borne by the supplier. The
material to be inspected by the third party will be decided by APTRANSCO. In case any
adverse remarks /deviations in the specified values observed during third parfy
inspection, in such case it is the discretion of the APTRANCO to reject the materials
or ApTRANSCO may refer to CPRI laboratory for conducting certain tests. In such
case, the supplier shall borne all the expenses till all the tests are completed.

(iv) The dispatches wilt be effected only if the test results comply with the specification. The
dispatches will be made only after the inspeqtion by the APTRANSCO Officer is completed
to the APTRANSCO satisfaction or such inspection is waived by the competent authority.

(v) The acceptance of any quantity of materials will in no way relieve the supplier of its
responsibility for meeting all the requirements of this specification and will not
prevent

subsequent rejection if such materials are later found to be defective'

(vi) The supplier will give 15 days advance intimation to enable the Purchaser depute his
representative for witnessing the acceptance and routine tests.

the
(vii) Should any inspected or tested materials / equipment fail to conform to the specification,
purchaser may reject the materials and supplier will either replace the rejected materials or
 9

make alterations necessary to meet specifications requirements free of costs to the

Purchaser.
(viii) The supplier shall arrange To and Fro Tickets (airfare) lodging& Boarding for Two
ApTRANSCO inspection officers deputed to your woks for witnessing the tests during
inspection of material.

15. TEST CERTIFICATES:

The latest test certificates containing the result of the tests as per the relevant IEC or other
specif,rcation stipulated must be submitted to the Chief Engineer/Transmissiorflidyut Soudha
/APTRANSCO/Vijayawada and got approved by him.

The type tests must have been conducted on the material offered as per the relevant IS in
recognized laboratory as per the latest revision of the Technical Specification and the date
of Type tests will not be later than 10 years.

16. CONTRACT AMENDMENTS

No variation in or modification of the terms of the Contract will be made except by written
amendment by the Purchaser and accepted by the supplier'

I7. INSTALLATION OPERATION & MAINTENANCE MANUALS:

Installation, Operation and Maintenance manuals with soft copy shall be supplied as per
distributions given below giving detailed instructions with illustrations along with
the
'equipment. They shall contain clear instructions on erection and maintenance of the
equipment and recommended schedule of maintenance for the guidance of the operating
s taff. Any items requiring the special attention of the operation engineer
should be
highlighted.
(a) Consignee: 6 sets of operating instruction manuals along with the materials.
(b) 4 sets of manuals and a soft copy to this office'
18. TRAINING:
The supplier shall arrange demonstration of Hot line Tools & Plants at APTRANSCO
sites

and necessary training shall be given to APTRANSCO Engineers on operation &

purchaser.
maintenance of Hot line Tools & Plants without any additional cost to the

t9 COMPLETBNESS OF CONTRACT:
All minor accessories that are normally necessary for satisfactory and efficient
APTRANSCO
operation of the equipment shall be supplied by you free of cost to the
whether these are specially mentioned or nol in the Specification, your tender
schedules

or in this purchase order and the equipment shall be complete in itself'

20. GENERAL CONDITIONS OF CONTRACT:

Except in so far as it is provided otherwise in this contract, you shall
abide by the terms
and conditions appended to the specification. Except as specifically accepted
in this
order the terms and conditions mentioned in your quotation under reference
are not
accepted.
 i0

21. RISK: received in good condition at

yours till the goods are
The risk in the property is entirely
the destination.

