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THE CEFI SEAL

The present seal of the Calayan Educational Foundation, Inc. is a
slanted square on which are printed the letters c, e, f derived from the first
three words of the institution’s name. The lower right shows a torch
representing the letter i, and symbolizing education, CEFI’s main thrust.
Superimposed on the torch is a caduceus symbolizing the medical allied
programs of which CEFI is a pioneer. The complete name of the institution
is found at the bottom part of the seal.
The letters and the stem of the torch are in green set on a field of
white. The flame is colored red with a touch of yellow alluding to CEFI’s
zeal in its pursuit of excellence in all its endeavors. The slanted square is
indicative of the institution’s continuous growth and development in the
field of education, community extension, and research.

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 THE CEFI MASCOT
The golden brown cougar is CEFI’s official mascot and the
symbol which the school’s students are known by. This animal is a large,
graceful but ferocious cat that inhabits the mountains of America. It
epitomizes the CEFIzen contender while in the jungle of competition.

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 ST. RITA OF CASCIA
Patron Saint of CEFI

St. Rita was born at

Roccaporena near Spoleto, Umbria,
Italy. She married at age 12 to Paolo
Mancini. Her parents arranged her
marriage, despite the fact that she
repeatedly begged them to allow her
to enter a convent.
After the deaths of her husband
and sons, St. Rita desired to enter
the monastery of Saint Mary
Magdalene at Cascia but was
spurned for being a widow, as
virginity was required for entry
into the convent.
However, her actual entrance into the monastery has been
described as a miracle. During the night, when the doors to the monastery
were locked and the sisters were asleep, St. Rita was miraculously
transported into the convent by her patron saints Saint John the Baptist,
Saint Augustine, and Saint Nicholas of Tolentino. When she was found
inside the convent in the morning and the sisters learned of how she
entered, they could not turn her away.
She remained at the monastery, living by the Augustinian Rule,
until her death.
St. Rita was beatified by Urban VIII in 1627, to whose private
secretary Fausto Cardinal Poll, born less than ten miles (16 km) from her
birthplace, much of the impetus behind her cult is due; she was canonized
on May 24, 1900 by Pope Leo XIII. Her feast day is the whole day on May
22.

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 BRIEF HISTORY
Calayan Educational Foundation, Inc.
(CEFI) is a non-stock, non-profit institution
founded by Drs. Emeterio, Jr. and Josefina del
Villar-Calayan as a School of Midwifery in
June 1973 in the city of Lucena, province of
Quezon, Philippines. It is also the
acknowledged pioneer in conferring
Bachelor of Nursing degrees as well as
diplomas in Health Aide and Medical
Secretarial which were offered soon after
1973.
To preserve its viability during
the Asian economic crisis in
1998, the school
metamorphosed into a private educational institution that offered complete
pre-elementary, grade school, high school and other allied health college
courses. It ventured further into para-medical courses in the province such
as degrees in Radiologic Technology, Physical Therapy, Medical
Technology and Nutrition and Dietetics in the succeeding years. Aside
from these a Bachelor of Arts major in Economics and other courses are
now being offered, such as the six-month Caregiving course put up in 2004
and intensive six-month training in Medical Transcription which opened
in June 2006 to accommodate the rising global demand for overseas
business and medical outsourcing. The Bachelor of Secondary Education
and Bachelor of Elementary Education programs were given the go signal
by the Commission on Higher Education to open in June 2007.
For twenty-three (23) years, the school was known as the Medical
Center Lucena Educational Institution, Inc. (MCLEI) owing to the name
of the hospital formerly operated by the CEFI founders. Two raging fires,
one in 1989 and another in 2004 merely fueled CEFI’s burning desire for
its improvement.
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 The edifices now standing on the campuses of CEFI are a
testament to the institution’s continuous pursuit of its purposes and
objectives.
The KARANGALAN HALL was erected in 2004 to address the
shortage of classrooms. The KAGITINGAN HALL was erected in 2005
for the junior high school department. As a monument to its pledge of
continuing expansion is the four-storey KATATAGAN HALL which
houses administrative offices, a fully furbished main library, more
laboratories, classrooms and a mini-hospital lecture auditorium to
accommodate CEFI’s burgeoning student population. In 2008 a 3,000
square meter lot was acquired by CEFI as part of its physical development
program. On it has been constructed the three-storey Karunungan Hall
which houses more classrooms and laboratories needed for the Senior
High School program now in full swing.
CEFI offers eighteen academic programs, three of which carry
specializations in specific fields. Its Nursing and Economics programs
have been granted Level III Accredited Status by the Philippine
Association of Colleges and Universities Commission on Accreditation
(PACUCOA). The elementary and junior high school programs and the
Radiologic Technology program enjoy Level III accredited status as well
from the same accrediting agency. Four other programs enjoy Level II
accredited status, namely Bachelor of Science in Medical Technology,
Bachelor of Science in Hotel and Restaurant Management, Bachelor in
Elementary Education and Bachelor in Secondary Education. The
Bachelor of Science in Criminology and Criminal Justice is on Candidate
Status granted also by PACUCOA. Being accredited means that these
programs have instituted standards that are way beyond the minimum
required by the Commission on Higher Education and the Department of
Education. The other programs will follow suit before the school
celebrates its golden year.
CEFI has also been deputized by the Commission on Higher
Education (CHED) to offer the Expanded Tertiary Education Equivalency
and Accreditation Program (ETEEAP) for Economics. With the
deputization, CEFI has in place a mechanism for assessment and
accreditation of prior formal, non-formal and informal learning of

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individuals toward the granting of a bachelor’s degree in Economics, thus
enabling CEFI to become an avenue for many to accomplish their dreams
of earning a degree no matter their station in life.
Short term courses recognized by the Technical Educational Skill
and Development Authority (TESDA) are also offered by the institution.
There are seven TecVoc programs where one can choose from namely,
Caregiving, Health Care Services, Medical Transcription, Food and
Beverage Services, Commercial Cooking (Culinary Arts), Massage
Therapy and Bookkeeping. Graduates of these courses are assured of
National Certificates II (NC II) because CEFI prepares them well for the
assessments given by TESDA.
Giving non-education graduates a chance to become eligible to
teach basic education, CEFI has in place the Certificate in Professional
Education. This special program affords one who is not a holder of a
degree in education to take and complete 18 units of professional subjects
that will enable them to take the licensure examination in teaching (LET).
Passing it guarantees them the chance to teach in the elementary and high
school levels.
To augment existing academic and sports scholarships, more of
them are being liberally granted under the Emeterio Calayan, Jr.
Scholarship in memory of CEFI’s founder, and Karunungan Scholarship
to admit impoverished but worthy and deserving students to quality
instruction. Not to be overlooked, funding is made available for
professional development of its faculty to maintain and upgrade the
school’s academic value. This, on top of the partnership entered into by
the institution with University of Batangas (UB) in implementing a
Faculty and Staff Development Program for CEFI designed to enable
qualified faculty and staff to pursue post graduate education extended by
UB, and provide the training needed to develop their skills, competencies,
attitudes and work values and enhance their professional development
upon completion of their degrees. CEFI has shared the opportunity to non
CEFIzens interested in availing themselves of a post graduate education
from two institutions that boasts of a roster of highly qualified
professionals steeped in academic and industry experience. As a
consequence, its graduates have performed with excellence in their chosen

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professions, both here and abroad, bringing to the fore the advantages of a
CEFI degree.
In the forty-eight years of its existence, CEFI has faced formidable
challenges and adversities. Each time it came out triumphant. It broke
through barriers that otherwise would have impeded its development.
Because CEFI is resilient and unbowed.
Today CEFI looks beyond the many horizons around it and
refuses to be limited to what the eye can see. To the institution, its horizons
know no limits, recognize no bounds in search of excellence.
By its transformation from a profit educational institution into one
of basic and higher learning to the promising youth in the region and
beyond, CEFI highlights the underlying reasons why the school was
converted into an educational foundation: HONOR* SCHOLARSHIP*
SERVICE.

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 VISION
Established in 1973, the Calayan Educational Foundation, Inc.
envisions itself as a premier institution of learning in the CALABARZON
region and beyond for its exemplary instruction, research-driven
programs, and sustainable community extension services, vital to the
health of, prosperity, and peace in society

MISSION
It is the Calayan Educational Foundation, Inc.’s mission to
develop holistic, self-fulfilling, and productive citizens, actively engaged
in national and international development, imbued with the values of
honor, scholarship, and service, deeply committed to raising the quality of
man’s life.

Pursuing a legacy of academic excellence via innovative

instruction, interactive technology, competent administrators, faculty, and
staff, CEFI aims to share in building a just, stable and humane society.

CORE VALUES
Every CEFIzen pledges to lead a life founded on

HONOR
• Professionalism
• Personal Integrity
• Moral Sensitivity
• National Pride

SCHOLARSHIP
• Critical Thinking
• Academic Excellence
• Discipline
• Passion for Intellectual Inquiry

SERVICE
• Compassion
• Civic Consciousness
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• Sectoral Immersion
• Social Conscience

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 GENERAL REGULATIONS
ADMISSION

The Calayan Educational Foundation, Inc. (CEFI) is open only to

students with complete and valid credentials, whose qualifications indicate
satisfactory performance, and who meet the other prescribed admission
requirements subject to available accommodations and facilities. They
should also manifest willingness to abide by all the existing policies of the
school whether academic, financial or disciplinary, as well as those that
may be promulgated from time to time.

CEFI reserves the right at any time to refuse, not to re-admit, or to

admit students under certain conditions because enrolment at the CEFI is
a privilege, not a right.

I. Requirements

A. College Freshmen
1. Form 138 or fourth year high school card
2. CEFI entrance examination result.
3. High school principal’s certification of academic ranking for
valedictorians and salutatorians.
4. High school principal’s certification of good moral character
5. Birth Certificate from the Philippine Statistics Authority
6. Four copies of ID Pictures (2 1x1; 2 2x2)
7. Other requirements deemed necessary by the CHED or the
institution

B. Transferees
1. Transfer Credential
2. Certified true copy of grades or transcript of record
3. Letter of recommendation from previous school’s dean
preferably with a statement regarding the reason for transfer.
4. Certification of good moral character from the previous
school’s guidance counselor or his/her equivalent
5. Birth Certificate from the NSO
6. Four copies of ID pictures (2 1x1; 2 2x2)
7. Other requirements deemed necessary by the CHED or the
institution
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C. Students with Educational Benefits (PCA/USVA, CAP, etc.)
1.All of the above under A & B as the case may be
2.Certificate of entitlement to educational benefits
3.Other requirements deemed necessary by the CHED or the
institution.

D. Married Status
1. All of the above under A & B as the case may be
2. Photocopy of the marriage contract
3. Other requirements deemed necessary by the CHED or the
institution.

E. Alien Students
1. All of the above under A & B as the case may be
2. Study permit from the CHED
3. Alien Certificate of Registration
4. Year placement for those who have studied abroad.
5. Other requirements deemed necessary by the CHED or the
institution

F. Old Students
Clearance form and online grades

G. Cross- Enrollees
Permit to cross-enroll issued by the registrar of the school stating
the subjects (w/ descriptive titles) and the total number of units the student
is permitted to take.

H. Special Students
Special students are those who are not entitled to receive official
credit for the work accomplished because they do not satisfy the
requirements for admission. They may be admitted, to approved or
authorized courses at any time provided that they sign an agreement in
which they waive the right to receive and to demand credit for the work
done. (Manual of Regulations for Private Schools, 7th ED. Sec. VII, p.36.)

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II. Policies

A. New Students
1. Students who have been dishonorably dismissed from other
schools will not be admitted.
2. Transferees who do not meet the general average required as set
by the school or those with failures in 6 units or more may be admitted on
probation depending on the availability of accommodations and facilities.
They may not be readmitted the following semester if they fail in any
subject during the present semester.

3. Freshmen students whose entrance examination result is on the

border line may be admitted on probation for one semester. If they fail to
pass 2/3 of the total units enrolled, they may not be readmitted the next
semester.

B. Old Students
1. The readmission of an old student will be governed by his
previous performance. Readmission may be refused on any of the
following grounds:
a. Failure to pass 2/3 of his registered units the previous
semester. He should have passed all his major subjects;
b. Violation of the school’s rules and regulations; or
c. Unsettled accounts with the school cashier

2. The same rules will apply to the old students who wish to shift
to another course within CEFI.

Online College Admission Procedures for New and Transfer Students

1. Visit www.admission.cefi.edu.ph and fill up the Application Form

2. For graduates of Senior High School, attach photos of SHS report card
(1st and 2nd Semesters).
3. For transferees and undergraduates, upload a Copy of Grades or
Transcript of Records
4. The applicant will receive a letter of confirmation/acceptance via email
or notice via mobile phone. It is advisable to have the letter printed.
5. If no confirmation is received within seven (7) days since time of
application, send an email to admissions@cefi.edu.ph or call (042) 710-
2514.
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Online College Registration Procedures
1. Visit www.cefi.edu.ph/portal/ and click Online Registration
2. New and Transfer Students. Create a temporary account to register
online. They must have gone through the online admission process first
before creating the account.
3. Old Students. The username and password used for Online Registration
will be the same for Online Grades Inquiry. No need to create any
temporary account.
4. Student Personal Data. Provide all the required information in the data
sheet. Take note of the additional information needed, i.e., email address
of parent/guardian
5. Enrollment of Subjects. Declare whether you are a Regula or an
Irregular student for easy access to available subjects for the semester.
6. If you are a Regular Student, your subjects are fixed. If you are an
Irregular Student, you will have to select your subjects individually.
7. Approval of Dean/Department Head. The Dean may add or delete
subjects as deemed needed. Student will be notified in the online
registration system in case changes have been made.
8. Mode of Payment and Downpayment. Upon approval, student will have
access to the Assessment section where the minimum payment is
indicated. Student can check the Monthly Payment for the desired
downpayment rate. Proceed to Mode of Payment and choose between
Over-the-Counter and Bank Payment.
9. Encoding. Registrar’s Office will now encode the subjects and Student
Personal Data.
10. Validation. The Accounting Office will validate the payment.

ACADEMIC INFORMATION

I. Academic Year

All programs are run on a semestral system. Each semester

consists of eighteen weeks and runs on a Monday-Saturday schedule. The
summer program consists of six weeks. It is run on a Monday-Friday
schedule.
The maximum academic load is that which is indicated in the
curriculum. In special cases, the registrar, through the recommendation of
the respective deans may allow an overload of six (6) units to graduating

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students, provided that the requirements set by the office of the registrar
are met.
Medium of instruction is English.

II. Course Offerings

Courses for the regular curriculum are scheduled per semester.

Special classes may be offered upon application for enrollment in courses
not in the regular schedule. For such classes, a minimum enrollment of
twenty is required. For enrollment with less than the required number of
the enrollees, the amount for the minimum requirement will be borne by
those enrolled.

III. Adding, Changing, Dropping of Subjects.

1. Adding or changing or dropping of subjects is allowed only

within the period prescribed by the registrar’s office.

2. Adding of subjects is allowed as long as the maximum number

of units for the semester is not exceeded and upon the approval of the
Dean. There will be no more adding of subjects two weeks after the start
of classes.

