DOCUMENTS REQUIRED FOR AAA INSPECTION

Sr. No Document Responsibility

1 Academic diaries for Attendance AAD
2 Student Feedback forms AAD
3 Infosys student list AAD
4 Employer survey AAD
5 Notice boards preparation All lab technicians
Innovations in teaching like flash cards, crosswords,
6 all staff
quizes, new instruments designed etc
7 Tutorial assignments all staff
8 MS teams- student id list AMA
9 Internship data AMA
10 Feedback analysis, CO, PO, PSO on website AMA
11 Placement analysis as per AAA format AMA
12 ED cell AMA
13 SOPs AMA
14 Caree guidance cell ASJ
15 Wheel chair purchase ASJ
16 Dead stock register ASK
17 Staf list in NBA format for 3 years BNCK
Final year projects-= guide allotment, assessment,
18 BNCK
circulars, sample projects
Seminars coducted- Circulars, Notebook,
19 BNCK
Communications
Seminar analaysis- Average No. of Personality
20 development activities, Average no. of seminars, BNCK
No. of stress releif activities, Lecture by alumni
21 Publication file BNCK
22 Presentation in workshops/ conferences BNCK
23 Workshops attended by faculty BNCK
24 Files with all circulars - - Cultural DSB
25 PCI Norms soft copy GBG
26 Workshops conducted- CADD GBG
27 List of IPA Awards for rank holders GBG
28 Tour/ Industrial visits/ blood bank visit files JSS
29 All boards JSS
30 First aid box JSS
practice school meeting resolution, syllabus,
31 KAK
university exam timetable
32 Medicianal plant garden KHR
33 Abstract 7/12 in the name of Society / Trust Mhetre
34 Property Card in the name of Society / Trust Mhetre
35 6 N.A. Documents from Competent Authority Mhetre
Approved Building Construction Plan by the
36 Mhetre
Competent Authority
 Occupancy Certificate issued by the Competent
37 Mhetre
Authority
38 Service books Mhetre
39 ERP receipt Mhetre
40 EPF records Mhetre
41 Provision of gratuity Mhetre
42 Income tax and professional tax records Mhetre
43 FRA records Mhetre
44 Annual Budget Mhetre
45 Receipt/Payment Account Mhetre
46 Income/Expenditure Mhetre
47 Balance sheet Mhetre
48 All Govt. scholarship record Mhetre
49 Accession register Mhetre
50 Audit report Mhetre
disbursement of students refundable deposit
51 Mhetre
amount
disbursement of scholarship, tuitions fees, refund
52 Mhetre
claims of the students
53 M.Pharm disserations- sample projects MSK / KAK
54 BOS membership letter MSK, VST, GBG
55 PhD guide letters MSK, YST, VST, GBG
56 NBA Letters NBA Cell
57 SUS Affiliation letter- UG & PG Office
58 Principal Approaval Letter Office
59 Trust registration certificate Office
60 DTE Admission list- Consolidated final list Office
61 reservation seats filled Office
62 AdHoc staff files Office
63 List of PhD qualified staff Office
64 Old Annual reports (AHAWAL) Office
65 Appraisal reports for last 3 years RYP
66 BOS chairman- CS & Allied RYP
RYP, MSK, YST, SBD, USS,
67 Resource person letters
KAK
68 AICTE Norms soft copy SAP
Files with all circulars, list of approved volunteers -
69 SAP
NSS
70 Mayuresh Danke letter SAP
Alumni contribution by sponsorship, placement,
71 SAP/ STK
members in committess
72 Workshops conducted- ESCOM SBD
73 lab journlas (samples) SBD
74 MOOC, Swayam, Nptel- Student list SMG
75 Course outcome file SMG
76 Student participation in national level conferences SMG
77 Avishkar awards SMG/ JSS
78 Academic caledar SSM
79 Files with all circulars - - Sports SSM
80 Awards SSM
81 Siddharam Birajdar certificate SSM
82 Physical director letter SSM
Mentor list for 3 years, Mentor registers for 18-19,
83 STK
19-20
84 Time tables for 3 years. STK
Current all lab timetables, classroom timetables for
85 STK
display
86 Induction programs STK
87 Syllabus copy print UK
88 Book Bank provision UK
Library data 7.3.2- No. of National and
89 UK/ SMG
internaltional journals
90 Exam related details USS
91 parents Feedback forms VST
92 List university rank holders VST
93 Grivience redressal cell VST
94 SPSA registration VST
95 LSSSD letter VST
96 Shanivari Vidnyanvari details VST
97 Workshops conducted- NEP YST
98 ARIIA certificate YST
99 MoU letters YST
100 Grant letters YST, STK, BNCK, VST, SMG