DL Admin Opn Manual

PHILIPPINE NATIONAL POLICE
PNPM-L-DS-4-1-2017
DIRECTORATE FOR LOGISTICS

ADMINISTRATIVE AND
OPERATIONS MANUAL
December 2017
DIRECTORATE FOR LOGISTICS
ADMINISTRATIVE AND OPERATIONS MANUAL
Directorate for Logistics

NHQ PNP, Camp BGen Rafael T Crame, Quezon City
Philippines
2017
Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp Crame, Quezon City
MESSAGE
Leading the Philippine National Police is a

challenging yet fulfilling job. As the prime law
enforcement agency in the country, it requires not just
mere service but one with selfless devotion and
unwavering commitment coupled with professionalism,
excellence and credibility.
In support of the main program thrusts of

President Rodrigo R. Duterte on peace and order,
various anti-criminality campaigns were implemented.
One of these programs is “Project Double Barrel”, which
aims to fight illegal drug activities in the country. The
efforts to eradicate illegal drugs will not be complete without the active support of the
Directorate for Logistics (DL). As often quoted, “police operations are futile without
logistics”. We cannot win a war without firearms and transportation for our ground
personnel. We cannot counter criminal activities without reliable investigative tools and
communication equipment.
This Administrative and Operations Manual will serve as a guiding tool to DL

personnel in performing their duties with utmost efficiency towards the realization of
the main programs and projects of the PNP, particularly on matters related to logistics
service.
With this, I congratulate the Directorate for Logistics for this excellent
undertaking. I enjoin all logistics personnel to be guided by this Manual so that
excellence in logistics management can be achieved in line with our sworn mandate
before the country and the people – to serve and protect.
RONALD M DELA ROSA

Police Director General
Chief, PNP
i
NATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE
DIRE CT O RAT E FO R L O G IST ICS
MESSAGE
The Directorate for Logistics (DL) is at the forefront

of providing all the supplies and materiel needs of the PNP.
This is achieved through the collective efforts of the
logistics family. Among these efforts is the formulation of
this Manual, which contains the major processes and
procedures of Logistics management in the PNP.
As DL continuously exercises supervision over all

the logistics activities of the National Support Units, Police
Regional Offices, and other functional units, it endeavors
to implement logistics policies responsive to the current
situation. As such, it is continuously reviewing, revising and formulating policies
suitable to the needs of the organization in coherence to its mandate.
I take pride and honor on the publication of this Manual serving as one of the
milestones of DL in advancing logistics management in the PNP. It provides standard
guidelines to be followed by DL personnel and other stakeholders on logistics
management.
Thus, I commend the labor pool behind the development of this Manual for a
job well done. Congratulations and carry on the good works.
JOSE MA VICTOR F RAMOS

Police Director
The Director for Logistics
ii
NATIONAL HEADQUARTERS PHILIPPINE NATIONAL POLICE
DIRE CT O RAT E FO R L O G IST ICS
ACKNOWLEDGEMENT
The publication of the Administrative and Operations Manual (AOM) will not be
successful without the collective efforts of the men and women of the DL who were
behind its development.
Warmest recognition is extended to the members of the Technical Working

Group (TWG) who labored in the formulation of this AOM through numerous
conferences, small-group meetings and consultations, where salient inputs and
contribution were consolidated and developed.
More importantly, highest acknowledgement is given to the members of the DL

Command Group headed by PDIR JOSE MA VICTOR F RAMOS, The Director for
Logistics, who provided the much needed direction and guidance in the development
of the AOM from its inception to its completion.
iii
TABLE OF CONTENTS
MESSAGES
Chief, PNP i
The Director for Logistics ii
ACKNOWLEDGEMENT iii
CHAPTER 1. INTRODUCTION 1
1.1 Historical Background 1
1.2 Organizational Structure and Staffing Pattern (Old) 2
CHAPTER 2. MISSION, VISION, CORE VALUES, FUNCTIONS, LOGO, 3

ORGANIZATION STRUCTURE, DUTIES AND FUNCTIONS
2.1 Vision 3
2.2 Mission 3
2.3 Core Values 3
2.4 Functions 3
2.5 Logo 4
2.6 Organizational Structure and Staffing Pattern (Current) 5
2.7 Duties and Functions of the Command Group 7
and Administrative Officer
2.8 DL Communication Process Flow 9
CHAPTER 3. SUPPLY MANAGEMENT DIVISION 11

3.1 Functional Relationship 11
3.2 Duties and Functions 11
3.3 Organizational Structure 11
3.4 SMD Communication Process Flow 12
3.5 Procedures in the Preparation of Project Procurement 13
Management Plan (PPMP)
3.6 Firearms and Ammunition Section 14
3.7 Petroleum, Oil and Lubricant Section 18
3.8 Mobility, Aviation and Maritime Section 18
3.9 General Support Section 20
3.10 Information Technology and Resource Management 24
Section
CHAPTER 4. LOGISTICS PLANS AND PROGRAMS DIVISION 26

4.4 LPPD Communication Process Flow 27
4.5 Plans and Programs Section 28
4.6 Policies and Research Section 31
4.7 Statistics and Special Projects Section 33
iv
CHAPTER 5. LOGISTICS RESOURCE MANAGEMENT DIVISION 37
5.4 LRMD Communication Process Flow 38
5.5 Budget Section 39
5.6 Fiscal Section 39
5.7 Management Section 39
CHAPTER 6. INFRASTRUCTURE AND FACILITIES MANAGEMENT 40

DIVISION
6.4 IFMD Communication Process Flow 41
6.5 Architecture and Engineering Section 42
6.6 Project Management Section 45
6.7 Facilities Inventory Management Section 46
CHAPTER 7. REAL ESTATE MANAGEMENT DIVISION 49

7.4 REMD Communication Process Flow 50
7.5 Records Management Section 51
7.6 Land Management Section 56
7.7 Legal Section 57
CHAPTER 8. NHQ BAC SECRETARIAT DIVISION 59

8.4 BACSD Communication Process Flow 60
8.5 Administrative Section 61
8.6 Operation Section 62
8.7 Contract Administration Section 66
LIST OF ACRONYMS 68
LIST OF FIGURES 70
DEFINITION OF TERMS 72
ANNEXES
Annex A - Approval of DL Logo 78
Annex B - Other Duties and Functions of DL Command 81
Group and Division Chiefs
REFERENCES 83
DL TECHNICAL WORKING GROUP 84
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CHAPTER 1
INTRODUCTION
1.1 Historical Background. The Philippine National Police (PNP) traces its
beginning on August 8, 1901 when the Philippine Constabulary (PC) was inaugurated
as an insular police force under the American regime. Since then, the PC had
undergone changes which enabled it to confront the challenges of the times. On
August 8, 1975, Presidential Decree No. 765 was issued establishing the Philippine
Constabulary/Integrated National Police (PC/INP) as the country’s police force. The
once fragmented and diverse local police units were integrated into a national police
force with the Philippine Constabulary as its nucleus. One of the General Staff of the
Headquarters, PC/INP is the Assistant Chief of Staff for Logistics or C4.
After the People’s Revolution of 1986, a new Constitution was promulgated

providing for a police force which is “national in scope and civilian in character.”
Consequently, Republic Act No. 6975 entitled: “An Act Establishing the Philippine
National Police under a Reorganized Department of the Interior and Local
Government”, was signed into law on December 13, 1990, which became effective on
January 1, 1991.
Subsequently, the PNP was activated on January 29, 1991 with initial
composition from the members of the former PC and INP who opted to join the PNP.
Selected members from the different major services of the Armed Forces of the
Philippines such as the Philippine Air Force Security Command, the Philippine Coast
Guard and the Philippine Army were also absorbed.
Section 19 of RA 6975 provides for the key positions in the PNP including the
members of the Directorial Staff. Based on the aforementioned law, the NAPOLCOM
issued Resolution 92-36 and approved the same on October 15, 1992, which revised
the organizational structure of the PNP and likewise provided policies and guidelines
in its implementation. The 10 Directorates were created in the National Headquarters
which included the Directorate for Logistics formerly known as the C4 of the Philippine
Constabulary.
To further strengthen the PNP and to help it evolve into a highly efficient and
competent police force, Republic Act No. 8551 entitled “The PNP Reform and
Reorganization Act of 1998” was enacted on February 17, 1998. The new law
introduced amendments to some provisions of Republic Act No. 6975., which aims to
make the PNP community-service oriented as well as to improve PNP's accountability
in the performance of its functions. RA 8551 still provides for the presence of the
Directorial Staff to include the Directorate for Logistics to support the CPNP in the
performance of his mandated functions.
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1.2 Organizational Structure and Staffing Pattern (Old). On August 29, 1997,
the organizational structure and staffing pattern of the PNP was created by virtue of
DPL Memorandum Circular 97-01 in consonance with NAPOLCOM Resolution No.
92-36 entitled: “Approving the Revised Organizational Structure of the Philippine
National Police (PNP) and Providing Policies and Guidelines in the Implementation
Thereof”. DL is composed of three Divisions namely: Logistical Plans and Programs
Division; Supply Management Division; and Real Property Management Division.
PNP STAFFING PATTERN FOR UNIFORMED PERSONNEL
DIRECTORATE FOR LOGISTICS (DL)
10 8
DIRECTOR
1 - DIRECTOR - P/DIRECTOR
1 - AIDE DE CAMP - P/SINSP
1 - SECURITY AIDE - SPO1
1 - DRIVER - PO3
1 - DEP DIRECTOR - P/CSUPT

1 - AIDE DE CAMP - P/INSP
1 - SCTY/DRIVER - SPO1
1 - EXEC OFFICER
(Concurrent Admin) - P/SSUPT
1 - BUD & FIN OFFR - P/CINSP
1 - CHIEF CLERK - SPO4
1 - ADMIN PNCO - SPO2
1 - SUP & FIN PNCO - SPO3
4 1 5 4 4 3
LOGISTICAL PLANS & SUPPLY MANAGEMENT REAL PROPERTY

PROGRAM DIVISION DIVISION MANAGEMENT DIVISION
1 - DIV CHIEF - P/SSUPT 1 - DIV CHIEF - P/SSUPT 1 - DIV CHIEF - P/SSUPT

1 - C, PLANS & PROG 1 - C, MOB, AV & 1 - ASST DIV CHIEF
SEC - P/SUPT MARITIME SEC - P/CINSP (PROPERTY OFFICER V)- SG12
1 - C, POLICY & 1 - C, GEN SUP SEC - P/CINSP 1 - C, PROJ MGMT SEC - P/CINSP
STATISTIC SEC - P/CINSP 1 - C, POL SEC - P/CINSP 1 - C, SERVICE &
1 - C, INFORMATION 1 - C, FIREARMS & MAINTENANCE SEC - P/CINSP
MGMT SEC - P/CINSP AMMO SEC - P/CINSP 1 - C, ARCHT &
1 - ACTION PNCO - SPO3 4 - ACTION PNCO - SPO3 ENG’G SEC - P/CINSP
3 - ACTION PNCO - SPO3
RECAPITULATION:
POL COMMSND OFFR POL NON-COMMSND OFFR
P/DIRECTOR - 1 SPOIV - 1
P/CSUPT - 1 SPOIII - 9
P/SSUPT - 4 SPOII - 1
P/SUPT - 1 SPOI - 2
P/CINSP - 10 POIII - 1
P/SINSP - 1
P/INSP - 1 TOTAL - 14
TOTAL - 19
TOTAL UNIFORMED PERSONNEL - 33
PIAD
CSUPT
OFFICIAL
Original Signed
P/Supt LAPUZ IV
C, ODD
Figure 1.1 DL Organizational Structure and Staffing Pattern (Old)
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CHAPTER 2
VISION, MISSION, CORE VALUES, FUNCTIONS,

LOGO, ORGANIZATION STRUCTURE, DUTIES AND
FUNCTIONS
2.1 Vision. A dynamic Directorate that serves the logistical requirements for a
modernizing PNP by 2030.
2.2 Mission. Ensure provision of resources for PNP operations by efficient logistics
administration through the implementation of responsive policies.
2.3 Core Values. Shared by the members of the logistics family, these core values
shape and guide the Directorate in whatever it undertakes:
God-Centered - The Directorate puts God, our Creator, at the center of our
organization. In all that we do, everything is offered for the Glory of God, the Almighty.
Responsive -The Directorate provides support to operations and it is

necessary that it imbibes the ability to respond proactively and, if probable, in advance.
It is also important to have the ability to prioritized appropriate support and services
taking into consideration the prevailing circumstances of the organization and the
environment.
Innovative - The Directorate believes in giving added-value through innovation

as a standard for measuring quality of services. As the major provider of supplies,
equipment, structures, and logistics services, it must be creative and fully-reliant to
sustain the PNP’s continuous growth and improvement.
Service-Oriented - The Directorate believes that the primary focus of its

existence is to provide quality service to its clients. Being service-oriented, it places
the welfare and satisfaction of its clients above all else.
2.4 Functions. The Directorate for Logistics is mandated to assist the CPNP in the
administration and management of logistics to support PNP operation (RA 6975).
Specifically, it is expected to perform the following functions:
a. Exercises supervision over the logistics-related activities of the Regional