3. Dropping of subjects without a grade of “5.0” is done before

the preliminary examination. If dropping is done after this period, a student
is given a grade of “5.0” if his class standing up to the time of his dropping
is failing.

4. Before changing and adding of subjects shall be effected, the

student has the responsibility to verify from the dean or the registrar’s
office whether pre-requisites have already been taken and passed.

5. There are prescribed forms to be used for dropping or adding or

changing of subject. These are available at the registrar’s office. Changing
or adding of subjects made without the necessary prescribed forms and the
approval of the Dean and the Registrar shall not be given due credits.

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IV. Withdrawals/ Leave of Absence

A student must file a leave of absence if he wishes to withdraw

from CEFI before a semester ends, and if he has the intention of returning
to CEFI the next semester. He must notify the registrar, accounting and
dean’s offices officially upon withdrawal. Withdrawals without official
notification shall not be considered as far as refunds and changes are
concerned.

V. Orientation Program

An orientation program is given to new students at the start of the

school year. The Office for Student Affairs sets the date of the orientation.
VI. Attendance and Punctuality

1. CEFI considers regular attendance in all classes as an important

obligation of a student. Absences due to sickness must be supported by
medical certificates and/or satisfactorily explained to the respective deans.
Admission slips are issued by the Dean or his/her representative. Students
who have been absent may get them before going back to class.

2. Every absence of a student excused or unexcused shall be

recorded. A student who has incurred absences of more than 20% of the
required total number of hours in a given time shall not be given credit.

3. The maximum number of absences allowed is as follows:

for a 3 unit subject - 10 hours

for a 2 unit subject - 7 hours
for a 1 unit subject – 3 hours12
for a 5 unit subject – 18 hours

A student is held responsible for all assignments and for the

content of the subject matter he misses when he is absent.

4. An excused absence simply means that the student shall not be

graded for the work/activity accomplished during the day or days of
absence. It means that such missed work/activity shall not be considered
in the computation of his grade. He, however, shall still be marked absent.

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 5. Students who are sent as official representatives by CEFI to
activities outside the school are excused from their classes. They are given
special considerations and will not be marked absent as an exception.
However, permission must be secured from the Dean of the College,
properly noted by the Dean for Student Affairs.

6. Absences in excess of the maximum allowable number shall be

sufficient ground for a student to be dropped from the roll.

7. Time lost by late enrollment shall be considered as time lost by

absence.

8. A student who is dropped in three (3) subjects on account of

absences shall be dropped from the roll.
9. Punctuality is a habit that CEFI wishes to develop in its
students. A student who is late 15 minutes after the time shall be marked
“TARDY”. Three tardy marks shall be equivalent to one absence.

10. When an instructor does not arrive on time for class, the
students should wait QUIETLY in the classroom for 15 minutes, during
which any member of the class may inform the dean’s office. After 15
minutes, the students should leave the room quietly. Under no condition
should the students feel threatened in complying with this ruling.

VII. Dispensation from Class

1. No one except the dean is authorized to dispense a student from

his or her class.

2. Any other person or official must course the request to dispense

a student from class through the dean except under certain circumstances,
i.e. in the dean’s absence.

VIII. Leaving the Classroom

No student may be asked to leave the classroom without the

express permission of the instructor; otherwise, he shall be marked
“absent”.

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IX. Examinations

1. There are four regular examinations per semester, namely:

preliminary, mid-term, semi-final and final. These examinations are
scheduled by the registrar. Proctors are made to watch and supervise the
students during these examinations.

2. Only students presenting valid examination permits issued by

the accounting office shall be admitted to these examinations. In case
permits are lost, students can be issued new permits by the accounting
office.

3. Students are required to be in the complete prescribed uniform

during examinations. IDs have to be presented to the proctors. No one shall
be admitted into the examination room unless he has the ID and is in
complete uniform.

4. During the designated examination period, no student shall be

permitted to leave the room without first handing in his examination paper.
Any student leaving the room without surrendering his work shall be given
a grade of either “5.0” or “Incomplete” at the discretion of the professor
concerned.

5. Cheating is a serious offense and shall be dealt with according

to the rules on student conduct and discipline. In addition, the following
sanctions shall be imposed:

a. Any student caught cheating during the preliminary, midterm,

or semi-final exam shall be automatically given a grade of 5.0
(failed) for that particular examination in that particular subject;
and

b. Any student caught cheating during the final exam shall be

automatically given a final grade of 5.0 (failed) in that particular
subject.

6. Special examinations or make-up exams are given to students

who fail to take a major exam. However, students who have been
punitively suspended and have thus been prevented from taking
examinations, quizzes, and/or recitations are not excused from these
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graded works and shall thus be given a failing mark for not having taken
them. Neither shall they be given special examinations to make up for
them later, as that would grant them an advantage over their more
conscientious classmates. (Students’ Rights and Wrongs: A
Comprehensive Sourcebook on Legal Rights of Students and the
Limitations, 2006 ed., by Ulpiano P. Sarmiento)

7. Before a student can take the make-up exam, he must first get
the approval of the Vice-President for Academic Affairs (VPAA) by
filling out a request form. If approved, the student shall pay the
corresponding fee at the accounting office and shall present the form to
the dean. All special examinations are administered at the Guidance
Center.

8. All examinations, regular or special, are written on the official

examination booklets available at the accounting office.

X. Grading System

1. CEFI adopts the following numerical grading system and the

percentage equivalent of each grade:

Numerical Grade Percentage Equivalent

1.0 98-100%
1.25 95-97 %
1.5 92-94 %
1.75 89-91 %
2.0 86-88 %
2.25 83-85 %
2.5 80-82 % 15
2.75 77-79 %
3.0 75-76 %
5.0 (failed) below 70%

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 2. The grade of a student in each subject shall be computed for the
final rating. The bases for grading and their corresponding weights are as
follows:

Major exams - 50 %
Quizzes - 25 %
Class Participation - 15 %
Reports/Projects - 10 %
Attendance - 5%

Laboratory work and related learning experiences are

equivalent to 40% of the final grade.

3. If a student fails to take an examination or to satisfy any other

academic requirement (e.g. term paper, report, project. etc.), he or she is
given a grade of INCOMPLETE. The student must take a special
examination or satisfy the requirement WITHIN ONE YEAR, otherwise
the INCOMPLETE grade shall automatically become 5.0.
When applying for a completion, the student is required to fill out
a completion form which is available at the Registrar’s Office, and where
the grade shall appear, and submit immediately the portions meant for the
Dean, Instructor and Registrar. The student shall retain and keep the
Student’s Copy for future reference.

XI. Graduation Requirements

1. The following are pre-requisites for graduation:

a. Satisfactory compliance with all academic, non-academic and

other requirements of the college, degree programs, certificate
courses, etc. of the CEFI;

b. Residence in the institution of at least one school year before

graduation for the degree programs and two-year courses.
Exceptions are allowed on a case-to-case basis; and

c. All financial and property obligations to the institution should

have been settled.

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 2. The Letter of Intent to Graduate must be filed with the dean by
each candidate for graduation. After the letter has been signed by the dean,
the same shall be submitted by the student to the Office of the Registrar.
Date of submission of the Letter of Intent to Graduate shall be posted in
bulletin boards. The letter shall be returned to the student with remarks
regarding his academic standing.

3. Only those students who filed their Letters of Intent to Graduate

shall be allowed to join the graduation ceremonies.

4. A graduating college student who commits any of the minor or

major offenses enumerated in the rules on student conduct and discipline
may be prevented from attending graduation ceremonies as a penalty.

XII. Honor Graduates

1. The following honors are awarded to graduating students who

have the required residence and whose weighted grade average computed
on the basis of units are as follows:

1.0 – 1.2 = Summa Cum Laude/With Highest Honors

1.21 – 1.4 = Magna Cum Laude/ With High Honors

1.41 - 1.6 = Cum Laude/With Honors

In all cases, a student who is a candidate for honors should not

have received a grade lower than 2.0 in any subject, P.E., Social Action,
and NSTP included. However, the grades in P.E. and NSTP shall not be
included in the computation of the GWA.

2. A student who receives a grade of 2.25 in any subject required

in the curriculum whether taken in the institution or another school shall
be disqualified from receiving any honors. However, the Academic
Council may award said student a “Certificate of Academic Distinction”,
if he reaches the required grade average but has a grade of 2.25 in either a
minor or major subject.

3. In all cases, no failing grade shall have been received in both

academic and non-academic subjects.
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 4. In the computation of the final average of students who are
candidates for graduation with honors, only academic credits required in
the curriculum are included.

5. In cases where a subject taken at CEFI was previously taken at

another school, then the average of all the grades shall be considered.

6. Students who are candidates for graduation with honors must

have established the residency of at least (2) years in the institution.
However, this requirement may be waived for very meritorious grounds.
Re-enrolling in subjects previously taken in another school for the purpose
of raising the GWA is not allowed.

7. Likewise, students who are graduating with honors must have

been visibly active in curricular and co-curricular activities held in campus
and off-campus that brought honor to the school and enhanced its
respectable public presence.

8. Full-time students who are candidates for graduation with

honors must have taken during each semester not less than 18 units of
credits, or the normal load prescribed in the curriculum in cases where
such normal load is less than 18 units of credit. Working students who are
candidates for graduation with honors must have taken during each
semester not less than 12 units of credit.

9. The candidates for graduation with honors must not have been
charged/accused or proven guilty of any violation of the rules and
regulations of the institution.

10. In all cases, the moral character, conduct, integrity and

reputation of the candidate must be beyond reproach.

11. Special awards such as the President’s Award, Clinical

Competence and others may be given to deserving students during
recognition. A committee which determines the recipients of these awards
is formed by the different heads, based on criteria set by the respective
heads.

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XIII. Scholarships and Assistance

A. Entrance Scholarship

1. Valedictorians or its equivalent from any government

recognized high school or private school with a graduating population of
at least fifty duly certified by the principal are given full tuition
scholarships for one semester.

2. Salutatorians or its equivalent from any government recognized

high school or private school with a graduating population of at least fifty
duly certified by the principal are given half tuition scholarships for one
semester.

3. Valedictorians and salutatorians from CEFI, regardless of the

graduating population, are given full and half tuition scholarships
respectively.

4. Honor graduates from recognized colleges and universities

enrolling in a second degree/regular program at CEFI shall be granted
tuition scholarships for one semester provided they have satisfied the
requirements for admission.

Summa Cum Laude: 100 % free tuition

Magna Cum Laude: 75 % free tuition
Cum Laude: 50 % free tuition

4. The enrollee who tops the CEFI entrance examination shall

enjoy a full tuition scholarship for one semester.

B. Academic Scholarship

CEFI students obtaining an academic grade-average of:

i. 1.00 - 1.20 are given 75 % tuition discount for one semester and
shall be called Foundation Scholars

ii. 1.21 - 1.40 are given 35 % tuition discount for one semester and
shall be called College Scholars

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 Provided the following conditions are met:

i. the students carried the regular semester load (based on the

college prospectus);

ii. the students had no grade below 2.0 in any subject, PE, NSTP,
and Social Action included. However, the grades in P.E., NSTP,
and Social Action shall not be included in the computation of
GWA.

C. Children of CEFI employees

Children of regular CEFI employees who are enrolled in any of

the programs of the institution are given scholarships or discounts on a
case to case basis.

D. Children of CEFI Alumni

Children of CEFI alumni who are enrolled in any of the programs

of the institution are given tuition fee discounts on a case to case basis.

E. Special Scholarships/Grants

1. Special scholarships or grants may be accorded to:

a. graduates who garner a place in the top twenty of

licensure examinations given early by the Professional Regulation
Commission. The conditions shall be set by the Administration;

b. student-members of institutional organizations, Editor-

in-Chief of the Cefizen Gazette, and/or Head of the College
Student Council. The conditions shall likewise be set by the
Administration;

2. Scholarship with return of service (at the discretion of the

institution)

24
F. Miss CEFI Scholarship

Miss CEFI is given free tuition for one school year as part of her
prize. The equivalent amount in cash is refundable to the holder of the title
if she is graduating.

The reigning Miss CEFI shall perform various duties and services
as ambassadress of the school and will have the responsibility to help
educate visitors about the campus life, history, traditions and achievements
of the institution through the activities of the Office for Student Affairs
and the Marketing Office including but not limited to, campus tours,
recruitment events, and supporting Presidential and Foundation functions.
A memorandum of agreement between Miss CEFI and the school will be
drafted for this purpose.

NOTA BENE:

a. In case a student qualifies for two or more scholarships, he shall

avail himself of only one scholarship, the one with the highest value.

b. A scholarship granted is forfeited once the scholar violates the

school’s rules and regulations.

c. The Vice President for Academic Affairs (VPAA) sets a

deadline for the submission of documents relative to the scholarship being
applied for by a prospective scholar. The VPAA reserves the right to
disapprove applications for scholarships if the conditions set forth are not
met.

d. These scholarships are privileges which may be curtailed based

on the availability of funds and/or other prevailing conditions in the
institution.

XIV. Transfer Credential

a. A student who withdraws voluntarily from CEFI is entitled to
transfer credentials under the following conditions:
i. He or she is not under sanction of suspension or
expulsion.

ii. He or she is fully eligible to leave the institution.

25
 iii. He or she has accomplished the necessary clearances
issued by the registrar’s office.

iv. He or she must discuss his or her intention to withdraw

with the dean and must get the approval of his or her
parents or guardian.

b. A transfer credential certificate is issued only once. If it is lost

or misplaced, the student concerned will be required to execute an affidavit
acknowledging before a notary public accredited by CEFI that said
certificate was lost or misplaced and that it had not been used for
enrollment in another school. The same policy governs the application for
a second diploma and all other documents.

c. Official transcripts of record are issued solely for the purpose

of transferring a student’s or a graduate’s credits to another institution of
learning. Such documents may not be hand-carried, but sent directly by
the registrar’s office to the school where the student wishes his credits
transferred.

d. An official copy of grades may be obtained for evaluation or

employment purpose. It is however, a complete record of all of the
student’s work at CEFI, and its accuracy is attested to by the signature of
the registrar.

e. A clearance from various offices is required before the release

of any credential/document requested by a student or a graduate of CEFI.

f. A student who is withdrawing from the institution must

surrender his/her ID card to the Office of the Registrar as a pre-requisite
for a transfer credential.

FINANCIAL INFORMATION

I. Tuition and Other Fees Paid Upon Registration.

1. When a student registers in a school, it is understood that he is
enrolling for the entire semester. A student who transfers or otherwise
withdraws in writing, two weeks after the beginning of classes and who
has already paid the pertinent tuition and other fees in full or for any length
longer than one month may be charged twenty-five percent (25%) of the
26
total amount due for the term if he withdraws the first week of classes or
fifty percent (50%) if within the second week of classes, regardless of
whether or not he/she has actually attended classes. The student may be
charged all the school fees in full if he withdraws any time after the second
week of classes. (Section 100, Article XX Manual of Regulations for
Private Higher Education 2008)

2. Extra fees may be charged from the students for late enrollment,
shifting of courses, and changing or dropping of subjects as soon as classes
have started.

