<Unique Project ID>

<Unique Project Name>

Design Management Plan

Date: dd/mm/yyyy
Version: 1/2/3, etc. <FOR THE PROJECT; NOT FOR THE TEMPLATE>

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Document Control

Document Information

Master Location: <Project ID>_Project Filing System

File Name: <Project ID>_DMP

Document History

Version Date Changes Author

1 dd/mm/yyyy First draft for internal approval by business <Design/Technical

unit and Corporate Projects Manager name or Design
Consultant’s name>
whoever is author of the
current version

Approval

Name Position Signature Date

NWC Project Manager

Cluster Engineering
Section Head

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Distribution

Name Position

<as identified in Section 11.2> Directorate Projects Manager

<as identified in Section 11.2> NWC Project Manager

<as identified in Section 11.2> Cluster Engineering Services Manager

<as identified in Section 11.2> Cluster Risk Section Head

<as identified in Section 11.2> Cluster Value Engineering Section Head

<as identified in Section 11.2> Cluster Project Contract Lead

<as identified in Section 11.2> Cluster Project Cost Control Lead

<as identified in Section 11.2> Cluster Scheduling Section Head

<as identified in Section 11.2> Cluster Projects Document Control Head

<as identified in Section 11.2> Cluster Contracts Manger

<as identified in Section 11.2> Cluster Senior Cost Estimation Engineer

<as identified in Section 11.2> Design Consultant <if/when applicable>

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Table of Contents
1 Introduction..............................................................................................................................................7
2 The Design Team......................................................................................................................................7
3 Change Management................................................................................................................................7
3.1 Responsibility for monitoring and controlling of design work..........................................................7
3.2 Change Management.......................................................................................................................7
3.2.1 Formal variation orders.............................................................................................................7
3.2.2 Updated plans and schedules...................................................................................................7
4 Scope Management for this Project.........................................................................................................7
4.1 Design Work Breakdown Structure (WBS)........................................................................................7
4.2 Formal process for acceptance and handover..................................................................................8
4.3 Controlling the scope........................................................................................................................8
4.3.1 Formal scope changes...............................................................................................................8
4.3.2 Records of design acceptance...................................................................................................8
5 Schedule Management for this Design Development...............................................................................8
5.1 Development of the design schedule...............................................................................................8
5.2 Controlling the design schedule........................................................................................................8
5.3 Monitoring of progress against the design schedule........................................................................8
5.3.1 Design office progress monitoring............................................................................................8
5.3.2 Cluster -level validation of design progress reports..................................................................8
6 Cost Management for this Design Development......................................................................................8
6.1 Cost estimating.................................................................................................................................8
6.2 Cost budgeting by whom?................................................................................................................8
6.2.1 Total budget allocation at Inception.........................................................................................9
6.2.2 Project target budget................................................................................................................9
6.2.3 Adjustment of the project target budget..................................................................................9
6.3 Controlling the design development cost.........................................................................................9
6.3.1 Design to the target budget......................................................................................................9
7 Quality Management for this Design Development..................................................................................9
7.1 Planning the quality of this design development..............................................................................9
7.1.1 Internal sources of quality requirements..................................................................................9
7.1.2 External sources of quality requirements.................................................................................9
7.2 Assuring the quality of this design development..............................................................................9

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7.2.1 Design reviews..........................................................................................................................9

7.3 Controlling the quality of this design development..........................................................................9
7.3.1 Design acceptance....................................................................................................................9
8 Human Resource Management for this Project........................................................................................9
8.1 Design resource planning.................................................................................................................9
8.2 Acquisition of the design team.......................................................................................................10
8.3 Special training requirements for this design development...........................................................10
8.4 Management of the design team...................................................................................................10
9 Communications Management for this Design Development................................................................10
9.1 Communications planning..............................................................................................................10
9.1.1 Control of project information incoming to NWC...................................................................10
9.1.2 Control of project information outgoing from NWC...............................................................10
9.1.3 Monitoring of information-related actions.............................................................................10
9.1.4 Archival of the design records at design phase closure...........................................................10
9.2 Distribution of information.............................................................................................................10
9.3 Performance reporting...................................................................................................................10
9.3.1 Design Team progress reports................................................................................................10
9.3.2 Management reports..............................................................................................................10
9.4 Management of stakeholders.........................................................................................................10
9.4.1 Identification and mapping of stakeholders............................................................................11
9.4.2 Communication plans for individual stakeholders..................................................................11
10 Risk & Value Management for this Design Development.......................................................................11
10.1 Risk & value management planning................................................................................................11
10.1.1 Schedule of project risk & value workshops...........................................................................11
10.1.2 Project risk & value registers...................................................................................................11
10.2 Identification of risks & value improvements.................................................................................11
10.3 Qualitative analysis of Risks & Value Improvements......................................................................11
10.4 Quantitative analysis of risks & value improvements.....................................................................11
10.5 Planning of risk responses & value improvements.........................................................................11
10.6 Monitoring and controlling of the risk & value action plans...........................................................11
11 Procurement Management for this Project............................................................................................11
11.1 Assistance to the tendering process...............................................................................................11
11.2 Administration of the design team.................................................................................................11