Offices and separate units and control and supervision over the PNP
logistics service staff;
b. Develops logistical concepts and doctrines to upgrade the PNP logistics

operation and system and prepares logistics plans, programs, policies,
procedures and guidelines relative thereof;
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c. Provides guidelines for the direction and control of functions of supply,

maintenance, facilities and installations, transportation and logistics
service in the PNP;
d. Undertakes lateral and vertical coordination with other PNP units/ offices
in relation to logistics operations, systems and organization and collates
information relative thereto for future reference;
e. Develops and coordinates education and training organization;
f. Supervises the PNP logistics operation, system and organization;
g. Manages procurement program of the PNP logistics organization;
h. Evaluates/assesses the performance of the PNP logistics organization

and takes remedial step to improve/upgrade the PNP logistics system; and
i. Performs other functions as directed by the CPNP.
2.5 Logo. The Directorate Seal was approved by the National Historical
Commission of the Philippines (NHCP) on March 7, 2017 (Annex “A”).
Figure 2.1 DL Logo
a. The “Circle”. comprises the unity of the three (3) functional units under
the DL’s administration and supervision which are the following:
Logistics Support Service (LSS) – provide logistical support

and services to all units of the Philippine National Police.
Engineering Service (ES) – provide efficient, timely, and

economically viable engineering services by consistently working for
reliable plans and honest implementation of all engineering programs,
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including housing and quartering projects, land management utilization,

and other related activities of the Philippine National Police.
Headquarters Support Service (HSS) – provide administrative

and service support to the National Headquarters, Philippine National
Police, and secure Camp Crame.
b. Inside the Circle (Handgun, Handcuff, Police Car, Ship, Satellite

Dish and Building) - Symbolizes the mission of DL which is to ensure
optimum provision of resources for PNP operations by efficient logistics
administration through the implementation of responsive policies. The
“Resources” are mainly the Firearms, Vehicles, Communication
Equipment, Investigative Equipment, Buildings and Real Estates.
2.6 Organizational Structure and Staffing Pattern (Current). In 2007, the

Directorate proposed that the organization structure of DL be composed of six
Divisions, namely: Logistics Plans and Programs Division (LPPD), Supply
Management Division (SMD), Logistic Resource Management Division (LRMD),
Infrastructure and Facilities Management Division (IFMD), Real Estate Management
Division (REMD), and the NHQ BAC Secretariat Division (BACSD). This Interim is
being implemented to date:
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PNPM-DL-DS-4-1-2017
Figure 2.3 DL Organizational Structure (Current)
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2.7 Duties and Functions of the Command Group and the Administrative
Officer
a. Director
1) Functional Relationship:
The Director for Logistics is under the direction and authority of

the Chief, Philippine National Police and the coordinating
authority of The Chief Directorial Staff, PNP. He exercises control
and supervision over the chiefs of different division of the
directorate and its functional units.
2) Responsibilities:
He is responsible for planning, programming, coordinating and

supervising the PNP logistics system which includes materiel;
maintenance, facility and transportation management and other
related services in order to maintain the overall logistics readiness
of PNP units.
3) Duties and Functions:
Assists the CPNP through performing the responsibilities

enumerated.
b. Deputy Director
The Deputy Director for Logistics is under the authority and

direction of the Director for Logistics. He is the principal assistant
of the Director for Logistics in the operation of the Directorate.
a) Assists the Director for Logistics in the execution of the

mission, vision and functions of the Directorate; and
b) Acts as the Director for Logistics in the absence of the

incumbent.
c. Executive Officer
The Executive Officer is under the authority and direction of the

Director for Logistics. He is the principal assistant of the Deputy
Director for Logistics in the administration of the Directorate.
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PNPM-DL-DS-4-1-2017
a) Assists the DL/DDL in the internal administration and

management of the Directorate by directing, coordinating
and supervising the activities of the various divisions;
b) Review staff actions of the Divisions to ensure

completeness and readiness;
c) Monitors NHQ PNP inter-staff requirements;
d) Ensures that DL and concerned personnel are duly

informed of matters affecting the Directorate; and
e) Supervises the development and evaluation of policies,

strategies, guidelines and standards in the formulation of
logistics plans and programs.
d. Chief, Administrative Office
The Chief, Administrative Office, functionally assists the

Executive Officer on office administration, management of
organic personnel and activities internal to the Directorate.
a) Performs coordination and supervision over all

administrative matters;
b) Develops and supervises the morale and welfare activities

of the office including recreation, sports development and
awards and commendations of organic personnel;
c) Enforces strict observance and implementation of rules

and regulations stipulated in the memorandum/directives
by NAPOLCOM, Civil Service Commission, PNP and other
authorized agencies;
d) Manages the administrative records of the Directorate and

operates the Message Center for all incoming and
outgoing communication;
e) Supervises the janitorial services of the office;
f) Prepares the administrative and personal communication

of the Directorate; and
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g) Formulates and updates office procedures, rules and

regulations to continuously improve office administration.
2.8 DL Communication Process Flow:
1) Incoming communication/s shall be logged/recorded by the receiving

clerk in the message center;
2) Communication/s received shall be evaluated by Chief Clerk. If

appropriate action is needed, the communication shall be forwarded to
the action PNCO/NUP;
3) All communication that was acted upon shall be forwarded to the

Administrative Officer for his evaluation, review and/or notation;
4) Reviewed/evaluated communication shall be forwarded to the

Command Group for their approval and signature. Letter Orders, Office
Orders and the likes are the usual communication/s prepared by the
Admin Section to be signed by the Command Group. However, there are
some communication/s prepared by the Administrative Section which
are signed by the Administrative Officer for dissemination purposes and
the likes;
5) Communication/s prepared in the Admin Section which were signed by

the Command Group are usually communications that requires
compliance from the different Division; or from a specific personnel
directing him/her to explain for a certain infraction for instance; and
6) Communication/s signed by the Command Group which requires

compliance from the different Divisions are usually consolidated at the
Admin Section prior submission to the PNP Command Group or
Offices/Units of the PNP.
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PNPM-DL-DS-4-1-2017
Start
1
DL Message Center
(Desk Officer/Receiving
Clerk)
2
Chief Clerk
3
Admin Officer
4
Yes Concerned
For
Action? Division
No
5
Executive Officer
6
Deputy Director for
Logistics
7 -
The Director for
Logistics
End
Figure 2.4 DL Communication Flowchart
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CHAPTER 3
SUPPLY MANAGEMENT DIVISION (SMD)
3.1 Functional Relationship. The Chief, Supply Management Division is the

principal assistant of the Director for Logistics in planning, supervising, programming
and distribution of logistical supplies and equipment.
The Assistant Chief, Supply Management Division assists the Chief, SMD in
the execution of its duties and functions and acts as Officer-In-Charge in his absence.
3.2 Duties and Functions:
a. Prepares plans and programs for the allocation/distribution of supplies

and equipment to PNP units;
b. Monitors/supervises the implementation of logistics policies pertaining to

the flow of supply, distribution and disposal of PNP equipment;
c. Supervises the management of logistical resources, warehousing

activities, maintenance of supply and equipment in stock, disposal of
obsolete and Beyond Economic Repair (BER) equipment;
d. Monitors the operational status of all PNP equipment and maintains

inventory records of said equipment;
e. Prepares plans for the distribution of supplies and equipment to PNP

regional offices, NSUs and NHQ;
f. Monitors and participates in the procurement of PNP equipment; and
g. Provides data which may be required by other divisions of the

Directorate.
3.3 Organizational Structure. The Supply Management Division is composed of

five Sections: 1) Firearms and Ammunition Section; 2) Petroleum, Oil and Lubricant
Section; 3) Mobility, Aviation and Maritime Section; 4) General Support Section; and
5) Information Technology and Resource Management Section.
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Office of the
C, SMD
Office of the
AC, SMD
Mobility, Petroleum,
Firearms & General Info Tech &
Aviation & Oil &
Ammunition Support Research
Maritime Lubricant
Section Section Section
Section Section
Figure 3.5 SMD Organizational Structure
3.4 SMD Communication Process Flow - the following are the procedures in the
processing of communications of SMD:
a. The Action PNCO/NUP receives and records all the incoming

communications and forward the same to the C, SMD for
notation/information;
b. The C, SMD instructs the AC, SMD to act on the communications;
c. The AC, SMD acts/forwards the communications to the concerned

section;
d. The concerned section takes appropriate action;
e. The AC, SMD reviews the communications acted by the concerned

section;
f. The C, SMD reviews/signs the prepared communications; and
g. The Action PNCO/NUP records and dispatches the signed

communications.
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Start
1
Action PNCO/NUP
8
7
2
C, SMD
6
3
AC, SMD
5
4
Concerned Sections
6
End
Figure 3.6 SMD Communication Flowchart
3.5 Procedures in the Preparation of Project Procurement Management Plan

(PPMP):
a. Procurement Management Committee (PMC) Secretariat receives,

records and consolidates the procurement programs or PPMPs of PNP
units nationwide;
b. PMC Secretariat prioritizes the programming of equipment based on the

fill-up of basic police equipment. The Capacity Enhancement Program
(CEP) funds shall be programmed for Move, Shoot, Communicate,
Investigate, Civil Disturbance Management (CDM), Internal Security
Operation (ISO) and Anti-Terrorism. All proposed programmed
equipment for procurement should have the corresponding responsive
technical specifications, test parameters and other related requirements
available in the market;
c. Concerned sections, SMD, DL or the end-users conducts price

determination per unit which is done thru market survey of at least three
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different suppliers. Previous procurement prices may also be used as a

reference with inflationary rates as published by BSP. Other
requirements include the preparation of the proposed distribution of
equipment and certification of availability of funds;
d. PMC Meeting shall be conducted for the deliberation and approval of the
POE particularly on the price determination and the formulation of
Project Procurement Management Plan (PPMP); and
e. PMC Secretariat prepares the PMC Resolution with PPMP for signature
of the Committee members and endorses to NHQ BAC for the
formulation of Annual Procurement Plan.
Start
1
PMC Secretariat
4
2
Concerned
Sections of
SMD and
End-Users
33
PMC
55
Dispatch
End
Figure 3.7 Flowchart on the Preparation of PPMP
3.6 Firearms and Ammunition Section (FAS)
a. Duties and Functions:
1) Provides data which may be needed in formulating policies and

procedures relative to the acquisition, distribution, inventory
maintenance and disposal of firearms, ammunition, pyrotechnics
and explosives materials;
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2) Supervises the warehousing, maintenance, inventory, and

disposal of obsolete/BER firearms, ammunition, pyrotechnics and
explosive materials;
3) Supervises the utilization of ammunition and monitors effort to

recover loose firearms subject for inventory and clearing of
property accountability;
4) Supervises the issuance of DL clearance of retiring PNP

personnel;
5) Acts on all incoming communications addressed to FAS; and
6) Provides data which may be required by other divisions of this

Directorate.
b. Procedures in the Processing of Individual Issuance of Supply Directive

(SD) for Firearms:
1) The Action PNCO/Receiving NUP, FAS receives and records the

memorandum/letter request with attached requirements from
other office/unit;
2) The Action PNCO/NUP checks on the completeness of the

requirement submitted and the availability of the items requested;
3) If the stocks are not available, the C, FAS notifies the requesting
party/unit if the stocks are not available;
4) If the stocks are available, the C, FAS verifies the request and
instruct the Action PNCO/NUP to act on the said request;
5) The Action PNCO/NUP prepares the documents/Supply

Directive;
6) The C, FAS checks the documents/Supply Directive and signs the

routing slip/documents;
7) The AC, SMD proofreads the documents/Supply Directive and

signs the routing slip/documents;
8) The C, SMD checks the completeness of documents/Supply