3. Other fees which may be charged from the student upon

enrollment or within the semester are as follows:

a. Uniforms, both campus and practicum/duty, and the

shoes worn for the practicum;

b. Books, manuals, handouts, and the like;

c. OB bags for the Midwifery students;

d. Fees for the capping and pinning ceremony of the

Allied Health programs, with the traditional dinner, cap,
pins, bags; invitations and others inclusive in the
payment;

e. Graduation fees, yearbook and requirements for

graduating students.

4. Full refund of fees shall be made for any course or subject which
has been discontinued by the school through no fault of the student.

II. Terms of Payment

1. All fees, with the exception of tuition, are paid in full upon
enrollment.

2. The tuition may be paid in full upon enrollment or in five equal

installments payable according to the following schedule:
27
 a. first installment – upon registration
b. second installment – before the preliminary examination.
c. third installment – before the midterm examination
d. fourth installment – before the semi-final examination
e. fifth installment – before the final examination

3. A 5% discount on tuition is given when paying in full upon

enrollment.

4. Only cash payments, postal money orders, cablegrams, or

telegraphic transfers, certified cashier’s checks and manager’s checks are
accepted. For online registration, payments through banks are accepted.

5. Promissory notes may be issued but only in meritorious cases.

No note shall be issued to students who have outstanding obligations with
the Accounting Office. Failure to redeem the promissory note at maturity
shall cancel the delinquent student’s privilege to apply for any more
promissory notes.

STUDENT SERVICES

The Calayan Educational Foundation, Inc. offers the following services to

its students in its desire to fuse the formal and informal theories of learning
that will lead to the development of the student’s whole personality.

I. Guidance
The Guidance Center is an integral part of the Calayan Educational
Foundation, Inc. and it is one of the avenues towards the fulfillment of the
institution’s mission. The Center provides students personalized assistance
in coping with adjustments that he may have to face while in the
institution.

Development Priorities and Concerns:

1. Testing
2. Orientation
3. Counseling
4. Career Guidance
5. Alumni/Student Follow –up
6. Job Placement

28
II. Medical and Dental Services
Students are enjoined to avail themselves of the medical and dental
services available at the Calayan Educational Foundation, Inc.

III. The Forvm and Karunungan Hall

The Forvm serves as the center of activities whether sports, academic or
entertainment. It may be rented out to interested parties after proper
coordination with the Office for Administrative Services. Karunungan
Hall provide the venues for more formal gatherings like seminars and
conferences.

IV. Sports Complex

A volleyball court and a shell tennis court are available for P.E. classes
specifically for these sports. The tennis court may be used by persons other
than the CEFIzens provided proper coordination is done with the Office
for Administrative Services.

V. Audio-Visual Facilities
Instructional materials such as film projector, tape recorder, television,
video recorder and others are available to students and faculty for
classroom use.

VI. Canteen and Student Lounge

The school canteen and stalls at the Student Lounge are open from 7:00
a.m. to 6:00 p.m. from Mondays to Fridays.

VII. Campus Ministry

The Campus Ministry serves to provide for the spiritual needs of the CEFI
community. Activities organized by the Campus Ministry are held either
at the prayer hall, the Forvm, the KRU Hall, or if necessary, elsewhere
outside the school premises.

VIII. Student Publication

1. Screening for New Members. The editorial exams are held in
the entire month of August to accommodate Gazette hopefuls based on
their availability. An extensive selection is held and there are panelists
ready to interview those aspiring for editorial posts. New members can vie
for higher positions since it is a free-for-all examination. The screening
covers the following:

29
 a. news writing
b. sports writing
c. educational writing
d. feature writing
e. editorial writing
f. photo journalism

2. Past members are not exempted from taking the exams.

3. Successful examinees undergo the basic journalism workshop

and advance journalism training.

4. Workshops are scheduled every weekend for each subject area.

IX. Student Employment Program

The Student Employment Program allows students to work part-time as
student assistants in the various CEFI offices in absolute need of their
services. Such student assistants received allowance and shall be permitted
to work for a maximum of four (4) hours a day on school days excluding
examination days. This is to ensure that they maintain their status as
regular or full-time students.

While the program is open to all, students are employed according

to their respective credentials, income (or the income of the families they
come from), and the number of openings available. Other terms and
conditions are set by the Administration through the Dean of Student
Affairs.

X. Library
The Dr. Emeterio Calayan, Jr. library is open from 8:00 am to 6:00pm
Mondays to Fridays and 8:00 am to 12:00 noon on Saturdays. It is a vital
adjunct of the institution and its objective is to support the curricular
programs in place through the services it offers.

The library adopts the controlled/modified “open shelf” system,

meaning, a reader may go to the stacks area and select which books to use,
provided these are properly and officially charged/loaned out at the
charging counter. It is divided into the following sections:

30
a. CIRCULATION SECTION – This section contains the general
collection of books, fiction and non-fiction, which the students can
borrow for home use.

b. FILIPINIANA SECTION – This section contains book and

non-book materials about the Philippines, in whole or in part,
produced in or outside the Philippines, by Filipinos or non-
Filipinos, in any of the Philippine languages or dialects or in a
foreign language.

c. RESERVE SECTION – Kept in this section are books that may

be requested by some teachers/faculty members to be made
available for the students but for a shorter period of time because
of the limited number of copies per book. So, to distribute the use
of the book to several users, the library places this in the Reserve
Section where the students can take turns in borrowing the book
for just a few hours.

d. REFERENCE SECTION – Books containing specific facts and

information about anything in this world are kept in this section.
They include encyclopedias, dictionaries, handbooks, almanacs,
yearbooks, atlases, gazetteers, biographies, and indexes.

e. PERIODICAL SECTION – The periodical section is the place

where local and international professional journals, magazines,
newspapers, and other serial literature can be found.

f. INFORMATION TECHNOLOGY/E-LIBRARY – It is an
internet connection service that supplements library books and
materials in conducting research and studies by way of exploring
the web and use of CD-ROMs. This area is adjacent to the library.

g. MUSEUM – a place for the Calayan Educational Foundation,

Inc. memorabilia.

h. AUDIO-VISUAL ROOM – a place where audio-visual

materials are kept.

i. DOCUMENT REPRODUCTION AREA – This area offers

photocopying services.
31
 j. FACULTY AREA – a place for reading, studying, and other
library activities for the faculty.

k. BAGGAGE COUNTER – Bags and other things are deposited

by library users in this area to ensure the safety of the collections.

l. TECHNICAL SECTION – a place for technical processing of

books like acquisition and cataloging.

The library adopts the following rules and regulations:

1. Library users must present their prescribed library cards (with

picture) at the charging desk upon entering the library. Only students in
school uniform with ID will be allowed inside the library.

2. Reference books, periodicals and newspapers, clipping, thesis,

are for READING ROOM use only.

3. Books in the RESERVE SECTION may be borrowed and read

only inside the library on a two-hour loan. They may, however, be drawn
for overnight use and can be taken out only one hour before the Library
closes to be returned not later than 9:00 a.m. the following day.

4. Every borrower must examine first the book, pamphlets, and

other reading materials he/she borrows and report immediately to the
librarian any damage to the books, such as torn or missing page/s before
leaving the library.

5. Taking any book, pamphlets, clippings, periodicals or other

library property out of the library without having them checked and
recorded at the COUNTER is considered a serious infraction of the rules
and regulations. Likewise, defacing, tearing, damaging or mutilating
books pamphlets, periodicals or other reading materials are serious
infractions of the library’ rules and regulations and may cost the
borrower’s library privileges for the rest of the semester or succeeding
semester.

6. The same policy will be followed with respect to the last

borrower returning a damaged or defaced book, pamphlet, or other reading

32
materials, which was not previously reported as damaged when it was
borrowed.

7. Damaged or lost books must be either paid for at the current

market price or replaced. An additional (Php 20.00) twenty pesos is
charged for the mechanical processing of the books.

8. Any book lost must be reported immediately to the Librarian so

that the chargeable fine will not accumulate.

9. A fine of (Php 5.00) five pesos per day is charged for overdue
books from the GENERAL CIRCULATION SECTION. Books on the
RESERVE SECTION are fined (Php 2.00) two pesos for the first hour and
(Php 1.00) one peso for each succeeding hour.

10. Silence in the library must be observed at all times. Any

unnecessary communication must be done in a subdued tone.

11. Smoking, eating, singing and sleeping are absolutely

prohibited in the library. Each student is asked to help keep the library neat
and orderly and to return chairs to their proper places before leaving.

12. Students from other schools may use the library provided they
present a referral letter form their librarian. A fee of Php 25.00 is paid at
the Accounting office for the Outside Library Users Fee.

13. The librarian/library staff is empowered to enforce the rule on

silence, as well as rules and regulations of the library. They should be
accorded the proper respect and courtesy they deserve. The rules and
regulations they enforce are not their own but of the institution’s.

14. These library rules may be amended as may be deemed

necessary.

XI. Computer and Internet Laboratories

Students may avail themselves of computer and/or internet services in the
computer and internet laboratories.

33
XII. Prayer/Meditation Area
A prayer cum meditation area is available to students who wish to spend a
few moments of solitude.

XIII. Photocopying Services

CEFI provides photocopying services to students and the general public as
well

XIV. Security Department

CEFI has a security team headed by a security officer which provides the
school with 24-hour security. The security team is in charge of inspecting
all persons and vehicles entering and exiting the campus.

They are also given the authority to enforce school rules and
regulations on uniforms, IDs, energy conservation, school property and to
report violations of any school rule and regulation to the authorities.

STUDENT ORGANIZATIONS

1. CEFI acknowledges the right of its students to establish, join

and participate in RECOGNIZED student organizations to foster their
intellectual, cultural, spiritual and physical growth and development, or to
form, establish, join, and maintain organizations and societies for purposes
not contrary to law. (Batas Pambansa Blg. 232)

2. The right of students to form, establish, join, and maintain

organizations, associations, or societies may likewise be curtailed by the
school on the following grounds:

a. when the exercise of the right presents a clear and

present danger of a substantive evil which the school
authorities have a right to prevent;

b. when the organization, association, or society is formed

for the purpose of asserting an unpreferred right vis-à-vis
the school’s own preferred right;

34
 c. when the organization, association. or society is
harmful to the legitimate interests of the school and its
students; or

d. when the purpose of the organization, association, or

society is contrary to the school’s vision-mission
statement. (Students’ Rights and Wrongs: A
Comprehensive Sourcebook on Legal Rights of Students
and the Limitations, 2006 ed., by Ulpiano P. Sarmiento)

3. Students desiring to establish, join, or participate in student

organizations shall do so as a right, subject only to such reasonable rules
and regulations as exist in the institution or as it may promulgate through
the Office for Student Affairs, in return for recognition by affiliation with,
and/or support from the institution. (MECS Order No. 57 s. 1981)

4. Organizers of student organizations* who wish to have their

respective organizations recognized must file with the Office for Student
Affairs within sixty (60) days after regular classes start for the first
semester a letter of application accompanied by the following data:

a. Goals and objectives of the organization

b. Constitution and by-laws previously approved by the
Office for Student Affairs and signed by the
organization’s initial set of officers and members of the
organization

c. a list of the organization’s set of officers and members,

including:
i. an indication of their respective positions,
ii. course and year level(s)
iii. date of assumption to office, and iv. their
respective specimen signatures.

d. proposal of activities for the entire school year**with:

i. the objectives, participants, budget proposal,
source of funds, and tentative dates of
implementation of the activities,
ii. brief description of each activity, and
iii. name of proposed faculty adviser/moderator
35
 e. such other documents as may be required by the Office
for Student Affairs.

(*Recognition shall never be extended to fraternities and sororities as a

school policy.)

(**Non-implementation of proposed activities may be a ground for the

denial of the organization’s application for renewal of recognition, among
others.)

5. Only organizations with a minimum of fifteen (15) members

may be recognized by the institution. At no time during the organization’s
existence will there be fewer than fifteen (15) members.

6. Membership is limited only to bona fide students of CEFI.

7. Membership in undisciplined groups will be sufficient ground

for cancellation of enrollment.

8. The Dean/Head of the Office for Student Affairs recommends

either the approval or disapproval of the application to the School Head or
President, who in turn hands in the final decision. The Dean/Head of the
Office for Student Affairs shall ascertain whether all requirements have
been complied with by the applicant organization and whether the latter’s
constitution and by-laws and proposed activities are in accordance with
law, institutional policies and/or other rules and directives of the Office
for Student Affairs, and do not conflict or overlap with those of existing
organizations.

9. A student organization officially recognized by CEFI will be

issued a certification by the Office for Student Affairs within thirty (30)
days from the date of submission of all requirements.

10. Such certification is good for one school year only and has to
be renewed every year. Such certification may be revoked or cancelled for
violations of school rules and regulations.

11. Any student organization which does not renew its registration
within the prescribed period (within 30 days after regular classes start for
the first semester) shall be considered automatically defunct.
36
 12. Attendance of the organization’s officers to the Leadership
Training Seminar shall be a condition to the organization’s renewal of
recognition.

13. A recognized organization may collect reasonable

membership fees or dues and other contributions from its members for
financial support. (Section 9 (9), Batas Pambansa Blg. 232)

EFFECT OF NON-RECOGNITION
Student organizations which do not apply for recognition or for a
renewal thereof or whose applications for recognition are denied are
“illegal” as far as the institution is concerned. They can neither claim
affiliation with the school, carry the name of the institution, nor avail of
the benefits enjoyed by recognized student organizations. Any activity
carried out by them shall not receive the imprimatur of the school and is
conducted at their own risk.

INSTITUTIONAL ORGANIZATIONS
Student organizations/groups which are created by and are in the
service of the school are classified as institutional organizations. These
groups may receive subsidy from the institution and are directly under the
Office for Student Affairs. Being institutional, these organizations need
not apply for recognition. Nevertheless, they are required to comply with
guidelines for organizations which are not in conflict with their nature as
institutional groups and submit requirements prescribed - by the Office as
a condition for the release of the subsidy intended for them.

Organizations put up by a department or college in aid of

accomplishing curricular goals may also be considered institutional
organizations. These, however, do not enjoy subsidy from the institutions,
but may collect dues from the members for their various programs.

GUIDELINES FOR MEMBERS AND OFFICERS

I. Members
No student shall belong to more than four (4) recognized organizations

II. Officers
1. An officer of a recognized student organization:
37
 a. Must be a bona fide student carrying a load not less than
the minimum load prescribed by his college or department
with the exception of a graduating student who may enroll
in fewer than the minimum load;

b. Must not be under any academic and/or disciplinary

probation;

c. Must have an annual general weighted average of at

least 2.50

2. Officers occupying the top three positions in an organization

namely, that of the president or its counterpart, that of the vice-
president or its counterpart, and the positions of secretary and
treasurer, are disqualified from holding other positions in other
organizations.

3. Failure to maintain the above-mentioned requirements while

serving as an officer would mean that the student would have to
vacate his/her designated post.

GUIDELINES FOR THE ORGANIZATION ADVISER/

MODERATOR

1. Qualifications:

a. Must be a full-time faculty member

b. For academic-related organizations, he/she must be connected
with the particular academic area and must be recommended by
the College Dean/Department Head and appointed by the Office
for Student Affairs Head/Dean on an annual basis.
c. Must accept the position of adviser in writing.

