Department of Social Welfare and Development Field Office VI Molo, lloilo City wp FOV NOTICE OF VACANCY F Cost of Service 5 April 19, 2022 “eh 3.27 Aine POSITION Administrative Assistant | (RJJWC) NO.OF VACANCY: 1 AREA OF ASSIGNMENT: DSWD Regional Office VI SG/MONTHLY SALARY: 7/P17,899.00 QUALIFICATION STANDARDS Education _ Completion of two-year studies in College leading to a degree preferably in Office/Public Administration, Management or related field Experience _: 1 year of experience in performing administrative, clerical work Training 4 hours relevant training in basic office productivity tools (e.g. MS Word, Excel, Powerpoint) Eligibility None required JOB DESCRIPTION: Ad Job Summary: istrative Assistant: Under immediate supervision, the Administrative Assistant | shall perform simple and routine clerical functions and assist the Administrative Assistant Ill in the provision of administrative support to the RJJWC Secretariat in the region including liaising services. Primary Task: 1. Receives, records, releases and files vouchers, RISIPR, letters, memoranda, and other office documents and communications. 2. Classifies and sorts outgoing and incoming correspondence and endorses to immediate supervisor. 3. Encodes simple routine documents such as transmittal letters, special orders, certificates, vouchers, and other documents as may be required; 4. Assist in the receipt and dissemination of documents to committee members/concerned officials; 5. Assist in handling coordinative and logistical requirements of RJJWC activities such as but not limited to: a. Follow up on the administrative arrangements with the attendees of the activity; b. Reservation of venue; cc. Request for food/catering services; d. Request for supplies, equipment and vehicles for official trips; e. Reproduction of advocacy kits and other IEC materials; {Tracks payment process for the service providers. 6. Performs administrative liaising functions and acts as messenger to concemed offices. 7. Monitors stocks of office supplies (paper clips, bond papers etc.) and ensures upkeep of office equipment and properties. 8. Performs other task as may be assigned/required by supervisors. Applicants should be guided by the following Criteria for Evaluation: Education (E) 25% © Training (T) 10% Experience (E) 25% Initial Qualifying Test (IT) 10% ‘© Special Exam (Technical) 10% © Interview 15% IPCR or any related Performance Assessment/Review 5% Total 100% Initial Shortlisting: Obtain 75% of the maximum total score of ETE ‘Second Shortlisting: Top five highest rating but overall rating should not be less than 80%Qualified applicants must apply online thru this link: /»tfp:bit.Jy/ciswa06jobs and attach the following documents on or before April 25, 2022: Note: Application Letter addressed to MR. RYAN A. DE LA GENTE CAO / HRMPSB Chairperson Department of Social Welfare and Development Field Office VI, M.H . Del Pilar St., Molo, lloilo City Duly accomplished Personal Data Sheet with Work Experience Sheet, Transcript of Record and/or Diploma; Copy of Certificate of trainings; Copy of performance rating in the present position for one (1) year or its equivalent and must have at least Very Satisfactory rating during the last period (for Government employee). Interested and qualified applicants regardless of gender, disability, civil status, ethnicity, religion, etc. are encouraged to apply. Walk-in applicants will not be entertained in observance to the new normal Request for extension of submission and application with incomplete documents will not be considered. HRPPMS HEAD