Directive acted by the FAS and signs the routing slip/documents;
9) The Receiving NUP of the C, SMD forwards/routes the complete

documents to other Division or Command Group for
signature/information; and
10) The signed documents shall be dispatched by the FAS to the

concerned office/unit.
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Start
1
Receiving
NUP/Action PNCO
2
Yes C, FAS
Stock 4
7 AC, SMD
6
Available?
5 8
No
Action C, SMD
3 PNCO/NUP
Requesting
Party
9
Receiving
NUP, SMD
10
Dispatch
End
Figure 3.8 Flowchart on the Individual Issuance of SD for Firearms
c. Procedures in the Processing of DL Clearance:
1) The Receiving NUP of Firearms Section (FAS) receives the

complete requirements of the retirees/requesting party and send
to the concerned sections for record check;
2) The concerned sections and the Receiving NUP of Firearms

Sections (FAS) verifies the property accountability/ies of the
retirees to the available record;
3) The concerned section/s notifies the concerned retirees thru

Short Message Service (SMS) with their property accountability;
4) The Action NUP, FAS collates the submitted report/certification

and prepares the individual DL clearance;
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5) The individual DL clearance with complete attachment shall be

routed to DL Clearance PNCO and DL Clearance officer for their
signature;
6) The AC, SMD checks the completeness of prepared documents;
7) The C, SMD checks the completeness and accuracy of the

documents and signs the attached individual clearance;
8) The Action PNCO, FAS collates the signed individual DL

clearance with complete attachment; and
9) The Action NUP, FAS dispatches the collected signed individual

DL Clearances to PRBS.
Start
1
Receiving
NUP/Action PNCO
FAS
2
Yes Requesting
With 4
Party
Property?
Accountabilit
y?
No Clearance
3 PNCO &
5 6 AC, SMD
Action Clearance
NUP/PNCO Officer
7
C, SMD
8
Receiving
NUP, SMD
9
Dispatch
End
Figure 3.9 Flowchart on the Processing of DL Clearance
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3.7 Petroleum, Oil and Lubricant Section (POLS)
1) Manages the yearly POL fund of NHQ and NSUs;
2) Prepares the plans and programs for the allocation, procurement

and distribution of petroleum, oil and lubricants to PNP NHQ and
NSUs;
3) Accounts the allocated and distributed POL products to PNP

NHQ and NSUs;
4) Supervises and monitors the operation of Central Gas Station

including unloading of POL products, calibrating gas pumps, daily
and weekly dispensing of fuel daily and weekly inventories;
5) Maintains all records relative to petroleum, oil and lubricants;
6) At year-end, accounts and reconciles the records of procured

POL products from suppliers; and
7) Coordinates and establishes liaison with POL suppliers.
3.8 Mobility, Aviation and Maritime Section (MAMS)
1) Provides data which may be needed by LPPD in formulating

policies and procedures relative to the acquisition, distribution,
inventory maintenance and disposal of mobility equipment;
2) Supervises the disposal of obsolete, BER mobility assets

including disposable, recovered and/or carnapped vehicles
through public auction;
3) Maintains records and monitors operational status of all PNP

equipment;
4) Supervises the serviceability of mobility assets;
5) Acts on all incoming communications addressed to MAMS; and
6) Provides data which may be required by other Divisions of the

Directorate.
b. Issuance of Supply Directive (SD) for PNP Mobility Assets - Issuance of

Supply Directive starts after receipt of the delivery notice of the newly
procured mobility assets from the LSS or upon the instruction given by
RESTRICTED 18
PNPM-DL-DS-4-1-2017
the CPNP, TDL and C, SMD. The following are the procedures in
processing the issuance of SD:
1) The C, MAMS instructs the Action PNCO/NUP to prepare the

Supply Directive based on the approved mobility distribution list
or based on the instruction given by the CPNP, TDL and C, SMD;
2) The Action PNCO/NUP prepares SD with corresponding

transmittal;
3) The C, MAMS checks the documents/SD and signs the routing

slip;
4) The AC, SMD reviews the SD and signs the routing slip;
5) The C, SMD reviews the SD and signs the routing slip; and
6) The Action PNCO/NUP records and dispatches the

documents/SD to the Command Group (Thru: the Executive
Officer and the Deputy Director for Logistics) for the Director’s
Initial/Approval and signature.
Start
1
C, MAMS 4 AC, SMD
3
5
2 C, SMD
Action
PNCO/NUP
6
Receiving
NUP, SMD
7
Dispatch
End
Figure 3.10 Flowchart on the Issuance of SD for PNP Mobility Assets
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PNPM-DL-DS-4-1-2017
3.9 General Support Section (GSS)
1) Maintains and provides data pertaining to general support which

may be required by other divisions and other PNP units/offices;
2) Supervises the programming and distribution of communication

equipment, ISO, and Investigative equipment;
3) Issues Supply Directives or Issuance Directives as appropriate of

individual and organizational equipment;
4) Acts on all incoming communications addressed to GSS; and
5) Accounts and maintains inventory of communication,

investigative (technical and scientific) equipment, and ISO
equipment.
b. Procedures in the Issuance of Supply Directive (SD)/Issuance Directive

for Equipment:
1) The Action PNCO/NUP, GSS receives and records the

memo/letter request from other office/units;
2) The Action PNCO/NUP checks on the availability of equipment

from stock;
3) If not, the Action PNCO/NUP drafts reply Memo of unavailability

of equipment to requesting unit and includes said request to the
list of equipment for future programming/procurement;
4) If available, the Action PNCO/NUP presents availability of stocks

to C,GSS for further instruction;
5) The Action PNCO/NUP drafts Memo/Supply Directive or

Issuance Directive for issuance;
6) The C, GSS checks the Memo/Supply Directive or Issuance

Directive and signs the routing slip;
7) The Memo/Supply Directive or Issuance Directive is then

forwarded to AC, SMD and Chief, SMD for comments and signs
the routing slip respectively;
8) The Memo/Supply Directive or Issuance Directive is then

forwarded to Command Group for signature/information and
subsequent approval of the Director; and
RESTRICTED 20
PNPM-DL-DS-4-1-2017
9) The signed Memo/Supply Directive or Issuance Directive is then

dispatched to LSS (copy furnished to requesting unit/s) for the
issuance of items to end-user.
Start
1
Receiving
NUP/Action PNCO
2
Stock Yes
4 C, GSS 7 AC, SMD
Available? 6
5
No Action 8
3 PNCO/NUP C, SMD
Requesting Party
9
Receiving
NUP, SMD
10
Dispatch
End
Figure 3.11 Flowchart on the Issuance of SD/ID for Equipment
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PNPM-DL-DS-4-1-2017
c. Procedures in the Acceptance of Donation of Equipment to the PNP:
1) Receiving NUP receives letter from the Donor;
2) C, GSS schedules conference between the donor and end-

user/representatives from concerned offices;
3) C, GSS coordinates with the donor on the preparation of the draft

of Deed of Donation (DOD);
4) Upon availability of the prepared/draft DOD, same is transmitted/

endorsed to Legal Service for review, perusal, comment or
recommendation and finalization;
5) Transmits the final DOD for approval/disapproval of the C,PNP;
6) GSS prepares letter informing the donor re: approval/disapproval

of said donation;
7) C, GSS coordinates with end-user and OSDS for the preparation

to be undertaken during the turn-over and signing of DOD as well
as the schedules;
8) Donated equipment shall be delivered to LSS warehouse prior to

the turnover or on the D’ day;
9) After the turn-over, C, GSS prepares Supply Directive/Issuance

Directive of the donated equipment;
10) GSS prepares Supply Directive/Issuance Directive for the

donated equipment;
11) SAO-PNP Wide issues to end-users/respective recipients the

donated equipment with proper documents for inclusion in the
PNP Property Book; and
12) SAO-PNP Wide/Logistics Officer submit to Accounting Division

(DC) the Inventory Report for adjustment of accounting entries in
the PNP PPE.
RESTRICTED 22
PNPM-DL-DS-4-1-2017
Start
1
Letter from Donor
2
Conference with Donor and PNP
3
GSS coordinates with the Donor
on the Preparation of Deed of
Donation
4
Endorsement to Legal Service
No 5 Yes
Approval?
6 6
Requesting Schedules the Signing/
Party turn-over of DOD by OSDS
7
Delivery of Equipment to
LSS
8
Issuance of Supply
Directive
9
Issue to Recipient/s by SAO
PNP wIDE
10
Accounting Division (DC)
End
Figure 3.12 Flowchart on the Acceptance of Donation of Equipment to

the PNP
RESTRICTED 23
PNPM-DL-DS-4-1-2017
3.10 Information Technology and Resource Management Section (ITRMS)
1) Develops timely and effective educational technology tools for the

use of the Directorate in disseminating news and information;
2) Provides IT expertise in conceptualizing, researching, planning,

and implementing efficient computer-based systems;
3) Provides IT services in developing and maintaining computer-

based programs;
4) Provides security and control over data and network

communications of the Directorate;
5) Provides assistance in the evaluation of hardware and software

for procurement, maintenance, repair and rehabilitation; and
6) Provides technical assistance in maintaining, repairing and

rehabilitating hardware, software and other I.T. equipment; and
7) Acts on all incoming communications addressed to ITRMS.
b. PLIMS Verification – the following are the procedures in the processing

of verification of equipment especially firearms in PLIMS:
1. The Receiving NUP/Action PNCO of the ITRMS receives and

records all verification requests and forward the same to C.
ITRMS;
2. The C, ITRMS checks the request and instructs the

verifier/encoder to act on the said request;
3. The verifier conducts record check in the PNP Logistics

Information Management System (PLIMS) and forward the result
to the Action NUP/PNCO;
4. The Action PNCO/NUP prepares memo reply based-on the

records available;
5. C, ITRMS reviews the memo reply and signs the same; and
6. The receiving NUP/Action PNCO records the documents and

forwards/dispatches to C, FAS, SMD.
RESTRICTED 24
PNPM-DL-DS-4-1-2017
Start
1
C, MAMS 4 AC, SMD
3
2 5
Action C, SMD
PNCO/NUP
6
Receiving
NUP, SMD
7
Dispatch
End
Figure 3.13 Flowchart on the Verification in PLIMS Record
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PNPM-DL-DS-4-1-2017
CHAPTER 4
LOGISTICS PLANS AND PROGRAMS DIVISION (LPPD)
4.1 Functional Relationship. The Chief, Logistics Plans and Program Division is
the principal staff of the Director for Logistics responsible in formulating plans and
policies, conducting of programs and special projects and interpreting and submitting
statistics to concerned agencies.
The Assistant Chief, LPPD assists the Chief, LPPD in the implementation of its
duties and functions and acts as the Officer-In-Charge in his absence.
a. In coordination with the other Division Chiefs, prepares the annual

preliminary and final plans and programs, accomplishment reports,
Annual Operation Plans and Budget (AOPB) and Program Review and
Analysis (PRA) and other similar updates/reports for the Directorate;
b. Prepares the logistics portion of the PNP Five-Year Development Plan

and other strategic logistics plan;
c. Formulates logistics policies and procedures and their transcript into

logistics directives and circulars.
d. Develops plans for logistics training and education in coordination with

DHRDD and Training Service; and
e. Coordinates and provides data which may be required by other divisions

of the Directorate and other PNP units/offices.
4.3 Organizational Structure. LPPD is composed of three sections, Plans and

Programs Section, Policies and Research Section, and Statistics and Special Projects
Section.
RESTRICTED 26
PNPM-DL-DS-4-1-2017
Office of the
C, LPPD
Office of the
AC, LPPD
Statistics &
Plans & Policies &
Special
Programs Research
Project
Section Section
Section
Figure 4.14 LPPD Organizational Structure
4.4 LPPD Communication Process Flow – the following are the procedures to be
observed by LPPD in the processing of communications:

communications and forward the same to the C, LPPD for
b. The C, LPPD instructs the AC, LPPD to act on the communications;
c. The AC, LPPD acts/forwards the communications to the concerned

section;
e. The AC, LPPD reviews the communications acted by the concerned

section;
f. The C, LPPD reviews/signs the prepared communications; and

communications.
RESTRICTED 27
PNPM-DL-DS-4-1-2017
Start
1
Action PNCO/NUP
7
2
Office of the C, LPPD
6
3
Office of the AC, LPPD
5
4
Concerned Sections
6
End
Figure 4.15 LPPD Communication Flowchart
4.5 Plans and Programs Section (PPS)
1) Prepares the AOPB, Quarterly/Annual Accomplishments

Reports, PRA Report and other similar updates/reports for the
Directorate, In coordination with other Divisions;
2) Prepares the logistics portion of the PNP Five-Year Development

Plan and other Strategic Logistics Plan;
3) Plans and monitors logistics training and education in

coordination with DHRDD and Training Service;
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PNPM-DL-DS-4-1-2017
4) Supervises the conduct of logistics seminars and trainings by the

regional offices;
5) Prepares strategic development plan;
6) Undertakes program development and evaluation; and
7) Provides data which may be required by other PNP offices/units.
b. Procedures in the Conduct of Logistics Management Course (LMC) and

