SAFETY MANAGEMENT SYSTEM

PASSENGER VESSELS PROCEDURES

MANUAL

First Wave Marine

Services LLP
First Wave Marine Services LLP Issue No. / Issue Date: 01/12-07-22
Reviewed By: Pramod Kapale Rev no. / Rev Date: 0
Approved By: DPA

PASSENGER VESSELS PROCEDURES MANUAL

(First Level Manual of Company’s Safety Management System
Conforming to
IMO’S International Safety Management Code)

DOCUMENT CONTROL INFORMATION

This document is not to be reproduced in whole or in part without the prior written permission of First wave
Marine Services LLP., (hereinafter referred to as the 'Company' or IAM). The information contained herein is the
property of First wave Marine Services Mumbai, India and is to be used only for the purposes for which it is
submitted and is not to be released in whole or in part without prior written permission of the Company.

CONTROLLED COPY NUMBER: PASSENGER VESSEL PROCEDURE MANUAL /

PASSENGER VESSELS PROCEDURES COVER PAGE

MANUAL
First Wave Marine Services LLP. Issue No. / Issue Date: 01/12-07-
Reviewed By: Pramod Kapale 22 Rev no. / Rev Date: 0
Approved By: DPA

1. PASSENGER SAFETY / SECURITY & OTHER PROCEDURES

1.1 Boarding of Passengers
The Ship staff will have their team for security arrangements, and catering services. They will take care of
the passengers and report to Ship’s Master in case of any problem encountered.

Master of the vessel will be the ultimate authority on board and his decision will be final.

Duties and responsibilities of ship staff

 To carry out all duties / jobs as requested by Master of the vessel.

 Properly rigged gangway with net, lifebuoy with a heaving line and self-igniting light shall be in
place. Gangway shall be well lit at night.

 Baggage screening of passengers will be carried out. Only hand baggage is to be allowed with the
passenger. Heavy luggage with stickers on baggage for identification with
(i) name of the person
(ii) Ticket number, must be put in the luggage locker. Explosives, flammable substances, fire arms
are not permitted as baggage or in person.

 Regular rounds to be taken and ensure that the baggage of the passengers is suitably stored in spaces
provided for the same.

 Ship staff shall be stationed at the most convenient place for assisting the passengers.

 If vessel staff encounters unruly behavior among passengers while boarding or there could be
a threat of violence and a damage to ship’s property, they will report to Master immediately.
Master, depending on the situation may suspend boarding of passengers and ask for police

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protection. As per the National rules/regulations, any prospective passenger who by reason of
drunkenness or otherwise is in such state or misconduct himself in such a manner as to cause
annoyance or injury to other passengers may be refused entry on board or escorted out of the
vessel with the help of ship / shore staff.

 The number of gangways for embarkation / disembarkation shall be restricted and continuously
manned by security staff.

 When vessel is alongside a wharf, embarkation / disembarkation shall be permitted only from one
side (shore-side)

 They should ensure that passageways are kept clear and embarkation progresses smoothly &
expeditiously.

 Required patrols shall be deputed to make regular rounds, so that all spaces are kept well swept, dry
and in hygienic condition.

 Adequate awning shall be deputed to make regular rounds, so that all spaces are kept well swept, dry
and in hygienic condition.

 Only authorized coolies with their identification card and proper uniform shall be allowed to handle
passenger baggage.

In addition to above, ship staff will be carry out below:-

 Fire patrol shall be maintained round the clock in all sections of the vessel and same shall be
reported to officer in-charge of the deck watch and logged.

 Officer in-charge of the deck watch is to make a complete round of the vessel, particularly in
passenger spaces and his findings shall be logged at the end of each watch.

1.2 Crowd Control Management plan

At times, there may be instances of crowd getting restless and causing law and order problem on board. This
problem is more likely to be encountered during embarkation and disembarkation of passengers and during
emergencies. Master shall be guided by the provision of the National Rules and regulations-Keeping order
on Passenger ships.

1.3 Information on passengers

In no case must the vessel carry more passengers than the certified passenger carrying capacity, as
mentioned in the Passenger Ship Safety Certificate.

The passenger manifests to be verified against the passenger tickets and the identity cards while
embarkation.
The passenger manifests shall be send to the company immediately upon sailing.
The copy of passenger manifests to be kept on bridge until completion of voyage for reference in emergency.
The local office/ agents to liaise with ticketing authorities to collect the passengers next of kin and other
information as and when required.
The passenger manifests to be maintained on board vessel for 3 months and in company for at least one year.

1.4 Safety Familiarization of Passengers and Practice Musters

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Master will have caution signage and safety briefing posters/placards posted and ship staff will brief the
passengers regarding safety procedures. They will explain passengers about,

1.4.1 Essential actions to be taken by passengers in an emergency.

1.4.2 Life Jacket donning instructions.

The briefings may be in the form of announcements on the ship’s public address systems in one or more
languages, commonly understood by the passengers. Passengers shall be instructed in the use of the jackets
and actions to be taken in emergencies.

During emergency drills exercise by ship staff will brief the other passengers as per the procedure defined
above.