2. Responsibilities and functions of organization advisers/moderators:

a. To act as liaison officer between the Office for Student Affairs

Dean/Head and the student organization
b. To facilitate the organization’s leadership and planning
seminar.
38
c. To assist the organization in their preparation of their calendar
of activities.
d. To attend meetings of his/her student organization and those
called by the Office for Student Affairs.
e. To guide and supervise the student organization in the planning,
execution, and control of activities, including the preparation of
the activity/budget proposal and the evaluation report for each
activity.
f. To determine the propriety and/or soundness of the proposed
student activity.
g. To recommend approval of student activities in accordance with
the policies set by the Office for Student Affairs.
h. To monitor the financial budget allotted for each activity,
determine the propriety of the expenditures involved, and ensure
that all disbursements are properly accounted for.
i. To control and audit other financial resources received and
earned by the organization each semester.
j. To attend all activities of his/her organization and traditional
activities.
k. To help ensure the attendance of officers and members during
activities sponsored by the Student Council, the organization, the
Office for Student Affairs, and the school.
l. To attend leadership formation seminars for moderators and
advisers that may be conducted by the Office for Student Affairs.
m. To make sure that all communications and announcements by
the student organization are done properly and correctly.
n. To make sure that all waiver forms of participants in any out-
of-school activity are submitted to the Office for Student Affairs
before the actual holding of such activities, and that due care is
exercised in its execution.
o. To assist the Office for Student Affairs in the investigation of
any conflict and anomaly in the student organization.
p. To assist the Office for Student Affairs in implementing
appropriate sanctions to those individual members and/or to the
student organization who has/which have violated any policy in
the conduct of student activities.
q. To act as guide, morale booster, inspiration, and parent to the
members of the organization.
r. To perform other related tasks that the Dean/Head of Student
Affairs may assign.
39
 Additional functions of the Cefizen Gazette Adviser:
s. To make sure that editorial policies students determine take into
account pertinent laws as well as the school’s administrative
policies (Section 3(e), Campus Journalism Act of 1991).
t. To cultivate responsible journalism among his/her students.

THE COLLEGE STUDENT COUNCIL

The College Student Council is an autonomous and democratic

organization representing the college student population. It is the supreme
student government of the institution’s tertiary department and serves as
the umbrella organization of all recognized student organizations in CEFI.
As such, it takes care of all programs, as well as all special and traditional
activities involving college students.

The Council is likewise the student arm of the Office for Student
Affairs (OSA). It is tasked to aid the OSA in its function of acting as liaison
between the administration and the students.

STUDENT ACTIVITIES

1. CEFI encourages every student to participate in co-curricular

and extracurricular activities which contribute to the full and balanced
formation of the students.

2. However, since curricular and co-curricular activities are

intended to supplement but not to interfere with the student’s studies, the
Dean reserves the right to exclude or suspend any student from
participation in such activities if in his judgment the student needs more
time to devote to his studies.

3. Co-curricular activities should not be used as an excuse to skip

classes. If, however, a student cannot help missing a class due to these
activities, he should get the approval of the dean.

4. All co-curricular and extra-curricular activities should be

coursed through the dean and approved by the Dean/Head of Student
Affairs. This is also true for any class or departmental activity. The type
of activity, contribution, faculty members present, etc. should be specified.
40
 5. A student should not participate in any outside activity as
official representatives of the school without the written permission from
the Dean and/or his representative and/or the Office for Student Affairs.

6. All posters, announcements, and/or advertisements on campus

concerning co-curricular and/or extra-curricular activities shall require the
stamp of the Office for Student Affairs (OSA).

a. They shall remain posted for a maximum of two (2)

weeks before the approved activity. The sponsoring organization,
class, or students shall be responsible for the removal of such
posters, announcements, or advertisements one (1) day after the
activity, otherwise, proper sanctions shall be imposed.

b. They shall be posted only in designated areas to be

determined by the OSA, and bulletin boards on campus. Nothing
shall be posted on windows, doors, mirrors, posts, and walls
unless there is prior approval from the Office for Student Affairs.
Postings placed in prohibited areas or those not bearing the OSA
stamp shall be removed and dealt with accordingly.

c. All postings by organizations shall not require the

approval of the Office for Student Affairs if and only if they are
to be posted on their respective bulletin boards.

7. All postings on campus concerning curricular activities shall

require the stamp of the Dean’s Office. They shall be posted only on
designated areas and bulletin boards on campus. Nothing shall be posted
on windows, doors, mirrors, posts, and walls unless there is prior approval
from the Office for Student Affairs. Postings placed in prohibited areas or
those which do not bear the OSA or Dean’s Office stamp, as the case may
be, shall be removed and dealt with accordingly. All postings shall be
removed by the person/persons responsible for such postings one (1) day
after the completion of the activity, otherwise, proper sanctions shall be
imposed.

8. The sponsoring class and/or student organization shall be in

charge of maintaining cleanliness and order in the venue before, during,

41
and after the activity; otherwise, they may not be allowed to hold activities
again.

9. All student activities should be supported by a Student Activity

Proposal which shall contain the following:

a. The title of the proposed activity

b. nature of the proposed activity
c. rationale/objectives of the activity which must be in accordance
with the objectives of the student organization(s) and/or the
institution’s mission vision and core values
d. details of the proposed activity
i. date
ii. time
iii. venue
iv. expected audience
v. program
e. proposed budget
f. proposed source of funds (Student Activity Fund, Organization
Funds, fund-raising activity, etc.)
g. names of persons who will be working on the activity and their
specific functions

The Student Activity Proposal shall bear the signatures of the

following:

1. For organization-sponsored activities:

a. President of the organization
b. Moderator/adviser
c. Student Activities Adviser
d. Dean or Department Head concerned

2. For any other school activity:

a. Student Activities Adviser
b. Dean or Department Head Concerned

The Student Activity Proposal shall be submitted to the Office for

Student Affairs Dean/Head (and to the Dean/Head of External Affairs, if
the activity is to be conducted outside the campus) for his/her approval at

42
least twenty (20) calendar days prior to the activity and may be denied on
any of the following grounds:

a. failure to submit the proposal on time as prescribed above,

b. the activity, project, or program is not in accordance with the
school’s mission vision and core values and/or the organization’s
objectives,
c. the activity, project, or program is in violation of school rules
and regulations, or
d. the activity, project, or program coincides with another activity,
project, or program earlier approved by the Office for Student
Affairs

Request for reconsideration may be filed with the Office for

Student Affairs Dean and/or the Dean/Head of External Affairs, as the case
may be, for disapproved activities. The Dean/Head of Student Affairs
and/or of External Affairs shall then elevate the request to the School
Head/President for his final decision.

10. All other student-related requests requiring the approval of the

Office for Student Affairs shall be submitted at least fourteen (14) calendar
days prior to the activity, unless there are meritorious reasons for not
complying with the period.
11. Activities which will be held inside the campus and
participated in by outsiders shall observe the following procedures:

a. Submission of a letter of request to the Dean/Department Head

for his/her approval.
b. Submission of the following to the Dean/Head of Student
Affairs:
i. Letter of request approved by the Dean/Department
Head
ii. Student Activity Proposal
iii. Memorandum of agreement if the activity is in
partnership with an outside party
c. Submission to the security officer/head of the security team of
the letter of request approved by both the College
Dean/Department Head and the Head/Dean of the Office for
Student Affairs

43
 Request for reconsideration may be filed with the Office for
Student Affairs Dean for disapproved activities. The Dean/Head of
Student Affairs shall then elevate the request to the School Head/ President
for his final decision.

12. The chairperson/head/president of the committee,

organization, or class involved in or the chairperson/head of a
departmental activity involving any fund-raising/income-generating
activity should first seek approval from Dean/Head of the Office for
Student Affairs in writing at least fifteen (15) working days before the
intended date of such activity. The letter should contain the following:

a. nature and purpose

b. date and venue
c. intended beneficiary/ies (if any)
d. manner in which the funds shall be raised*
e. manner in which the proceeds shall be used
f. sample ticket or solicitation letter (if any)**
g. statement of expected receipts and expenses
h. endorsement from the Dean and adviser of the concerned
class/organization

(*tickets should be for sale to the general public and not exclusively to
students and teachers, the activity being intra-school notwithstanding. The
same rule shall apply to solicitations.)
(**all tickets/solicitation letters should bear the stamp of the Office for
Student Affairs and/or the Office for External Affairs, as the case may be.)

In addition, the following should be complied with (for fund-

raising activities/solicitations the entire proceeds of which are not intended
for a particular beneficiary):

I. For Non-Institutional but Recognized Organizations:

1. Fifteen (15 %) percent of the activity’s net proceeds shall go to

a beneficiary. Such beneficiary may be any of CEFI’s adopted
communities or any of the beneficiaries affiliated with CEFI. The
organization shall choose between:

44
 a. depositing the amount at the Accounting Office so thatit
forms part of the account intended for beneficiaries to be
distributed at the end of the school year; or
b. paying the amount directly to their chosen beneficiary

2. The remaining eighty-five (85%) percent of the net proceeds

shall go to the organization’s activity fund; and

3. The organization shall, within seven (7) calendar days from the
activity, submit a Statement of Receipts and Disbursement to the Office
for Student Affairs. (Forms are available at the Office for Student Affairs.)

II. For Departmental and Other Activities

1. Fifteen (15%) percent of the activity’s net proceeds shall go to

a beneficiary. Such beneficiary may be any of CEFI’s adopted
communities or any of the beneficiaries affiliated with CEFI. The
organization shall choose between:

a. depositing the amount at the Accounting Office so that

it forms part of the account intended for beneficiaries to
be distributed at the end of the school year; or
b. paying the amount directly to their chosen beneficiary;

2. Eighty-five (85%) percent of the net proceeds shall be paid at

the Accounting Office and shall form part of the department’s activity
fund.

3. The activity chairperson/head shall within seven (7) calendar

days submit a Statement of Receipts and Disbursement to the Office 41for
Student Affairs. (Forms are available at the Office for Student Affairs.)

III. For Institutional Organizations and the Student Council

1. Ten (10 %) percent of the activity’s net proceeds shall go to a
beneficiary. Such beneficiary may be any of CEFI’s adopted communities
or any of the beneficiaries affiliated with CEFI. The organization shall
choose between:

45
 a. depositing the amount at the Accounting Office so that
it forms part of the account intended for beneficiaries to
be distributed at the end of the school year; or
b. paying the amount directly to their chosen beneficiary;

2. Fifty (50%) percent of the net proceeds shall go to the school

and paid at the accounting office:

3. The remaining forty (40%) percent of the net proceeds shall go

to the organization’s activity fund; and

4. The organization shall, within seven calendar days from the

activity, submit a Statement of Receipts and Disbursement to the Office
for Student Affairs. (Forms are available at the Office for Student Affairs.)

No fund-raising activity or solicitation in any form shall be held within the

school premises without the endorsement of the organization adviser
and/or the student activities adviser and the written approval of the Dean
of the College/Department Head concerned and the Dean of the Office for
Student Affairs. Fund-raising activities or solicitations to be conducted
outside the school premises shall, in addition, require the written approval
of the Head of External Affairs. Any violation of this shall be deemed a
non-academic violation and classified as a major offense.

Request for reconsideration may be filed with the Office for Student
Affairs Dean and/or the Dean/Head of External Affairs, as the case may
be, for disapproved activities. The Dean/Head of Student Affairs and/or of
External Affairs shall then elevate the request to the School
Head/President for his final decision.

13. Cash prizes and/or winnings awarded to students or student

organizations shall be distributed in the following manner*;
60% - shall go to the school
40% - shall go to the student or student organization concerned
provided that**

a. The competition is not school-sponsored;

b. The students or organizations are sent as official
representatives of the school; and

46
 c. They receive substantial funding or subsidy from the
school.

14. Educational field trips, seminars, or workshops required by

instructors as part of classroom learning shall also require the approval of
the College Dean and Office for Student Affairs Dean/Head. The College
Dean should be notified in writing about the intended field trip at least 30
days before the activity. Once approved, the letter shall be forwarded to
the Office for Student Affairs for proper action. The letter should contain
the following:
a. purpose
b. list of participants
c. parent’s waiver
d. itinerary
e. breakdown of expenses
f. approved syllabus of the course indicating the
educational field trip as one of the requirements
g. Means of transportation including the bus company.

Request for reconsideration may be filed with the Dean/Department Head

or Office for Student Affairs Dean/Head, as the case may be, for
disapproved activities. The Dean/Department Head or Dean/Head of
Student Affairs shall then elevate the request to the School Head/President
for his final decision.

15. Workshops, seminars, and the like, to be participated in by

student organizations, the student council, or the gazette staff shall
likewise comply with the requirements enumerated in Number 14 above
(except letter f).

16. To develop accountability of financial resources utilized

during an activity, ALL student activities shall be supported by a
STATEMENT OF CASH RECEIPTS AND DISBURSEMENTS or
liquidation report (forms available at the Office for Student Affairs) to be
submitted to the Office for Student Affairs within seven (7) calendar days
from the implementation of the activity.

a. ALL expenditures shall ALWAYS be supported by

OFFICIAL RECEIPTS and must be ITEMIZED for
scrutiny and verification purposes. NO ACTIVITY
47
 EXPENSE SHALL BE INCURRED WITHOUT ANY
OFFICIAL RECEIPT.
b. All of the organizers, coordinators, the officers,
moderator/ adviser, and/or the class adviser, shall be held
responsible for the late or non-submission of the
statement/liquidation report and for the mishandling,
misappropriation, or embezzlement of the activity funds.
c. Any deliberate delay in or the non- submission of the
statement/ liquidation report or any mishandling,
misappropriation, or embezzlement of the activity funds
shall be dealt with administratively.

17. For control purposes: all student activities shall be evaluated

by the sponsoring organization’s officers or the activity organizers as well
as at least twenty (20%) percent of the audience/participants. All findings
shall be summarized in an evaluation report which shall be submitted to
the Office for Student Affairs, together with the evaluation instruments,
within seven (7) calendar days from the activity.

No forthcoming activities of the organization or department shall

be allowed to be conducted without the submission of such evaluation
report and instruments.

18. To ensure that all students give priority to academic

undertakings, all student activities shall be banned for seven (7) calendar
days before the start of any major examination. Any exception to the ban,
especially those related to academics, shall first be approved by the
Dean/Head of Student Affairs.

48
 GENERAL NORMS
A. Bonafide Students
Considered bonafide students of CEFI are only those who have
submitted their valid credentials and other pertinent documents, have paid
their fees, are fully enrolled and have attended classes. In addition, they
must be in possession of the following qualifications:
a. must be enrolled in at least three (3) units,
b. must not be a cross enrollee from another school, and
c. must not be under suspension

B. Rights and Privileges of Students

The rights and privileges granted by CEFI shall be enjoyed only
by bonafide students as above described and who maintain their status as
such. To maintain such status, the students concerned must carry at least
two-thirds (2/3) of the regular load of the semester they are enrolled in,
subject to discretion of the dean.

