ENTERPRISE STRUCTURE

1 Define Assigning Procedure

1.Company - - - -> OX15 1.Assign company code to company(OX16)

2.Company Code - - - -> OX02
3.Sales Organisation - - - -> OVX5
4.Distributed Channel - - - -> OVXI
5.Division - - - -> OVXB
6.Sales Office - - - -> OVX1
7.Sales Group - - - -> OVX4
8.Plant - - - -> OX10
9.Storage Location - - - -> OX09
10.Shipping Point - - - -> OVXD
11. Credit Control Area ----> OB45
2.Assign sales organization to company code(OVX3)
3.Assign distribution channel to sales organization (OVXK)
4.Assign division to sales organization (OVXA)
5.Set up sales area (OVXG)
6.Assign sales office to sales area (OVXM)
7.Assign sales group to sales office (OVXJ)
8.Assign sales organization - distribution channel - plant (OVX6)
9.Assign sales area to credit control area (OVFL)
10. Assign plant to company code (OX18)

2 MASTER DATA

1. Customer Master Data 2. Material Master Data 3.Customer Material Information Record 4.Condition Prizing Master Record
Create - - - -> XD01 Create - - - -> MM01 Create - - - -> VD51 Create - - - -> VK11
Change - - - -> XD02 Change - - - -> MM02 Change - - - -> VD52 Change - - - -> VK12
Display - - - -> XD03 Display - - - -> MM03 Display - - - -> VD53 Display - - - -> VK13

3 Batch Jobs

SM36 - - - -> To Schedule the batch Job To create a backgroung job

SM37 - - - -> Batch Job Monitory
SE38 - - - -> To see the program in development & Quality
SA38 - - - -> To see the program in Production

4 IDOC (Intermediate Document)

 WE02 - - - -> To View the List of IDOC
WE19 - - - -> To View the failed information of in IDOC ( Test Tool For Idoc Processing )
BD87 - - - -> To change the status inbound from 64 to 53

5 Inquiry(IN) Quataion(QT) Order(OR) Return(RE)

Create - - - -> VA11 Create - - - -> VA21 Create - - - -> VA01 Create - - - -> VA01
Change - - - -> VA12 Change - - - -> VA22 Change - - - -> VA02 Change - - - -> VA02
Display - - - -> VA13 Display - - - -> VA23 Display - - - -> VA03 Display - - - -> VA03

6 Create Condition Table (Pricing Sales/Distribution) - - - -> V/03

7 To open new session used - - - -> /O

8 To logoff from all sessions - - - -> /nex

10 Before creating the Customer Master Data we have to do Prerequisite

1. Account Group ----> OBD2
2. Number Ranges ----> XDN1
3. Assign Number Ranges to Account Group ----> OBAR
4. Partner Determination ----> VOPAN

11 To create the Sales District ----> OVR0

12 Extend the Customer ----> XD01

13 Assign Item Category ----> VOV4

Quotation : A quotation is a legal document given to the customer for delivery of goods and service
It will issue to the customer after enquiry or with out enquiry happen from the custome

Quotation is nothing but writing document given to the potential client

Logistics ----> Sales & Distribution ----> Sales ----> Quotation ---->C/Ch/D

Create ----> VA21 Change ----> VA22 Display ----> VA23

 elivery of goods and services.
ry happen from the customer

ential client

tion ---->C/Ch/D

Display ----> VA23

 1 Sales Document Processing
It is also called as Order Processing

It is consists of 3 levels /data in document processing

i. Header Level / Header Data
ii. Item Level / Item Data
iii. Schedule line Data

VBAK Header Data : It is a Sales Document Types VOV8

It will show all the sales transcation details such as SP,SH,PO & PO date etc.,

Item Data : it is a line Item It is a Item category VOV7

It provides all the information about the line Item/material like material status, Order quantit

Schedule line Data : Scheduling line category VOV6

It provides all the the information about delivery and shipping transcations such as delivery qu

BUSINESS PROCESS FLOW SAP SD : OTC Order to Cash

IN INQUIRY Presales Activities

QT QUOTATION
AGREEMENT AND CONTRACT 12 Months
OR SALES ORDER 100% Probability
SHIPPING /DELIVERY Picking/Packing/PGI Post Goods Issue
BILLING
INVOICE
Scheduling Line Category VOV6

It provides all the the information about delivery and shipping transcations such as delivery quantity, del

Inquiry AT

Quatation BN

Order CP Deterministic MRP

CV Consumtion MRP
CN NO MRP

Return DN RETURN

Note :- Assignment of Scheduling Category is a combination of item category to schedule line category
PO date etc.,

material status, Order quantity

ranscations such as delivery quantity, delivery block and delivery split and etc.,

Order to Cash

Post Goods Issue

s such as delivery quantity, delivery block and delivery split and etc.,

hedule line category

 1 To See the Transcation Code in the SAP Systems

Additional Information ----> Additional Information ----> Display Key ----> Documents

2 To check the works done by the perticular user in the SAP SYSTEM

T-Code ----> SE09

3 InBound (IDOC) 2
Status

64 ----> IDOC is ready to be transfeered to Application (Customer Information will be transferred in to f

53 ----> Application document posted
51 ----> Application document is not posted

4 OutBound(IDOC) 1
Status

1 ----> IDOC is generated (Acknowledgement will be generated by SAP )

30 ----> IDOC ready for dispatch(ALE Services) (Dispatch to the customer)
3 ----> Data passed to port OK (Received by the customer from the SAP system