1.5 Passenger Muster Stations

Passenger muster spaces are to be in the vicinity of and permit access for the passengers to the embarkation
stations, unless they happen to be in the same location. It should have ample room for marshalling and
instructions of passengers. Escape routes shall be provided for every space and should be so arranged so as
to provide direct possible route to the passenger muster station and shall be distinctly marked with luminous
symbols in accordance with national and SOLAS regulations. The routes to muster stations are not to be
obstructed by furniture or other obstructions such as beddings luggage boxes of goods or cleaning carts.

1.6 Passenger Guides.

Ship Staff will have passenger guides, whose duties shall be as below,
 Warning the passengers
 Observing that they are suitably clad and have donned their lifejackets correctly.
 Assembling passengers at muster stations
 Keeping order in the passageways and on the stairways and generally controlling the movement of
passengers
 Ensuring that passengers do not obstruct ship’s crew or come in their way when the crew is engaged
in carrying out essential duties during emergencies.

2 PASSENGER WELFARE

2.1 Meals
The Operators have arranged outside catering to supply meals to the passengers. Food for all passengers are
cooked and served onboard.

2.2 Medical
The vessel will have a fully stocked medical locker for its class. They shall arrange to provide First Aid. For
emergencies, the Master shall contact shore authorities for medical advice.

2.3 Recreation
TV, CD PLAYER have been installed. The Welfare officer is responsible to ensure that these are operated at
appropriate times.

2.4 Communication
The Radio officer / GMDSS operator is responsible for all emergency communication under the direction of
the Master.

2.5 Fire Patrol

An efficient patrol system shall be maintained on the ship from dusk to dawn, whenever passengers are on
board, so that an outbreak of fire may be promptly detected. Crew members assigned to fire patrol duties are
to be familiar with arrangements of the ship, as well as, the location and operation of any equipment that
they may be called to operate. The Master or the safety Officer will draw up a route plan for the fire patrol

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and this would interlaid cover every passenger spaces, galleys, pantries and other area, where there is risk of
potential fire. Each of these areas would be covered once every hour and a report made to the officer of the
watch. Members of fire patrol may be provided with two-way Walkie-talkie so that communication can be
maintained with bridge.

2.6 Cleanliness of Passenger Spaces

As part of housekeeping, decks utilized for carrying of passengers and designated airing spaces shall be kept
clean at all times by the ship’s staff while passengers are on board.

Dustbins and garbage buns shall be provided in sufficient numbers in passenger’s spaces.

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 First Wave Marine Services LLP. Issue No. / Issue Date: 01/12-07-
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3. MUSTER LIST : EMERGENCY LIFEBOAT STATIONS

MV / MT

S/NO LIFEBOAT (STBD JOB FUNCTIONS / DUTIES LIFEBOAT (PORT

1 MASTER Overall In Command

2 2ND OFFICER Incharge Of Lifeboat. CHIEF OFFICER

3 3RD OFFICER
4 2ND ENGINEER
5 4TH ENG / JR. ENG
6 AB 1 / DK. CDT 1
7 AB 3 / DK. CDT 3
8 GREASER 1 / ENG.
CDT 1
9 CHIEF COOK
10 SUPERNUMARY
Lower Lifeboat
2nd Incharge Of Lifeboat CHIEF ENGINEER
Starts Air Compressor
Remove Harbour Safety Pin 3RD ENGINEE
Start Lifeboat Engine
Release Forward Gripes. BOSUN / PUMPMAN
Secure Forward Painter.
Release Lifeboat Falls
Release Aft Gripes. AB 2 / DK. CDT. 2
Secure Aft Painter.
Release Lifeboat Falls
Rig Tricing Pendants And AB 4 / DK. CDT.
Bowsing In Tackles
Release Liferafts GREASER 2 / ENG. CDT 2
Lower Embarkation Ladder
Bring Extra Water, Food, MESSMAN / G.P.
Blankets To Lifeboat.
Assist As Required SUPERNUMARY

11 SUPERNUMARY Assist As Required SUPERNUMARY

A). LIFEBOAT STATION SIGNAL

Seven Short Blasts Followed By A Prolonged Blast On The Ship's General Alarm
Bell And / Or Ship's Whistle.

B). FIRE AND EMERGENCY SIGNAL

Continuous Ringing Of The Ship's General Alarm Bell And / Or Ship's Whistle

C). ABANDON SHIP SIGNAL

Verbal Command By The Master

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First Wave Marine Services LLP. Issue No. / Issue Date: 01/12-07-
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APPROVED BY MASTER :

MUSTER LIST : EMERGENCY RESCUE BOAT STATIONS

MV / MT

S/NO LIFEBOAT JOB FUNCTIONS / DUTIES

1 CHIEF OFFICER In charge Of rescue boat.
Lower rescue boat

2 2ND ENGINEER Remove Harbor Safety Pin

Start rescue boat Engine

3 AB 1 Release Aft/fwd Gripes.

Secure Aft/fwd Painter.
Release rescue boat Falls
4 O.S Rig Tricing Pendants And
Bowsing In Tackles if require

