Office of Member Secretary, lnstitution Management Committee, lndustrial Training

lnstitute, Jhalawar
Email: jhalawariti@yahoo.com Ph.07432-231314
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Name of Tender Approx. Earnest Tender Tender Tender Bid opening
Tender No. Estimate l\,4oney Fees Download Submission Date & time
(in Lacs) 2% (Rs) (Rs. ) date & time dates & time
Tools and 1 Lakh 22000t- 200 03.09.2022 14.09.2022 14.09.2022
oat2022-23
Equipments for ICT 11.30 AM 11 .30 AtVl 01.00 PM

Terms and Conditions:

1. The detailed description regarding tender list of Toots and Equipments for lcT and other
conditions etc. can be seen/Download on wwrlv.sppp.rajasthan.gov. in or can be taken from
undersigned office during lnstitution working hours.
2. Tenders received after due date will not be considered.
3. The Member Secretary l[/C of lTI, Jhalawar reserves the right to cancel /postpone the
quotation/ Tender without any reason.
4. The Member Secretary IMC of lTl, Jhalawar reserves the right to increase/decrease the items
which are required.
5. Validity of rates will be up to 30.09.2022.
6. Warranty & performance security deposil one year fot 0812022-23
7. ln Case ol 0812022-23, Performance Security Will be Refund after One Month of Material
payment.
8. Delivery period - 20 days
9. On behalf of lMC, The Member Secretary IMC of lTl, Jhalawar reserves all rights of supply
order.
10. All the conditions of Rajasthan transparency acl2012 & Rules 2013 will be effect in it.
1'l. ln case of Holiday on Tender Opening Date Tender will be opened in Next Working Day.

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Merhder Secretary
IMC of lTl,
Jhalawar (Raj.)
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Office of Member Secretary, lnstitution Management Committee, lndustrial
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lnstitute, Jhalawar
TENDER FORM

1 . Tender for. ....

(Name of the articles for which the tender is submitted)
2. Name and postal address of the firm submitting the tender.

3. Addressed to: Office of Member Secretary, IMC of lTl, Jhalawar, Distt.Jhalawar

Rajasthan
4. Reference:
5. The tender fee amounting to Rs.............
(Rupees.......... ) has been deposited vide cash receipt
No....................................Dated ..or Demand Draft No.........
Dated......
6. We agree to abide by all the conditions nlentioned rn Tender Notice Number.
Date.................|ssued by Office of Member Secretary, IMC of lTl, Jhalawar,
Distt. Jhalawar Rajasthan and also the further condition of the said Tender Notice
given in the attached sheets (all the pages of which have been signed by us in taken of
our acceptance of the terms mentioned therein).

7. The rates for the supply of following items are as under and the quantity to be
supplied noted against each:
Rate Net Price Quantity Only basic price. All other
Name of
levies: Excise duty, Central-Sales Tax,Rajasthan
article
a Sales Tax, Octroi (if any);cartage, packing etc .may
with Net Price QTY.
No be shown separately. Any discounts e.g.
specification
quantitative discounls and others may also be
menlioned in details.l
1 2 3 4 E

8. Goods will be delivered within a period of .............from the date of the receipt of firm
order.
9. The rates Quoted above are valid for a period of three month from the date of
opening of tender. The period can be extended with mutual agreement. \ C -E<
10. Bank Draft No. ....................Drawn on (Name of the Bank)/Ca
"rpy

Encl. As Above
Signature of Tenderer
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 Special Conditions
1. The material shall be supplied to the consignees as per tender list.
2. The article should be securely packed for rough handling in trans
for lnstitute FREIGHT PAID. Losses or damage in transit will be to
the supplier.

3. Fitting and installation shell be in the scope of supplier at site.

4. The material should be Brand New.
5. DD/Bill should be prepared in favour of "Secretary, IMC of lTl Jhalawar".
6. Warranty- One year on-site Warranty including free supply of all spares for all
items from the Date of lnstallation & Commissioning.

7. The material shall be supplied within 20 Days of the issue of supply order.
8. Any deviation, from tender documents, the material is liable to be rejected and
will be returned at your risk and cost without any financial obligation on the part
of this office.

9. Details specifications and make of ea,ch item should be clearly given supported
by the illustrated pamphlets wherever possible. Bids without specifying the make
and other particulars may be rejected. The accessories included in the
equipment should also be clearly mentioned.

10. The payment will be made after the satisfactory inspection, verification,
installation and demonstration and to our entire satisfaction. No other payment
terms are acceptable.
11. Supplier rates should be legally valid upto 30.09.2022

12.1n case of failure to supply the goods within the prescribed time and in
accordance with the specifications given in the bids, The IMC of lTl shall be free
to cancel the order and make purchases from the next higher bid or from the
open market as the case, may be. ln that case the loss sustained by lTl, shall be
recovered from the defaulting supplier, The ITI will be at liberty to recover the
loss from the permanent earnest money/or any other pending claim of supplier
without prejudice to its general right to affect recovery from the supplier.