5 You can create, change and display table entries and structures.

SE11 ----> ABAP dictionary

6 Append ----> It is nothing but Adding a additional field to Existing Data base

7 Citrix ----> It is the remote Access (System will work with External Server)
a. Hard Core ----> Connect through the device like pendrive with finger print
b. Soft Core ----> Connect through the software credential

8 To Assign the plant to the company code

T CODE ---->OX18

9 To display lock entry list (or) To remove Lock Entries

T CODE ----> SM12

10 SALES : Selling the product to the customer

 Distribution : Deliver the products to the customer on time

11 $TMP : Temporary Data Base

12 Maximum no.of Sessions (windows) of SAP easy Access can be opened : 6

13 The length of the transcation code is : 4

14 Goods Recepit : When the Company purchases the stock from the outside(vendors)

15 Goods Issue : when the Company sell the product to the customer

16 Factory Calender will be done by the HR team

17 C2H Contract to Hire

18 prerequisite : Which is going to be done some back end settings before creating customer maste

19 UAT : User Acceptance Testing

It is done by the end users at the client location at final stage to test the performance of the

20 To Create Table T-Code : SE11

21 Plant : We can assign multiple storage location to plant in order to store different range of product
For Eg :
1 Semi Finished Goods
2 Finished Goods
3 Raw Materials
4 Scrap Goods
5 Packed Goods

22 Reconciliation Account : It is going to post the customer transcation details to Finance Department
The steps involved in the sales cycle
SALES ORDER
OUTBOUND DELIVERY
COMMERICAL INVOICE Once we issue an invoice to
ACCOUNT DOCUMENT
INCOMING PAYMENT (will collect the p

23 To Create Sales District :

T CODE : OVR0
 Maximum Length of code for Sales District is 6

24 Shipping Point : Shipping Point will be displayed at Item Level in sales document

25 Why plant is maintained in the sales document ?

1 Shipping Point will be determined based on the plant
2 Stock will be confirmed
3 Out put Taxes will be calculated

26 Sales document type information will be stored at header level in sales document
-> Documents

ation will be transferred in to format of the SAP System)

h finger print
fore creating customer master data

o test the performance of the application.

ifferent range of product

s to Finance Department

Once we issue an invoice to the customer then this invoice should be updated to the Finance Department

G PAYMENT (will collect the payment from the customer by FI Team)

Master Data :-
It is divided into four parts
1.Customer Master Data SD
2.Material Master Data MM
3.Customer Master Information Record SD
4. Condition Prizing Master Data SD

1.Customer Master Data

Every Customer Master Data consists of 3 different screen

KNA1 a. General Data ---> It provides the all personal information of the customer,such as custome
KNB1 b. Company Code Data ---> It provides the all the financial transcation information of the cust
G/L Account, Reconcillation Account and terms of payments and e
KNVV c. Sales Area Data ---> It provides the all the information about sales transaction such as sale

Note :- Before creating customer master data we need to configure first 4 steps of configuration of customer Maste

Configuration of Customer Master Data :-

They are different steps to configure the customer master data
1. Create Account Group for customer
2. Creating Number ranger for customer Group
3. Assign Number range to customer Account Group
4. Setup partner determination procedure
5. Create Customer Master Data

1. Create Account Group for Customer :- T-CODE = OBD2

 he customer,such as customer Name, Address, City,Country and etc.,
cation information of the customer such as the Balance sheet Account,
t and terms of payments and etc.,
t sales transaction such as sales , shipping , billing etc.,

nfiguration of customer Master Data

SAP : Systems Applications & Products
SD : Sales & Distributions
ABAP: Advanced Business Applications & Programming
SPRO : SAP Project Reference Object
IMG : Implementation Guide
IDOC : Intermediate Document
OTC : Order To Cash
ERP: Enterprise Resource Planning
ECC : Enterprise Central Component
HANA: High Performance Analytic Appliance
IDES : Internet Demonstration Evaluation Systems
EHP : Enhancement Pack
Modules in SAP:-
The modules are divided in to two types
a)Functional modules
b)Technical modules
Functional Modules:-
1.Finance (FI)
2.Controlling(CO)
3.Sales & Distribution(SD)
4.Material Management(MM)
5.Product Planning(PP)
6.Quality Management(QM)

Technical Module
1.Basis
2.ABAP(Advance Business Applications & Programming)
gramming
ogramming)
PRICING :-

Condition Techniques :-

When ever you will create the sale document (order level), the system automatically determines the pric
omatically determines the pricing elements
IDOC Intermediate Document
1 To Block the perticular customer in the customer master data XD05
General --> Extra ---> Blocking Data --> Order Block ---> Selected Sales Area --> 04

2 To Delete the customer in the customer master data XDO6

General --> Extra --> Deletion Flag ---> Selected Sales Area (Click the check box)

3 To check the when the customer was created

General --> Extra --> Administrative Data --> Entry ---> General Data --> In field the date will be available.

4 If the vetenarian is the owner for more than one Vetenarian hospital then
He need to create the YF Partner in sales area --> Partner Function

5 PGI = Post Goods Issue

The moment the physical goods leaves ur warehouse/plant/storage location, the physical stock gets reduc
fore we need to show the same even in SAP, so the reason we do PGI in SAP. So, the moment we do PG
sold will get reduced in the system from the respective plant (so the physical stock and SAP stock are sam

6
te will be available.

he physical stock gets reduced from the warehouse. There

. So, the moment we do PGI in SAP, the stock of the goods
ock and SAP stock are same).