5 AB 2 / OILER Under chief officer command

6 WIPER Under chief officer command

A). Rescue Boat EMERGENCY SIGNAL

Continuous Ringing Of The Ship's General Alarm Bell And / Or Ship's Whistle

APPROVED BY MASTER :

EMERGENCY (RESCUE BOAT) AND FIRE STATIONS PLAN

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RADIO COMM. BRIDGE COMMAND EMERGENCY BACK UP PARTY

CENTRE DESIGNATED OFFICER CENTRE
HE
Responsible for the communicationMASTER
with Coast stations & other vessels, Assist master as required
Overall in command Ab 1 / Steering man / messenger
CHIEF OFFICER (I/C / AB 2
Prepare for lowering of lifeboats ,Liferafts and Rescue

MAIN EMERGENCY CONTROL

ENGINE ROOM CONTROL C/OFFICER (IN CHARGE

ROVING PARTY
C/ENGR (IN CHARGE)
Jr.ENGINEER (IN
S/ENGINEER (2ND IN CHARGE) CHARGE)
2/ ENGR (2ND IN Coordinates with main and
To plan and execute fire and damage control back up emergency parties
CHARGE) Action with full reference to bridge & engine and instructs all other Squads
Room stations. as required
To provide engine room and machinery
Startsupport and back
Fire Pumps. up. Boat I/C Fire / emergency
Rescue in machinery spaces:
Shut all vents and sea valves 2nd.eng (i/c)
Shut vents and fuel cutoff

FIRST AID (SQUAD 1)

WIPER (IN CHARGE)

Prepare hospital; render first

aid, to bring Extra food, water
and blankets to both Lifeboats.
Close galley vents, portholes
SMOKE HELMET (SQUAD 4) EXTINGUISHER (SQUAD 3) and water tight doors R/Boat
OILER – O.S. TO ASSIST party
AB 2
Don breathing apparatus & firemans
(FoamOutfit
/ dry& powder
proceed /toco2
scene
as & await
(S orderR/Boat
applicable)
LMET party FIRE HOSE (SQUAD 2)
R/Boat party
O.S
RIG 2 FIRE HOSES AT SITE OF FIRE, START BOUNDAR

2.6.1 Emergency & Fire alarm signal: rapid and continuous ringing of the general
alarm bell and / or ship's whistle.
2.6.2 Emergency Muster Stations: Muster on the aft poop deck with the exception of the
bridge command and engine control team. Officer in charge to carry out head count,
liaise with bridge command centre and co-ordinate with all teams on plan of action.
2.6.3 Passenger Guides to carry head count of passengers & report to Master.
2.6.4 Chief officer / second engineer takes charge of Rescue Boat Party

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4 CROWD MANAGEMENT
Crowd Management is the ability to assist passengers in an emergency situation;
 to control passengers in staircases, corridors and passages;
 to use procedures for preventing panic and other irrational behaviour;
 to communicate with, instruct and inform passengers

Crew members shall furthermore be capable of mobilizing passengers to assist and also
possess the capacity to convince and calm passengers when an emergency situation is over. To
cope with this, the section deals with knowledge in crisis management and human behaviour,
with the focus on applied psychology for competent assessment of both passenger and crew
reactions.

4.1 Objective
The Crew must possess the ability to monitor and manage a crowd during an emergency
situation
 The crew must be able to provide passengers with relevant information during an
emergency situation. (Once people know why they are required to take certain
actions they are more willing to do so.)
 The crew must be able to take a leading role in an emergency situation.
(Passengers must have faith in the personnel on the basis of their uniform and their
verbal and nonverbal behaviour.)
 The crew must be able to react in a proper way after having assessed the
reaction pattern of the passengers.
 The crew must be able to mobilise some of the passengers to assist.
 The crew must be able to convince passengers that, an emergency situation is over if
this really is the case.
4.2 Purpose
To, provide a systematic mechanism for crowd management during emergency. From past
experiences, it’s learnt that emergencies have got enhanced due to improper means of crowd
management owing to large number of passengers in relation to number of crew allocated for
crowd management during emergencies and possible evacuation.
Coping with any emergency situation, with all its inherent possibilities for chaos, naturally
calls for very intelligent, effective, knowledgeable and trained behaviour by the crew.
Normally, evacuation plans and drills are aimed to cover all conceivable situations and to
guide the crew in coping with ominous situations in an organized manner.
Plans, while very important, do not as a rule take into consideration the tendency for real
emergencies to develop beyond what was expected. Nor can we plan for what we are unable to
imagine. Plans and drills thus have limitations.

4.3 Control a crowd in an emergency situation on board

Crowd Management is not only about controlling the crowd, but also managing the crowd with
confidence, knowledge, effective communication and leadership. While all crew need to
become familiar with crowd management, it is mandated by STCW for masters, officers and
other personnel who are designated on Muster Lists to assist passengers in emergency
situations on passenger vessels.
In unexpected situations, the crew should be able to facilitate a flexible approach as well as
intelligent and effective improvisations.