Basic Logistics Course (BLC):
1) Schedules the conduct of LMC or BLC, based on the Training

Directive or Command guidance;
2) Prepares necessary documents. A memorandum is forwarded to

all offices/units to endorse their participants;
3) Requires all interested PNP personnel who wish to participate to

take the Qualifying Examination at LPPD;
4) Prepares and submits the list of participants to TDL for approval;
5) Supervises the conduct of the course (training proper);
6) Prepares the post training documents (closing graduation

ceremony); and
7) Submits after Activity Report to CPNP for his information.
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PNPM-DL-DS-4-1-2017
Figure 4.16 Flowchart on the Conduct of LMC and BLC
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PNPM-DL-DS-4-1-2017
4.6 Policies and Research Section (PRS)
1) Recommends improvement in selected functional areas of the

PNP logistics system adaptable to existing condition;
2) Formulates logistics policies and procedures and their transcript

into logistics directives or circulars, in coordination with other
divisions and other PNP Directorial Staffs;
3) Monitors compliance of PNP units to existing logistics Standard

Operating Procedures (SOPs), directives, circulars and other
issuances;
4) Coordinates and provides data which may be required by other

divisions and other PNP units/offices; and
5) Provides data which may be required by other units/offices.
b. Procedures in the Formulation, Amendment and Revision of Policies:
1) Policy proposals, amendments or revisions from DL Divisions,

Logistics Supports Service (LSS), Engineering Service (ES),
Headquarters Support Service (HSS) or from the Police Regional
Offices are submitted to the Policy and Research Section for
processing;
2) The said proposed policy shall be recorded in the registry book

and shall be assigned a control number;
3) Proposed policy from PROs or NSUs shall be referred to the

concerned Division. It shall be evaluated and the Chief, LPPD
may recommend the creation of a TWG to conduct study and
evaluation of the submitted proposed policy when the scope of
the policy is so diverse and complicated;
4) The policy shall be scheduled for preliminary conference to be

attended by the proponent office/unit/Division;
5) If the draft policy is approved by the Body (EX-O, DL; Division

Chiefs of DL), and other PNP units which has immediate control
over the policy, the draft shall be forwarded to the D-Staff, Legal
Service, NSUs and PROs for comments and recommendations;
6) All comments/recommendations shall be consolidated and shall

be presented during the final deliberation;
7) The Director for DL shall thereafter endorses the proposed policy

to the CPNP for approval and signature;
RESTRICTED 31
PNPM-DL-DS-4-1-2017
8) Upon approval by the CPNP, the policy shall be forwarded to

DHRDD for the assignment of policy number and publication; and
9) The policy shall be disseminated to all PNP offices/units copy

furnished the Command Group.
Figure 4.17 Flowchart on the Formulation, Amendment and Revision of

Logistics Policies
RESTRICTED 32
PNPM-DL-DS-4-1-2017
4.7 Statistics and Special Project Section (SSPS)
1) Acquires, stores and converts data into timely and relevant

information needed in planning, controlling and directing all
logistical activities of the PNP;
2) Plans, supervises and participates in the conduct of audit, survey

and inspection of all PNP equipment in compliance with existing
logistics policies and procedures;
3) Supervises, monitors and conducts annual physical inventory of

PNP properties;
4) Participates in the conduct of audit, survey and inspection of the

PNP offices and units;
5) Gathers, collates data and generates statistics necessary for

logistics planning/programming;
6) Acts as the over-all Secretariat in the Revision of PNP Table of

Equipment and Allowances (TEA); and
7) Plans and implements special projects which may be required or

needed by the Directorate.
b. Procedures in the Conduct of Physical Inspection/Inventory of Property,

Plant & Equipment (PPE):
1) Schedules the Annual Inspection based on existing policies or

Command guidance;
2) Prepares necessary requirements for the inspection such as:

schedules/itinerary; creation of inspection team/s and conducts of
coordinating conferences, and approval of funding support;
3) Inspection Team/s conducts the inspection;
4) Consolidates reports and exit briefing; and
5) Secretariat submits the After Activity Report to CPNP.
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PNPM-DL-DS-4-1-2017
Figure 4.18 Flowchart on the conduct of Physical Inspection/Inventory

of Property, Plant & Equipment (PPE)
c. Procedures in the Revision of the Table of Equipment and Allowances:
1) Receives NAPOLCOM directive for the PNP to revise its Table of

Equipment and Allowances (TEA);
2) Prepares necessary requirements and activities such as: creation

of the National TEA Revision Committee (NTRC), Secretariat and
Evaluation Team; request for fund support; and conducts of
coordinating conferences;
3) NTRC with the Secretariat, formulates guidelines and procedures

in the preparation of TEA for dissemination to all PNP
offices/units;
4) Conducts workshops to all offices/units for the formulation of their

TEAs;
RESTRICTED 34
PNPM-DL-DS-4-1-2017
5) Presents TEA of all offices/units to the NTRC for review,

critique/comments;
6) Offices/units with corrections are directed to revise and present

their TEA to the NTRC;
7) The Secretariat finalizes and consolidates the revised TEAs from

offices/units; and
8) The signed endorsement of the TEA is forwarded to NAPOLCOM

for approval.
RESTRICTED 35
PNPM-DL-DS-4-1-2017
Figure 4.19 Flowchart on the Revision of TEA
RESTRICTED 36
PNPM-DL-DS-4-1-2017
CHAPTER 5
LOGISTICS RESOURCE MANAGEMENT DIVISION (LRMD)
5.1 Functional Relationship. The Chief, LRMD assists the Director for Logistics
on the administration and management of the logistical resources of the PNP.
The Assistant Chief, LRMD assists the Chief, LRMD in the execution of its
duties and functions and acts as the Officer-In-Charge during his absence.
5.2 Duties and Functions. The Logistics Resource Management Division (LRMD)
is responsible in the management of financial, supplies and personnel resources of
the Directorate for Logistics that includes planning, programming, estimating,
reviewing, executing, costing and analysis of resource management.
It particularly provides financial and logistical requirements to all the PNP units
from the Regional Offices, National Support Units and to the Central Office.
5.3 Organizational Structure
The Logistics Resource Management Division is composed of three Sections:

1) Budget Section; 2) Fiscal Section; and 3) Management Section.
Office of the
C, LRMD
Office of the
AC, LRMD
Budget Fiscal Management

Section Section Section
Figure 5.20 LRMD Organizational Structure
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PNPM-DL-DS-4-1-2017
5.4 LRMD Communication Process Flow - the following are the procedures and
communications process flow of LRMD:
a. Action PNCO/NUP classifies the documents received according to the

following prior referral to the C, LRMD for further instruction:
1) For File - Office Orders/Regulations, Conference Notice, PNP

Journals, Schoolings/Trainings and Other Documents; and
2) For Action - Fund Request/Financial Assistance, Processing of

Personnel Benefits Regional Quarterly MOOE & Logistical
Report/Utilization Report, Budget Document, AOPB, PRA,
Accomplishment Report, Budget Proposal and Other Documents.
b. Documents that require action shall be properly addressed and prepared

by the concerned staff depending upon their expertise and or action
needed;
c. The accomplished documents shall be forwarded to the command group

(thru the Executive Officer and the Deputy Director for Logistics) for the
Director’s Initial/Approval/Instruction;
d. The documents that have been signed and or have the Directors’
instruction shall be forwarded to this office to perform necessary action
(dispatched or filed) needed; and
e. The document must have a receiving copy for records purposes and
updates of status.
Figure 5.21 LRMD Communication Flowchart
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PNPM-DL-DS-4-1-2017
5.5 Budget Section
1) Prepares Budget Proposal for MOOE and Capital Outlay in

coordination with other Divisions;
2) Participate with C, LRMD in attending Budget Preparation and

Budget Hearing in DBM, Congress and Senate;
3) Prepares Program of Expenditures based on the approved

General Appropriations Act (GAA);
4) Prepares Logistical Accomplishment Reports; and
5) Receives and record all Notice of Fund Availability from Fiscal

Division, DC and releases to end-users.
5.6 Fiscal Section
1) Manages and controls the financial matters of the Directorate for

Logistics;
2) Coordinates, prepares and processes modified disbursement

vouchers/payroll of all various claims of all Uniformed and Non-
Uniformed personnel assigned in the Directorate; and
3) Counter-checks and updates all allotment advices issued to PNP

units/offices.
5.7 Management Section
1) Prepares endorsement memo through Command Group for

CPNP’s approval;
2) Liaise/Prepares communication for Logistical Requirements of

the PNP Units;
3) Prepares the PNP logistics budget and operating programs

estimates;
4) Checks/Assists/Reviews/Analyzes, Evaluates development

plans/ policies/programs/projects from different PNP units and
recommend priorities/dispositions and prepares information/data
which may be required by other Divisions; and
5) Receives, records, classify documents and maintains records.
RESTRICTED 39
PNPM-DL-DS-4-1-2017
CHAPTER 6
INFRASTRUCTURE & FACILITIES MANAGEMENT DIVISION

(IFMD)
6.1 Functional Relationship. The Chief, Infrastructure and Facilities Management

Division is the principal assistant of the Director for Logistics in coordinating and
supervising plans and programs relative to infrastructure and facilities management.
The Assistant Chief, IFMD assists the Chief, IFMD in the execution of its duties
and functions and acts as the Officer-In-Charge in his absence.
a. Supervises the preparation of plans and programs for construction,

repair and utilities projects, housing and quartering projects;
b. Formulates policies and procedures which are inherent or endemic to

infrastructure and facilities management;
c. Monitors, inspects and supervises project implementation and ensure

completion of all projects;
d. Supervises the preparation of standard designs, plans and specifications

for PNP buildings at all levels of the command;
e. Supervises the preparation of plans and programs for the maintenance

and acquisition of engineering equipment; and
f. Coordinates and provides data which may be required by other Divisions

and other PNP units/offices.
6.3 Organizational Structure. The Infrastructure and Facilities Management

Division is composed of three Sections: 1) Architectural and Engineering Section
(AES); 2) Project Management Section (PMS); and 3) Facilities Inventory
Management Section (FIMS).
RESTRICTED 40
PNPM-DL-DS-4-1-2017
Office of the
C, IFMD
Office of the
AC, IFMD
Architecture
Project Facilities &
&
Management Inventory
Engineering
Section Section
Section
Figure 6.22 IFMD Organizational Structure
6.4 IFMD Communication Process Flow – Below is the procedures and

communications process flow of IFMD:

communications and forward the same to the C, IFMD for
b. The C, IFMD instructs the AC, IFMD to act on the communications;
c. The AC, IFMD acts/forwards the communications to the concerned

section;
e. The AC, IFMD reviews the communications acted by the concerned

section;
f. The C, IFMD reviews/signs the prepared communications; and

communications.
RESTRICTED 41
PNPM-DL-DS-4-1-2017
Start
1
Action PNCO/NUP
7
2
Office of the C, IFMD
6
3
Office of the AC, IFMD
5
4
Concerned Sections
6
End
Figure 6.23 IFMD Communication Flowchart
6.5 Architectural and Engineering Section
1) Evaluates and recommends approval of submitted proposed

plans, specifications, scope of works and cost estimates of PNP
buildings/facilities at all levels of PNP organization;
2) Ensures the implementation of the National Building Code of the

Philippines, PD 1594 and NAPOLCOM Memorandum Circular #
96-015 (Prescribing the Policies, Guidelines and Regulations on
PNP Infrastructure Projects) in all infrastructure projects;
3) Programs/recommends the construction of police stations and

other infrastructure projects;
4) Prepares policies and procedures relative to the construction,
repair and maintenance of buildings and facilities; and
RESTRICTED 42
PNPM-DL-DS-4-1-2017
5) Gathers and reconciles data which may be required by other

divisions and other PNP units/offices.
b. Procedures in the Programming of Funds for the Construction of

