St.

Vincent de Paul Parish Pastoral Council Meeting Minutes for August 23, 2022

Members present: Father Patric, Scott Sigourney, Cheri Walloch, John Sweeney, Jr., Ann
Hamus, Mary Jo Sigourney, Don Walloch, Darrell Anderson, Pam Fochs, Sue Sopa, Pat Springer

Meeting opened at 5:30 with a prayer.

Financial situation – Darrell Anderson reported that we had more expenses than income last year.
A lot of our problems are big things like the asbestos removal in the school. We need more funds
in the operating account. If someone gives to the building fund, is it put in that fund? When we
went to the new accounting system it wiped out separate accounts. There is only one general
balance with everything together right now. Can the new accounting system handle having
different running totals for each particular thing like building projects, Haiti, etc. Right now it looks
like one big slush fund. There is a Projects category that could be used to keep accounts
separated. If all the accounts were separate, our net would look bad. There are $43,000 in bills
with only $22,000 available to pay those bills right now. From January to August this year, we
transferred $66,000 from savings to checking to cover expenses.

DAA will charge us interest on the $18,000 that we are shortfalled for 2022. We pay around $79 to
the Diocese on a loan. Darrell will be looking into what this loan would be for as he isn’t aware of a
loan. We are also charged quarterly for Catholic Life magazine. A payment is made monthly for IT
and software support. Our share of the asbestos removal was $33,000; the total cost was
$66,000. It was misstated in the bulletin. We need to establish an expense budget so we know
what the recurring monthly expenses are.

If we establish a vision, but don’t have the money to support it, we are in trouble. The Inspired by
the Spirit Campaign will help to get some of the big things done. John said we have ground and
dirt coming through the parking lot. It needs to be redone from the ground up and that will be a big
expense.

Is there any type of process in place that if a project is more than a certain amount, it would have
to go through the Finance Council? Darrel said no, there is not. It would be good practice to
establish a process that expenses over a certain amount need to be authorized by the Finance
Council. Could we have a Building Fund that would cover parking lot, roof, emergency building
needs?

We need a Capital Improvement Plan. There are six classes of students at St. Vincent’s with 87
students enrolled for this fall. Is there someone to go to to look at consolidation? Pam said no,
there is no talk of consolidation. Darrel said there is a school subsidy we pay every month and that
wouldn’t go away with consolidation.

Darrel wants to do the Bishop Report and a report for the parishioners so they know how much it
costs for the school. Scott wants to know what St. Vincent’s is actually paying for the school. Our
subsidy payment to Assumption is $21,000 per month. Assumption pays half of utilities, rent, etc.
After assessing the 21-22 fiscal year, Assumption is sending an additional $12,000 to cover costs.

Father said the Capital Campaign will accept single payments or pledges spread over five years.
The 2023 DAA amount is included in the $515,000 our parish is assessed, but in 2024 the DAA will
come back. The first $90,000 we collect this year goes for DAA, then we would get back 65% of
the amount we collect over the $90,000. September 21-22 there will be a reception to explain the
Capital Campaign. Someone from the diocese will show a video and explain the campaign.

List of things that could be done with the dollars donated for the Capital Campaign: parking lot,
video and lighting in church, upgrading electrical, fixing leak in school rooftop, bathrooms in the
school, work in the school gym, and the list goes on. A letter with a brochure explaining all the
needs will go out to all parishioners. When we find out what parishioners are giving, we can
decide when to go ahead with projects. We need to know what the approximate cost of each
project would be so they can be ranked in order of importance.

We need a strategic plan for the parish and it should also include a spirituality plan. Can we bring
in speakers; we need to invest in our parishioners.

Father is asking for more servers, ushers, and lectors. Father will make an appearance at the
beginning of CCD classes to talk to kids and get to know them.

The meeting was closed at 7:20 with a prayer.

The next meeting will be September 27, 2022, at 5:30 in the Gathering Space.

Respectfully submitted by Cheri Walloch