To accomplish this, the crew should be able to understand the basis for how people react. Such
knowledge facilitates for all crew members to read, recognize and understand various types of
behavior and to address the underlying emotional origin, instead of only vainly fighting the
behavioral consequences.
The crew members should have an understanding of the psychological basis on how people
spontaneously assess and react to stressful information.

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Crew members should assess the following
 how passengers reach their personal understanding of what is going on,
 how they value their opportunities for actions
 how emotional consequences may affect their behaviour.
The crew should understand both rational and irrational behavior together with apathy, panic
and various shock reactions.
The Master and the crew should be able to understand this kind of behavior and how to cope
with it.
The crew should deal with various difficulties in managing and evacuating different
categories of passengers. Besides dealing with reactions from parents who are separated
from their children and children who are separated from their parents, managing special
passenger categories such as various kinds of disabled persons, elderly people, drunk
people,
so-called ”VIPs” (people who demand special respect and treatment or who challenge the crew
members’ authority), passengers unable to understand the languages spoken onboard and
travellers in groups with guides. Fellow crew members possible reactions and their impact on
passengers are also be dealt with great care.
On the basis of understanding and skilful assessing, crew members to use strategies for
reducing the effect of unwanted or irrational behaviour and to cope with and control it.

The officers, as most of them do not deal physically with passengers in emergency situations,
should focus on information on how to manage an emergency situation or evacuation
through alarm signals and loud speaker (PA) systems.

Using only alarm signals, leaves passengers alarmed and usually confused. They are left on
their own to evaluate the situation and to find out what is expected of them. Therefore alarm
signals by themselves may create a disorganized situation if people evaluate the situation
differently and follow one another in a variety of actions. The officers are therefore informed
that alarm signals immediately must be complemented by vocal messages giving instructions
and more information.

A vocal message can give passengers directives and information and assure that all perception
of the situation and options for actions are in line with the current situation and what is wanted
by the Command Team. The importance of directives, instructions and information through the
public address system directed to the passengers is heavily stressed in Crowd Management
because this is the most effective means to handle masses of passengers.

4.4 Communicate effectively with passengers during an emergency

Issuing inaccurate information through the public address system, communication of

insufficient information or informing in a faulty manner may create an unmanageable
situation for the rest of the crew. Officers should deliver a good and structured information and
they should follow below given checklist for their guidance.

4.4.1 Informing Passengers in Case of Emergency

 Information to passengers must be given high priority
 Be prepared for stress reactions from passengers and crew members
 Control the information
 The crew must be well informed than the passengers.
 Never lose your credibility
 Introduce yourself (title and name) and keep your voice under control.
 Talk slowly and clearly. Inform without being talkative. Avoid technical language.
 The messages must agree with what the passengers themselves are experiencing
 Report everything that the passengers can perceive or understand themselves.
 Do not make light of real risks
 Passengers may expect that the truth is being kept from them.

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4.5 Procedures
Informations to be passed to passengers in case of Emergency
 Tell what has happened
 Give your appraisal of the situation
 Give details about what measures have been taken
 State the expected outcome
 State whether the situation has been reported ashore
 Point out that the crew is trained for the task and that the passengers must follow
their instructions
 State the point in time for the next announcement
 Give information frequently
 Every 10 to 15 minutes during an active phase. Every half hour or hour during a more
stable phase. Restrict yourself to instructions and information only.
 Specify the precise time for the next announcement and keep the time punctually.
 Repeating previous information is also informative.
 Uncertainty is the worst state.
 Help passengers find their relatives and travel companions

4.6 Locate essential safety and emergency equipment on board

Life-saving appliances and control plans:
 The layup of the Life Saving appliances onboard ( LSA Plan) should be displayed at
common area (alleyway) so that in emergency a common person can find Life-saving
appliances.
 LSA Plan to be displayed under emergency lighting.
Muster lists
 The muster list should be displayed at common areas where each and every crew
and passengers can view it in normal course.
 Muster list and its contents to be briefed to passengers.
Emergency alarms (general emergency, man overboard, abandon ship)
 Poster should be displayed giving all the types of alarms with actions to be taken on
hearing a particular alarm, clothing requirements and procedure to be followed to
proceed towards muster stations.
 Emergency escape routes and way to muster stations shall be well marked with
IMO symbols.
Muster stations
 Muster stations should be clearly defined and marked. Passengers shall be informed of
the location of muster station during the briefing.
 Individual muster station to be posted in each cabin. (outside cabins or behind
cabin entrance door).
Launching of survival crafts
 Poster for “Procedure for launching of survival craft” to be posted near specific
survival craft.
 Poster to be posted under the emergency lighting, so that same will be visible when
under emergency lighting.
 Step wise instructions to be posted for easy launching.
Posters for proper donning of life jackets to be displayed at common areas (alleyways,
near stowage place of life jackets)

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 Demonstrate the use of personal life-saving appliances
Donning instructions for lifejackets / immersion suits / TPA to be demonstrated or posters to be
posted at common places / place of stowage.