,,) NAMEPLATE:Equipmentshouldbeprovided*i..}lameplategivingfulldetailsof
in ihe relevant ISS or other
*a otrrer deiait,- u' 'p"'ified year
manufactur", of supply and the words
"upu"iii", The contract N;' *d date and
stipulated.
specification
;u.pfnaNsco; must be etched on the name plate'

,? PACKING r such1 packins

_ ^^r,:-^
^r
of Materials / equipment as rt's required
the r\rfqrerial
+r.a to
The Supplier witl provide
fn al-destination, as indicated in
prevent their damag'" J.*iorution d.rfi;#fr;tnei, handling
", withstand, without limitation, rough
the contract. The packing will be ,,rrrr.i.nito transit'
t111 and precipitation during
during transit and exposure to extrem;'r;*p.t"t*tt, where
and open storage. iacking ,ur" ,irl
,ta'*tigf"s will take into consideration'
and the absence
Materials / eqiipment' final destination
appropriate, the remot"n"sr-of the
points in transit'
o'f'fr"urv handling facilities at all

and outside the packages will

comply strictly
packing, marking, and documentation
The providedior in the Contract and in any
with such special requirement, u, *itLi."o;;;tiy required to make
irrrt ,r.iiln, o.a"r.a by the pur.has".. The supplier will.be
subsequent
,onrign..l wilt^be marked on three sides with
pu"tug", io,
separate ""lft'p"tft"ge
"u"tt
with the following;
prip.id*r l iiaeuute ink
1. ContractNumber
2. SuPPlier's name
3. facting list reference number
prepare the following "
material to a destination shourd
The supplier, whenever dispatches consignee
information in the form of packing
stpl; quadruplicate and send the iame toonethecopy of the
corrsignee wilr return to the
supplier
and obtain his acknowredgement. rne
proiorrnu"of packing slip will be as
follows:
packing slip with ti, ,"*J*s. The
PACKING SLIP
1. Contract No'& Date'
and rate applicable'
2. Q,antity allotted to the stores
to tht stores and the rate applied'
3. a"#il il;;;'ppl"d
4. a;ii& tto* t"ppiied and the rate applied' applied.
5. T"t;i;;iry ,uppri.a under the contract with rates
to the Stores'
6. Pr";;;;[ot t"pprving the balance quantitv

24. TRANSPORTATION: T--^.^^-^r+ +ho l\rrqrerials/eo to a

contract to Transport the Materials/equipment
The supplier is required under the district stores, transport-to such
place of
specified place of destination as ,"rr""iiv it"
the supplier'
includirfiil;;r *d rt;;;;, will be arranged bv
destination,

25. MATERIAL & WORKMANSHIP:.

design and
conform in arl respeets to high standards of engineering,
The Hot line T&p shall at least
be capable of performing in continuous commerciar operation
workmanship and shau necessary for
Hot line T&p offered shall be complete with au components
for 10 years. The
n^-^ 1n
 11

its effective and trouble free operation as per latest relevant IEC standardsA{BR
standards/ASTM standard or any other relevant standards and suitable for Live conditions.

26. INSURANCE
The Materials / equipment supplied under the Contract will be fully insured against loss or
damage incidental to manufacture or acquisition, transportation and delivery and also
storage for 45 days at destination stores/sites before taking into stock.

The insurance will be in an amount equal to 100% FADS value of Materials / equipment on
all risks basis. The policy will have a provision for extension to cover further storage if
necessary at destination stores / site at APTRANSCO's cost, the beneficiary shall be
APTRANSCO.

The Bidder shall a) Initiate and pursue insurance claim till settlement and b) Promptly
arange for repair and or replacement of any damaged items in full inespective of settlement
of insurance claim by the under writers. (c) All costs because of insurance liabilities covered
under the contract will be to supplier's account. The supplier shall provide the Purchaser
with a copy of all insurance policies and documents taken out by him in pursuance of
'Contract'. Such copies of documents shall be submitted to the purchaser immediately after
such insurance coverage. The supplier shall also inform the Purchaser in writing at least
sixty (60) days in advance, regarding the expiry, cancellation and /or change in any of such
documents and ensure revalidation/renewal etc., as may be necessary well in time.
' The risks that are to be covered under the insurance shall be comprehensive and
shall include but not limited to, the loss or damage in transit , storage, due to theft, pilferage
riot, civil commotion, weather conditions, accident of all kinds, fire, flood, war risk (during
ocean transportation) bad or rough handling etc., The scope of such insurance shall cover
the entire contract value.

