Empowerment Tehcnologies
First Quarter – Week 4
ADVANCED TOOLS AND TECHNIQUES
LEARNING ACTIVITY SHEET
Background Information
Microsoft Excel, the Microsoft’s
spreadsheet software is considered the
industry standard piece of software in data
analysis and happens to be one of the most
preferred software by investment
bankers and financial analysts in data
processing, financial modelling and
presentation (Corporate Finance Institute,
2019). It is also used in education and small
businesses to make computations easier. If
you hate mathematics because of numbers
and your head is aching because of
computing, then there are techniques you
can do in Excel to make it easier.
Key Concepts
It is important to know the two basic
ways to perform calculations in Excel:
Formulas and Functions. A formula is an
expression that operates on values in a range
of cells or a cell while function is a
predefined formula.
Simple Formula
Take a look at the worksheet below.
To get the 250 for [Total Allowance
per Week], multiply [Days per Week] and
[Amount per Day]. So, the formula to be
typed in cell C2 is =E7 * B2. B2 is the cell
that contains the value for [Amount per Day]
for Food. E7 is the cell that contains the
value for [Days per Week] which is 5. If
you will copy the formula to cell C3, it will
be changed to =E8 * B3, where cell E8 is
empty and will give a result of 0. Change the
formula in cell C2 to =$E$7 * B2. And copy
it to cell C3. The cell reference E7 did not
change when you copied it to another cell
because of the $ symbol. The $ signs in the
formulas are simply to prevent these
references from adjusting.
To get 150 for the [Overall Total]
for Amount per Day, the formula to be typed
in cell B6 can be =50+40+20+40. But the
problem in this formula is that once you
change your budget for food, the [Overall
Total] remains the same. The technique to
avoid that problem is to use the cell
reference in the formula like
=B2+B3+B4+B5. But what if you will add
another item, the formula will get longer.
The advanced technique you can do is to use
functions.
Function is a predefined formula
with a friendly name. It reduces lengthy
manual entry of formulas. For example,
=B2+B3+B4+B5+B6+B7 is a formula to get
the sum. And the function equivalent to this
formula is =SUM (B2:B7). Advanced
Formulas
1. SUM ( )
Change the formula in cell B6 to
=SUM (B2:B5). B2:B5 is the range of cells,
which means you will start adding the value
from cell B2 to cell B5.
The SUM () function is used to get
the sum of all the values. It has a format
of =SUM (range of values).
Example: =SUM (C2:C5).
2. MIN ( )
To get 50 for the [Minimum
Amount saved per week], use the
formula =MIN (E2:E5).
The MIN () function is used to get
the minimum value from the range of values.
It has a format of =MIN (range of values).
Example: =MIN (C2:C5)
3. MAX ( )
To get 200 for the
[Maximum Amount
spent per week], use the
formula =MAX (D2:D5).
The MAX () function is used to get
the maximum value from the range of
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values. It has a format of =MAX (range of
values).
Example: =MAX (C2:C5)
4. AVERAGE ( )
To get 97.5 for the [Average
Amount spent per week], use
the formula
=AVERAGE (D2:D5).
The AVERAGE ( ) function is used
to get the average (arithmetic mean) value of
its arguments. It has a format of
=AVERAGE (range of values). Example:
=AVERAGE (C2:C5)
5. COUNTIF ( )
If you want to determine the [Total
Number of Item with 40 budgets], in cell
E11, enter the formula =COUNTIF (B2:B5,
40). The criteria you set is 40. It means
that you are looking the value 40 from cell
B2 to cell B5.
The COUNTIF () function is used to
count all cells that meet certain criteria. The
format is =COUNTIF (range, criteria).
Example: =COUNTIF (B2:B5, 50)
counts the number of cells with 50
from cells B2 to B5.
6. SUMIF ( )
SUMIF adds all cells that meet
certain criteria. Like, if you want to add all
cells that have greater than 50
amount you saved in a week. The
formula is =SUMIF (E2:E5,50). Enter this
formula in cell E13.
The SUMIF () function is used to
add all cells that meet certain criteria. The
format is =SUMIF (range, criteria).
Example: =SUMIF (E2:E5, “>50”)
adds all the cells with greater than 50 in
cells E2 to E5. Just enclose the criteria in
open and close quotation marks.
7. IF ( )
You can also find out your
[Personality Trait] based on the total amount
you spent for the week. If you spent more
than 500 in a week then you are spender,
otherwise you are a saver. To convert this
into formula, in cell E12, enter the formula
=IF(D6>500,” Spender”,” Saver”).
The IF () function is used to check
whether a condition is met, and returns one
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value if TRUE, and another
value if FALSE. The format
is =IF ([logical test], [logical test], [logical
test].
Example: =IF(D6>=1000,”
Spender”,” Saver”) means if the
value in cell D6 is greater than
or equal to 1000, the value “Spender” is
returned, otherwise return a “Saver”.
Other MS Excel Features that you can use.
➢ Flash Fill
Flash Fill automatically fills in
values. It is located at the Data
ribbon as shown in the figure below.
For example, you will fill up cells
B3:B5 the same amount in cell B2.
Delete the values in cells B3:B5.
Make cell B3 as the active cell then
go to the Data ribbon, and click it
Flash Fill. (Note: Return the original
data.)
➢ Chart
A chart also called as graph is a tool
to visually present data in different chart
formats such as Bar, Pie, Line, Area,
Doughnut, or Radar charts. You can easily
create it. For example, you’re going to
present your allowance for a day in a bar
chart format. Refer to the figure below and
follow the given instructions:
1. Select cells A1:B5.
2. Go to the Insert ribbon, look for the
Charts tab, click Insert Column Chart,
and choose 3D column. The chart is now
created.
3. You can add or modify the chart elements
such as adding Legends by clicking the +
icon located at the upper right corner of
the chart.
4. Save your work.
 ACTIVITY B. Below is a worksheet for
your budget plan for a week. Write the
appropriate formula used in the colored cells.

Most Essential Learning Competencies

• Use common productivity tools
effectively by maximizing advanced
application techniques. (CS_ICT11/12-
ICTPT-Ic-d4)
• Create an original or derivative ICT
content to effectively communicate or
present data or information
related to specific professional
tracks. (CS_ICT11/12-ICTPT-Ic-d5) ACTIVITY C:
I. Given the worksheet below with
ACTIVITY A. student’s record. Compute the grade
by getting the 25% of the average grade in
written work plus 50% of the average

Identify the basic formulas used to

solve the given problem for each
number.
1.What is the formula to get the total
allowance for Day 1 (without using
function)?
2.What is the formula to get the total grade in performance task plus 25% of the
allowance for Day 2? ___________
grade in periodical test. Remarks is
3.What is the formula to get the total food
allowance for six days if Day 1 food PASSED if the Final Grade is greater than
allowance is used? ___________ or equal to 74, otherwise FAILED.
4. What is the formula to get the total fare
Formulas:
allowance for six days if Day 2 fare
allowance is used? ___________ 1. Written Work Average:
5.What is the formula to get the overall ______________________________
total allowance for six days? __________ ______________________________

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 2. Performance Task Average: For computation, refer to the
______________________________ following mathematical formulas:
______________________________ Gross Profit = Sales Revenue – Cost
3. Final Grade: of Goods Sold
______________________________ Earnings Before Tax = Gross Profit –
______________________________ Total Expenses
4. Remarks: Net Earnings = Earnings Before Tax
______________________________ – Taxes
______________________________

Performance Task:

1. Create a simple financial statement of

your small business (What is Gross Profit?
n.d.). Please check the figures from the
table below as your reference. Show
historical results starting from 2017-2019.