ESCAPE ROUTES
Things happen extremely quickly at sea and often a compartment will have to be
evacuated rapidly.
Evacuation of crew and passengers is often difficult because the vessel is moving.
Flooding, fire and smoke make it even harder to get out. It is important that further
obstacles are not put in the way of the person escaping, whether it is a physical
obstruction, or the person’s lack of knowledge about the vessel.
On some vessels, larger compartments have two exits. Often the alternative escape route is
not used much, and ends up with things obstructing it. Crew and passengers could be
overcome by smoke or they could drown because they cannot escape through blocked
exits.
Action Points!
 Every ladder and door on the vessel should be treated as a possible escape route.
 Keep all openings clear and unobstructed at all times. This includes the
passage leading to them.
 Regularly open and close alternative escape route hatches and doors to ensure
all clips and hinges are working freely from both sides.
 Exits should be marked with iridescent signs both at eye level and at ground level.
 Keep ladders leading up to escape hatches clear (ie do not use them as a rope
or tool stowage).
Show crew and passengers where alternative escape routes are from all
compartments when they arrive on board. This should form part of
passenger safety briefings before sailing.

5. MAINTENANCE

5.1 GENERIC CRITICAL EQUIPMENT LIST

Minimum Minimum
Critical Item List Testing and Maintenance control Operator Maintenance
competency competency

Testing: To be tested weekly during

Emergency Fire P/P All ship’s crew 3/E
emergency drills.

Emergency Generator All Engineer

Testing: Weekly operational test. 4/E,
officers
All Engineer
Emergency Batteries Testing: Weekly operational test. E/O
officers
All Engineer
Emergency Air Compressor Testing: Weekly operational test 4/E
officers

Emergency lighting Testing: Weekly operational test All engineers E/O

 All Engineer
Emergency Trips Testing: 1 monthly C/E
officers

Life boat Engine Testing: Weekly All ship’s crew 4/E

Testing: Operational and emergency

steering test from bridge prior
Steering Gear All Engineer
arrival/departure port. 2/E
officers
Change over control system: Daily

Main Engine local Testing: 3 monthly All Engineer

C/E
maneuvering Controls officers

Testing: Weekly All Officers

Fire Detection Systems 4/E,

Fixed Fire Fighting Systems Testing: 3 monthly. All Officers

C/E

Testing: 3 monthly.
Fire main All Officers C/O

Breathing Apparatus Testing: 1 Monthly

All Officers 4/E
Compressor
All Officers
2/E
# Oily water Discharge
Testing: 1 Monthly
Monitoring and Control C/O C/O,
System (ODMCS)
 Minimum Minimum
Critical Item List Testing and Maintenance control Operator Maintenance
competency competency
# Oily Water Separator Oil Testing: 1 Monthly
2/E 2/E
Content Meter (OWS)
Testing: 3 monthly All Engineer
Quick Closing Valves C/E
officers
Testing: Weekly
Ventilator Flaps All Officers 4/E,

Boiler Safeties Low Level Testing: 1 Monthly All Engineer

3/E, E/O
and Flame Failure officers
Engine room bilge alarms Testing: 1 Monthly
All Engineers E/O,

Emergency Bilge suction
Radar
(Applicable for vessel with
single radars)
ECDIS (on ships certified for
paper less navigation)
Portable/ Fixed Gas Detector
Cargo Tank Relief Valve
Cargo Pumps Bearings Temp
Monitoring/Alarm
Testing: 1 Monthly
All engineers 2/E
Testing: 1 Monthly All deck officers 2/O,
Testing: To be tested prior each
voyage and annual check for All deck officers 2/O
upgrade to latest version.
Test: Before every use and monthly
All officers C/O
whichever is earlier
Testing: Prior cargo
operation/monthly whichever is All deck officers C/O,
earlier
Testing: 1 monthly
2/E 2/E,

Crankcase Oil Testing: Weekly operational test. All Engineer

3/E,
Mist Detector (If installed) Officers

ME,AE & EMG GEN All Engineer

Testing: 1 monthly 3/E
Shutdown Alarms Officers
C/O
Testing: 3 monthly /prior ldg
Cargo tank overfill alarm Deck officers

Items marked as # are environmentally sensitive.

The above mentioned table is to be used as a guideline and ship specific PMS of Critical equipment shall be
developed for each ship keeping in mind the type of vessel, voyage pattern etc. Thereafter the list to be sent to
vessel’s Technical Superintendent for approval of critical equipment list. The Technical Supdt and QNS Supdt
to finalize on the list of critical equipment for respective vessels. The ship specific PMS of Critical
Equipment is developed and noted in the Computer Based System.
 5.2 Generic Critical Minimum Spares

Below is a Generic List of Spares Part for Critical Equipment.

To prepare a Vessel specific list, Items may be added or deleted basis the Trading area,
Duration of Voyage and Availability of Spares from Manufacturers.