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11.2.1 Formal monthly report............................................................................................................11

12 Health, Safety & Environmental Management for this Design Development.........................................11
12.1 HSE planning of the design development.......................................................................................11
12.1.1 Initial HAZID study...................................................................................................................11
12.1.2 Initial Environmental impact assessment (EIA).......................................................................12
12.2 Risk assessments of the design development.................................................................................12
12.2.1 Revalidation of the HAZID and EIA studies..............................................................................12
12.2.2 FMECA study...........................................................................................................................12
12.2.3 HAZOP study...........................................................................................................................12
12.3 HSE control of this design development.........................................................................................12
12.3.1 Design acceptance..................................................................................................................12
13 Financial Management for this Project...................................................................................................12
13.1 Financial planning...........................................................................................................................12
13.2 Controlling the project finances......................................................................................................12
13.3 Financial reports for project stakeholders......................................................................................12
14 Claim Management for this Design Development..................................................................................12
14.1 Formal identification of potential claims........................................................................................12
14.2 Evaluation of potential claims.........................................................................................................12
14.3 Decision basis for proceeding with potential claims.......................................................................12
14.4 Formal approval or rejection of claims...........................................................................................12
15 Appendices.............................................................................................................................................13
15.1 Design team directory....................................................................................................................13
15.2 Table of approved change requests................................................................................................13
15.3 Design work breakdown structure (WBS).......................................................................................13
15.4 Table of risk & value register entries assigned to the design team.................................................13
15.5 Schedule of formal design reviews.................................................................................................13
15.6 Table of design team actions arising from the HAZID study...........................................................13
15.7 Table of design team actions arising from the environmental impact assessment........................13

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1 Introduction
The purpose of this Design Management Plan (DMP) is to guide the design team in the performance of its
duty, which is to develop the design of the project to meet the required specifications within the approved
parameters of the contract budget and time schedule.
The DMP is intended to be concise, clear and consistent with all other contract documentation and terms
of engagement by Second-parties with National Water Company (NWC). The emphasis is upon identifying
policies, strategies and the lines of communication and key interfaces between the various parties involved
in the project’s design development.
This DMP is not a static document and it is anticipated that changes and amendments will be required in
accordance with the procedures described in the NWC Project Management Plan. Consequently, an
electronic master format will be used to facilitate its distribution and partial update, whenever required.
This DMP must be updated, as a minimum at each interim time when there is an approved change
request.
A read-only copy of this DMP, including all pages updated under formal revision, is made available for
access via the Project Site in NWC’s SharePoint system.
<INSERT A HYPERLINK HERE TO THE CONNECT FOLDER CONTAINING THE UP-TO-DATE DMP>
This DMP is a detail plan written in support of the NWC Project Management Plan (PMP), reference
<Project ID>_PMP
2 The Design Team
<HERE INSERT AN ORGANIZATION CHART OF THE DESIGN TEAM OR, IF THE DIAGRAM(S) ARE LARGER FORMAT SUCH AS A3 SIZE,
THEN ADD THE DIAGRAM(S) AS AN APPENDIX>