C. No Smoking Policy
CEFI strictly adheres to its “NO SMOKING” policy within the campus.

D. Uniforms and the Dress Code

1. Unless otherwise excused by the Dean/Head of Student

Affairs on meritorious grounds, only students wearing
identification cards and the prescribed school uniforms with black
closed shoes shall be allowed entry into the CEFI campus.
Students are in their proper school uniforms if and only if they are
dressed in the uniforms prescribed in the guidelines/regulations
issued by the Office for Student Affairs. Old students are required
to wear the complete uniform from the first day of classes. New
students are given an allowance of one month.

2. The prescribed uniform is worn from Mondays to

Fridays except:

a. On wash days (Wednesdays, unless changed by the

school later) wherein only the t-shirts prescribed for the school
year shall be considered the proper uniform. During these days,
students shall still maintain decency although dressed casually in
49
 t-shirts. Thus, those wearing the following shall be denied
entrance:
i. Rubber slippers (heeled or not)
ii. Mini skirts
iii. Tattered denims or jeans that look shabby and
frayed. Shorts (even city or walking shorts)
v. Piercing in the lip, tongue, nose, or other body
parts other than the ears (for females)
vi. Piercing in any body part (for males)

The Office for Student Affairs reserves its right to assess the
propriety of the student’s grooming and attire.

b. On “duty” or practicum days wherein the proper

uniforms shall be those approved by the students’ respective
colleges or departments.

3. On P.E. days, students are allowed to be in their P.E.

uniforms only during their P.E. classes. Hence, after such classes
and as long as they have other classes to attend, students are
expected to change to their regular uniforms.

4. The school uniform with ID is considered the proper

attire each time a student transacts business with any of the offices
within the institution. However, this rule shall not apply:

a. to new students within the one (1) month grace period

given them; and/or

b. during enrolment/registration periods UNLESS such

periods also fall on regular class days.

5. Except on non-class days, students who have no classes

but wish to enter the campus on account of class projects,
singing/dance practices, appointments with professors and the
like, other than to transact business with any of the offices within
the institution, may be allowed inside the vicinity dressed in
decent* civilian clothes, provided, however, that:

50
 a. They secure a signed written permission from the
Dean/Professor/Teacher or Adviser concerned stating:
i. the names of the students to be allowed entry,
ii. the purpose of such entry, and
iii.the date(s) thereof;

b. They submit such signed written permission to the

security guard on duty; and

c. They present their identification cards to the guard on

duty upon entry or to any other person in authority whenever
required to.

NEVERTHELESS, students may be allowed inside the campus

despite non-compliance with the foregoing if they come in their regular
uniforms with their respective IDs.

6. On Saturdays, while not required to be in their school

uniforms, students are nonetheless required to present their
identification cards upon entry and whenever requested to.

7. Except on non-class days, only students in their proper

school uniforms shall be allowed inside the library and the
computer and internet laboratories.

8. NEW students are given one (1) month from the last
day of the REGULAR registration period to comply with these
rules.

9. Students who belong to colleges or departments

authorized by the administration to prescribe their own school
uniforms shall be permitted to enter the campus as long as they
are attired in such uniforms prescribed or approved by their
respective colleges or departments.

10. The wearing of uniforms may be suspended during

summer classes upon the advice of the Administration. Students
enrolled in summer classes may wear decent freestyle or casual
attire in accordance with the proper decorum in dressing

51
 11. Whenever students are allowed to enter the premises
in civilian clothes, or whenever the wearing of uniforms is
suspended, students shall nevertheless dress decently. Hence,
those who wear any of the following shall be denied entrance.

a. mini skirts
b. short dresses (above the knee),
c. tube/strapless dresses,
d. shorts above the knee,
e. rubber slippers (heeled or not)
f. sheer tops/dresses,
g. spaghetti strapped tops/dresses,
h. sandos,
i. tube, strapless, backless tops or dresses,
j. midriffs and the like
k. shirts or tops with indecent pictures and prints,
l. tattered or shabby denims,
m. piercing in the lip, tongue, nose or other body part
other than the ears (for females),
n. piercing in any body part (for males)

The Office for Student Affairs reserves its right to assess the propriety of
the student’s grooming and attire.

12. Cross-dressing is considered improper and is therefore

prohibited in the campus. For purposes of this handbook, cross
dressing shall mean the act of wearing clothing commonly
associated with the other gender.

13. Students improperly attired may be sent out of the

class and marked “absent” for all sessions missed. Persistent
violation of this rule will render the student liable to be dropped
from the course.

14. On special occasions when the administration advises

the security team to allow students to come in civilian clothing,
those wearing revealing and/or too tight fitting clothes may be
denied entrance.

52
E. Student Identification Cards

1. Students are required to present their Official IDs to the guard

on duty or his authorized representative upon entering the school premises
whether or not he/she is recognized or personally known by the security
guards. Students who do not do so shall be denied entrance. The ID shall
be worn at all times inside the campus.

2. No one may borrow from or lend his ID to someone else.

3. The ID card issued is good for the entire stay of the student at
CEFI unless the student is advised by the Registrar’s Office to change
his/her ID due to reasons such as faded photographs, faded signatures,
student numbers, and the like. The student should have his ID re-validated
every semester after enrollment. ID Validation Stickers are available at the
Registrar’s Office. Students should bring their receipt of payment to claim
the validation stickers.

4. Lost ID cards should immediately be reported to the Office for

Student Affairs and will be replaced after compliance with the
requirements for ID replacement and payment of the pertinent fee. A
Temporary Gate Pass will be issued to the student while the matter is being
processed.

F. Security Measures

1. CEFI is a private institution authorized by law to conduct

searches and seizures within its premises for security purposes. (People vs.
Marti, G.R. No. 78109, January 18, 1991
Within the campus, only persons in authority and/or the
institution’s security team or their duly authorized representative(s) may
conduct searches of persons, vehicles, and/or articles to safeguard all
persons and/or properties within the premises of the institution. Those who
refuse to submit to such search may be denied entry into the campus.

2. No person carrying packages, cases, or other containers shall be

allowed inside the school premises without prior inspection of the same at
the school gates in order to prevent the entry therein of any incendiary
material. (Department Order No. 31, s. 1972)

53
 3. Proper screening of all persons entering the school premises
shall be conducted at the school gates by the Security Team or by any
authorized person. (Department Order No. 31, s. 1972)

Entry by Vehicle

I. No vehicle shall be allowed entry into the CEFI campus

UNLESS:

i. Such vehicle is registered with the Office for Student

Affairs (OSA)* and
ii. The driver/owner presents to the guard on duty or his
authorized substitute a vehicle entry permit secured from
the OSA. Such permit shall be retained by the guard on
duty for as long as the vehicle is within the CEFI premises
and may be claimed by the permit holder only upon his or
her exit from the campus.

(*Vehicle registration shall be on a first come, first served basis

and subject always to the availability of parking slots.)

II. Aside from the permit, the student-driver/owner of the vehicle

shall also be required to present to the guard on duty or his
authorized substitute his/her school ID.

III. The student-owner/driver shall allow the guard on duty or his

authorized substitute to check whether he or she is wearing the
prescribed school uniform and whether the vehicle is carrying
other passengers.

IV. Should the registered vehicle be found to be carrying

passengers other than the student-driver/owner, such passengers,
if students, shall likewise present their respective identification
cards to the guard on duty or his authorized substitute and shall
allow such guard on duty or authorized substitute to check
whether they are in their school uniforms. In the event that they
are found to be not in their school uniforms or if the passengers
are non-students of CEFI, they shall be required to step down the
vehicle and be denied entrance.

54
 4. For security reasons, nobody, except those attending activities
duly approved by the school, shall be allowed inside the campus on
Sundays and other non-class days.

Lost and Found

Misplaced and lost articles found in the campus should be turned-

over to the Office for Student Affairs for posting of appropriate notices.

STUDENTS’ CONDUCT AND DISCIPLINE

A. COMPORTMENT

Every student of CEFI is enjoined to maintain his self-respect as

an individual by emulating the ideals of the institution and act as models
of moral integrity and personal refinement.

1. CEFI students are obliged to exert their utmost to prepare

themselves in the fulfillment of their duties and responsibilities as student
and as members of society.

2. The rules of discipline prescribed herein have the primary

purpose of forming in the students the habits of obedience to and respect
for authority and to develop in them a true sense of values of becoming
men and women.

3. Prompt, exact and courteous obedience is expected of every

CEFI student at all times. He obeys authority rather than the person
exercising it; hence obeys with equal promptness to anyone, even a fellow
student to whom authority has been delegated.

4. Students must give due respect to the person and the rights of
the officials, faculty members, fellow students and employee of the
institution.

5. Every member of the faculty is a person in authority (in loco

parentis) and, is authorized to enforce the rules and policies embodied in
this handbook.

55
B. SCHOOL DISCIPLINE
Students who violate school rules or who are found wanting in the
observance of the responsibilities herein set forth or are otherwise guilty
of unjustified action or behavior prejudicial to order and discipline and/or
inimical to the best interest of the institution, shall be subject to
commensurate disciplinary action.

1. SANCTIONS.
The disciplinary sanctions which may be enforced upon erring
students commensurate with the nature and gravity of the violation of rules
and regulations are the following:

a. MAJOR OFFENSES

i. SUSPENSION NOT EXCEEDING 20 % OF PRESCRIBED

SCHOOL DAYS – CEFI may suspend an erring student during
the school term for a period not exceeding 20% of the prescribed
school days.

ii. SUSPENSION EXCEEDING 20% OF PRESCRIBED

SCHOOL DAYS – A student may be suspended during the school
term for a period exceeding 20% of the prescribed school days in
which case the appropriate DepEd or CHED office shall be
notified accordingly.

iii. EXCLUSION - CEFI may drop from its rolls during the school
year or term any student found to be undesirable. In such a case,
his/her transfer credentials shall be immediately issued to him.

iv. NON-READMISSION – CEFI may choose to permanently

terminate a student’s status as such after completion of the
semester without possibility of readmission to any of its colleges
or departments.

v. EXPULSION – The penalty of expulsion is an extreme form of

administrative sanction which debars the student from all public
and private schools.

56
NOTA BENE:
• Should an accused student willingly confess his/her guilt to the Student
Disciplinary Tribunal and this is genuinely found to be true, he/she shall
suffer a penalty one degree lower.

• A student meted out the penalty of suspension shall submit a written

promise of future exemplary conduct signed by him/her and countersigned
by his parent(s) or guardian to his Dean with copies furnished the VP for
Academic Affairs and Office for Student Affairs as a condition for
readmission.

• When the sanction imposed on a student found guilty is short of dismissal

or expulsion, i.e., suspension, he/she will be placed on STRICT
PROBATIONAL FINAL WARNING STATUS by the Vice-President for
Academic Affairs upon recommendation by the Dean.

b. MINOR OFFENSES

i. FIRST OFFENSE – Reprimand by the Dean/Head of the Office

for Student Affairs or the Dean/Head of the College/ Department
to which the student concerned belongs and submission of a
LETTER OF APOLOGY.

ii. SECOND OFFENSE (any of the minor offenses) – one-day

suspension and dialogue between parents or guardians and the
Dean/Head of Student Affairs or the Dean/Head of the
College/Department to which the student concerned belongs, or
the school’s security officer.

iii. THIRD OFFENSE (any of the minor offenses) – five-day

suspension and a second dialogue with the parents or guardians.

iv. FOURTH OFFENSE (any of the minor offenses) –shall be

dealt with as a major offense.

v. SIMULTANEOUS COMMISSION OF TWO OR MORE

MINOR OFFENSES – shall be treated as a second, third, or fourth
offense as the case may be.

57
c. Classified as MAJOR OFFENSES are the following:

1. Violation of school policies or regulations occurring within the

school or in connection with a school sponsored activity off-
campus.

2. Immoral or scandalous conduct in or out of the school. Acts of

lasciviousness inside or outside the campus. These shall include
but shall not be limited to:

a. Public and scandalous display of physical intimacy

b. Extra marital relationships
c. Live-in
d. Pregnancy in unmarried students
e. Abortion.

3. Publication, display, possession, sale, or distribution of

pornographic or immoral materials within or without the school
premises.

4. Publication, possession, distribution of publications,

manuscripts, or other materials considered subversive or
defamatory as interpreted according to existing laws or which
undermine the faith in or foment distrust of duly constituted
authorities within or without the school.

5. Subversive conduct inimical to the best interest of the

institution.

6. Any misconduct of a student, within or without the campus that

involves his status as a student or would cause discredit to or affect
the good name or reputation of the school, in the judgment of the
administration.

7. Publication, possession, distribution of publications,

manuscripts, or other materials which promote or instigate ill will
between or among students, personnel, faculty members, and
school authorities.

58
8. Posting, distributing, or disseminating notices, posters, leaflets,
broadsheets, and other similar items without the prior
recommendation or approval of the Dean/Head of Student Affairs.

9. carrying of deadly weapons

10. hooliganism

11. extortion

12. inciting students to be absent from classes or to violate school

rules and regulations, threatening or preventing students from
attending classes or from entering the school premises.

13. leading or participating in concerted activities leading to

stoppage of classes.

14. Engaging in strikes, pickets, or demonstrations without first

going through grievance procedures promulgated by the school.

15. threatening or preventing faculty members or school

authorities from discharging their duties, from attending classes or
from entering the school premises.

16. Vandalism, destruction of or damage to school property,

mutilation of school/laboratory materials, abuse of school
facilities and equipment, destroying any of the belongings of
faculty members, other employees, students or visitors while
inside the campus, destroying classroom decorations, tampering
with announcements in bulletin boards. The student concerned
shall also be required to pay for the damages in addition to any
other penalty and sanction imposed by the Dean/Head of Student
Affairs or Student Disciplinary Tribunal.

17. Instigating or engaging in activities resulting in damage to

campus or school facilities or injury to persons.

18. Creating within the school premises disorder, tumult, breach

of peace, or serious disturbance.

59
19. Assaulting a teacher, any other school authority or his agent,
employee, or a fellow student.

20. Gross and deliberate discourtesy to any school official, faculty

member or persons in authority.

21. Disseminating malicious petition letters in contempt of anyone

in the campus.

22. Possession, use, sale, or distribution of prohibited/regulated

drugs, as defined under existing laws, within or without the
campus.

23. Bringing intoxicating drinks inside the campus.

24. Entering the campus in a drunken state, or drinking

intoxicating beverages while inside the campus.

25. Gambling of any sort inside the campus.

26. Robbery, theft, or any other forms of stealing within or without

the campus.

27. Acts of cheating such as but not limited to the following:

a. Dictating answers during oral and written examinations

or quizzes.
b. Use of cheating materials during quizzes and
examinations.
c. Having someone else take examinations for himself/
herself or another.
d. Exchanging or passing to another of calculators,
questionnaires, examination notebooks/booklets or
answer sheets.
e. Reading or looking at another’s exam booklet/note
book, answer sheet, questionnaire or showing one’s own
exam booklet, notebook, answer sheet, or questionnaire to
another during exams or quizzes.

60
 f. Talking or communicating in any other way with
another during examinations/quizzes regardless of the
topic being talked about.
g. Unauthorized possession of notes, books, calculators,
or any piece of paper having a bearing on the subject of
the examination/quiz, or the unauthorized possession of
recorders or any telecommunication device during exams
or quizzes.