A. MAIN ENGINE (MAKE /MODEL):

Sr. PART DESCRIPTION Min QTY

No. Reqd

1 Piston
2 Liner
3 Piston Rod
4 Cylinder Head
5 Liner O-Ring
6 Piston Rings (set)
7 Fuel Valves
8 Fuel Pump
9 Governor Complete
10 Cylinder Head Gasket
11 HP Pipe
12 Connecting Rod Bearing
13 Connecting Rod Bolt

B. AUXILLARY ENGINE

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Connecting Rod Assembly

2 Fuel Injection Pump without Governor assembly
3 Fuel Injector
4 Turbo Charger
5 Exhaust Valve
6 Intake Valve
7 Big end Bearing
8 Connecting Rod Bolt
9 Cylinder Liner
10 Piston
11 Cylinder Head
C. STEERING GEAR

Sr. PART DESCRIPTION Min QTY

No. Reqrd
1 Steering gear motor
2 Steering gear hyd. Pump
3 Packing for Cylinder Rams
4 Gaskets and O-Rings
5 Directional operation Solenoid Valves

D. GAS METERS / OTHER’S

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Multiple Gas Meter

2 Smoke Sensor

E. EMERGENCY FIRE PUMP

Sr. PART DESCRIPTION Min QTY

No. Reqrd
1 Wear Ring
2 Sleeve
3 Injector Nozzle
4 Fuel pump
5 Filter
6 Gaskets
7 One suction and one exhaust valve

F. EMERGENCY HAND OPERATED COMPRESSOR

Sr. PART DESCRIPTION Min QTY

No. Reqrd
1 Seal Ring
2 Suction Valve
3 Discharge Valve
G. RADAR

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Magnetron ( X-Band)
2 Magnetron ( S-Band)
3 Fuse set for X band
4 Fuse set for S band

H. BATTERIES

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Electrolyte
2 Distilled Water

I. QUICK CLOSING VALAVES

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 O-ring kit for pneumatic piston and control valve

2 Hydraulic actuator seals

J. EMERGENCY TRIPS

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Special fuses
2 ME – FW high temp trip Thermostat
3 ME-Lube oil low pressure - Pressure switch
4 ME- Overspeed trip relay

K. SCBA COMPRESSOR

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 V-belts
2 Filer set
L. FIXED GAS DETECTION SYSTEM

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Span Gas
2 Detector Element

M. OWS

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 3-Way Valve
2 Detector Element
3 Bilge pump motor and rotor

N. MAIN ENGINE LOCAL CONTROLS

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Repair kit for the pneumatic valves

O. BOILER

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Photoelectric sensors
2 Level Float

P. LIFEBOAT ENGINE AND DAVITS

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Injector
2 Fuel pump
3 Filter
4 Gaskets
5 One suction and one exhaust valve
6 Piston rings
Q. MAIN SWITCH BOARD

Sr. PART DESCRIPTION Min QTY

No. Reqrd

1 Set of contacts for each breaker type

2 Springs for each type
3 Coil for each type
4 Fuses

Computer based system for the minimum spares to be maintained onboard the vessel
at all times. Vessel to replenish the stock immediately on consumption.

5.3 Stand By / Inactive Equipment and systems .

Vessels to follow a procedure of using all equipment on a rotation basis . A weekly
changeover is advised , however same will be decided by the chief engineer on board.
Where certain equipment is inactive for long periods then same should be tested routinely
for longer durations.

5.4 Over Due Items Maintenance

At every month end vessel will generate overdue maintenance report. Computer based system or
report generated in the computerized PMS system and send to office. In case where, due to
unavoidable circumstances, vessel identifies that certain job cannot be carried out or completed
within stipulated time period, vessel to inform TM requesting for the extension with reason and
of time period for the same with the Risk Analysis being carried out.
First Wave Marine Services LLP. Issue No. / Issue Date: 01/12-07-22
Reviewed By: Pramod Kapale Rev no. / Rev Date: 0
Approved By: DPA

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Reviewed By: Pramod Kapale Rev no. / Rev Date: 0
Approved By: DPA

5.0 FLOW CHART IN THE EVENT OF

Accident or Emergency Situation

At Se In Po rt

Master to Noti fy Communications Master to Notify

Nearest port s tate Sat - Phone Harbour Authority
Owners VHF Terminal Authority
Agent of neare st Port Telephone Owners
Email Local Agent
Fire Brigade

Take Action
Follow up reports

Complete the following

Ship’s log - Official Log
Damage report if applicable
Safety Officer’s Report

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Approved By: DPA

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First Wave Marine Services LLP. Issue No. / Issue Date: 01/12-07-22
Reviewed By: Pramod Kapale Rev no. / Rev Date: 0
Approved By: DPA

5.1 EMERGENCY CONTACT LIST – Flag State

DG Shipping
Authority India
Organisation Directorate General of Shipping
Address 9th Floor, Beta Building, I-Think Techno Campus,
Kanjurmarg (East), Mumbai – 400 042 (India)
Tel. No. 91-22-25752040/41/42/43/45
Fax No. 91-22-25752029/35
Email dgship-dga@nic.in

