JW Marriott Chandigarh

Plot #6;Sector 35- B, Dakshin Marg

INTERNAL Chandigarh - 160035,India.
Phone : (0172) 395 5555
BANQUET EVENT ORDER Fax : (0172) 395 5550

Account Name: Zee Media Corporation Ltd BEO No: 2116828 PM No:
Contact Name: Mr. Abhishek SFA Web/OS Quote ID:
Address: Xx
Booking Name: Zee Media Corporation Ltd
Xx
Xx, - XX Onsite Contact: Mr. Abhishek
India
Arr/Dep Date: 27-JUL-22 to 27-JUL-22
Telephone:
Cat/Sales Mgr: Nidhi Bhatt / Nidhi Bhatt
Rms/Cat Status: DEF/DEF Block Code: ZMC

Wednesday, July 27, 2022

Time Function Room Set-up Exp/Gtd Rental

09:00 - 16:30 Lunch Grand Ballroom 2&3AB To Be Advised 70 / 70 INCL

Food
09:00 To 16:30
Event ID - 2252591
Grand Ballroom 2&3AB
Lunch (Vegetarian)
INR 1,650.00 Per Person
Exp 70 / Gtd 70 / Set
********** LUNCH **********
Desserts
Fresh Fruit Platter
Tea/Coffee
Main course
Salads
Soup
Indian Accompaniments
AMT

Salad Selection
Russian Salad
Thai raw papaya salad with crushed peanuts and cherry tomato
Indian Green Salad
Cucumber, Tomatoes, Lemon Wedges, Green Chilies, Beetroot, Carrot
Raita – Boondi Raita,
Chutney – Amchoor and Mint Chutney, Papaya Relish
Assorted Papad Selection – Appalam Papad, Masala Papad
Soups Selection
Roasted tomato basil soup
Main Courses
Kadhai chicken Masalader
Subz Jalfrezi
Paneer Lababder
Yellow dal tadka
Jeera mutter pulao
Assorted Indian Breads
Butter Roti/ Plain Roti/ Garlic Naan/ Butter Naan/Lachcha Paratha/Missi
Roti
Dessert selection
Gulab Jamun
Moong Dal Halwa
Vanilla Ice Cream / Butterscotch

PMT

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 JW Marriott Chandigarh
Plot #6;Sector 35- B, Dakshin Marg
INTERNAL Chandigarh - 160035,India.
Phone : (0172) 395 5555
BANQUET EVENT ORDER Fax : (0172) 395 5550

Wednesday, July 27, 2022

BANQUET OPERATIONAL REMARKS

Grand Ballroom 2&3AB 09:00 To 16:30
Banquet Operations Remarks:
Onsite Co-ordinator-Mr.Mayank(7836989485)
Event Representative- Sarmistha
Event type - Helth Conclave(Panel Discussion)
Event Venue- GBR 1&2
A/V- Outside( Krunash Craftman- 9911057034)
Cake- N/A

*******Instruction For Covid 19*********

* Each team member to ensure that they are wearing mask & Gloves.
* Sat Sri Akal should be used as the greeting for all guests at all
touchpoints to maintain social distancing.
* All venue entrances to have bottle of sanitizer and sterilized wipes
* Maintain social distancing 6ft per person with guest and colleques..
* Event setup to be done as per new LSOP share by area office .
* Round tables setup to be done max 4 guests per table on 6ft table
* Hand Sanitizer bottle to be available in all the areas supporting
healthy practices
* Multiple Tea / Coffee stations to be provided in order to avoid
queuing
* A safe distance of more than 1m is to be kept between stations to
reduce the risk .
* kindly organize a well spread out buffet layout and monitor the
movement of guests
* Associates should always wear gloves and masks while setting up
and picking up dishes from the kitchen and while serving
* Plate counter along with cutlery needs to be arranged and manned
by hotel associate
* Crowd management for the buffet needs to be done at all times –
a
distance of minimum 3 ft to be maintained at the food counters at all
time
* All buffet service needs to be done by an associate wearing gloves
and a mask
* Sajjan Khot (Family Service) to be carried out for less than 15
people and the same needs to be done via pre-plated bowl
* Sugar, honey and other condiments should be individually wrapped
* Outside food counter to be avoided as far as possible
* Make sure all live station needs one chef has to be availble with
masks , gloves ,hair net and face shield
* Queue managers to be placed in front of the bar counter to avoid
overcrowding and aid social distancing
Banquet Operations Remarks:
* Regular glassware to be used. Host should also be given an option
of using disposable glassware
* Bartender to wear gloves and mask at all times
* All beverage orders to be made ready and placed on the counter for
guest to pick up
* Recommended to create clearance trollies/tables at strategic
location, where guests are encouraged to directly place their used
plates and cutlery
* Clearance counter to be manned by hotel associates wearing proper
mask and gloves
* Linen trolley to be placed near clearance for guest to drop their
soiled linen
* Ensure associates are wearing masks & gloves; gloves to be
changed every hour and mask needs to be changed every 3 hours
* Bills need to be presented in a folder and handed over with a hotel
pen. Always sanitize the folder and pens before and after use
* In case of credit card, keep swabs which guests can use with
sanitizer to clean their credit cards before handing over
* Recommend to avoid cash transactions