13.The undersigned is not bound to accept the lowest bid and may reject any bid or
any part of the bid without assigning any reason thereof.

14. Downloaded tender form can be deposited enclosing DD of tender form fees
without which tender will not be accepted.
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''DECLARATION BY THE TENDERERS'' (S.R. I I) \ ./

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r / we decrare rhar r am , *. ffiIlt*-tt'

/Manul actuler/Whole Sellers/ Sole Distributols/ Authorized Dealer/ Dealers/ Sole Selling/
Marketing Agent irr the Good/Stores/Equipmcnts/Furniture's lbr whiclr I/We have Tendeled.
(STRIKE OFF WHICHEVBR IS NOT APPLICAI}LE)

If, this Dcclaratiorr is {bund to be incorrect then without pre.judice to any othcr action that
may be taken. my/our security rnay be lbrl'eited in full and the Tcndcr il any to the extent
accepted may be cancelled.

SIGNATUIItr OF THE TENDI,REIT

With seal and designation

ANNEXURE.E

'' G.S.T. DECLARATION''

I. Certily that the goods or.r rvhich G.S.T.-has been charged have not been exetnpted

under the G.S.T. Act, or the Rules nrade there undet'and the amount chalged on account ol'
G.S.T.. is rlot rrorc than what is payable under the relevant provisions ol the G.S.T. Act or the
Rules made there under.

registered as Manufacturer/Dealcr in the (Statc or Union Territoly)

under G.S.T. Registlation No.

SIGNATURE OF THE TENDEREII

With seal and designat ion
ANNEXURE,- A
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Any person palticipating in a procurement process shall -
a) Not offer any bribe reward or gift or any material benefits either directly or i
exchange for an unlair advanlage in procurement process or to otherwise influence the
procuren.]ent process.

b) Not misrepresent or onrit that mislead or attempts to mislead so as to obtain a flnancial or

other henellt or avoicl an obligatiorr.
c) Not indulge in any collusion, Bid rigging or anti-competitive behavior to impair the
transparency, fairness and plogress of the procurenrent process.
d) Not rrisuse any information shared between the procr"rring entity and the Bidders with
intent to gain unf'air advantage in the Procurement pfocess.
e) Not indulge in any coercion including impairing or harnring or threatening to do the
same, directly or indilectly, to any party or to its property to influence the Procurement
process.

0 Not obstruct any investigation o[ audit ofa Procurement process.

s) disclose conflict ofinterest, ilany and

h) disclose any previous t|ansgressions with any Entity in India or any other country during
the last three years or any debarment by any other procuring entity.
CONFLICT OF INTEREST :

The Bidder pafticipating in a bidding plocess must not have a conflict interesl.
A conflict ol'interest is considered to be a situation in rvhich a party has interests that
could irnploperly influence that pafty's performance ol official duties or responsibilities,
contractual obligations, or compliances rvith applicable laws and regulalions.
A Bidder may be considered to be in cor.rflict of interest with one or more parties in a
bidding process il, including but limited to:
a) have controlling paftners/shareholders in common; or
b) receive or have received any direct ol indirect subsidy fi'om any of them; or
c) have the same legal representative fbr purposes ofthe Bid; or
d) have a relationship with each other, directly or tluough common third parties, that puts
them in a position to have access to infonnation about or influence on tlre Bid ofanother
Bidder or influence the decision ofthe Procuring Entity regarding the Bidding prooess; or
e) The Bidder participates in more than one Bid in a bidding process. Participation by a
Bidder in more tlran one Bid will result in the disqualification of all Bids in which the
bidder is involved. however, this does not limit the inclusion of the same subcontractor,
not otherwise participating as a Bidder, in more than one Bid; or
0 the Bidder or any of its affiliates participated as a consultant in the prepalation of the
design ol technical specifications of the Coods, Works or Services that are the subject of,
the Bid; or
c) Bidder qr any of its affiliates has been hired (or to proposed to be hired) by the Procr"rring
Entity as engineer-in charge/consultant for the contract
 BIDDER
ln relation to my/oul Bid submitted to
Ior procurement o1' ...... .......... . .......... ir.) fesponse to
Bid No. ................... Dated .... I/We heleby declalc
Rajasthan'l-ransparency in Publ ic Procurement Act. 20 12, that:.