A design team directory is included as Appendix 15.1 to this DMP, giving full contact details of the named
design team members, as shown in the above organization chart.
3 Change Management
3.1 Responsibility for monitoring and controlling of design work
Refer to Section 6 of the NWC Project Management Plan.
3.2 Change Management
Refer to Section 6 of the NWC Project Management Plan.
3.2.1 Formal variation orders
A table of approved change requests is included in Appendix 15.2 to this DMP.
3.2.2 Updated plans and schedules
For all approved change requests, this DMP and the design schedule shall be updated and re-issued by the
< Design Consultant> to record and reflect the change. Likewise, NWC shall update the project cost
estimate, the formal CAPEX budget allocation, the Project Master Schedule and the cash flow forecast (i.e.
create a new baseline in the Primavera database), in line with the agreed impact analysis carried out as part
of the change request approval.
The project’s risk and value registers must be reviewed as part of each change request impact analysis, and
must also be updated accordingly for each approved change request. Any modification of the risk and value
actions assigned to the design team, as a result of approved change requests, must also be documented in
updates of this DMP.

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4 Scope Management for this Project

4.1 Design Work Breakdown Structure (WBS)
The Design WBS for this project is included as Appendix 15.3 to this DMP.
The master is held within the Primavera database, under the control of the Cluster Scheduling Section
Head.
The <internal/external> Design Manager may not make any structural changes to the WBS unless
authorized to do so through an approved Change Request.
4.2 Formal process for acceptance and handover
Refer to Section 7 of the NWC Project Management Plan.
4.3 Controlling the scope
Ad hoc scope changes will not be allowed at any time during the project’s design phases.
4.3.1 Formal scope changes
Refer to Section 7 of the NWC Project Management Plan.
4.3.2 Records of design acceptance
Refer to Section 7 of the NWC Project Management Plan.
5 Schedule Management for this Design Development
5.1 Development of the design schedule
Refer to Section 8 of the NWC Project Management Plan.
5.2 Controlling the design schedule
Refer to Section 8 of the NWC Project Management Plan.
5.3 Monitoring of progress against the design schedule
Progress against the schedule will be monitored at two levels; design-office level and Cluster level.
5.3.1 Design office progress monitoring
Refer to Section 8 of the NWC Project Management Plan.
5.3.2 Cluster -level validation of design progress reports
Refer to Section 8 of the NWC Project Management Plan.
6 Cost Management for this Design Development
6.1 Cost estimating
Refer to Section 9 of the NWC Project Management Plan.
All project cost estimates will be performed using the standard NWC methodology and will be retained
securely in a Project Cost Plan by the Cluster Senior Cost Estimation Engineer:
 Class 4 cost estimate (elemental breakdown according to the WBS) for the preferred design option;
 Class 3 cost estimate (design-based rates and quantities) for the 30% design;
 Class 2 cost estimate as detailed design is 90% completed
For all Classes of cost estimate, the NWC-agreed methods of measurement and preambles must be used as
far as practicable, and the NWC cost estimate format must be used to build-up and record the estimate.
The NWC cost database must be used, under the control of the Cluster Senior Cost Estimation Engineer. All

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cost estimate records shall be submitted to the Project Document Controller for retention in the project
file.
6.2 Cost budgeting by whom?
Refer to Section 9 of the NWC Project Management Plan.
6.2.1 Total budget allocation at Inception
Refer to Section 9 of the NWC Project Management Plan.
6.2.2 Project target budget
Refer to Section 9 of the NWC Project Management Plan.
6.2.3 Adjustment of the project target budget
Refer to Section 9 of the NWC Project Management Plan.
6.3 Controlling the design development cost
Refer to Section 9 of the NWC Project Management Plan.
6.3.1 Design to the target budget
Refer to Section 9 of the NWC Project Management Plan.
7 Quality Management for this Design Development
7.1 Planning the quality of this design development
Refer to Section 10 of the NWC Project Management Plan.
7.1.1 Internal sources of quality requirements
Refer to Section 10 of the NWC Project Management Plan.
7.1.2 External sources of quality requirements
Refer to Section 10 of the NWC Project Management Plan.
7.2 Assuring the quality of this design development
Refer to Section 10 of the NWC Project Management Plan.
7.2.1 Design reviews
A schedule of formal design reviews is included as Appendix 15.5 to this DMP, identifying deliverables
under review, scope and purpose of the review, planned date of the review and who shall participate in the
review.
All such reviews must be recorded using checklists and submitted to the Project Document Controller for
logging into the project file.
All change requests arising from such reviews, and at any other time by the project team members or
stakeholders, must also be submitted to the Project Document Controller for logging into the project file
and for impact assessment through the Change Management process (see Section 6 of the NWC Project
Management Plan).
7.3 Controlling the quality of this design development
Refer to Section 10 of the NWC Project Management Plan.
7.3.1 Design acceptance
Refer to Section 10 of the NWC Project Management Plan.