****GBR *****
* Banquet to provide Cluster seating with 10 tables with 8 chairs each
* 6 Sofa Chairs & 5 Sofa is coming from vendor side

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 JW Marriott Chandigarh
Plot #6;Sector 35- B, Dakshin Marg
INTERNAL Chandigarh - 160035,India.
Phone : (0172) 395 5555
BANQUET EVENT ORDER Fax : (0172) 395 5550

Wednesday, July 27, 2022

BANQUET OPERATIONAL REMARKS

* Banquet to provide inauguration lamp
* Linen- White & Blue
* Banquet to provide Notedpads, Pencils, water bottles, mints, flower
on tables
* Banquete to provide Reg Desk with 2 chairs
* Banquet to provide 1 coffee Tab For inauguration lighting lamp
* Lunch Buffet At PFA
* Banquet To Provide 5 Cocktail Standee in PFA

* Entry -Main porch

BOARD TO READ
Grand Ballroom 2&3AB 09:00 To 16:30
Board To Read:
welcome to zee punjab health conclave
EVENT FLOW
Grand Ballroom 2&3AB 09:00 To 16:30
Event Flow Remarks:
* 0900 hrs- Setup to be ready
* 0900 hrs- Host Arrival
* 0900 hrs- inauguration lamp
* 0930 hrs- registration Desk
* 0930 hrs- Guest Arrival
* 0930-1130 hrs-AMT
* 1330 hrs- Buffet
* 1530 hrs- PMT
* 1630 hrs- Expected Wind Up

GOLD KEYS
Grand Ballroom 2&3AB 09:00 To 16:30
Gold Key Remarks:
* It is basically a Health Conclave & Pannel Discussion Event
* Its 1 to 1 meet (private meeting)
* 2 Chief Guest will join the event Health & Family welfare Minister,
Himachal Pradesh -Shri Rajiv Saizal
Health & Family welfare Minister , Punjab Sardar Chetan Singh
Jauramajra
* HWEC

HOUSEKEEPING
Grand Ballroom 2&3AB 09:00 To 16:30
Housekeeping Remarks:
* Please assign 01 associate to upkeep of the area.
* Make sure cleaning of all guest areas through out the event.
* All washrooms in Public area to be equipped with hand sanitizer.
* HK to assign max people for cleaning through out the event.

ENGINEERING
Grand Ballroom 2&3AB 09:00 To 16:30
Engineering Remarks:
* Please assign 1 associate during the setup for any connection help
and all wire should be cover as per hotel guidlines .
* Aircondition to be switched on by 0700hrs of GBR1&2
FRONT OFFICE
Grand Ballroom 2&3AB 09:00 To 16:30
Front Office Remarks:
* Please guide towards GBR1&2

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 JW Marriott Chandigarh
Plot #6;Sector 35- B, Dakshin Marg
INTERNAL Chandigarh - 160035,India.
Phone : (0172) 395 5555
BANQUET EVENT ORDER Fax : (0172) 395 5550

Wednesday, July 27, 2022

LOSS & PREVENTION

Grand Ballroom 2&3AB 09:00 To 16:30
Loss & Prevention Remarks:
* Temprature of event agencies vendor needs to be checked at back
gate.
* Aarogya Setu app needs to be checked at back gate of vendors.
* All vendor staff to wear gloves and masks while working in the hotel
premises
* If there is a stage or a wedding set up done by the vendors, it is
highly advisable that we do a thorough
disinfection of the set up before the event
* Entry is via Lobby main gate
* Temperature checks to be conducted for all attendees during guest
arrival
* Masks to be handed in to the attendees required
* LP must say to guest to maintain social distance
* Entry is denied to those with a temperature max to 98.6`
centigrade.
* 70-77 guests are expected to attend the event
* LP associate to monitor the hall during the setup
* Please take around along with banquet Manager or Executive by
sharp 1700Hrs.
* Please take 5000 cash or cheque from the vendor once they will
enter the stuff in hotel premises.

FINANCE
Grand Ballroom 2&3AB 09:00 To 16:30
Finance Remarks:
* Signing Authority - Mr. Mayank

MG-70 Exp -77

* Contracted Revenue -INR 115500 + taxes

* Advanced - INR - 133980/-
* MOP - Direct
* Conf No. -

* Banquet to raise bills under local RVC

* Banquet to charge INR 1650+ taxes per pax for Lunch buffet
* 10% clause is applicable
* All Incidentals to be posted on PM

Deposit % Deposit Req. Due Date Paid Deposit Due Amount Description
Unallocated 1,33,980.00 - 1,33,980.00

1,33,980.00 - 1,33,980.00

Director of Events 26-07-22 Event Manager/Coordinator 26-07-22

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