28. Forging, tampering with, falsifying, or misusing school

records or documents, excuse letters from parents, medical
certificates, affidavits, or other documents either by oneself or
through others.

29. Making any false statement of any material fact, or practicing

or attempting to practice any deception or fraud in connection with
his admission or registration in, or graduation from the institution.

30. Practicing or attempting to practice any deception or fraud in

connection with his application in any school funded or sponsored
scholarship or grant.

31. Using another’s identification card or library card

32. Lending one’s own identification or library card.

33. Using, without prior authority, the name of CEFI in any ticket,
invitation, program, announcement, other printed material, or in
any other way.

34. Memberships in any unauthorized or illegal organization such

as fraternities or other groups the purposes of which are contrary
to law and/or school rules and regulations and which employ as
part of its ceremonies, practices, or rituals hazing or other
injurious acts.

35. Misusing/misappropriating school, organization, group, class,

Student Council funds.

61
36. Bribing faculty members, school authorities or other
personnel.

37. Decoding, altering, accessing any computer program or data

without authorization from the school.

38. Entering into a contract or financial transaction with any

outside organization, outfit, or agency in the name of the school
without the official approval of the school authorities.

39. Violations of elections laws as prescribed by the school’s

electoral board.

40. Plagiarism.

41. any other act classified as a major offense anywhere in the

student handbook.

42. Commission of a minor offense for the fourth time.

43. Any other form of gross misconduct.

d. Acts Constituting MINOR OFFENSES

1. non-wearing of the prescribed school uniform.

2. wearing incomplete uniform

3. non-wearing of IDs (identification cards)

4. unauthorized use of school supplies

5. shouting or yelling or other nuisances

6. creating unnecessary noise along the corridors, classrooms

during class hours or examination periods

7. violation of library rules

62
 8. disarrangement of tables and chairs

9. smoking within the school premises

10. use of cellular phones and other electronic gadgets during class
sessions, examinations, masses, or other solemn ceremonies.
11. flashing the dirty finger or making other lewd gestures inside
the school to offend or provoke another person or group.

12. habitual tardiness and absenteeism

13. other acts classified as a minor offense anywhere in this

handbook

14. other offenses of similar nature

C. STUDENT CODE OF CONDUCT FOR ONLINE LEARNING

AND SAFETY

Calayan Educational Foundation Inc. aims to help students

maximize their potential and meet the highest performance standards
through a uniquely individualized and self-directed learning program. To
help students and teachers be successful, a Code of Conduct for Online
Learning and Safety is provided, outlining key expectations and guidelines
for users of the Learning Management System, technology tools, and
curriculum relative to Academic Integrity, and Internet Safety.

I. Academic Integrity

The following are acts in violation of academic integrity and shall

be viewed as forms of cheating, thereby, major offenses.

1. Submitting work of any kind that is not student’s own work.

2. Plagiarizing in any work (written, multimedia, oral, creative,

etc.).

3. Posting exams, assignments, answers to exams or assignments,

or any other curricular materials on any media that can be seen by
other students or other third parties.
63
 4. Receiving unauthorized assistance on online tests/exams.

5. Mentors and parents giving assistance on online tests/exams.

6. Presenting any forged documents to their teacher.

a. Plagiarism
Plagiarism is a serious breach of academic honesty and will result in a
failing grade and other disciplinary action. This shall include but shall not
be limited to:

1. Stealing and passing off the ideas or words of another as one’s

own

2. Using another’s creation or output without crediting the source

3. Committing literary theft

4. Failing to put a quotation in quotation marks

5. Presenting as new and original an idea or product derived from

an existing source

6. Failing to acknowledge sources when paraphrasing or

summarizing someone else’s words or ideas.

7. Turning in someone else’s work as their own

8. Giving incorrect information about the source of a quotation

9. Changing words by copying the sentence structure of a source

without giving credit

10. Copying so many words or ideas from a source that it makes

up the majority of student’s work, whether credit is given or not.

b. Use of Copyrighted Materials

The following are acts of copyright infringement and classified as major
offenses.

64
 1. Downloading, copying, reproducing, distributing or modifying
copyrighted content without express written consent.

2. Use of copyrighted materials in connection with online school

tasks is strictly prohibited. Music, movies and books are examples
of copyrighted works.

3. Using the school logo without prior permission

II. Social Media Behavior and Other Acts Constituting Major

Offenses

1. Sharing username and password with students who are not

enrolled in CEFI

2. Sharing without consent any sensitive personal information

including any form of contact details with other course members
and their teacher

3. Adding unauthorized person in group pages or group chats in

social media created for their class.

4. Posting and sharing in social media the links of their classes’

online video conferences and meeting.

5. Hacking into the school’s learning management system (LMS)

and other systems and networks

6. Sending malicious program codes that can corrupt the online

system of the school

7. Creating destructive viruses or worms that causes damage to

other people’s data and devices

8. Hacking over another student’s webcam camera, laptop camera,

and/or phone camera.

9. Unauthorized use of another person/student’s photos and/or

personal detail in their personal website or blog site

65
10. Posting or uploading anything off-topic, offensive, abusive or
illegal to the LMS

11. Posting or uploading inappropriate messages, content,

unauthorized advertising, promotional material or spam to the
discussion forums of the LMS

12. Sending spam messages to other students and CEFI employees

13. Using racist, sexist, homophobic, abusive terms, swear words

or language that may offend others during synchronous sessions
or in the discussion forums of the LMS

14. Posting offensive messages such as body shaming, name

calling, and/or catcalling on social media

15. Sending unwanted sexually explicit photographs, videos, and

messages to fellow students or CEFI employees.

16. Posting nude and other inappropriate photos of themselves

17. Posting or sharing of inappropriate images and comments in

the school’s learning management system and various official
and/or supervised social media accounts

18. Posting defamatory statements, images or videos, about

another student or CEFI employee on social media, chats, bulletin
boards or any digital space

19. Acting on behalf of the school and representing the school

online without authority or prior notice.

20. Using obscene, profane, threatening, or disrespectful language

or images in any communications with a CEFI faculty or staff

21. Using obscene, profane, threatening, or disrespectful language

or images in any communications with other students

66
 22. Creating fake accounts to befriend others for the purpose of
harming them whether physically, sexually, or emotionally (aka
cyber grooming).

23. Victimizing others by way of blackmail, extortion, and/or

revenge porn, i.e., an act whereby a perpetrator satisfies his anger
and frustration for a broken relationship through publicizing false,
sexually provocative portrayal of his/her victim, by misusing
information that he may have known naturally and that he may
have stored on his computer, or phone, or may have been
conveyed to his electronic device by the victim herself, or may
have been stored in the device with the consent of the victim
herself; and which may essentially have been done to publicly
defame the victim

24. Taking, sharing, and viewing sexually explicit images and

videos of children. This includes, but not limited to, using any
electronic device and/or online medium to record, circulate,
transmit, publish or bring into the public domain any image,
photograph, film, videotape, MMS etc. that has private parts of a
child captured in violation of his/her privacy

III. Cybersecurity Guidelines

1. CEFI students are subject to all local and national laws

governing the use of Internet (e.g. RA 10173 or the Data Privacy Act, and
RA 10175 or the Cybercrime Prevention Act). Consequently, the school
will cooperate fully with local or national officials in any investigation
related to illegal activities conducted through Internet access.

2. In the event there is a claim that a student has violated a policy,

he/she will be notified of the suspected violation and given an opportunity
to present an explanation.

3. Any student that violates a policy will be subjected to

disciplinary action that may result in removal from CEFI as well as other
disciplinary or legal action.

4. All suspected incidents and violations related to cybersecurity

must be reported as quickly as possible through the Office for Student
67
Affairs (osa@cefi.edu.ph). All students and employees of CEFI are
encouraged to immediately inform the OSA regarding any suspected
cybersecurity problems. Those who will report to OSA a cybersecurity
incident, vulnerability, or an unethical condition may, at their discretion,
have their identity held in strict confidence.

(Violation of any of the following will be appraised and sanctioned under

the provisions on Student’s Conduct and Discipline found in this
handbook.)

D. DATA PRIVACY
Calayan Educational Foundation Inc. is registered as a personal
information controller with the National Privacy Commission. Students’
data are processed in accordance with the Data Protection Act of 2012 and
its implementing rules and guidelines.

The institution collects and holds personal data relating to its

students for a variety of purposes including but not limited to:
a. managing registries, accounts and balances;
b. Radio Frequency ID (RFID) issuance;
c. library access;
d. computation and recording of grades;
e. TOR, F137, Diploma and other related requests issuance;
f. health and dental monitoring;
g. research data gathering, and/or data analytics;
h. gate security monitoring;
i. publications through newsletters, bulletin boards, billboards,
posters, tarpaulins and website;
j. quiz bees, sports activities, pageants, field trips, job fair and
other school related activities;
k. other reasonable and related purposes necessary to perform the
school’s function.

The information in physical form is securely stored in locked

storage while digital records are kept in secure servers. Records are
retained according to the institution’s Record Retention and Destruction
Policy. The school will not share personal information to third parties
without the student’s consent.

68
 The institution may process sensitive information of the student’s
personal data, such as details about the student’s mental health and/or
disability, information concerning ethnicity, domicile, religious or
political opinions and or/sexuality in limited circumstances.

Throughout the school year, students may also be highlighted in

efforts to promote school activities and achievements. Students may be
featured in materials to increase public awareness of the school through
newspapers, radio, TV, website, brochures, and other types of media. It is
purely voluntary and consent will be solicited.

The Data Protection Officer should be contacted if students have

any specific questions. Please note that the school is reliant on students
for much of the data it holds: as such, it is the student’s responsibility to
help the institution keep records up to date by notifying any alterations to
student addresses, personal details or enrollments.

Data subjects have the following rights in relation to the

processing of their personal data.

a. Right to be informed
b. Right to access
c. Right to object
d. Right to erasure and blocking
e. Right to damages
f. Right to file a complaint
g. Right to rectify
h. Right to data portability

E. RULES AND REGULATIONS PROMULGATED BY DEANS OR

DIRECTORS OF COLLEGES OR DEPARTMENTS.
Deans or directors of the various colleges or departments may,
after due consultation with the Office for Student Affairs, promulgate rules
on conduct and discipline of peculiar application to their respective units,
subject to the written approval of the school’s executive committee.

69
E. STUDENT DISCIPLINARY TRIBUNAL (SDT)

I. Composition
There shall be a Student Disciplinary Tribunal composed of the
following:

1. CHAIRMAN – Vice President for Academic Affairs

2. Members Ex officio:
a. Dean of the Office for Student Affairs
b. Dean/Head of the College/Department to which the
student concerned belongs
c. Faculty President
d. Student Council President

A secretary, who shall record the proceedings shall be

approved by the Chairman.

II. Jurisdiction
All cases involving discipline of students shall be subject to the
jurisdiction of the student disciplinary tribunal, except the following cases
which shall fall under the jurisdiction of the appropriate college or
department:

a. Violation of college or department rules and regulations by

students of the college/department
b. Misconduct committed by the students of the college or unit
within its classrooms or premises, or in the course of an official
activity
c. Minor offenses otherwise under the jurisdiction of the
Dean/Head of Student Affairs but referred to the Dean/Head of the
appropriate college or department by the former.

III. College or Department Investigation

Investigation of cases falling under the jurisdiction of a college
shall be conducted by a committee of four members appointed by the Dean
or Department Head, one of whom shall be a student of the college. One
of the four members shall act as secretary.

70
IV. Filing of Charges
A disciplinary proceeding shall be instituted motu propio by the
appropriate authority or upon the filing of a written charge specifying the
acts or omissions constituting the offense and subscribed to by the
complainant or upon submission of an official report of any violation of
existing rules and regulations. Upon the filing of said charge or report with
the Office for Student Affairs or the Dean’s or Department Head’s Office,
as the case may be, an entry shall be made in an official entry book kept
for the purpose, specifying the person or persons charged, the
complainant(s), his witnesses, if any, the date of filing, and the substance
of the charge.

V. Preliminary Inquiry
Upon receipt of the complaint or report, the Office for Student
Affairs shall within 3 working days convene the Student Disciplinary
Tribunal (SDT). The SDT or the Office of the Dean/Department Head
(upon receipt of the complaint or report involving offenses under its
jurisdiction), as the case may be, shall determine whether such complaint
or report is sufficient to warrant formal investigation. In all cases where
the complaint or report is found sufficient, formal charge(s) shall be drawn
up and served upon each respondent.

VI. Answer
Each respondent shall be required to answer in writing within
three (3) calendar days or seventy-two (72) hours from receipt of the
charge(s). Formal investigation shall be held on notice as provided below.

VII. Failure to Answer

Should the respondent fail to answer within the time prescribed
herein, he/she/they shall be declared in default and shall be considered as
having waived his/her/their right to answer the charges and present
evidence in his/her/their behalf. The respondent, may, however, attend
hearings.

VIII. Hearing
Hearings shall begin not later than five working days after receipt
of the respondent’s or respondents’ answer or after the expiration of the
period within which the respondent(s) should answer.

71
IX. Order of Hearing
The hearing shall proceed as follows:

1. The complainant(s) shall first be heard and be given the chance

to adduce evidence in support of his/her/their complaint;
2. The respondent(s) shall then be heard and be given the chance
to adduce evidence in his/her/their behalf, unless he/she/they have
been declared in default;
3. Upon admission of the last evidence, the case shall be deemed
submitted for decision.

X. Duration of Hearing
No hearing on any case shall last beyond two calendar months.

XI. Notice of Hearing

All parties concerned shall be notified of the date set for hearing
at least two working days before such hearing. Notice to the duly
authorized representative of a party shall be sufficient notice to the party
concerned.

XII. Failure to Appear at the Hearing

Should either complainant or respondent fail to appear for the
initial hearing after due notice and without sufficient cause, this fact shall
be noted and the hearing shall proceed ex party without prejudice to the
party’s appearance in subsequent hearings.

XIII. Postponement
Application for postponement may be granted for good cause for
such period as the ends of justice and the right of the parties to a speedy
hearing require.

XIV. Committee Report

The college/department investigating committee shall forward to
the Dean or Department Head concerned within fifteen calendar days after
termination of the hearing the complete records of the case, with its report
and recommendation. The recommendation signed by a majority of the
members of the committee shall state the findings of fact and the specific
regulations on which it is based.

72
XV. Action by the Dean or Department Head
The Dean or Department Head concerned shall within ten calendar
days from receipt of the committee report transmit the report, together with
his/her decision or recommendation, to the President of the school.

XVI. Decision of the Student Disciplinary Tribunal

The SDT shall decide each case within fifteen calendar days from
the termination of the hearing by a majority vote of all its members. The
Chairman shall not vote except in case of a tie. The decision shall be in
writing and signed by a majority of its members. The decision shall include
a brief statement of the findings of fact and the specific rules and/or
regulations on which the decision is based. The Dean of the College or
Head of the department to which the student concerned belongs shall be
informed of and given a copy of the decision.

XVII. Finality of Decision

Any decision of the SDT or of a Dean or Department Head, other
than expulsion or dismissal, shall become final and executory after five (5)
days from receipt of the decision by the respondent, unless within three
(3) calendar days from receipt thereof a motion for reconsideration of the
same is filed, in which case the decision shall be final and executory upon
receipt. No appeal shall be allowed.