Standard Police Station and other PNP Buildings:
1) Upon receipt of memo/letter, C, AES initially check the

completeness of the requirements on programming of funds for
the construction of standard Type PS and other PNP building;
2) If the requirement for lot/site is lacking it will be referred to REMD

and if the lacking is unavailability of standard plans and design of
building it will be referred to ES for appropriate action. If all
requirements are met, prepare a memo for TDCA/TDC
requesting for the inclusion in the programming chargeable
against PNP Trust Receipts (PNPTR) Program of Expenditure
(POE) for the current year to funds for its construction;
3) The draft memo/letter will be referred to AC, IFMD for the

necessary corrections/alterations, etc.; and
4) The C, IFMD undertake final evaluation prior finalization and

dispatch.
Start
3
C, AES
Prepare Memo
1 2
Determine the request to
C, AES evaluate the TDCA/TDC for
Memo/Letter request following:
the
for funds and a) Availability of Yes programming of 4
ascertain that the lot & its
documentary the need funds AC, IFMD
request is for the for the project
construction of requirements; &
b Standard and
standard PS bldg memo/letter 5
design of PNP C, IFMD
bldg response to
requesting
party
6
Dispatch
No
3
End
a. C, AES prepare
memo to REMD for
appropriate action
b. Memo to ES on
preparation of PNP
Standard Bldg
Figure 6.24 Flowchart on the Programming of Funds for the Construction of

Standard Police Station and other PNP Buildings
RESTRICTED 43
PNPM-DL-DS-4-1-2017
c. Procedures in the Programming of Funds for the construction of PNP

Buildings:
1) Upon receipt of memo/letter, C, AES evaluate and ascertain that

the purpose of request for funds is for the repair of PNP buildings.
2) C, AES undertake initial evaluation to determine the availability of

the required attachment such as the latest pictures, plan and cost
estimate of the proposed repair and whether the estimate is
prepared/evaluated by ES, if “YES” then prepare draft memo to
TDCA/TDC for the request for programming of the need funds, if
“NO” prepare memo to ES for
evaluation/comments/recommendation of ES.
3) The AC, IFMD evaluate the draft memo/letter and make

necessary corrections.
4) The C, IFMD undertake final evaluation prior finalization and

dispatch.
Start
3
C, AES prepare
1 2
Determine draft memo to
C, AES Evaluate the
whether cost TDCA/TDC for
Memo/Letter and 4
ascertain that the estimate is Yes the AC, IFMD
prepared/evalua programming of
nature of fund evaluate/ass
ted by PNP ES the need funds
request is for the ess draft
for the project
construction of not memo/Letter
and letter
standard PNP
response to
buildings
requesting
5
party
C, IFMD
6
No Dispatch
3
a. C, AES prepare
memo to REMD for End
appropriate action
b. Memo to ES on
preparation of PNP
Standard Bldg
Figure 6.25 Flowchart on the Programming of Funds for the Construction of

PNP Buildings.
RESTRICTED 44
PNPM-DL-DS-4-1-2017
6.6 Project Management Section
1) Evaluates and recommends all documents on repair and utilities

project;
2) Formulates policies and procedures on repair and maintenance

of PNP buildings/facilities;
3) Monitors the repair and utilities projects, public works activities

and on-base housing;
4) Prepares plans and programs for the repair and maintenance of

PNP buildings/facilities and engineering equipment;

divisions and other PNP Units/Offices;
6) Monitors, oversees and inspects projects implementation to

determine whether the construction/repair project in accordance
with the approved plan, standard design and specification;
7) Collates and consolidates accomplishment reports of the different

PROs pertaining to the status of their construction and repair
projects; and
8) Coordinates with DC for programming and release of funds for

the construction and repair of buildings and facilities.
b. Procedures in Monitoring Project Implementation:
1) The Action Personnel reviews the submitted progress report of

implemented projects;
2) If the report bears the required data, the action personnel

updates/encodes his/her record and subsequently stores for
future reference. Otherwise, prepares a communication to the
originating PRO for the completion of the required data;
3) Submits the prepared communication to Section Chief then AC,

IFMD for inputs/comments;
4) The prepared communication is then elevated to C, IFMD for final

input/comment prior to DL Command Group information/notation/
approval; and
5) Dispatch to intended recipient.
RESTRICTED 45
PNPM-DL-DS-4-1-2017
Complete Prepares
Evaluate
Start 1 requirements? commo to AC, IFMD
report
PRO
5
C, IFMD
Encodes/Updates
records 6
Dispatch
End
Figure 6.26 Flowchart on Monitoring Project Implementation
6.7 Facilities Inventory Management Section
1) Formulates and recommends policies and procedures which are

inherent to facilities inventory management;
2) Monitors and updates records of all buildings and facilities owned

and leased by the PNP;
3) Monitors and supervises the implementation of Fixed

Expenditures Accounting and Reporting System (FEARS);

divisions and other PNP units/offices; and
5) Monitors the implementation of Energy Conservation

(ENERCON) Measures.
b. Procedures in Reviewing Fixed Expenditures Accounting and Reporting

System (FEARS) - the FEARS compliance is a monthly report submitted
by the PROs containing records of recurring consumption and utilization
of fund resources on electricity, water and communication as required in
the FEARS manual series of 1998.
1) Upon receipt of the monthly compliance report, the C, FIMS

and/or staff will review and encode relevant information such as
meter/account/numbers as the common reference, period
covered, consumption (in KwH/CuM and money value) and
consumption status (paid or unpaid);
RESTRICTED 46
PNPM-DL-DS-4-1-2017
2) If discrepancies are noted, C, FIMS and/or staff prepares the

memorandum to be sent to the concerned PRO (Attn: C,
RLRDD) for compliance. If no discrepancy, the report will be
stored for future reference;
3) The prepared memorandum then elevated to AC, IFMD for

enhancement and or additional comments;
4) Assuming that the AC, IFMD is satisfied, the memorandum will be

sent to C, IFMD for additional recommendation and notation prior
dispatch to DL Command Group; and
5) Upon signature of C, IFMD, the Division PNCO dispatches the

memorandum to DL Command Group.
Start
1
3
C, FIMS 2 No FIMS staff
receives and Any noted End
stores the
reviews the discrepancy?
report
report
IFMD Action
Yes PNCO
6
3
C, FIMS prepares the
Memo for concerned 4 AC, IFMD 5 C, IFMD
PRO
Figure 6.27 Flowchart on Reviewing the Fixed Expenditures

Accounting and Reporting Monthly Compliance
c. Procedures in Reviewing the Buildings/Facilities Inventory (BFI) Report

- the BFI compliance is a report submitted by all PROs containing the
existing data of their building and facilities.
1) Upon receipt of the compliance report, the C, FIMS and/or staff

will review and encode relevant information such as location and
name of building (if any), occupant, acquisition cost and date,
floor area, number of storey/s, building condition, among others;
2) If discrepancies are noted, a memorandum shall be sent to the

concerned PRO (Attn: C, RLRDD) for compliance. If no
discrepancy, the FIMS staff encodes and stores the report for
future reference;
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PNPM-DL-DS-4-1-2017
3) The prepared memorandum shall then be elevated to AC, IFMD

for enhancement and or additional comments/inputs;
4) Assuming that the AC, IFMD is satisfied, the memorandum will be

sent to C, IFMD for additional recommendation and notation prior
dispatch to DL Command Group; and
5) Upon affixation of .C, IFMD initial, the Division PNCO dispatches

the memorandum to DL Command Group.
Start
1
Reviews PROs report on FE
2
No Yes
Any
discrepancies?
3
3
Prepares memo to
The Inventory Personnel concerned PROs
encodes & stores the rectification of
report for future discrepancy
reference
4
AC, IFMD
Initials/Countersigns
5
C, IFMD
6
Endorses to Command Group
7
Dispatch
End
Figure 6.28 Flowchart on Reviewing the Buildings/Facilities Inventory

(BFI) Report
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PNPM-DL-DS-4-1-2017
CHAPTER 7
REAL ESTATE MANAGEMENT DIVISION (REMD)
7.1 Functional Relationship. The Chief, Real Estate Management Division is the
principal staff of the Director for Logistics in the preservation, administration and
disposition of all PNP owned, occupied, administered, managed or controlled real
estate properties and reservation areas.
The Assistant Chief, REMD assists the Chief, REMD in the execution of its
a. Conducts inventory of all occupied, administered, managed or controlled

and owned PNP real estate properties;
b. Supervises, monitors and assists all PNP offices/units in the titling and
registration of lands in the name of the PNP of all PNP occupied,
administered, managed or controlled real estate properties and
reservation areas as well as those properties transferred or donated to
the PNP;
c. Undertakes measures to protect and preserve the integrity of all

occupied, administered, managed or controlled and owned PNP real
estate properties;
d. Develops programs for the acquisition and disposal of real estate in

accordance with the PNP strategic plans;
e. Formulates guidelines and directions in the proper and full utilization of

all occupied, administered, managed or controlled and owned PNP real
estate properties;
f. Determines and provides real estate property requirements of PNP

offices/units nationwide;
g. Coordinates with the Legal Service (LS) for legal opinion regarding
disputed lands; and
h. Facilitates lateral coordination with other government agencies relative

to the acquisition of real properties as well as documentation of real
estate properties in the name of the PNP.
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PNPM-DL-DS-4-1-2017
7.3 Organizational Structure. The Real Estate Management Division is

composed of three Sections: 1) Records Management Section; 2) Land Management
Section; and 3) Legal Section.
Office of the
C, REMD
Office of the
AC, REMD
Records Land
Legal
Management Management
Section
Section Section
Figure 7.29 REMD Organizational Structure
7.4 REMD Communication Process Flow – below is the communication process

flow and procedures of REMD:

communications and forwards the same to the C,REMD for
b. The C,REMD instructs the AC,REMD to act on the communications;
c. The AC,REMD acts/forwards the communications to the concerned

section;
e. The AC,REMD reviews the communications acted by the concerned

section;
f. The C, REMD reviews/signs the prepared communications; and

communications.
RESTRICTED 50
PNPM-DL-DS-4-1-2017
Start
1
Action PNCO/NUP
7
2
Office of the C, REMD
6
3
Office of the AC, REMD
5
4
Concerned Sections
6
End
Figure 7.30 REMD Communication Flowchart
7.5 Records Management Section
1) Conducts inventory of all occupied, administered, managed or

controlled and owned PNP real estate properties;
2) Maintains and updates records of all real estate properties

acquired through donation, purchase, AFP Allocation,
Presidential Decrees, Executive Orders, Presidential
Proclamation as well as those Real Estate Properties jointly
used/occupied by AFP and PNP; and
3) Maintains and updates records of real estate property acquisition

or disposal.
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PNPM-DL-DS-4-1-2017
b. Procedures in the Donation and Acceptance of Lots:
1) The Action PNCO/NUP receives and records the documents

submitted by various PROs/LGUs/private entities and forwards
the same to C, RMS to act on it;
2) If the submitted documents are complete, C, RMS

records/encodes the donation in the inventory file. RMS
personnel assigned on this matter also records the same.
However, if the submitted documents are lacking, C, RMS
prepares a memo/letter reply to the sender;
3) The memo/letter shall then be forwarded to the AC,REMD for any

corrections or initials if approved. He then endorses the same to
the C,REMD for his initial/signature; and
4) The same shall be encoded by the Action PNCO/NUP and shall

be routed to the Command Group for their concurrence and TDL
approval/signature.
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PNPM-DL-DS-4-1-2017
Start
1
Forwards memo/letter to C,
RMS for evaluation and review
3
2
Yes
Complete Records on the
document? Inventory
No
3
Prepares memo to the sender
4
AC, REMD
5
C, REMD
6
7
Dispatch
End
Figure 7.31 Flowchart on the Donation and Acceptance of Lots
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PNPM-DL-DS-4-1-2017
c. Procedures in the Evaluation of Documents prior to Construction of

Police Station:
1) Action PNCO/NUP, REMD receives and records the documents

submitted by IFMD on the requests of PNP offices/LGUs for the
construction of PNP buildings;
2) Forwards the documents to C,RMS to act on it;
3) C,RMS evaluates/reviews the documents submitted;
4) If the documentary requirements are found to be complete, C,

RMS retains the copy of the documents for record purposes, and
prepares a memo reply to IFMD attaching a copy of the
documents requesting for inclusion in the construction program.
If not, a memo shall be prepared addressed to the concerned
offices/units/LGUs or private entities in their area of concerned
(copy furnished IFMD);
5) The memo/letter shall then be forwarded to AC, REMD for any

corrections or initials if approved. He then endorses the same to
the C, REMD for his initial/signature; and
6) The same shall be encoded by the Action PNCO/NUP and shall

be routed to the command for their signature.
RESTRICTED 54
PNPM-DL-DS-4-1-2017
Start
1
Forwards memo/letter to
Chief, RMS for evaluation and
review
No 2 Yes
Complete
document?
3 3
Prepares memo/letter to Prepares memo for
concerned units inclusion of project
4
AC, REMD
5
C, REMD
6
7
Dispatch
End
Figure 7.32 Flowchart on the Evaluation of Documents Prior to the Construction

of Police Stations
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PNPM-DL-DS-4-1-2017
7.6 Land Management Section
1) Supervises, monitors and assists PNP Offices/Units in the

titling/land registration (in the name of the PNP) of all PNP owned,
occupied, administered, managed or controlled real estate
properties and reservation areas as well as those properties to be
transferred by the AFP to the PNP;
2) Develops program for the acquisition and disposal of real estate

properties in accordance with the PNP strategic plans and
objectives;
3) Formulates guidelines and directives in the proper and full

utilization of all occupied, administered, managed or controlled
and owned PNP real estate properties;
4) Determines and allocates real estate property requirements of

