PHILIPPINE COLLEGE FOUNDATION

P-6, Hagkol, Valencia City, 8709 Bukidnon

Tel No. (088) 828-6569
Email Add: pcfofficial@gmail.com website: www.pcf.edu.ph

ASSESSMENT

Name: Shellamay C. Dayas

Subject: Administrative Office Procedures and Management
Reminders: Copying answer in the internet will be automatically
Zero.
1. Enumerate the types of reprographics and describe each. (it should be based on
your own understanding)
-Hand writing a use of an actual force coming from the hand to write and draw an
illlustration or images, Typewriter, and old machine use to write words by clicking the
appropriate letters in the machine to create a word and sentences. Fluid process, is the
use of fluid to create images and illustrations. Mimeograph process, is the form of
duplication with the use of ink to create images and figures.Printing processes, is a
modern day printing where an exact copy of a document can be released in a matter of
seconds only. Photocopy processes, this is to reproduce many numbers of documents
from a single copy in matter of short period of time. Lastly copiers, this are machines
used to duplicate document in a fast manner.
2. Discuss the three (3) photocopy processes. (it should be based on your own
understanding)
-Diazo is dye being produce after the combination of two two chemicals known as
adiazonium salt and coupler. A good example for this is blue prints of engineers and
architects.Second is Electrostatic, this is simply reproducing copies from an original
document after the document is being processed in the machine. Then the thermal,
this uses heat to creat a copy it is an infrared lights that passes the document that
needs to be copied so that it can detect and duplicate the illustration.
3. List down the 4 categories of copiers, fax machines and mention its features. (it
should be based on your own understanding)
-Low volume copiers- only for small offices as it can only cater 500-20,000/mo.
-Mid volume copiers- can do 25-26 copies/min and 70,000 copies/mo.
-High volume copiers- Can serve larger number of people in an organization as it
can cater 90 copies/min. and 20,000-150,000copies/mo.
-Copier/Duplicators- can produce 150 copies/min with 50,000 copies/mo. and can
accommodate 10,000 copies in one run.
-Fax broadcasting- ability to send document in a multiple locations simultaneously.
-Dual access- immediately scan document while transmitting or receiving the
document but cannot perform call while sending
-Fax-on-demand- Retriving information through fax and telephone.
-Color fax- Scan images in high resolution and can send it anywhere in the world
using telephone lines
-Autodialers- immediately dial a busy number after a minute of trying to call it
-Potable fax- a small fax machine and telephone handset.
-Elimination of junk fax- a device used to prevent problems in junk files, security
codes and many more.
-Shredders- used to destro sensitive files and informations especially in mail rooms
4. Which is a more effective office machine to be used in the corporate office: telefax
or photocopier? Elucidate your answer. (own words and 5 sentences)
-Knowing that corporate offices are the place of company leaders and heads. This
is the place that serve as a headquarters for business meetings and decisions to be
made. Well, I believe that in this area telefax is much more important as leaders
needs to talk to various members immediately. Telefax can do that even if your talking
to someone away from you. By simply operating the machine and clicking the
appropriate buttons you can directly send the message to your target individuals.
5. Of the five (5) methods of printing, what do you think is preferred by the business
companies to use? Why? (own words and 5 sentences)
-I believe that each methods of printing has different types and purpose. It can be
seen through the different materials and process it each one of it undergoes. That is
the reason why each of those methods are preferrerable depending of what type of
business it belongs. For example in artestry of carving industry then it is appropriate
to use the method of engraving, since it is suitable for it. Therefore, what matters here
is the type of business and individual have so that we are able to identify what method
of printing is available for them.
6. Demonstrate how to operate fax machines and photocopiers.(own words and 5
sentences)
-A fax machine is used to scan a written document or data hoslitically. Wherein it
will then read the document and send to the appropriate areas and locations. Therefore
it is machine used to automatically read and send its intepreted messages various
recievers. On the other hand, photocopiers just reproduce an exact copy of your
document it can be multiple depending of the number of copies you need.