XVIII. Appeal to the President

Action by the School President on recommendation coming from
the Dean or Department Head concerned on appeal from the Dean’s or
SDT’s decision when the penalty imposed is dismissal or expulsion shall
be rendered within ten working days from receipt of the appeal.

The authority given to the President under this rule is understood

to include the power to affirm, reverse, decrease or increase the penalties
imposed in the case under review. The President’s decision shall be final
and executory after the lapse of five calendar days from its rendition. No
further appeal shall be allowed unless the penalty imposed is dismissal
with non-readmission or expulsion, as the case may be, in which case the
decision shall be subject to automatic review.

73
XIX. Action by the Board of Trustees
The Board of Trustees shall automatically review and decide all
student disciplinary cases in which the penalty of dismissal with non-
readmission or expulsion is imposed.

The authority given to the Board of Trustees under this rule is

understood to include the power to affirm, reverse, decrease or increase
the penalties imposed in the case under review. The Board’s decision shall
be final and executory after the lapse of five calendar days from its
rendition.

XX. Action by the Executive Committee

The Executive Committee shall review and decide all student
disciplinary cases in which the penalty of dismissal with non-readmission
or expulsion is imposed if the convening of the Board of Trustees, as
mentioned in Roman numeral XIX above, cannot be done immediately
and will entail undue delay. The executive committee’s decision shall be
final and executory after the lapse of five calendar days from its rendition.

XXI. Rights of Respondents

a. To be subjected to disciplinary penalty only with due process;

b. To be convicted only on the basis of substantial evidence, the

burden of proof being with the person bringing the charge;

c. To be convicted only on evidence introduced at the proceedings

or of which the respondent has been properly appraised;

d. Pending final decision on any charge, to enjoy all his rights and
privileges as a student, subject to the power of the Dean,
Department Head, or SDT to order preventive suspension of the
respondent for a maximum of fifteen school days when the
evidence of guilt is strong and where suspension is necessary to
protect the respondent(s) from acts of vindictiveness, prevent the
disruption of normal school operations that may be caused by the
presence of the respondent(s), and/or to maintain the security of
the college, department, or institution.

74
 If the respondent preventively suspended is found guilty
of the charges, the period previously served shall be considered
part of the penalty. However, if he is absolved of the charges,
though he is not entitled to make up for the days lost, he shall be
allowed to take the examinations, quizzes, etc. he missed.
(Student’s Rights and Wrongs: A Comprehensive Sourcebook on
Legal Rights of Students and the Limitations, 2006 ed., by Ulpiano
P. Sarmiento)

e. To defend himself personally or by a representative of his own

choice.

XXII. Records
All proceedings before the SDT or any committee shall be put into
writing preferably by a stenographer, or in case of his/her unavailability,
the secretary. Original records pertaining to student discipline shall be
under the custody of the Dean/Head of Student Affairs. Such records are
hereby declared confidential and no person shall have access to the same
for inspection or copying unless he is involved therein, or unless he has a
legal right which cannot be protected or vindicated without access to such
records. Any school official or employee who shall violate the confidential
nature of such records shall be subject to disciplinary action.

XXIII. Summary Actions

Notwithstanding the foregoing provisions, a Dean or Department
Head may summarily proceed against a student of a college/department in
the following cases:
1. Violation of rules and regulations issued by the College Dean
or Department Head in accordance with letter E above or
2. Misconduct committed in the presence of a faculty member or
any official of the school within the classrooms or premises within
the school, or in the course of an official function sponsored by
the College or Department. The respondent shall be summoned to
appear before the Dean of the College or Department Head
concerned, informed of the charge against him, and afford the
opportunity to present his side.

The Dean/Head of Student Affairs may likewise proceed

summarily against a student in cases of:

75
 1.Misconduct committed within the school premises not falling
within the jurisdiction of any College or Department and not
classified as a major offense;
2.Misconduct committed in the course of an official
activity/function by the school other than a college or department
and not classified as a major offense.
3.Creation of disorder, tumult, breach of peace, or serious
disturbances whether or not the acts are committed within the
premises of, and by persons belonging to, one or several colleges
or departments

Decisions rendered under this specific rule shall be in writing and

shall state the grounds for which the disciplinary penalty is
imposed. Such decision shall be final and executory upon
rendition and is not subject to appeal. The penalty imposed shall
not exceed suspension for fifteen school days.

F. PROCEDURE FOR STUDENT GRIEVANCES

Students are not allowed to take the law into their own hands. Grievances
or complaints against any official, faculty member, fellow student, or
employee of the institution shall be dealt with only in accordance with the
procedure established for that purpose in this handbook.

I. Grievance Against a Faculty Member

1. The aggrieved student shall see the Dean/Head of the

Department to which the faculty concerned belongs who shall immediately
conduct an investigation on the complaint and decide on the matter within
three (3) calendar days.

2. If the student still feels that he/she has not obtained the
appropriate action, he/she can elevate his/her complaint to the Dean of his
College who shall thus create a grievance committee composed of the
following unless a different composition is constituted by the President:
The Vice-President for Academic Affairs, the Head/Dean for Student
Affairs, the Student Council President/Year level representative, and the
class adviser.

3. The grievance committee shall hand down a decision within

three (3) school days from receipt of the complaint and forward the
76
decision to the Dean of the College for his/her final action. All decisions
shall be in writing with copies furnished the parties.

4. Final appeal shall be to the President or to the Executive Vice-

President in the absence of the former or upon his referral.

II. Grievance Against the College Dean or Department Head

1. The aggrieved student shall see the Vice-President for

Academic Affairs who shall immediately conduct an investigation on the
complaint and decide on the matter within three (3) calendar days. The
decision shall be in writing with copies furnished the parties.

2. Final appeal shall be to the President or to the Executive Vice-

President in the absence of the former or upon his referral.

III. Grievance Against All Other CEFI Employees

1. The aggrieved student shall see the employee’s immediate

superior who shall immediately conduct an investigation and decide on the
complaint within three (3) calendar days. The decision shall be in writing
with copies furnished the parties.

2. Final appeal shall be to the President or to the Executive Vice-

President in the absence of the former or upon his referral.

G. SAFETY MEASURES
Certain safety measures must be observed by students for their
own welfare and that of the school.

1. Safety Protocols
CEFIzens must be familiar with the school’s safety
protocols. Ignorance of the rules shall be no excuse in case of
infraction.

2. Loitering
When a student has no class, he or she should keep away
from laboratories, machine shop, or similar places where
flammable materials and dangerous chemicals are stored and
77
where electrical devices are set up. Students are not allowed to
stay in school after classes except when their presence is needed
in a recognized school activity. Unless they have a class set after
7PM, they are prohibited from staying late or loitering around the
campus at dusk.

3. In Case of Disasters
In case of fire, all students must leave their classroom
immediately in an orderly manner and proceed to the assigned
evacuation area. In case of earthquake, students must perform the
“dock, cover, and hold” protocol and stay under a sturdy furniture,
while waiting for the swaying to cease, before they can proceed in
an orderly manner to the evacuation area.

4. Typhoons and Floods

In cases where classes are suspended by the school
administration, students should leave the school only if it safe to
do so. In case of typhoons, class suspensions shall follow the most
current guidelines issued by the relevant government authority
like the PAGASA and/or the Local Government Unit (LGU)
which has the authority to declare local suspensions even when
there is no storm signal.

5. Accidents and Medical Emergencies

A student should be sent or taken immediately to the
School Clinic in case of illness or accident. He or she must be sent
to the hospital if ever treatment other than first aid is needed.

78
 REPUBLIC ACT NO. 7877

AN ACT DECLARING SEXUAL HARASSMENT UNLAWFUL IN

THE EMPLOYMENT, EDUCATION OR TRAINING
ENVIRONMENT, AND FOR OTHER PURPOSES.

Be it enacted by the Senate and House of Representatives of the

Philippines in Congress assembled:

SECTION 1. Title. - This Act shall be known as the “Anti-Sexual

Harassment Act of 1995.”

SECTION 2. Declaration of Policy. - The State shall value the dignity of

every individual, enhance the development of its human resources,
guarantee full respect for human rights, and uphold the dignity of workers,
employees, applicants for employment, students or those undergoing
training, instruction or education. Towards this end, all forms of sexual
harassment in the employment, education or training environment are
hereby declared unlawful.

SECTION 3. Work, Education or Training -Related, Sexual Harassment

Defined. - Work, education or training-related sexual harassment is
committed by an employer, employee, manager, supervisor, agent of the
employer, teacher, instructor, professor, coach, trainor, or any other person
who, having authority, influence or moral ascendancy over another in a
work or training or education environment, demands, requests or
otherwise requires any sexual favor from the other, regardless of whether
the demand, request or requirement for submission is accepted by the
object of said Act.

a. In a work-related or employment environment, sexual harassment is

committed when:

1. The sexual favor is made as a condition in the hiring or in the

employment, re-employment or continued employment of said
individual, or in granting said individual favorable compensation,
terms of conditions, promotions, or privileges; or the refusal to
grant the sexual favor results in limiting, segregating or
classifying the employee which in any way would discriminate,

79
 deprive or diminish employment opportunities or otherwise
adversely affect said employee;

2. The above acts would impair the employee’s rights or privileges

under existing labor laws; or

3. The above acts would result in an intimidating, hostile, or

offensive environment for the employee.

b. In an education or training environment, sexual harassment is

committed:

1. Against one who is under the care, custody or supervision of

the offender;

2. Against one whose education, training, apprenticeship or

tutorship is entrusted to the offender;

3. When the sexual favor is made a condition to the giving of a

passing grade, or the granting of honors and scholarships, or the
payment of a stipend, allowance or other benefits, privileges, or
consideration; or

4. When the sexual advances result in an intimidating, hostile or

offensive environment for the student, trainee or apprentice.

Any person who directs or induces another to commit any act of

sexual harassment as herein defined, or who cooperates in the commission
thereof by another without which it would not have been committed, shall
also be held liable under this Act.

SECTION 4. Duty of the Employer or Head of Office in a Work-related,

Education or Training Environment. - It shall be the duty of the employer
or the head of the work-related, educational or training environment or
institution, to prevent or deter the commission of acts of sexual harassment
and to provide the procedures for the resolution, settlement or prosecution
of acts of sexual harassment. Towards this end, the employer or head of
office shall:

80
a. Promulgate appropriate rules and regulations in consultation with and
joint1y approved by the employees or students or trainees, through their
duly designated representatives, prescribing the procedure for the
investigation of sexual harassment cases and the administrative sanctions
therefor.
Administrative sanctions shall not be a bar to prosecution in the
proper courts for unlawful acts of sexual harassment.

The said rules and regulations issued pursuant to this subsection

(a) shall include, among others, guidelines on proper decorum in the
workplace and educational or training institutions.

b. Create a committee on decorum and investigation of cases on sexual

harassment. The committee shall conduct meetings, as the case may be,
with officers and employees, teachers, instructors, professors, coaches,
trainors, and students or trainees to increase understanding and prevent
incidents of sexual harassment. It shall also conduct the investigation of
alleged cases constituting sexual harassment.

In the case of a work-related environment, the committee shall be

composed of at least one (1) representative each from the management,
the union, if any, the employees from the supervisory rank, and from the
rank and file employees.

In the case of the educational or training institution, the committee shall

be composed of at least one (1) representative from the administration, the
trainors, instructors, professors or coaches and students or trainees, as the
case may be.

The employer or head of office, educational or training institution shall

disseminate or post a copy of this Act for the information of all concerned.

SECTION 5. Liability of the Employer, Head of Office, Educational or

Training Institution. - The employer or head of office, educational or
training institution shall be solidarily liable for damages arising from the
acts of sexual harassment committed in the employment, education or
training environment if the employer or head of office, educational or
training institution is informed of such acts by the offended party and no
immediate action is taken.

81
SECTION 6. Independent Action for Damages. - Nothing in this Act shall
preclude the victim of work, education or training-related sexual
harassment from instituting a separate and independent action for damages
and other affirmative relief.

SECTION 7. Penalties. - Any person who violates the provisions of

this Act shall, upon conviction, be penalized by imprisonment of not less
than one (1) month nor more than six (6) months, or a fine of not less than
Ten thousand pesos (P10, 000) nor more than Twenty thousand pesos
(P20, 000), or both such fine and imprisonment at the discretion of the
court.

Any action arising from the violation of the provisions of this Act
shall prescribe in three (3) years.

SECTION 8. Separability Clause. - If any portion or provision of this Act

is declared void or unconstitutional, the remaining portions or provisions
hereof shall not be affected by such declaration.

SECTION 9. Repealing Clause. - All laws, decrees, orders, rules and

regulations, other issuances, or parts thereof inconsistent with the
provisions of this Act are hereby repealed or modified accordingly.

SECTION 10. Effectivity Clause. - This Act shall take effect fifteen (15)
days after its complete publication in at least two (2) national newspapers
of general circulation.

THE CALAYAN EDUCATIONAL FOUNDATION, INC.’S RULES

AND REGULATIONS IMPLEMENTING THE ANTI-SEXUAL
HARASSMENT ACT OF 1995

SECTION 1. Affirmation of Policy – In affirmation of the Declaration of

Policy set forth in Section 2 of Republic Act No. 7877 or the Anti-Sexual
Harassment Act of 1995, the Calayan Educational Foundation, Inc. (the
institution, for brevity) shall establish and maintain an intellectual and
moral environment in which the dignity and worth of all members of the
academic community are guaranteed full respect.
82
The institution affirms its commitments to provide a secure and conducive
learning and working environments for students, faculty members and
employees free from sexual harassment and all forms of sexual
intimidation and exploitation.

SECTION 2. Definitions. – As used in these Rules and Regulations –

a. “Student” shall mean a person duly enrolled in elementary or
secondary education or for a degree course or in a short-term
training or review program in any campus of the institution.

b. “Employee” shall mean any person who holds an official

appointment or designation in any office (academic, non-
academic, or administrative) of the institution and includes casual
or contractual employees as well as student assistants; and

c. “Faculty Member” means any part-time or full-time member of

the teaching staff of the institution, regardless of academic rank or
category and includes the librarian, researcher or research
associate, coach, trainor or training specialist, and extension
worker as well as graduate student with teaching responsibilities.

SECTION 3. Sexual Harassment Defined –

a. Sexual Harassment is committed by an employer, agent of the
employer, manager, supervisor, officer, faculty member,
employee, coach, trainor, or any person who having authority,
influence or moral ascendancy over another in any aspect of
academic or administrative work in any campus, unit, office or
classroom of the institution, demands, requests or otherwise
requires any sexual favor from the other, without regard as to
whether such demand, request or requirement is accepted by the
latter.

b. In a work-related environment, either academic, non-academic,

or administrative, sexual harassment is deemed to exist when:
1. The sexual favor is made as a condition in the hiring or
employment or reemployment of the individual who is the
object of sexual harassment, or in granting such individual
favorable compensation or promotion or any other terms,
conditions or privileges; or the refusal to grant the sexual
83
 favor results in limiting, segregating or classifying a
faculty member or employee which would discriminate,
deprive him or her or diminish employment opportunities
or otherwise adversely affect such faculty member of
employee;
2. The above acts would impair the rights or privileges of
the faculty member or employee under existing labor
laws;
3. The above acts would result in an intimidating, hostile
or offensive employment environment for the faculty member or
employee.

c. In the academic, teaching, study, education, or training

environment, sexual harassment is committed:
1. Against a student, trainee or one who is under the care,
custody, supervision or advisorship of the offender;
2. Against one whose education, training, apprenticeship
or tutorship is entrusted to the offender;
3. When the sexual favor is deemed to be a condition to
the giving of a passing grade, the granting of honors and
scholarships, or the payment of a stipend, allowance or
other benefits, privileges, or considerations; or
4. When sexual advances result in an intimidating hostile
or offensive environment for the student, trainee or
apprentice.