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8 Human Resource Management for this Project

8.1 Design resource planning
Refer to the ‘Design Team’ section of this DMP (Section 2). This section includes the internal and external (if
relevant) organization chart for the project.

8.2 Acquisition of the design team

Any personnel changes made to the design team must be recorded in this DMP, together with name details
and effective date of the change. Wherever practicable, a period of handover between the incumbent
position holder and the new position holder must be allowed for, in order to ensure the project’s objectives
are not negatively impacted.
In the case of changing the <internal/external> Design Manager, a formal handover must take place using
the checklist provided in the Manual. The completed checklist must be submitted to the Project Document
Controller for retention in the project file.
8.3 Special training requirements for this design development
<Describe here the details of any special training requirements for design team members associated with
the design team’s scope of work>
8.4 Management of the design team
The NWC Project Manager will personally interact a minimum once-per-week with the <internal/external>
Design Manager for the purpose of project performance reporting. More frequent interactions may take
place as required, instigated either by the NWC Project Manager or by the Cluster Engineering Services
team, or through exception reporting.
All personal performance issues, etc. are to be treated professionally and constructively by all parties.
9 Communications Management for this Design Development
9.1 Communications planning
Refer to Section 12 of the NWC Project Management Plan.
9.1.1 Control of project information incoming to NWC
Refer to Section 12 of the NWC Project Management Plan.
9.1.2 Control of project information outgoing from NWC
Refer to Section 12 of the NWC Project Management Plan.
9.1.3 Monitoring of information-related actions
Refer to Section 12 of the NWC Project Management Plan.
9.1.4 Archival of the design records at design phase closure
Refer to Section 12 of the NWC Project Management Plan.
9.2 Distribution of information
Refer to Section 12 of the NWC Project Management Plan.
9.3 Performance reporting
Refer to Section 12 of the NWC Project Management Plan.
9.3.1 Design Team progress reports

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Refer to Section 12 of the NWC Project Management Plan.

9.3.2 Management reports
Refer to Section 12 of the NWC Project Management Plan.
9.4 Management of stakeholders
Refer to Section 12 of the NWC Project Management Plan.
9.4.1 Identification and mapping of stakeholders
Refer to Section 12 of the NWC Project Management Plan.
9.4.2 Communication plans for individual stakeholders
Refer to Section 12 of the NWC Project Management Plan.
10 Risk & Value Management for this Design Development
10.1 Risk & value management planning
Refer to Section 13 of the NWC Project Management Plan.
10.1.1 Schedule of project risk & value workshops
Refer to Section 13 of the NWC Project Management Plan.
10.1.2 Project risk & value registers
Refer to Section 13 of the NWC Project Management Plan.
A table of risk and value register entries, which have been assigned to the design Consultant, is included as
Appendix 15.4 to this DMP.
10.2 Identification of risks & value improvements
Refer to Section 13 of the NWC Project Management Plan.
10.3 Qualitative analysis of Risks & Value Improvements
Refer to Section 13 of the NWC Project Management Plan.
10.4 Quantitative analysis of risks & value improvements
Refer to Section 13 of the NWC Project Management Plan.
10.5 Planning of risk responses & value improvements
Refer to Section 13 of the NWC Project Management Plan.
Refer to Appendix 15.4 of this DMP for design team-assigned risk and value register entries.
10.6 Monitoring and controlling of the risk & value action plans
Refer to Section 13 of the NWC Project Management Plan.
11 Procurement Management for this Project
11.1 Assistance to the tendering process
Refer to Section 14 of the NWC Project Management Plan.
11.2 Administration of the design team
11.2.1 Formal monthly report
Refer to Section 14 of the NWC Project Management Plan.