01. I/we possess thc necessary prof'essional. technical. financial and managerial resources and
competence requiled by the Bidding Document issucd by the Procuring Entity;

02. I/rve have fulfillcd rny/our obligation to pay such ofthe taxes payable to the Union and
the State Govelnrnent or any local authority as specified in the Bidding Docurnents:
03. I/rvc are not insolvent. in leceivelship. bankrupt or being wound up. not have nry/our
aff'airs adrninistered by a court or a.iudicial officer, not have my/our business activities
suspended and not the sub.iect of legal ploceedings fbr any o1'the Ioregoing reasons;

04. I/rve do not havc, and our directors and otllcers not have. been convicted ofany crirrinal
otl'cnoe related to my/our professional conduct or the rnaking ol'I'alse statements or
nrisreptesentations as to my/our qualifications to entire to a procuremcnt contlact rvithin a
period ofthree years preceding the cornrrencement of this procuremelrt pl'ocess, ol'not
have been otherlvise disclualified pursuant to debarment proceedings;

05. l/we do not have conflict ol'interest as specitled in the Act, Rulcs and thc Bidding
Doournent, which rnatelially aff'ects fair competition;

Datc : Signature of Bidder with seal

Place: Natne :

Designation:

Address :
 *-}ry
GRIEVANCE REDRIISSAL DURTNG PROCUREMENT PROCE,SS
The Designation and address of the First Appellate Authority is SECRETARY IMC oF ITI
Jhalawar (Rai.)
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Designation and address ofthe Second Appellate Authority is Director (Training),
Directorate of Tcchnical Education Rajasthan, Jodhpur,
Filing an appeal
If a Biddel or prospective biddel is aggrieved that any decision, action or omission olthe
Procuring llntity is in contraventiorl to the provision to the provision of the Act or the
Rules or the Guidelines issued there under, he may file an appeal kr first Appellate
Authority, as specitied in the Bidding Document within a period often days from the date
of such decision or action, omission, as the case may be, clearly giving the specific
ground or grounds on rvhich he feels aggrieved.
Provided that after the declaration of a Bidder as successful the appeal may be filed only
by a Bidder who has participated in procurernent proceedings.
Provided fufiher that in case a procuring Entity evaluates the Technical Bids before the
opening ofthe Financial Bids, an appeal rolated to the matter ofFinancial Bids may be
filled only by a Bidder rvhose Technical Bid is flound to be acceptable.
01. The officer to whonr an appeal is filled under Para (l) shall deal with the appeal as
expeditiously as possible and shall Endeavoul to dispose it of within thirty days fl'om the
date ofthe appeal.

02. Il'the ofllcer designation under Pala (1) fails to dispose the appeal filed rvithin the period
specified in Para (2), or if the Bidder or prospective bidder or the Procuring Entity is
aggrieved by the older passed by the First Appellate Authority, the Bidder or prospective
bidder or the Procuring Entity, as the case may be, may file a second appeal to Second
Appellate Authority specified in the Bidding Docunrent in this behallwithin fifteen days
from the expily of the peliod specilied in Pala (2) or of the date ofreceipt of the order
passed by the First Appellate Authority, as the case may be.

03. Appeal not to lie in certain cases

No appeal shall lie against any decision ofthe Procuring Entity relating to the follorving
matters, namely:
a) determination ol need of procurement;
b) provisions lirniting participation ofBidders in the Bid process;
c) the decision ofwhether or not to enter into negotiation;
d) cancellation ofa procurement process;
e) Applicability of the provisions ol confidentiality.

04. Form of Appeal

a) An appeal under Para (1) or (3) above shall be in the annexed Form along with as
many copies as thele are respondents in the appeal.
b) Evely appeal shall be accompanied by an order appealed against, ifany, affidavit
verifying the facts stated in the appeal and proofofpayrnent olf'ee.
 c) Every appeal may be presented to First Appellate Autlrority ol Second
Authority, as thc case rnay be, in person or through registered post or
represcntative.

05. ['ee of filing appeal

ffi"*
a) Fee for first appcal shall bc rupces two thousand flve hundred and sccond appcal
shall be rupees ten thousand" rvhich shall be non-rel'undable.
b) The t-ec shall be paid in the lorm oi bank dernand draft or barrker's cheque of'a
Scheduled Banl< in lndia payable in the name of Appellale Authority concerncd.
06. l'rocedurc for tlisposal of appeal
a) 'l he first Appellate Authority or Second Appellate Authority, as the case may be,
upon filing of appeal, Shall issue notice acconrpanied by copy ol appeal, affidavit
and docurnents. ilany, to the respondents and fix date ol'hearing.

b) On the date lixcd fbr hcaring. the First Appellate Authority ot Second Appellate
Authority. as the case may be slrall,-
(i) here all the parties to appeal present betbre him; and
(ii) Peruse or inspect documents, relevant records or copies thereof relating to
the matter.
c) Af'ter hearing the parties, perusal or inspection of docurnents and relevant records
ol copies theteol'relating to the matter" the Appellate Authority concerned shall
pass an order in r,vriting and plovide the copy of order to the parties to appeal frce
o f cost.

d) The order passed under sub-clause (c) above shall also be placed ou the State
Public Plocurcmcnt Portal.
 PROCUITEMITNT AC1" 2OT 2

Appeal No. ol .........