MMD
Authority India
Organisation Mercantile Marine Department (Principal Office)
Address Old C.G.O Building, 101, Maharshi Karve Road,
Mumbai – 400 020, India
Tel. No. 91-22-2203 9881
Fax No. 91-22-2201 3307
Email mmdmumbai@gmail.com / mumbai@mmd.gov.in

Other MMD Offices

Authority India
Organisation Mercantile Marine Department (Chennai)
Address Anchorgate Building, 2nd Floor, P.B.No.5004, Rajaji Salai,
Chennai – 600 001
Tel. No. 044 - 2525 1107/1108
Fax No. 044 - 25232929
Email mmdchennai@vsnl.net / chennai@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( Kolkata)
Address Marine House, Hastings,
Kolkata-700 022
Tel. No. 033-2223 0236/37/38/0229
Fax No. 033-2223-0853
Email pommd_kol@yahoo.com / kolkata@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( New Delhi)
Address A-13,Sector 24,Deep Bhavan,
Noida (U.P.), New Delhi.
Tel. No. 0120-2411742
Fax No. 0120-2411698
Email mmddelhi@gmail.com / delhi@mmd.gov.in

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Reviewed By: Pramod Kapale Rev no. / Rev Date: 0
Approved By: DPA

Authority India
Organisation Mercantile Marine Department ( Kochi )
Address Willington Island, North End PO,
Kochi-682 009
Tel. No. 0484-2666104
Fax No. 0484-2667424
Email pommdcochin@gmail.com / kochi@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( Haldia )
Address Marine House, 1st Floor, Haldia Dock Complex
PO. Chiranjibpur, Dist. Midnapur, Haldia-721604
Tel. No. 03224 - 253986
Fax No. 03224-253986
Email haldia@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( Goa )
Address Headland Sada , Goa-403 803.
Tel. No. 0832-2520617
Fax No. 0832-2520739
Email mmdgoa@sancharnet.in / mmdgoa@yahoo.com/ goa@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( Tuticorin)
Address New Port Area, Harbour Building,
Tuticorin-628 004
Tel. No. 0461-2352872
Fax No. 91- 0461-2352852
Email sicmmdtnty@dataone.in / tuticorin@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( Paradip )
Address C/o. Dy. Conservator of Ports, Paradip Port Trust,
Dist. Jagatsinghpur, Paradip, Orissa – 754 142
Telefax No. 06722 - 220053
Email mmdpdp@yahoo.com / paradip@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( Jamnagar )
Address Deep Bhavan, Pandit Nehru Marg,
Jamnagar- 361008
Tel. No. 0288-2752873
Fax No. 0288-2753693
Email jammd@satyam.net.in / jamnagar@mmd.gov.in

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Reviewed By: Pramod Kapale Rev no. / Rev Date: 0
Approved By: DPA

Authority India
Organisation Mercantile Marine Department ( Visakhapatnam )
Address New Port Area, Harbour Approach Road,
Visakhapatnam-530 035
Tel. No. 0891-2502148/2525475
Fax No. 0891-2568342
Email mmdsk48@sancharnet.in / mmdvizag@dataone.in/
vizag@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( Port Blair )
Address GPRA Lamba Lane, Junglighat Post Office
Port Blair.
Tel. No. 03192-232530
Fax No. 03192-234830
Email mmdpb@yahoo.co.in / portblair@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( Kandla )
Address 101, Sector 9A, Near PNB Gandhidhan,
New Kandla-370 210
Tel. No. 02836-225373
Fax No. 02836-225272
Email mmdkandla@sancharnet.in / kandla@mmd.gov.in

Authority India
Organisation Mercantile Marine Department ( Mangalore )
Address Q. C. Lab Building, New Mangalore Port Trust,
Panambur, Mangalore – 575 010.
Tel / Fax No. 0824-2400430
Email mmdmanglore@gmail.com / mangalore@mmd.gov.in

Indian Register of Shipping Offices

Authority India
Organisation Indian Register of Shipping ( Mumbai )
Address 52A, Adi Shankaracharya Marg, Opp. Powai Lake, Powai
Mumbai – 400 072. India
Tel. No. +91 22 3051 9800/ 7119 9800
Fax No. +91 22 3051 9826
Email irqs@irclass.org

Authority India
Organisation Indian Register of Shipping ( Kolkata )
Address 205, Centre Point, 21, Hemanta Basu Sarani,
KOLKATA - 700 001
Tel. No. 33 22482570/3237
Fax No. 33 22483237
Email calcutta@irclass.org

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Reviewed By: Pramod Kapale Rev no. / Rev Date: 0
Approved By: DPA

Authority India
Organisation Indian Register of Shipping ( Chennai )
Address 3, Raja Annamalai Building, 3rd Floor, 19,
Marshall's Road, CHENNAI - 600008
Tel. No. +91-44-28554615/4973
Fax No. +91-44-28553439
Email chennai@irclass.org

Authority India
Organization Indian Register of Shipping ( Port Blair )
Address Gr. Floor of MMD Building, Behind G.B.Pant Hospital, Shahid Road,
Atlanta Point, PORT BLAIR, 744101
Tel. No. +91-3192-244498/99
Fax No. +91-3192-244498
Email portblair@irclass.org

