O&M MANUAL - CHAPTER "SPARE PARTS"

Project
D0182 - Engineering Warehouse Autom. Author
Nicole Kalkhoven
Department
Controls Service Desk
Reference
A_DOC126417 - EN - F
Release date
12 Jun 2014
Document state
Released

O&M MANUAL
CHAPTER "SPARE PARTS"

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 TABLE OF CONTENTS

1. SPARE PARTS 4
1.1. Spare parts philosophy 4
1.2. Explanation of the spare parts list 5
1.3. Dash variants 7
1.4. General instructions for the maintenance and storage of spare parts 8
1.5. How to find the right parts 10
1.5.1. Mechanical parts 10
1.5.2. Electro Mechanical (EM) parts 12
1.6. Order spare parts 13
1.7. Returning materials to Vanderlande Industries 13

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 GENERAL INFORMATION
Used symbols
Special tools

Related documents
Warning:
Risk of personal injury

Caution:
Risk of damage to equipment

Note:
Information that requires attention

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 1. SPARE PARTS
You can purchase spare parts as a package. The choice for priorities is yours. Thanks to
Vanderlande Industries’ long experience, you can be assured that our recommendation (which parts to
purchase) will be done in good co-operation and will result in minimum costs.

1.1. SPARE PARTS PHILOSOPHY

Spare parts are considered to be part of the total service concept. It is our experience that the
investment in spare parts is vital to the availability and use of the system. The question is which
spare parts should be purchased for stock.

The following guidelines must be considered in order to make the best decision:

 Study tab 1 of the system documentation in order to understand our terminology.

 Determine which conveyors in the complete material handling system have vital functions. This selection
will result in a list of so called markcodes and numbers.

Conveyor Priority (CP): classification code

Within Vanderlande Industries the following classification code is used for spare parts in the system:

A First priority
These are parts in the critical path of the system: failure of such a part results in a total system stop.
B Second priority
Failure of such a part can cause a significant reduction of the system performance, or results in the
stopping of a part of the system.
C Third priority
Failure of such a part can cause a minor reduction of the system performance.

Use the spare parts reference list in the system documentation to match the parts to the priority list.

Use the “what if” question per spare part item; start with the highest priced spare part unit.
 Make principal decisions on the motor reducers, using the priority function.
 Make principal decisions on the belts, using the priority function.

Also take into consideration the fact that the ordered spare parts can be used and replaced by your technical
supporting team.

We recommend you to discuss this subject with our service organization in order to ensure the best solution.

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 1.2. EXPLANATION OF THE SPARE PARTS LIST
In the system documentation you find the spare parts B.O.M. (Bill Of Material) list per conveyor.
The spare parts B.O.M. list is built up as follows:

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

The following information can be obtained from the spare parts B.O.M. list:

1. Conveyor Markcode;
Standardized Vanderlande Industries code to describe the type of conveyor.

2. Conveyor number;
Conveyor number and mark code together make to a unique identification code of the conveyor in the
system.

3. Level:
The system is built as a tree. The level is referring to the debt in this tree. The highest level is 1.
If the BF is on level 3, we can split it up in different parts again which are at a lower level, level 4. So this
can be e.g. the side-guard, the drive, the ETU, etc.
But these parts can be split up again in smaller parts which were used to assemble them. So in the drive,
a pulley is used which again is at a lower level, level 5. But the parts to assemble this pulley e.g. the
bearings inside, are again a lower level, level 6.

4. Item number:
The assigned item number of the part for re-ordering.

5. Pos nr:
Position number on the drawing of the parent item assembly. The parent item is one level up in the tree.

6. Item description:
Description of the part. In case of rollers and pulleys, the main dimensions will be mentioned.

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 7. Quantity in system:
The total quantity of the part in the system (listed to clarify the recommended quantity).

8. Quantity in assembly:
Quantity in this particular assembly.

9. Measure:
If unit of measure (10) is different from " Each " the measure will give the value of the measurement. For
example the belts in the system. If the system contains 10 times 3 mtr of belt. The measure = 3 / UOM =
Mtr / Qty. = 10.

10. UOM:
Unit Of Measure. Unit in which you need to order the item.
Each (EA)
Meters (MT)
Liters (LT)

11. Project:
Vanderlande Industries engineering project number.

12. Activity:
Vanderlande Industries production activity.

13. Priority:
Conveyor priority, what is the impact to the system performance when this part breaks down.
A = High
B = Medium
C =Low

14. Category:
The type of the spare part.
C = Consumable
W = Wear
D = Durable
T =Tool
An R = Repairable will be added to the spare type if it is financially attractive to repair it when possible.

15. Revision:
Technical revision of the item.

Tools and devices

For maintenance and repair purposes, several tools and devices may have been added to the spare parts list,
e.g.: welding equipment for all kinds of round belts, flat belts and wedge-form flat belts.

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 1.3. DASH VARIANTS
Vanderlande Industries frequently uses dash variants for products.
Dash variants are used to show different variants of a certain product on one drawing. Typically, dash
variants relate to the width of a conveyor, or to the length of a roller or pulley. The so-called dash number
typically consists of 5 digits, and can be found in the item number behind the drawing number.

The complete item number can be built up as follows:

 OL9357-00928
− L9357 drawing number (0 is additional)
− 00928 dash number
 011508-003-20014
− 11508-003 drawing number (0 is additional)
− 20014 dash uitvoering dash number

The explanation of the dash number can be found on the item drawing. The item number, drawing number
and dash number are always mentioned on the spare parts list.