PNP Offices/Units nationwide; and
5) Facilitates lateral coordination with other government agencies

relative to the acquisition of real estate properties as well as
documentation of PNP real estate properties in the name of the
PNP.
b. Procedures in Requesting of Fund for Survey and Titling of Lots:
1) The Action PNCO/NUP, REMD receives and records the

memorandum/letter request with attached mandatory
requirements from PROs/ES and or other units;
2) The Action PNCO/NUP checks on the completeness of the

requirement submitted;
3) C, LMS evaluates the memo request and instruct the Action

PNCO/NUP to act on the said memo request;
4) The Action PNCO/NUP prepares the memo request;
5) C, LMS reviews the memo request;
6) The memo shall be forwarded to AC,REMD for initial/countersign

and forwards it to the C,REMD;
7) The C,REMD checks the completeness of the memorandum

request and sign the routing slip/document;
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PNPM-DL-DS-4-1-2017
8) The Action PNCO/NUP, REMD forwards/routes the

memorandum request to the C,LRMD for approval of funds and
forward to the Command Group for signature/approval; and
9) The signed documents shall be dispatched by the Action

PNCO/NUP, REMD to the concerned units/offices thru the
message center.
Start
1
Forward memo request to C,
LMS for evaluation/review
2
Prepares memo/letter reply
3
AC, REMD
Initials/Countersigns and
endorse to C, REMD
4
C, REMD Initials/Countersigns
and endorse to C, LRMD
5
Dispatch
End
7.33 Flowchart on Requesting of Fund for Survey and Titling of Lots
7.7 Legal Section
1) Renders legal service on all legal issue affecting the Directorate;
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PNPM-DL-DS-4-1-2017
2) Prepare technical Communications/Memorandum with concern

government agencies and clientele of DL; and
3) Conduct research and provide legal opinion related to Real

Estate Policy of the PNP.
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PNPM-DL-DS-4-1-2017
CHAPTER 8
BIDS AND AWARDS COMMITTEE SECRETARIAT DIVISION

(BACSD)
8.1 Functional Relationship. The Chief, Bids and Awards Committee Secretariat
Division is the principal staff of the Directorate for Logistics in managing the
procurement process of the NHQ, PNP.
The Assistant Chief, BACSD assists the Chief, BACSD in the execution of his
a. Acts as National Headquarters Bid and Awards Committee Secretariat

(NHQ BAC Sec);
b. Consolidates and integrates submitted PNP Procurement Management

Plan (PPMP) and develops the Annual Procurement Plan (APP);
c. Coordinates with Directorate for Comptrollership (DC) on matters

pertaining to the payment of contracts;
d. Oversees procurement activities of the lower Bids and Awards

Committees (BACs) and provides technical support when necessary;
e. Coordinates with Government Procurement Policy Board (GPPB)

regarding procurement activities;
f. Prepares supply contracts and resolutions; and
g. Answers complaints and inquiries on all procurement activities and

recommend sanctions if necessary.
8.3 Organizational Structure
The Bids and Awards Committee Secretariat Division is composed of three

Sections: 1) Administrative Section; 2) Operation Section; and 3) Contract
Administration Section.
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PNPM-DL-DS-4-1-2017
Office of the
C, BACSD
Office of the
AC, BACSD
C, Contract
C, Admin C, Operation
Administration
Section Section
Section
Figure 8.34 BACSD Organizational Structure
8.4 BACSD Communication Process Flow - The following are the procedures
observed by BACSD in the processing of communications:
a. The NUP/Action PNCO receives and records all the incoming and
outgoing communications and forward the same to the Chief Clerk;
b. C, Clerk evaluates the communication and forward it to C, BACSD for

instruction/guidance;
c. C, BACSD forwards the communication to AC, BACSD for appropriate

action;
d. AC, BACSD forwards the communication to the concerned Section

Chief;
e. Concerned Section Chief acts on the communication and forwards it to

the AC, BACSD for corrections, inputs and countersign;
f. AC, BACSD forwards the communication to C, BACSD;
g. C, BACSD signs the communication and forwards it to C, Clerk; and
h. C, Clerk forwards the communication to the NUP/Action PNCO for

dispatch to concerned office.
RESTRICTED 60
PNPM-DL-DS-4-1-2017
Start
1
Receiving NUP/Action
PNCO 9
2
C, Clerk
8
6
3
C, BACSD
7
4
AC, BACSD
6
6
5
Concerned Section
Chiefs
6
End
Figure 8.35 BACSD Communication Flowchart
8.5 Admin Section
1) Manages matters pertaining to BACSD personnel, office

equipment and communications;
2) Processes the honoraria and other financial requirements of NHQ

BAC;
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PNPM-DL-DS-4-1-2017
3) Maintains/updates records of BACSD, procurement related

documents and accountable properties;
4) Prepares and updates the Procurement Monitoring Report

(PMR); and
5) Provides document on procurement activities which may be

required by other divisions and PNP units/offices.
8.6 Operation Section
1) Prepares the Annual Procurement Plan (APP);
2) Prepares coordinating communications on all stages of

procurement and other BAC activities;
3) Coordinates with other offices/units in the preparation of plans,

programs and projects of the NHQ BAC;
4) Develops policies, guidelines and strategies relevant to

procurement; and
5) Monitors the procurement activities of the lower BACs.
b. Procurement - the following are the procedures on procurement:
1) Formulation of the Annual Procurement Plan (APP) upon receipt

of the Project Procurement Management Plan (PPMP) from
Procurement Management Committee (PMC);
2) Preparation of bidding documents, consolidate the technical

specifications and test parameters prior to schedule of Pre-
Procurement conference (Pre-Proc);
3) Amendment/inclusion of additional requirements discussed

during Pre-Proc conference;
4) Preparation and posting/advertisement of the Invitation to Bid

(ITB);
5) Invitation of observers and probable proponents for the Pre-Bid

conference;
6) Preparation and posting of the SBB if necessary to address the

queries of proponents during Pre-Bid conference;
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PNPM-DL-DS-4-1-2017
7) Submission and receipt of bids/Bid Opening. Preparation of the

abstract of bids and Post Qualification Notice (Post Qua) for the
declared Lowest Calculated Bid (LCB);
8) During failed bidding, preparation of a resolution to be signed by

the Head of Procuring Entity (HOPE)/CPNP and starts again the
process from pre-procurement conference.
9) Monitor the submission of product sample and post qualification
process of TWGs and present reports during BAC meetings (If
necessary, CAS prepares End-User Certificate (EUC) and
request for Authority to Import for sample);
10) Upon approval of post qua reports by the NHQ BAC, CAS
prepares the necessary Resolution and Notice of Award (NOA),
if 1st LCB failed the post qualification conducted by the TWG, CAS
prepares the Post Disqualification notice and Post qualification
notice for the 2nd LCB (If necessary, prepares End-User
Certificate (EUC) and request for Authority to Import for delivery);
11) Contract Signing and preparation of Notice to Proceed (NTP);
12) Preparation compendium of documents to support the processing

of Purchase Order (PO); and
13) Monitors the delivery of all procured items and reminds the
concern office of the upcoming delivery.
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PNPM-DL-DS-4-1-2017
Start
1
Receive PPMP
2
Prepare APP
3
Schedule of Pre-Procurement
Conference (Pre-Proc)
4
Advertisement/Posting of
Invitation to Bid (ITB)
5
Pre Bid Conference
(Pre Bid)
6
Posting of Supplemental Bid
Bulletin (SBB)
7
Bid Opening
8 Yes
Failure of
No
Bidding?
No
9
Declaration of Lowest Calculated
Bidder (LCB)
Figure 8.36 Flowchart on NHQ BAC Procurement Process
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PNPM-DL-DS-4-1-2017
10
Abstract of Bids and Notice of Post
Qualification
11 Prepares End-User Certificate

Post Qualification and Post (EUC) and request for Authority to
Disqualification Import (if necessary for sample)
12 No
Passed? Monitors submission of sample
Yes
13 Prepares End-User Certificate

Notice of Award (NOA) (EUC) and request for Authority to
Import (if necessary for delivery)
14
Contract signing
15
Notice to Proceed
16
Documentation for Purchase
Order
Order (PO)
17
Monitors the delivery of
procured items
End
Figure 8.37 Flowchart on NHQ BAC Procurement Process (continuation)
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PNPM-DL-DS-4-1-2017
8.7 Contract Administration Section

1) Prepares/reviews Supply Contract and equivalent resolutions;
2) Implements, monitors the adherence of the suppliers on the terms and

conditions indicated in the approved supply contracts;
3) Prepares and transmits to LSS the documents necessary for obligation

and payment; and
4) Monitors the delivery of items in coordination with Logistics Support
Service ( LSS).
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PNPM-DL-DS-4-1-2017
LIST OF ACRONYMS
AC, IFMD - Assistant Chief, Infrastructure and Facilities Management Division
AC, SMD - Assistant Chief, Supply Management Division
AES - Architectural and Engineering Section
AFP - Armed Forces of the Philippines
AOPB - Annual Operation Plans and Budget
APP - Annual Procurement Plan
BACSD - NHQ Bid and Awards Committee Secretariat Division
BER - Beyond Economic Repair
BFI - Building/facilities Inventory
BLC - Basic Logistics Course
C, BACSD - Chief, Bids and Awards Secretariat Committee
C, FAS - Chief, Firearms Section
C, IFMD - Chief, Infrastructure and Facilities Management Division
C, LPPD - Chief, Logistics Plans and Programs Division
C, LRMD - Chief, Logistics Resource Management Division
C, REMD - Chief, Real Estate Management Division
C, SMD - Chief, Supply Management Division
CAS - Contract Administration Section
CDM - Civil Disturbance Management
CEP - Capacity Enhancement Program
CES - Communication and Electronic Section
CG - Command Group
CPNP - Chief Philippine National Police
DDL - Deputy Director for Logistics
DHRDD - Directorate for Human Resource and Doctrine Development
DL - Directorate for Logistics
DMS - Project Management Section
DOD - Deed of Donation
ENERCON - Energy Conservation
ES - Engineering Service
EUC - End-User Certificate
EX-O - Executive Officer
FAS - Firearms and Ammunition Section
FE - Fixed Expenditures
FEARS - Fixed Expenditures Accounting and Reporting System
FIMS - Facilities Inventory Management Section
GAA - General Appropriations Act
GPPB - Government Procurement Policy Board
GSS - General Support Section
HOPE - Head of Procuring Entity
HSS - Headquarters Support Service
IFMD - Infrastructure and Facilities Management Division
INP - Integrated National Police
ISO - Internal Security Operation
ITB - Invitation to Bid
ITRMS - Information Technology and Resource Management Section
LCB - Lowest Calculated Bid
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PNPM-DL-DS-4-1-2017
LMC - Logistics Management Course

LMS - Land Management Section
LPPD - Logistics Plans and Programs Division
LRMD - Logistics Resource Management Division
LS - Legal Service
LSC - Logistics Steering Committee
LSS - Logistics Support Service
MAMS - Mobility Aviation and Maritime Section
MODE - Maintenance and Other Operating Expenses
NAPOLCOM - National Police Commission
NHCP - National Historical Commission of the Philippines
NOA - Notice of Awards
NSUs - National Support Units
NTP - Notice to Proceed
NTRC - National Tea Revision Commission
NUP - Non-Uniformed Personnel
OSDS - Office of the Secretary to the Directorial Staff
PC - Philippine Constabulary
PLIMS - PNP Logistics Information Management System
PMC - Procurement Management Committee
PMC - Procurement Management Committee
PMR - Procurement Monitoring Report
PNCO - Police Non-Commissioned Officer
PNP - Philippine National Police
PO - Purchase Order
POLS - Petroleum Oil and Lubricant Section
Post Qua - Post Qualification
PPE - Property Plant and Equipment
PPMP - Project Procurement Management Plan
PPS - Plans and Programs Section
PRA - Program Review and Analysis
PRBS - PNP Retirement and Benefits Administration Service
Pre Proc - Pre Procurement
PROs - Police Regional Offices
PRS - Policies and Research Section
REMD - Real Estate Management Division
RMS - Record Management Section
SAO-PNP - Supply Accountable Officer-Philippine National Police
SBB - Supplemental Bid Bulletin
SD - Supply Directive
SD - Supply Directive
SMD - Supply Management Division
SOPs - Standard Operating Procedures
SSPS - Statistics and Special Project Section
TDC - The Directorate for Comptrollership
TDCA - The Deputy Chief for Administration
TDL - The Director for Logistics
TEA - Table of Equipment and Allowance
TWG - Technical Working Group
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LIST OF FIGURES
Figure 1.1 DL Organizational Structure and Staffing Pattern(Old) 2
Figure 2.2 DL Logo 4
Figure 2.3 DL Organizational Structure (Current) 6
Figure 2.4 DL Communication Flowchart 10
Figure 3.5 SMD Organizational Structure 12
Figure 3.6 SMD Communication Flowchart 13
Figure 3.7 Flowchart on the Preparation of PPMP 14
Figure 3.8 Flowchart on the Individual Issuance of SD for 16

