Know where your mail is

SureTrac™
Document processing and verification system

Mailing operations are facing increasing
demands to handle larger, more complex
mailings. At the same time, there is a desire
to produce innovative documents and track
them through the inserting process.
SureTracTM from Pitney Bowes combines
the document creation and processing
capabilities of PBFIRSTTM software with a
powerful process verification tool.

Use PBFIRSTTM to generate and

control your mailing documents
Produce professional looking documents in PDF
format without paying for expensive pre-printed
forms.
Add graphic information such as logos, boxes
and pictures to include marketing messages and
enhance their appearance
Talk to your customers on a one to one basis by
inserting or changing paragraphs for different Bring process verification
customers, while addressing them by name in the
body of the document.
to your mail operation
Once your mailing is underway SureTracTM
Use barcodes or OMR codes to customise each
monitors the progress of each mail piece through
mail pack. Tailor the contents of each mail pack
the inserter, reports on its status and stores
precisely by including promotional messages
this information. Should any items be missing,
for certain customers or include a reply paid
duplicated or become damaged a re-print file is
envelope in invoice and statement mailings for
generated to make re-printing and re-generating
certain customers.
mail pieces quicker and easier while ensuring that
every mailing is complete and accurate.
SureTracTM contains powerful reporting functions
so you can produce reports to prove that each
mailing has been completed properly. This is
ideal for sensitive mail runs or for mailing houses
who need to confirm that they have successfully
completed individual jobs.
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Example of a closed loop process verification system using SureTracTM

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Customer data is exported to PBFIRSTTM (running
on the client PC) from whichever system is used
to store the data. The client PC creates the print
ready PDF documents and a Mail Run Data File
(MRDF) containing record and document identifier
information is created on the server PC.
Each complete standard or variable length document
is produced on the printer complete with bar code.
inserter. As the inserter processes a mail piece it
sends status information to the server PC about the
mail piece. The tracking and status information is
stored in the MRDF on the server PC.
System requirements (server PC) :
Pentium IV 3.2 GHz
1 GB RAM

The server PC monitors and records information 100 Mb/sec Ethernet Network Card
about every mail piece as it is processed on the Microsoft Windows XP, Service Pack 2

Pitney Bowes Telephone: 08705 252525

Elizabeth Way, Harlow Facsimile: 08705 449450
Essex CM19 5BD www.pitneybowes.co.uk