Applicant fills the form, upload enclosures and

submit application to Director of Ports.

1 Working Day Director of Ports will forward the application to PC If shortfall of documents,
for further action along with Remarks Application return to User
for submission required
documents.
PC will verify and scrutinize the application
forms

1 Working Day If all documents

are uploaded

PC will forward the application to SE Marine for field inspection

SE Marine will conduct field verification, upload the

field Inspection remarks and submit the report to PC
4 Working Days

PC will verify the report and forward to

Director of Ports for further action
1 Working Day

Director of Ports shall either approve / reject

the proposal

Applicant will receive SMS/

1 Working Day
Approve (or) e-mail notification and
Reject
reasons for rejection

If approved, User shall pay the requisite fee

3 Working Days as per G.O from his/her login

After successful payment, application will

move to Port Officer for sanction of Annual
Agreement letter
1 Working Day

Port Officer will sanction Annual agreement

letter

User shall able to download Annual

agreement letter from his/her login
TOTAL 12 WORKING
DAYS SLA
1) Land Lease (Annual Lease) System
The purpose of the Land lease in Department of Ports is to offer land for
lease (Short term / Long term) for users specifically Marine Purpose. The
land which comes under purview of Department of Ports will be
considered.
a) Steps involved in the registration process
1) User fills application form and submit it to the department.
2) Director of Ports inspects the proposal and forward it to the
Department for further actions.
3) SE Marine will conduct field inspection based on the inputs
received by the User.
4) User shall pay the requisite amount through online.
5) Lease fee (Monthly/Quarterly/Semi Annually/Annually) from
user must be collected through online.
6) Whenever there is shortfall of documents, Department shall
return the application to agent through online channel.
Rejection of such applications can’t be considered unless the
agent isn’t willing to submit the document within specified
timeline.
b) Points to be considered
1) Invoice shall not be raised manually, Calculation of fee must be
automatic as per G.O.
2) SMS/ E – mail notification shall be mandatory for users as well as
for Department personnel who are involving in the process flow.
3) Application must inspect / verify within stipulated time by the
Department. If there is delay in any stage the application
shall “Deemed to be approved” and will move forward to
next stage.
4) Reminders shall be sent to specific users, whose application is
moved to additional information category.
5) Comprehensive list of information must be placed in the website.
List shall consist of process flow, documents required, G. O’s etc.