SECTION 4. Other persons liable. - Any person connected with the

institution as an officer, faculty member, employee or a student, who
directs or induces to commit any act of sexual harassment as herein
defined, or who cooperates in the commission thereof by another without
which it would not have been committed, shall be held accountable under
these Rules and Regulations.

SECTION 5. Institutional Policies and Guidelines Concerning Sexual

Harassment – In furtherance of the Declaration of Policy affirmed in
Section 1 hereof, the following standards and guidelines shall be observed
within the Calayan Educational Foundation, Inc. System:

a. These Rules and Regulations cover all officials, faculty

members, employees, and students within the jurisdiction of the
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Calayan Educational Foundation, Inc. system. Included in this
coverage are applicants for academic or administrative positions
and for admission as students in any unit or campus of the
institution, after the application has been received by such unit or
campus.

b. Sexual harassment under these implementing rules and

regulations is not limited to cases involving abuse of formal
authority or power but includes as well the taking advantages of
one’s informal power, i.e., superiority by virtue of one’s greater
physical size, strength, and status. Hence, peer relationships such
as those in faculty-faculty, employee-employee, student-student
relations, and/ or those involving harassment of faculty members
or employees by students are likewise contemplated. These rules
also include cases off harassment involving persons of the same
or opposite sex.

c. Sexual Harassment can be verbal, non-verbal, or physical and

can occur once or several times. It includes, but is not limited to
the following:

1. Physical assault of a sexual nature such as sexual

battery, molestation, rape, or the attempt to commit the
assaults;
2. Sexual innuendos, comments, or bantering;
3. Asking or commenting about a person’s sexuality;
4. Persistent sexual attention, especially when it continues
after a clear indication that it is unwanted;
5. Asking for sexual behavior;
6. Touching a person, including patting, pinching,
stroking, squeezing, hugging, or brushing against his or
her body;
7. Touching or grabbing a person’s breasts, crotch, or
buttocks;
8. Giving a neck or shoulder massage;
9. Leering or ogling, such as “elevator eyes,’ or staring at
a woman’s breast or body;
10. Spreading rumors about a person’s sexual activities;
11. Calling women names such as ‘hot stuff,” “cutie pie,”
“hot mama,” “bitch,” “whore,” or “slut”;
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 12. Making obscene or sexually suggestive gestures or
sexual sounds such as sucking or kissing noises; sexual
graffiti in general or about a particular person;
13. Using sexual ridicule to denigrate or insult a person;
14. Sending sexual mail, notes, e-mail, text messages, or
making sexually explicit phone calls;
15. Sending, giving, showing, or displaying sexual
materials, including pornography, sexual pictures,
cartoons, and calendars;
16. Laughing at or not taking seriously someone who
experiences sexual harassment;
17. Blaming the victim of sexual harassment for having
caused it;
18. Making denigrating, sexist remarks about women in
general or about a particular woman
19. Stalking a person either on or off campus;
20. Direct or indirect threats or bribes of sexual activity;
21. Shouting obscenities at women as they pass places
where men gather or elsewhere
22. Loudly discussing a woman’s sexual attributes and
rating her attractiveness, a practice called “scoping”
23. Mooning women, whereby men aggressively expose
their buttocks;
24. Pulling down women’s shorts or pants;
25. Creating a sexually demeaning atmosphere, such as
displaying posters and pictures that are sexist or otherwise
demeaning to women, or having social events focusing on
women’s sexuality such as wet T-shorts contest;
26. Showing petty hostility to women by throwing things,
pouring drinks over women’s heads or on their breasts,
heckling a woman when they enter a room, or making
sexual remarks;
27. Body passing at stadiums or auditoriums;
28. Biting a woman (“sharking”); and
29. Threatening rape or sexual abuse.

d. Romantic relationships between faculty and students, faculty

and teacher assistants, teacher assistants and undergraduates, faculty and
support staff, and employee and students are discouraged.

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 e. Sexual Harassment is a reprehensible conduct which subverts
the mission of the institution and undermines the careers of students and
faculty members as well as those of the research and administrative
personnel. The institution shall take measures to prevent sexual
harassment and eliminate conditions which give rise to sexual intimidation
and exploitation within the purview of these Rules and Regulations

f. Accordingly, sexual harassment is hereby declared a ground for

administrative disciplinary action and may constitute grave misconduct,
simple misconduct, disgraceful or immoral misconduct, or conduct
prejudicial to the best interest of the service, as each case may warrant.

g. All reported incidents or cases of sexual harassment shall be

investigated and appropriate disciplinary, criminal or any other legal
action will be taken by the institution’s authorities, with the consent of the
victim and taking into account the integrity and other preponderant
interests of the institution.

h. Institution officials, faculty members, employees and students

entrusted with duties or functions connected with the implementation or
enforcement of these Rules and Regulations are required to observe
confidentiality and to respect individual privacy to the greatest extent
possible in dealing with reports and complaints of sexual harassment. A
violation of this shall be a ground for disciplinary action.

i. Retaliation against parties directly or indirectly involved in any

incident, case or report concerning sexual harassment will not be tolerated.
Any act of retaliation in itself shall be a ground for disciplinary action.

SECTION 6. Procedures –

a. COMMITTEE ON DECORUM AND INVESTIGATION – A

Committee on Decorum and Investigation is hereby created and
hereinafter called the Committee. Pursuant to Section 4(b) of R.A. 7877,
the committee shall be composed of the following :

1. the Executive Vice-President, or in case of his disability, the

President, who shall act as chairman, and one representative each
from the administration, teaching or academic sector, non-
teaching sector, and the student or trainee sector, all of whom shall
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 be appointed by the President upon consultation with the
respective sectors, for a term of two years each except that:
a. in cases where no student or trainee is involved, the
composition shall be the same as above but less the
representative from the student or trainee sector; and
b. in cases where the student is the purported “harasser”,
the committee shall be composed of the members of the
Student Disciplinary Tribunal.

2. Within thirty (30) days from the effectivity of these Rules and
Regulations, the President shall complete the organization of the
Committee and shall by appropriate public notice inform the
academic community of the date it becomes thereby operational.

b. THE COMMITTEE SHALL HAVE JURISDICTION OVER ALL

PERSONS COVERED BY THESE RULES.

c. INFORMAL PROCEDURE FOR SEXUAL HARASSMENT CASES

– refers to action taken by the institution through appropriate officials or
committees which does not involve formal investigation nor the filing of
formal charges. This is resorted to in order to draw out trust and confidence
from the interested parties and to encourage victims to come forward with
a report or complaint. It may consist of counseling, providing information,
or other means of support. However, incidents of sexual harassment dealt
with in this manner shall be documented to determine whether there exists
a pattern of sexual harassment

d. FORMAL PROCEDURE FOR SEXUAL HARASSMENT CASES

1. Complaint
1.1. Formal complaint requires that the complainant,
whether a student, faculty member, or employee, be
willing to identify the respondent so that a thorough
investigation and hearing of the charge shall be
conducted. A formal charge of sexual harassment will be
filed only on a subscribed sworn complaint. Complaint
procedures must conform to the principles of due process.

1.2. The complainant shall file a written complaint with

the Committee on Decorum and Investigation which
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 shall, upon receipt of the complaint, determine whether
probable cause exists before giving due course to the
complaint. Upon a finding of probable cause, the
Committee shall proceed to hear the complaint.

1.3. No particular form is required for the complaint, but

it must be in writing, signed and sworn to by the
complainant. It must contain the following:
1.3.1. the full name(s) and address(es) of the
complainant (s);
1.3.2. the full name(s) and address(es) of the
respondent(s);
1.3.3. a specification of the charge or charges; and
1.3.4. a brief statement of the relevant and
material facts.
All pertinent papers or documents in support of the
complaint must be attached whenever possible.

1.4. Where the complaint is not under oath, the

complainant shall be summoned by the Committee to
swear to the truth of the allegations in the complaint.

1.5. In support of the complaint, the complainant may

submit any evidence he or she has, including affidavits of
witnesses, if any, together with the complaint.

1.6. A withdrawal of the complaint made or filed at any

stage of the proceedings shall not preclude the Committee
from proceeding with the investigation of the case.

1.7. The Committee shall notify the respondent in writing

of the sexual harassment charge.

2. Answer
2.1. Unless a different period is indicated in the notice
issued by the Committee, the respondent shall be given
not less than seventy-two hours after receipt of the
complaint to answer the charges.

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 2.2. The answer shall be in writing signed and sworn to
by the respondent, and copy furnished the complaint. No
particular form is required but it is sufficient if the answer
contains a specific admission or denial of the charge or
charges and a statement of the relevant facts constituting
the respondent’s defense.

2.3. The respondent shall indicate in his answer whether

or not he elects a formal investigation.

2.4. In support of the answer, the respondent shall submit

any evidence he or she has, including affidavits of
witnesses, if any, together with the answer.

2.5. Failure of the respondent to file an answer or to

appear in the investigation shall be construed as a waiver
to present evidence in his or her behalf.

3. Hearing
3.1. After all the pleadings have been submitted, the
Committee shall conduct a hearing not earlier than five
(5) calendar days nor later than ten calendar (10) days
from the date of receipt of the respondent’s answer or
complaint’s reply, if any, and shall as far as possible
conclude the hearing or investigation within thirty (30)
days from filing of the charges.

3.2. The Committee shall prepare a report within fifteen

working days after the conclusion of the investigation or
hearing and submit the report and its recommendations to
the President.

4. Preventive Suspension
4.1. On the recommendation of the Committee, the
President may suspend any subordinate officer, faculty
member or employee for not more than ninety (90) days
pending an investigation, if the charge is for grave
misconduct and the evidence of guilt is strong which
would warrant the respondent’s removal from the office.

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 4.2. If the case against the officer, faculty member or
employee under preventive suspension is not finally
decided within a period of ninety (90) days after the date
of suspension, respondent shall be automatically
reinstated in the service: Provided, that if the delay in the
disposition of the case is due to the fault, negligence or
petition of the respondent, the period of the delay shall not
be counted in computing the period of suspension.

5. Decision
5.1. Within fifteen (15) calendar days from receipt of the
Committee report and Recommendation, the President
shall render the decision.

5.2. The decision of the President shall be final and

executory ten (10) calendar days after receipt of the copy
thereof by the parties.

5.3. Any appeal of the decision shall be filed in

accordance with the institution’s Rules and Regulations
regarding administrative cases and/or on school
discipline, as the case may be.

6. Penalties
Sexual harassment is punishable as follows:
6.1. As simple misconduct
6.1.1. First offense: Suspension for 1 month and
1 day to 6 months without pay
6.1.2. Second offense: Suspension for one year
without pay
6.1.3. Third offense: Dismissal

6.2. As Conduct Prejudicial to the Best Interest of the

Service or Disgraceful and Immoral Conduct
6.2.1. First offense: Suspension for 6 months and
a day for one year without pay
6.2.2. Second offense: Dismissal

6.3. As Grave Misconduct

6.3.1. First offense: Dismissal
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 6.4. A student found guilty of simple misconduct
involving sexual harassment shall be penalized with a suspension
for not less than one (1) calendar day but not more than thirty (30)
calendar days, provided that should the student be found guilty for
the third time, the penalty shall be expulsion. Grave misconduct
involving sexual harassment shall be punishable by expulsion.

SECTION 7. Repealing Clause. – Any school policy, issuance, rule, or

regulation on sexual harassment which is contrary to, or inconsistent with
the provisions of these rules are hereby repealed, modified, or amended
accordingly

SECTION 8. Effectivity – These Rules and Regulations shall take effect

immediately after publication and/or posting in conspicuous places within
the campus.



MISCELLANEOUS

A. Changing of rules, etc.

Students shall be duly notified of any change in the school rules
and regulations including but not limited to the curriculum, disciplinary
measures, security measures, and change in tuition and other fees
through postings, issuances, and/or publications.

B. Bulletin Boards
1. Consult the bulletin boards regularly. Ignorance of a notice
posted on the bulletin board shall excuse no one.

2. Bulletin boards are for official use only. Tampering with

notices in the bulletin board is considered a serious offense.

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 CEFI Hymn

ODE TO VICTORY

We took the green from the sky

on a bright summer’s day
and yellow from the rolling sea
and white from the lily
that blooms in May
and carried them to victory.

As we go forth from these hollowed halls

with our hearts and heads held high
We’ll cherish in our hearts all the fond
memories of our years at CEFI.

PAARALAN NAMING SINTA

Paaralan naming sinta

Tanglaw ka nitong buhay
Sa pagtuklas ng talino
Inspirasyon ka ngang tunay.
Paaralan naming mahal
Lahat kami’y nagdarasal
Sa layuning marangal
Lubos nawang magtagumpay
Kami ngayo’y nagtitipon
Upang ialay sa bayan
Sa tulong mo paaralan
Husay, dunong ay makamtan
Sa tulong mo paaralan
Husay, dunong ay makamtan

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 ONE HEART ONE VOICE

Refrain:
One heart one voice, one soul one family Our
hearts are beating for CEFI our dear
One heart one voice, one soul in unity
All hearts are beating for CEFI our dear
Why go through your path alone, when someone’s by your side
To mold you and guide you and make your dreams come true
We’re here not withstanding fear, holding on in unity
To fill your world with hope and strength, to guide you all along
The future holds the promises, with CEFI we seek
To hold on to, and fill you while you make your dreams come true
For every step we take, we hold on in unity
With honor and dignity, CEFI we pledge to thee

CEFI CHANTS
1. CEFI Spirit (clap:1-2-1-2-1)
We all have it (1-2-1-2-1)
CEFI Spirit (1-2-1-2-1)
We can do it (1-2-1-2-1)
C-E-F-I !!!

2. CEFIzens go fight (3x) Fight and win! CEFIzen go fight (3x)

Go……...
Fight and win!

3. Green, Gold (clap 2x), Green, Gold (clap 2x)82

Green, Gold (clap), Green Gold (clap)
Go fight, fight, fight! Go fight (clap 2x)
And win (clap 2x) for
C (clap) E (clap) F (clap) I (clap 3X)
FIGHT!

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 ACKNOWLEDGEMENT
By affixing my signature below, I acknowledge that
I have read and understood the contents of this handbook.
I promised to abide by all the rules and regulations,
policies and guidelines stated herein. CEFI holds in
reservation the right to interpret, modify, amend,
supplement and supervise the implementation/application
of the same.

__________________________
Signature over printed name

Course: __________________
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tudent No.: _______________
Date: ____________________

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