27. INTERCHANGEABILITY:

All similar material and removable parts of similar equipment shall be interchangeable with
each other.

will be given to any special devices or attachments put forward by the

Due consideration
Bidder which are calculated to enhance the general utility and the safe and efficient
operation of the equipment/materials.

28 SPARES:
You shall supply any for the equipment that will be supplied under this
spares required
order, whenever called upon to do so at fair prices and at the APTRANSCO's standard
terms of payment within a period not exceeding the deliveries accepted herein.

29, PROGRBSS REPORTS:

You shall furnish the progress reports on the manufacture of equipment to this office
every month in triplicate till the supplies are completed.
 T2

30. CORRESPONDENCE:
a) Youracknowledgement of this order and all correspondenceofgeneralortechnical
nature shall be addressed to the Chief Engineer/Transmission, Vidyut Soudha, Gunadala,
Vijayawada520 004.
b) All correspondence regarding despatches, payments and any other field matters shall be
addressed to concemed Paying Officer. Copies of
such correspondence shall be
marked to the
concerned Superintending Engineer/Procurement and to the Chief
Engineer/Transmission/ Vidyut Soudha, Gunadala, Vijayawad a 520 004. Copies
- the of
correspondence regarding payments should also be marked to the Pay Officer,
APTRANSCO and Financial Adviser and Chief Controller of Accounts,
APTRANSCO, Vidyut Soudha, Vijayawada- 520 004.

31. JURISDICTION:

All or touching this order shall be decided

and any disputes or differences arising out of
only by courts or tribunals situated in Purchasers Head Quarters only. No suit or other
legal proceedings shall be instituted elsewhere.

32. SETTLEMENT OF DISPUTES:As per clause 65 of specification

JJ. INCIDENTAL SERVICES

The Supplier may be required to provide any or all of the following services, including
additional services. if any.

(a) Performance or supervision of on-site assembly and/or start-up of the supplied

Materials / equipment;

(b) Furnishing of tools required for assembly and/or maintenance of the supplied
Materials / equipment;

(c) Furnishing of a detailed operations and maintenance manual for each appropriate
unit of the supplied Materials / equipment;

(d) Performance or supervision or maintenance and/or repair of the supplied Materials /

equipment, during warranty period, provided that this service will not relieve the
Supplier of any warranty obligations under this contract; and

(e) Training of the Purchaser's personnel, at the Suppliers' plant andlor on-site, in
assembly, start-up, operation, maintenance, and/or repair of the supplied Materials /
equipment.

You shall successfully commission Hotlines Tools as per the dispatch instructions. The
equipment shall be accepted subject to the satisfactory performance of the equipment during
demonstration at site. APTRANSCO personnel shall be practically trained on the usage of
the equipment in all aspects at site to the full satisfaction of APTRANSCO Engineers.
 t3

34. ACKNOWLEDGEMENT:
Please acknowledge the receipt of this Purchase Order with confirmation of its
acceptance by you and extra copy enclosed herewith may please be returned with your
signature in token of your acceptance.

Encl: 1) Annexure I
2)Extra copy of the Purchase order to be retumed
with Signature
Yours faithfully,

ENGINEER
TRANSMISSION
(Acting for and on behalf of APTRANSCO)

WE ACCEPT THE TERMS AND CONDITIONS OF THIS PURCHASE ORDER

SIGNATURE OF THE CONTRACTOR

WITH SEAL AND DATE
Copies to:
The FA & CCA (Accounts) /APTRANSCO/VSA/ijayawada.
The Chief Engineer/Power systems, Planning/APTRANSCO/VS/Vijayawada.
The Chief Engineer/Vi sakhapatnam Zone APTRAN S Co/Visakh apatnam
The Chief Engineer/Vij ay aw ada ZonelAPTRANSCO/Vij ay awada
The Chief Engineer/I(a dapa Zonel APTRANSC O lKadapa
The Superintending Engineer /OMC/APTRANSCOA/isakhapatnarn I Nijayawada/lKadapa
The S.A. O. (Pay & Accounts)iAPTRANS CO/V S/Vij ayawada
Spare copies.
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