Example with dash explanation

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 1.4. GENERAL INSTRUCTIONS FOR THE MAINTENANCE AND STORAGE OF SPARE PARTS

The supplied spare parts must be stored and maintained in such a way that the intended
function is fulfilled when the spare part has to be used.
The following general instructions must be complied with:

 Check at delivery if the package contains the ordered and right amount of spare parts, and check the
spare parts for possible damages during transportation.

 If possible, all spare parts are supplied in their original packing, or in a plastic bag. Each spare part will
have a sticker with the specifications. Do not remove the sticker until the part is used; the specifications
on the sticker can be used to order a new spare part.

 Make a list of the storage locations of the spare parts. This prevents searching (and therefore downtime)
if a part has to be replaced. You can use a CMMS system for this. For smaller material handling systems,
an Excel file will do. At request, the spare parts list can be delivered in Excel format.

 Store the spare parts in a cool and dry place, preferably at a standard ambient temperature of 20°C, and
50% humidity.

 If possible, store spare parts in a locked place to prevent theft.

 Electrical and electronic parts must be kept in a cabinet.

 All belts must be protected from solar radiation and heat. So store the belts in a dark place, and
completely covered. The belts must be rolled up tightly, and must preferably be stored hanging.

 All blank steel parts of the equipment need preservation against corrosion. This can be achieved using
different preservatives in different applications. Below you will find a brief description of these
preservatives and some examples of how to use them.

A preservative can be.

Black primer coating. (e.g. Nibralux B-70)

Mainly used for coating the barrel of a pulley.
Purpose: to protect the barrel against corrosion during storage and transportation. During use of the
pulley the primer wears gradually. The primer has no negative influence on the grip of the conveyor belt
to the pulley.

Shell Ensis V

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 Mainly used for coating the axle of a pulley. Product forms a wax film, and protects against corrosion for
approximately 60 months.
Purpose, to protect the axle against corrosion during storage and transportation. The wax film has to be
removed with a hydrocarbon solvent or alkali cleaner.

Shell Ensis R
Used to preserve parts which will be used or further processed in the near future. (within 9 months).
Purpose: to protect the axle against corrosion during storage and transportation. The wax film has to be
removed with a hydrocarbon solvent or alkali cleaner but this can be done much easier than with Shell
Envis V.

 Rotate axes of motor-reducers for a few revs at least once a year by hand or even better connect them
to the main power supply and let them run for a few minutes. This is necessary to guaranty the quality of
the sealings and the bearings.

 The electrolytic capacitors used in frequency controllers age when not powered up regularly. Therefore a
controller should be powered up every 2 years for at least 5 minutes.
If this has not been done for a longer time, it is advised to power up the electrolytic capacitors slowly with
a regulated power supply and to leave the power on for at least 15 minutes afterwards.

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 1.5. HOW TO FIND THE RIGHT PARTS

1.5.1. Mechanical parts

To find the right part, follow these steps.

 Identify the conveyor that you need the spare part for. The Markcode and the conveyor number can be
found on the label of the conveyor (e.g. LRC 0001.13.003). If necessary you can also find the conveyor
number on the layout drawing.
 Open the maintenance instruction of the concerning conveyor type in the system documentation at
chapter 4. Check if you recognize the part and search in the table for the corresponding part.

For
example

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 Parts with dash variants are only referenced by the drawing number (like pos. A2).
For the complete item number with the dash number of such a part, you need the spare parts BOM list in the
system documentation at chapter 6. Find the right Markcode and conveyor number in this list, and look for
the complete item number. (See example below).
Parts with only 1 variation can be taken straight from the table.

Plastic parts may have a number on them. Note that this is not a complete item number, nor a
part of an item number, so this number cannot be used to order the part!

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 1.5.2. Electro Mechanical (EM) parts
Identify an EM part

 Look for brand- and type number on the EM component.

 For the right item number, see Markcode ‘EM’ in the spare parts list.

Identify a controls cabinet EM component

 Look for the component number on the sticker on the component itself, or under the component on the
back-plane.

For a list of all used components in the controls cabinet, see the EM drawings in the system documentation
from page 1000 on.
On this list, the component number as well as the Vanderlande Industries item number can be found (see
example below).

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 1.6. ORDER SPARE PARTS
You can order spare parts in various ways.

 Phone +31 (0)413 49 56 10

 Email spareparts@[Link]
 Fax +31 (0)413 49 50 08
 Service report of the visiting service engineer

When you order spare parts, it is important to mention the following information:
 Item number
 Description
 Markcode and conveyor number of the concerning conveyor
 Quantity
 Project number
 Your order number
 Your name
 Requested delivery date
 Delivery address

If you cannot trace the item number of a part, then you can contact the Vanderlande Industries Supply chain
department by phone.
You can also mail a picture with as much details as possible.

1.7. RETURNING MATERIALS TO VANDERLANDE INDUSTRIES

Before sending materials to Vanderlande Industries (for warranty, repair, etc.), we kindly ask you to contact
our Vanderlande Industries Supply chain department by phone.
After this contact Vanderlande Industries will send you a return material form and a RMA number (Return
Material Authorisation), with the request to enclose this form with the materials, to enable a quick and clear
identification at receiving. This will support a flawless handling.

Please use the following delivery address or an address agreed with your local Customer Centre.

DHL Supply Chain Eindhoven

Attn. Vanderlande Industries
Achtseweg Noord 30
5651 GG Eindhoven
The Netherlands

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