Befbre the ... ... ... (Firsti Second Appellate Authority)
0l Particulars of appellant :

(i) Name olAppellant :

(ii) Olficial addless. ifany :

(iii) Residential address :

Name and address of the respondent(s) :

(i)
( ii)
(i ii)
03 Number and date o1'the order appealed against:
ancl nanre and designation of the olficer/authority:
who passed the order (enclosed copy), or a

statement of a decision, action or omission of

the Procuring Entity in contravention to the provisions
ofthe act by which the appellant is aggrieved :

04. If the Appellant proposes to be represented by a

Representatives, the name and postal addless of

'['he rep[esentative:

05. Number ofaffidavits and documents enclosed with the appeal :

06. Ground ofappeal :

(supported by an affidavit)

07 Prayer

Place:
Date : Appellant's
Signatu re
 ADDITIONAL CONDITIONS OF CONTRACT
01. Correction of arithrnetical errors :

l)rovided that a l"inancial Bid is substantially resporrsive, the Procuring Irntity

arithmctical crrors durirrg cvaluation of Firrancial Bids on the follorving basis :
(i) ifthele is discrepancy betr.veen the unit price and the total plice that is obtained b
y rnultiplying thc unit price and quantity, the unil price shall plevail and the total
price shall be corlected, unless in the opinion of the Plocuring Entity there is an
obvious rnisplacement of the decirnal point in the unit price, in which case thc
total price as quoted shall govern and the unit price shall be corrected.
(ii) if thele is an error in a total cotresponding to the addition or subtraction of
subtotals, the subtotals shall prevail and thc total shall be corrected; and
(iii) il'there is a discrepancy between lvords and figures, the amorurt in wolds shall
prevail, unless the amolurt expressed in words is related to an arithmetic error, in
which case 1he amount in ligures shall prevail subject to (i) and (ii) above.
If the Bidder that submitted the lowest evaluated Bids does not accept thc corrcction ol'
errors, its Bid shall be disqualified and its Bid Security shall be lbrl€ited or its Bid
Securing Declaration shall be exccutcd.
02. Procuring Entity's Right to Vary Quaritities :

(i) At the tiure of a,'vard of contraot. thc quantity of goods. r,vorks ol services
originally specilied in the Bidding Document nray be increascd or decreased by a
specified percentage, but such increase or decrease shall not exceed twenty
percent, ofthe quantity specilied in the Bidding Document. it shall be rvithout any
change in the unit prices or othef tefms and conditions ol'contract.
(ii) If tl.re Plocuring Entity does not procure any subject matter of procurement or
procures less than the quantity specified in the Bidding Docurrent due to change
in circunrstances, the Bidder shall not be entitled lor any claim or compensation
except othelrvisc provided in the Conditions of Contract.
(iii) ln case of procurenrent o['Goods or selvices, additional quantity may be procured
by placing a repeat ordcr orr the rates and conditions ol tlre oliginal order.
Horvcver, the additional quantity shall not be more than 50% of the value of
Goods of the original contract and shall be within one month fiorn the date of
expiry ol' last supply. if the suppliers fails to do so, the I'rocut'ing Entity shall be
free to arlange fbr the balancc supply by limited Bidding or otherr.vise and the
extra cost incurfed shall be recovered f'rorn the Suppliers.

03. Dividing quantities among morc than one Bidder at the time of alvard (In case of
Procurcmcnt of Goods) :
As a general lule all the quantities of the subject matter ol'procuremeut shall be procurcd
f-r'orn tl.rc Bidder', r'vhose Bid is accepted. Llolvever, rvhen it is considered that the cluantity
ofthe subject rnattcr of procul'ement to be procured is very large and it nray not be in the
capaoity ol the Bidder, lvhose Bid is accepted, to delivcr the entire quantity or r'vlren it is'
consideled that the subject matter ol procuremellt to be procured is of clitical and vital
natule, in suclr cases, the quantity may be divided bctween the Bidder', whose Bid is
accepted and the second lowest Bidder or even more Bidders in that ot'der. irt a fair,
transparent and equitable rnanltcr al tlte rates ofthe Bidder', ivhose Bid is acecpteel.
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