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12 Health, Safety & Environmental Management for this Design Development

12.1 HSE planning of the design development
Refer to Section 15 of the NWC Project Management Plan.
12.1.1 Initial HAZID study
Refer to Section 15 of the NWC Project Management Plan.
A table of design team actions arising from the HAZID study is included as Appendix 15.6 to this DMP.
12.1.2 Initial Environmental impact assessment (EIA)
Refer to Section 15 of the NWC Project Management Plan.
A table of design team actions arising from the environmental impact assessment is included as Appendix
15.7 to this DMP.
12.2 Risk assessments of the design development
Refer to Section 15 of the NWC Project Management Plan.
12.2.1 Revalidation of the HAZID and EIA studies
Refer to Section 15 of the NWC Project Management Plan.
A table of design team actions arising from the HAZID study is included as Appendix 15.6 to this DMP, and a
table of design team actions arising from the environmental impact assessment is included as Appendix
15.7 to this DMP.
12.2.2 FMECA study
Refer to Section 15 of the NWC Project Management Plan.
<DESIGN MANAGER TO INSERT DETAILS OF HOW THE FMECA STUDY WILL BE PERFORMED AND DOCUMENTED>
12.2.3 HAZOP study
Refer to Section 15 of the NWC Project Management Plan.
<DESIGN MANAGER TO INSERT DETAILS OF HOW THE HAZOP STUDY WILL BE PERFORMED AND DOCUMENTED>
12.3 HSE control of this design development
12.3.1 Design acceptance
Refer to Section 15 of the NWC Project Management Plan.
13 Financial Management for this Project
13.1 Financial planning
Refer to Section 16 of the NWC Project Management Plan.
13.2 Controlling the project finances
Refer to Section 16 of the NWC Project Management Plan.
13.3 Financial reports for project stakeholders
Refer to Section 16 of the NWC Project Management Plan.
14 Claim Management for this Design Development
14.1 Formal identification of potential claims

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Refer to Section 17 of the NWC Project Management Plan.

14.2 Evaluation of potential claims
Refer to Section 17 of the NWC Project Management Plan.
14.3 Decision basis for proceeding with potential claims
Refer to Section 17 of the NWC Project Management Plan.
14.4 Formal approval or rejection of claims
Refer to Section 17 of the NWC Project Management Plan.
15 Appendices

Section No. Title

15.1 Design team directory
15.2 Table of approved change requests
15.3 Design work breakdown structure (WBS)
15.4 Table of risk & value register entries assigned to the design team
15.5 Schedule of formal design reviews
15.6 Table of design team actions arising from the HAZID study
15.7 Table of design team actions arising from the environmental impact assessment

15.1 Design team directory

<INSERT HERE A TABLE OF DESIGN TEAM MEMBERS, SHOWING NAME, POSITION, COMPANY, TELEPHONE NUMBERS AND EMAIL
ADDRESS>

15.2 Table of approved change requests

<INSERT HERE A TABLE OF APPROVED CHANGE REQUESTS, SHOWING UNIQUE REFERENCE, DATE OF REQUEST, DATE OF APPROVAL
AND SCOPE OF THE CHANGE>

15.3 Design work breakdown structure (WBS)

< THIS IS AN OUTPUT OF THE PRIMAVERA SYSTEM>
15.4 Table of risk & value register entries assigned to the design team
<INSERT A TABLE SHOWING UNIQUE REFERENCE, DATE OF ASSIGNMENT, ACTION DETAILS, ACTION STATUS AND COMMENTS (E.G.
IF DELAYED OR OBSTRUCTED)>

15.5 Schedule of formal design reviews

< INSERT A TABLE WITH A ROW FOR EACH PLANNED REVIEW, IDENTIFYING THE DELIVERABLES UNDER REVIEW, SCOPE AND
PURPOSE OF THE REVIEW, PLANNED DATE OF THE REVIEW AND WHO FROM THE LIST OF STAKEHOLDERS SHALL PARTICIPATE IN
THE REVIEW>

15.6 Table of design team actions arising from the HAZID study
<INSERT A TABLE SHOWING UNIQUE REFERENCE, DATE OF ASSIGNMENT, ACTION DETAILS, ACTION STATUS AND COMMENTS (E.G.
IF DELAYED OR OBSTRUCTED)>

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15.7 Table of design team actions arising from the environmental impact assessment
<INSERT A TABLE SHOWING UNIQUE REFERENCE, DATE OF ASSIGNMENT, ACTION DETAILS, ACTION STATUS AND COMMENTS (E.G.
IF DELAYED OR OBSTRUCTED)>

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