Firearms
Figure 3.9 Flowchart on the Processing of DL Clearance 17
Figure 3.10 Flowchart on the Issuance of SD for PNP Mobility 19

Assets
Figure 3.11 Flowchart on the Issuance of SD/ID for Equipment 21
Figure 3.12 Flowchart on the Acceptance of Donation to the PNP 23
Figure 3.13 Flowchart on the Verification in PLIMS Record 25
Figure 4.14 LPPD Organizational Structure 27
Figure 4.15 LPPD Communication Flowchart 28
Figure 4.16 Flowchart on the Conduct of LMC and BLC 30
Figure 4.17 Flowchart on the Formulation/Amendment/ Revision 32

of Logistics Policies
Figure 4.18 Flowchart on the Conduct of Physical Inspection/ 34

Inventory of Property Plants and Equipment (PPE)
Figure 4.19 Flowchart on the Revision of TEA 36
Figure 5.20 LRMD Organizational Structure 37
Figure 5.21 LRMD Communication Flowchart 38
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PNPM-DL-DS-4-1-2017
Figure 6.22 IFMD Organizational Structure 41
Figure 6.23 IFMD Communication Flowchart 42
Figure 6.24 Flowchart on the Programming of Funds for the 43

Construction of Standard Police Station and other
PNP Buildings
Figure 6.25 Flowchart on the programming of funds for the repair 44

of PNP buildings
Figure 6.26 Flowchart on Monitoring Project Implementation 46
Figure 6.27 Flowchart on Reviewing the Fixed Expenditures 47

Accounting and Reporting Monthly Compliance
Figure 6.28 Flowchart on Reviewing the Buildings/Facilities 48

Inventory (BFI) Report
Figure 7.29 REMD Organizational Structure 50
Figure 7.30 REMD Communication Flowchart 51
Figure 7.31 Flowchart on the Donation and Acceptance of Lots 53
Figure 7.32 Flowchart on the Evaluation of Documents Prior to the 55

Construction of Police Stations
Figure 7.33 Flowchart on Requesting of Fund for Survey and 57

Titling of Lots
Figure 8.34 BACSD Organizational Structure 60
Figure 8.35 BACSD Communication Flowchart 61
Figure 8.36 Flowchart on the NHQ BAC Procurement Process 64
Figure 8.37 Flowchart on NHQ BAC Procurement Process 65

(Continuation of Figure 8.3)
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PNPM-DL-DS-4-1-2017
DEFINITION OF TERMS
Annual Operating Plan and Budget (AOPB) - a budget instrument that sets forth the
focus of efforts and commitments for the current fiscal year.
Annual Procurement Plan (APP) - a consolidation of Project Procurement

Management Plans (PPMPs) which defines the different procurement activities with
its time schedules. However, this may be changed when the PPMPs from end-user’s
change or after the approval of the GAA or issuance of its appropriate SARO. This is
prepared by the PNP-National Headquarters Bids and Awards Committee (PNP-NHQ
BAC) Secretariat, which will be approved by the CPNP for implementation.
Annual Procurement Program (APP) - an annual program showing itemized

quantity, description and estimated cost of supplies, materials/equipment required for
the fiscal year which shall be prepared by all agencies of the national government.
Such program shall be made as an integral part of supporting documents of the
agency’s work and financial plan required to be submitted to the Department of Budget
and Management (DBM) on or before the end of month of November pursuant to
National Budget Circular 415 dated 19 January 1990.
Approved Budget for the Contract (ABC) - the budget for the contract duly approved
by the head of the procuring entity, as provided for in the General Appropriations Act
(GAA). The determination of this is guided by the price per unit determined respective
to the budget used (proposed, GAA, and SARO issued). The ABC may be changed
prior to the conduct of the pre-procurement conference through the price monitor and
canvass of the current year.
Award - the decision of the PNP Bids, Negotiations and Awards Committee (PNP
BNAC) who among the bidders (supplier in case of negotiated purchase) shall get the
order or the contract.
Basic Logistics Course (BLC) - a competency course for PNCOs and NUP which
aims to develop and enhance the skills on various logistics operations of aspiring
Supply Officers or those who are willing to perform other logistics related functions.
This course is annually conducted by the Directorate for Logistics in coordination with
the PNP Training Service (PNPTS).
Bidder - eligible contractor, manufacturer, supplier, distributor, contractors or

consultant competing for the award of a contract in PNP procurement.
Bids and Awards Committee (BAC) - Established in accordance with Section 11 of

RA No. 9184 in relation to Article V of the Revised Implementing Rules and
Regulations (RIRR) of RA No. 9184. The NHQ Bids and Awards Committee is chaired
by TDCO and the following are members: TDL-Vice Chairman; TDC-Regular Member.
Bond - a contract of obligation in writing and under seal, by which a bonding entity
authorized by such purpose by law, guarantees to indemnify the employer of the
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PNPM-DL-DS-4-1-2017
bonded employee in case of loss of government equipment, whether total or partial,

regardless of the circumstances surrounding the loss.
Building - any construction, edifice, facilities such as quarters, barracks, office,
dormitories, condominiums, hospitals, infirmaries, dispensaries, chapels, hangars,
mess hall.
Certificate of Registration - document issued by the BAC Secretariat upon findings

that application submitted by suppliers, manufacturers, distributors, contractors, and
consultants for registration purposes are current updated and consistent with the
requirements of this Circular.
Communication Equipment - communication equipment such as handheld radios,

UHF/VHF radio transmitter, GPRS and other electronics and communication
capabilities.
Deed of Donation - an instrument in a form of public document whereby a donor

officially transfers possession and ownership/right over a specific thing or asset in
favor of a donee PNP office/unit wherein by virtue of such donation acquires legal
ownership/right over the subject donation.
Delegated Procurement - procurement of goods wherein the NHQ Bids and Awards
Committee (BAC) upon approval of the Head of the Procuring Entity (HOPE) directs
other separate BACs of the PNP to undertake a particular procurement in order to
hasten the implementation of the project.
Disbursement Voucher (DV) - a document serving as evidence for the processing of

payment of goods procured and consulting services as the receipt or expenditure of
money.
Disposal - covers the condemnation, transfer to other agencies, donation to

institutions/associations, and sale by public bidding or negotiation of unserviceable
PNP PE which have been inventoried, inspected and appraised as disposable by the
Disposal Committee.
DL Clearance - a document issued by the Directorate for Logistics to PNP personnel

for specific purpose such as retirement (compulsory/optional) death claims, promotion,
reinstatement, schooling and/or travel abroad attesting therein whether or not said
personnel has/have firearms accountability/ies.
Donation - an act of liberality whereby a person, juridical entity, government or non-

government organization disposes gratuitously of a thing or right in favor of the PNP,
who accepts it.
Donor - any person, natural or judicial entity, government or non-government

organization that gives, donates, or presents goods or assets to the PNP.
Donee - a PNP office/unit as recipient of a donation such as equipment/property

needed by the PNP in furtherance of its mission.
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Eligibility - the qualification granted to the PNP uniformed and non–uniformed

personnel to qualify him/her to be assigned to a position in the PNP logistics family on
the basis of acquired training, experience and competence.
Equipment - all non-expendable supplies other than land, structure and fixed facilities
having a useful life greater than one (1) year and a unit value of more than fifteen
thousand pesos (Php 15,000.00).
Firearms Accountability Report - a report prepared by the Logistics Officer or Supply

Accountable Officer from any unit of the PNP stating therein the firearms accountability
of PNP personnel.
Gas Coupon - A document issued to the different units/offices who in turn will issue
to their authorized vehicle users. It shall be the basis for issuance of gas/diesel fuel.
Gas Coupon/Money Value Coupon/ Requisition and Issue Slip (RIS) - a document
issued by POL officers to the different PNP units/offices under his jurisdiction and in
turn issued to authorize vehicles users which shall serve as basis for the issuance of
gas/diesel fuel.
Goods - items and equipment procured using capital outlay funds.
Head of the Procuring Entity (HOPE) - the Chief of the Philippine National Police
(CPNP) or his duly authorized official or in case of delegated procurement to Regional
Director, Police Regional Office (RD, PRO) and Director, National Support Unit (D,
NSU) and their duly authorized officials who would approve contracts as stated in this
MC.
Infrastructure Projects - include the construction, improvement, rehabilitation,

demolition, repair, restoration or maintenance of roads and bridges, communication
facilities, civil works components of information technology projects and drainage,
water supply, sanitation, sewerage and solid waste management systems, shore
protection, energy/power and electrification facilities, national buildings, school
buildings, hospital buildings and other related construction projects of the government.
Inspection - it is the critical appraisal involving examination, measurement, testing,

gauging, and comparison of materials, items, equipment, etc. An inspection
determines if the material, item or equipment is in proper quantity and condition and if
it conforms to the applicable or specified requirements.
Inventory - a procedure of conducting physical accounting of real estate, facilities and

stock taking of supplies and equipment to check the integrity of property custodianship.
Investigative Equipment - includes but not limited to SOCO equipment, forensic kits,
ballistics equipment, etc.
Land - any real estate property owned, controlled and administered by the Philippine
National Police acquired thru Purchase, Deed of Donations, Deed of Exchange, Loan
or Lease, Expropriation, content and category occupation. These include lots which
have been reserved for Philippine National Police function purposes by the President
through Presidential Proclamation, Execution Order or Decree, including lots/
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PNPM-DL-DS-4-1-2017
properties allocated to the Philippine National Police, the defunct Philippine

Constabulary and Integrated National Police thru Presidential Proclamation, Executive
Order or Decree, Permits and other acquisition means or source.
Logistics Management Course (LMC) - a specialized competency for Police
Commissioned Officers (PCOs) annually conducted by the Directorate for Logistics
and the PNP Training Service (PNPTS).
Logistics Office - shall mean the Directorate for Logistics (DL), Regional Logistics
and Research and Development Division (RLRDD) and the Logistics Division or
Logistics Section/Logistics Management Section of NSUs to include other offices
performing logistics-related functions such as the Logistics Support Service (LSS).
Engineering Service (ES) and Headquarters Support Service (HSS).
Logistics Officer - shall pertain to the Chief, Regional Logistics and Research and
Development Division (RLRDD); Chief, Logistics Division and Chief, Logistics Section/
Logistics Management Section of NSUs and other heads of Logistics offices/units of
the PNP responsible for the care, maintenance and safeguard of all police equipment
and properties in his custody.
Maintenance - all actions taken to retain material in operational/ serviceable condition.