INDIAN COAST GUARD (HEADQUARTERS)

Organization Indian Coast Guard Headquarters
Address National Stadium Complex,
New Delhi 110 001
Tel. No. +91-11-23384934 / 23071304
Fax No. +91-11-23383196 / 23387926
Email ops@indiancoastguard.nic.in / pro@indiancoastguard.nic.in
Tel. No.( Addl DG ) +91-11-23387361
Tel. No. ( Dy DG ) +91-11-23387237

Organization Chief Port Administrator Port Management Board

Address Port Blair, Andaman and Nicobar Islands-744102
Tel. No. 03192 232773 / 233675 / 79
Fax No. 03192-237804 / 233675
Mobile 09434289307
Email pmband@nic.in / hs_pabla@yahoo.com

Organization MRCC Port Blair ( The Officer-in-Charge )

Address C/o Headquarters, Coast Guard Region (A&N),
Post Box No. 716, Port Blair – 744 102. (MMSI – 004194409)
Tel. No. 03192 242948 / 03192 245530
Telefax No. 03192 235612 / 03192 242948
Inmarsat 441908010/762483765/ 762483766/ 762483767
Email pblmrccpb@sancharnet.in / pblcgrhqan@sancharnet.in

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First Wave Marine Services LLP. Issue No. / Issue Date: 01/12-07-22
Reviewed By: Pramod Kapale Rev no. / Rev Date: 0
Approved By: DPA

EMERGENCY CONTACTS
D G Shipping 24-hour emergency number:
DG (S) COMMCENTRE
E-mail: dgcommcentre-dgs@nic.in / dgcommcentre@vsnl.net
Tel No: 91 22 22614646, 22610606, 32959320
Fax No: 91 22 22613636.

This notice should be displayed next to the vessel’s VHF radio.

Making a MAYDAY call on VHF Ch-16, MF / HF frequencies initiates a response from the
RCC (Rescue Coordination Centre).
RCC will co-ordinate the organisations required to send you assistance.
You should also know the local frequencies of the Indian Coastguard / Naval Vessels. These
are available from your local coastguard/ Naval stations

Chief Port Administrator Port Management Board,

Port Blair, Andaman and Nicobar Islands-744102
Tel : 03192232773/233675/79 Fax: 03192-237804/ 233675
Mob: 09434289307
E-Mail: pmband@nic.in / hs_pabla@yahoo.com

The Officer-in-Charge
MRCC Port Blair
C/o Headquarters
Coast Guard Region (A&N)
Post Box No. 716
Port Blair – 744 102
(MMSI – 004194409)
Telephone: 03192 242948 / 03192 245530
Telefax: 03192 235612 / 03192 242948
Email: pblmrccpb@sancharnet.in / pblcgrhqan@sancharnet.in
Inmarsat: 441908010/762483765/ 762483766/ 762483767

Emergency Response Services Contact details as below

Ms. RAJALAKSHMI . P
Principal Surveyor
Indian Register of Shipping
52A, Adi Shankharacharya Marg,
Powai, Mumbai 400072

Email: parvathi.rajalakshmi@irclass.org; ers_irs@yahoo.com

Phone: 91 22 3051 9400

Mobile: 91 750 60 792 06
Direct line: 91 22 3051 9580
Residence: 91 22 3051 9584

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First Wave Marine Services LLP. Issue No. / Issue Date: 01/12-07-
Reviewed By: Pramod Kapale 22 Rev no. / Rev Date: 0
Approved By: DPA

COMPANY PROCEDURES MANUAL Se ction : 19 , Page :

First Wave Marine Services LLP Issue No. / Issue Date: 01/12-07-22
Reviewed By: Pramod Kapale Rev no. / Rev Date: 0
Approved By: DPA

Table of Contents
Section Description Ref to No. of Rev
ISM Pages in no./date
Code the
Clause Section
Cover Cover Page 1
TOC Table of Contents 1
Amend Amendment Page 4
Acknowledge Copy
1 Functional Requirements of Company's SMS 1 1
2 Company's Safety and Environment Protection 2 2
Policy
3 Company Responsibilities and Authority 3 13
1.0 Purpose
2.0 Responsibilities
3.0 Procedure
3.1 Informing Administration
3.2 Company Organisation
a) On Shore
b) On Ship
4 Designated Person 4 3
5 Master's Responsibility and Authority 5 3
6 Resources and Personnel 6 7
7 Development of Plans for Shipboard Operations 7 61

8 Emergency Preparedness 8 7
9 Reports and Analysis of Non-Conformities, 9 2
Accidents and Hazardous Occurrences
10 Maintenance of the Ship and Equipment 10 17
11 Documentation 11 3
12 Company Verification, Review and Evaluation 12 3
13 Certification & Verification 13-16 1
14 Vessel Certification and Trading Readiness 1
15 Communications 3
16 Purchasing 4
17 Waste Management Plan 6
18 Ship Contingency Plan 21
19 Shore Based Contingency Plan 9

Passenger Vessels Procedures Manual TOC, page 1