It includes inspection, testing, servicing, modification, rebuilding and reclamation.
Memento and Souvenir - unsolicited gifts of nominal value given as a gesture of

diplomacy and courtesy and not in anticipation of, or in exchange for, a favor from
members of the Philippine National Police.
Mobility Assets - consist of PNP Land Vehicles, Watercraft and Aircraft.
Petroleum, Oil and Lubricants (POL) - primarily to gasoline/diesel fuel, oil and
lubricants.
Personal Responsibility - obligation imposed by laws and regulations on any

member of the PNP for the proper use, care and maintenance of supplies entrusted
to him.
PHILGEPS - Philippine Government Electronic Procurement System as provided in

Section 8 of the IRR-A of RA No. 9184.
PNP BAC - PNP bids and Awards Committee-as defined under Rule V. IRR, RA 9184.
PNP Logistics Eligibility Board (PNP LEB) - group of rank/senior logistics officials
in the PNP Logistics units holding positions of major responsibility that reviews and
formulates policies relative to career development in the police service, processes and
recommends candidates for inclusion on the logistics eligibility list to a certain
category.
PNP Logistics Eligibility List (PNPLEL) - roster of PNP personnel who were issued
appropriate PNP-NHQ orders after being conferred with PNP Logistics Eligibility by
the Logistics Steering Committee (LSC) or the Logistics Eligibility and Placement
Board (LEPB) upon satisfaction of the required training, education, experience and
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PNPM-DL-DS-4-1-2017
rank/plantilla position and does not possess any grounds for disqualification
enumerated in MC 2008-12.
PNP Logistics Family - all PNP units performing logistics functions to include the
personnel assigned thereat. For purposes of this Circular, it shall mean all personnel
assigned at the Directorate for Logistics (DL), Logistics Support Service (LSS),
Engineering Service (ES), Headquarters Support Service (HSS), Regional Logistics
and Research and Development Division (RLRDD), Logistics Division or Logistics
Section/Logistics Management Section of NSUs as well as the RSPNCO and Supply
Accountable Officers under the PNP units.
Procurement - acquisition of Goods, Consulting Services and the contracting for

Infrastructure Projects by the Procuring Entity. Procurement shall also include the
lease of goods and real state. With respect to real property, its procurement shall be
governed by the provisions of Republic Act No. 8974, entitled “An Act to Facilitate the
Acquisition of Right-of-Way Site or Location of National Government Infrastructure
Projects and for other Purposes” and other applicable laws, rules and regulations.
Procurement Process - procurement steps to be followed pursuant to RA 9184 which

commences from the receipt of the SARO until the issuance of Notice to Proceed by
the PNP BAC.
Project Procurement Management Plan (PPMP) - Procurement plan of Programs,

Activities and Projects (PAP) of the PNP prepared by the different Police Regional
Offices (PRO’s), National Support Units (NSUs) or other offices as maybe defined as
the end-users. This shall include information on whether the project will be contracted
out, implemented by administration or consigned, the type and objectives of contract
to be employed, the extent/size of contract scopes/packages; the procurement
methods to be adopted; time schedule for each procurement activity; and contract
implementation, estimated budget for the general components of the contract.
Property - items purchased out of government funds, donated by government and

non-government institutions and all items required in any form intended to augment
routine PNP operations.
Property Accountability - primary obligation imposed by laws and regulations on the

Supply Accountable officer to keep formal records of supplies. He shall maintain
Voucher Registry Book, Stock Cards, Master File of Supply vouchers/documents
(Duplicate), Personal Files of Original memorandum Receipts (MRs), Original Credit
Vouchers/Documents and other related records.
Property and Equipment (PE) - are assets of the PNP that are acquired in the course
of operations, are considered long-term in nature and possess physical substance.(i.e.
building, motor vehicle, firearms, ammunition, office equipment, etc.).
Real Property/ies - estate/land/building or any man-made structure, more or less

permanently attached to the land of immovable character and fixed in such a way that
the same cannot be separated from the soil without damage or deterioration of the
object.
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PNPM-DL-DS-4-1-2017
Responsible Supply PNCO (RSPNCO) – a designation of any eligible PNCO as

approved by the unit head that assist the Supply Accountable Officer in performing
functions for property custodianship.
Serviceable Properties - PE in serviceable condition which are in the possession of
a unit of the PNP. Serviceable properties include those properties authorized in the
Table of organization and Equipment (TOE) that are put to use by the agency and
other PPE that are still in good conditions but are no longer put to use due to excess
or obsolescence.
Storage Area - a place within any PNP unit where the CCSD firearms are stocked.
The only authorized disposal and storage area of the PNP is at FED Storage
Warehouse.
Structures - included are facilities such as interments, shades, tents, frames, wharfs,
piers, trestles, storage tank, tower, underground structures for storage or other
purposes such as igloo and similar installation, fences walls, swimming pools and
training facilities.
Supplier - duly recognized Petroleum Corporation with whom the PNP has entered
into an agreement for the purchase of its petroleum requirements.
Supplies - include both expendable and non-expendable commodities except real

estate, necessary to equip maintain and operate the PNP.
Supply Accountable Officer (SAO) – a designation of any eligible Non-Uniformed

Personnel with Administrative Officer position title approved by the Head of the Agency
whose duties permit to require the possession or custody of government property who
is required by the law to render account to the Commission on Audit.
Table of Equipment and Allowances (TEA) - an equipment allowance document

which prescribes basic allowances of organizational equipment and provides the
control to develop, revise or change equipment authorization inventory data. Also
called Table of organization and Allowance (TOA) (source, Dictionary of Military and
Associated Terms).
Test and Evaluation - the process or procedure in determining the requirements and
specifications of a certain item/goods/equipment through testing. The results are
evaluated to assess progress of design, performance or function, supportability,
environmental interface, etc.
Unit Clearance - a certification issued by the unit wherein a PNP retiree posthumously
separated/resigned/schooling/travel abroad and the like are issued to support their
claim/s and whatever legal purpose it may serve.
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PNPM-DL-DS-4-1-2017
ANNEX A
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PNPM-DL-DS-4-1-2017
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PNPM-DL-DS-4-1-2017
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PNPM-DL-DS-4-1-2017
ANNEX B
TDL
Chairman NHQ Promotion Board (2nd Level regular Promotion)
NHQ Disposal Committee
DL Foreign Travel Screening Committee (FTSC)
Vice PNP National Shelter Board
Chairman NHQ Bids and Awards Committee
Member Senior Officers Placement and Promotion Board (SOPPB)
Committee-En Banc
SOPPB Committee “Alpha”
Trust Receipt
DDL
Chairman DL Evaluation and Screening Committee (Competency Screening
for PSUPT to PSSUPT)
DL NUP Screening and Selection Board
DL Technical Working Group, on PNP P.A.T.R.O.L. Plan 2030
National TEA Revision Committee
Procurement Management Committee
Vice Personnel Quartering Committee
Chairman DL Placement and Screening Board (SAO)
DL Foreign Travel Committee (FTSC)
Member Member Technical Working Group, on PNP P.A.T.R.O.L. Plan 2030

NHQ Promotion Board (2nd Level Regular Promotion)
NHQ Special Promotion, Awards and Decorations Board
Oversight Committee re: PNP MC No 2017-020 “Strengthened
Bantay Turista"
EX-O
DL Foreign Travel Screening Committee (FTSC)
DL Evaluation and Screening Committee (Competency Screening for
Vice PSUPT to PSSUPT)
Chairman DL Technical Working Group, on PNP P.A.T.R.O.L. Plan 2030
DL Placement and Screening Board (SAO)
Member NHQ Bids and Award Committee
Committee on Inspection and Acceptance (CIA)
C, LPPD
DL Placement and Screening Board
Member
DL Evaluation and Screening Committee
C, IFMD
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PNPM-DL-DS-4-1-2017
C, SMD
Vice Technical Committee on Quartermaster Items, Uniform and
Chairman Accoutrements
TWG on ISO and Anti-Terrorism Equipment
Member TWG on Investigation Equipment
TWG on Engineering Equipment
TWG on Search and Rescue Equipment
Technical Committee on Quartermaster Items
Member DL NUP Screening and Selection Board
C, REMD
C, LRMD
C, BACSD
Head NHQ Bids and Award Committee
Secretariat
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PNPM-DL-DS-4-1-2017
REFERENCES
Legal References:
1. Republic Act No. 9184 “An Act Providing for the Modernization,
Standardization and Regulation of the Procurement Activities of the
Government and for Other Purposes.
2. Republic Act No. 6975 “An Act Establishing the Philippine National Police.
3. Republic Act No. 8551 “An Act Providing for the Reform and Reorganization
of the Philippine National Police”.
4. NAPOLCOM Resolution No. 92-36 “Approving the Revised Organizational

Structure of the Philippine National Police (PNP) and Providing Policies and
Guidelines in the Implementation Thereof”.
PNP Issuances:
1. Memorandum Circular No. DPL 97-01 dated September 22, 1997 with
Subject: Organizational Structure and Staffing Pattern of the PNP
2. PNP Memorandum Circular No. 2014-054 dated November 16, 2014

entitled: “Guidelines in the Development of Administrative and Operations
Manual.”
3. TDHRDD Memorandum Dated March 26, 2014 with Subject: 2014 Revised
Standard Format for PNP Manuals.
4. DL Performance Governance Report – Proficiency Stage dated December

7, 2016.
5. Human Resource and Doctrine Development Manual – September 2014.
6. PNP Finance Service Administrative and Operations Manual – May 2016.
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PNPM-DL-DS-4-1-2017
DL TWG in the Development of AOM
RESTRICTED 83
A DYNAMIC DIRECTORATE THAT PROVIDES THE
LOGISTICAL REQUIREMENTS OF A MODERNIZING PNP BY 2030
S S
t t
a a
k k
e e
h h
o o
l Ensure Ensure efficient Ensure accurate Ensure l
compliance to provision of recording,
d all logistical and serviceability of d
RA 9184 and accounting and
e other related facilities all e
inventory of all equipment
laws requirement to PNP Assets
r end-user r
ENSURE PROVISION OF s s
RESOURCES FOR PNP
OPERATIONS BY EFFICIENT
LOGISTICS ADMINISTRATION S S
THROUGH THE
IMPLEMENTATION OF
u u
RESPONSIVE POLICIES p p
p p
GOD-CENTERED
o o
RESPONSIVE r r
INNOVATIVE
SERVICE-ORIENTED
t t

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DL Admin Opn Manual

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PHILIPPINE NATIONAL POLICE

DIRECTORATE FOR LOGISTICS

Directorate for Logistics

Leading the Philippine National Police is a

In support of the main program thrusts of

This Administrative and Operations Manual will serve as a guiding tool to DL

RONALD M DELA ROSA

The Directorate for Logistics (DL) is at the forefront

As DL continuously exercises supervision over all

JOSE MA VICTOR F RAMOS

Warmest recognition is extended to the members of the Technical Working

More importantly, highest acknowledgement is given to the members of the DL

CHAPTER 2. MISSION, VISION, CORE VALUES, FUNCTIONS, LOGO, 3

CHAPTER 3. SUPPLY MANAGEMENT DIVISION 11

CHAPTER 4. LOGISTICS PLANS AND PROGRAMS DIVISION 26

CHAPTER 6. INFRASTRUCTURE AND FACILITIES MANAGEMENT 40

CHAPTER 7. REAL ESTATE MANAGEMENT DIVISION 49

CHAPTER 8. NHQ BAC SECRETARIAT DIVISION 59

After the People’s Revolution of 1986, a new Constitution was promulgated

1 - DEP DIRECTOR - P/CSUPT

LOGISTICAL PLANS & SUPPLY MANAGEMENT REAL PROPERTY

1 - DIV CHIEF - P/SSUPT 1 - DIV CHIEF - P/SSUPT 1 - DIV CHIEF - P/SSUPT

TOTAL UNIFORMED PERSONNEL - 33

Figure 1.1 DL Organizational Structure and Staffing Pattern (Old)

VISION, MISSION, CORE VALUES, FUNCTIONS,

Responsive -The Directorate provides support to operations and it is

Innovative - The Directorate believes in giving added-value through innovation

Service-Oriented - The Directorate believes that the primary focus of its

Specifically, it is expected to perform the following functions:

a. Exercises supervision over the logistics-related activities of the Regional

b. Develops logistical concepts and doctrines to upgrade the PNP logistics

c. Provides guidelines for the direction and control of functions of supply,

e. Develops and coordinates education and training organization;

f. Supervises the PNP logistics operation, system and organization;

g. Manages procurement program of the PNP logistics organization;

h. Evaluates/assesses the performance of the PNP logistics organization

i. Performs other functions as directed by the CPNP.

Figure 2.1 DL Logo

Logistics Support Service (LSS) – provide logistical support

Engineering Service (ES) – provide efficient, timely, and

including housing and quartering projects, land management utilization,

Headquarters Support Service (HSS) – provide administrative

b. Inside the Circle (Handgun, Handcuff, Police Car, Ship, Satellite

2.6 Organizational Structure and Staffing Pattern (Current). In 2007, the

Figure 2.3 DL Organizational Structure (Current)

The Director for Logistics is under the direction and authority of

He is responsible for planning, programming, coordinating and

3) Duties and Functions:

Assists the CPNP through performing the responsibilities

The Deputy Director for Logistics is under the authority and

2) Duties and Functions:

a) Assists the Director for Logistics in the execution of the

b) Acts as the Director for Logistics in the absence of the

The Executive Officer is under the authority and direction of the

2) Duties and Functions:

a) Assists the DL/DDL in the internal administration and

b) Review staff actions of the Divisions to ensure

c) Monitors NHQ PNP inter-staff requirements;

d) Ensures that DL and concerned personnel are duly

e) Supervises the development and evaluation of policies,

d. Chief, Administrative Office

The Chief, Administrative Office, functionally assists the

2) Duties and Functions: