Professional Documents
Culture Documents
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)
(Aruna Jain)
Dy. Director Railway Stores(G)-II
DA: As above. Railway Board
Copy to:-
Copy to:-
(Aruna Jain)
Dy. Director Railway Stores(G)-II
Railway Board
Copy to:
(Aruna Jain)
Dy. Director Railway Stores(G)-II
Railway Board
Contd..3/-
-:3:-
(i) CRB, FC, ML, MS, MM, MT, ME, SECY., DG (RHS), DG (RPF)
(ii) All Additional Members/ Advisors, Railway Board.
(iii) All EDs of Railway Board.
(iv) All Directors / Joint Director of Engg., Electrical, Finance, Stores, Signal&
Telecom and Mech. Directorates of Railway Board.
(v) CE-I, Elect.(G), F(S)-I, F(S)-II, Mech.(L), Mech.(N), RS(B), RS(F), RS(I),
RS(IC), RS(S), RS(L)-II, RS(PF&EC), RS(POL), RS(WTA), RS(TEX),
RS(CAB), RS(P), RS(Sig.), Signal, Tele & Track–I, II, III Branches of Railway
Board.
***********
No. 12-02-06-CTE/SPI(1)-2
Government of India
Central Vigilance Commission
Satarkta Bhavan,
Block A, GPO Complex,
INA, New Delhi- 110023
OFFICE MEMORANDUM
The issue has been deliberated in the Commission. In order to maintain sanctity of
the tender system, it is advised that one Agent cannot represent two suppliers or quote on
their behalf in a particular tender.
-Sd-
(Niranjan Singh)
Under Secretary
To
It is observed that tender cases having value of purchase proposal less than
Rs.15 crores are being received for approval of Railway Board. As per the delegation of
powers to GM – revision of Chapter II to Chapter V, Indian Railway Financial Code
volume-I circulated by the finance dte. vide letter No.F(X)II-2003/PW/10 dt. 9.1.2004,
GMs have been delegated powers for entering into stores contract vide item 47.
According this delegation, GMs have to take approval of Railway Board to enter into
contract in respect of purchase of stores in excess of Rs.15 crores (GMs power at
present) for each contract (stores contract).
The Railway Board vide letter No.2001/F(S)I/PW7/2 dt. 12.10.2001 also laid
down the delegation of purchase powers to the zonal railways and Para -2 of this letter
reads as under:-
“All purchase proposals not involving foreign exchange valued over Rs.15 crores
are to be submitted to Railway Board duly approved by GM for obtaining approval of
competent authority.”
In view of the above, it is clarified that even if the initial value of lowest
technically acceptable offer based on the tendered quantity is more than the acceptance
power of General Manager but the final proposal for purchase is within the acceptance
powers of General Manager due to quantity review or negotiation etc, the tender case
need not be sent to Railway Board as the same is within the competence of General
Manager to accept.
Contd…2/-
-: 2 :-
However in case, such contract have +30% option clause and if the total value
of the tender exceeds GM’s powers of acceptance while exercising 30% option clause ,
the approval of competent authority i.e. Railway Board is exercised necessary in terms of
446-S and 447-S of Indian Railway Code for the Stores Department.
(Trilok Kokthari)
Director Railway Stores (IC)
Railway Board
Copy to:
Copy to:
Cont..3/-
:3:
(Trilok Kokthari)
Director Railway Stores (IC)
Railway Board
Copy to :
1. The General Secretary, AIRF, 4 State Entry Road , New Delhi -110055
2 The General Secretary, NFIR, 3 Chelmsford Road, New Delhi –110055
3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi.
4. The Secretary General,FROA, Room No. 256-D, Rail Bhavan,NewDelhi.
5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi
(Trilok Kokthari)
Director Railway Stores (IC)
Railway Board
(i) CRB, FC, ML, MS, MM, MT, ME, SECY., DG (RHS), DG (RPF)
(ii) All Additional Members/ Advisors, Railway Board.
(iii) All EDs of Railway Board.
(iv) All Directors / Joint Director of Engg., Electrical, Finance, Stores, Signal &
Telecom and Mech. Directorates of Railway Board.
(v) CE-I, Elect.(G), F(S)-I, F(S)-II, Mech.(L), Mech.(N), RS(B), RS(F), RS(I),
RS(IC), RS(S), RS(L)-II, RS(PF&EC), RS(POL), RS(WTA), RS(TEX),
RS(CAB), RS(P), RS(Sig.), Signal & Tele Branch.
**********
RBS No. 03/07
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)
The SAG Committee on Scrap disposal has observed that Mechanical Weigh
Bridges were prone to frequent break-down and were also more amenable for tampering.
On the recommendation of the Committee, Board has decided that the existing
mechanical type weighing bridges be converted into/replaced by Electronic Weighing
scales for weighment of non-ferrous scraps within a period of 12 months from the date of
issue of this letter.
Taking into account the above, Para 2430 of Indian Railway Stores Code (Vol.-
II) (Revised Edition -1990) is hereby amended as per Advance Correction Slip No.04
enclosed.
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Contd..2/-
-: 2 :-
Copy to:
Copy to:
1. The COS, All Indian Railways/PUs including N.F. (Const.).
2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11, CBD,
Belapur, Navi Mumbai-400614.
3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate
Station Building, Mumbai-400020.
4. The Directors-
a. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad.
b. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur.
c. Indian Railway Institute of Elect. Engg., Nasik.
d. Sr.Prof. (Material Management), Railway Staff College, Vadodara.
e. Indian Railway Institute of Civil Engg., Pune.
f. Indian Railway Institute of Logistics & Materials Management, IDA House,
Sector IV, R.K,Puram, New Delhi.
5. Chairman, Railway Rates Tribunal, Chennai.
6. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata.
7. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon.
8. Chief Commissioner, Railway Safety, Lucknow.
9. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001.
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Contd..3/-
-: 3 :-
Copy to :
1. The General Secretary , AIRF, 4 State Entry Road , New Delhi -110055
2. The General Secretary , NFIR, 3 Chelmsford Road, New Delhi –110055
3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1
4. The Secretary General, FROA, Room No. 256-D, Rail Bhavan, New Delhi.
5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
(i) CRB, FC, ME, ML, MM, MS, MT, SECY., DG (RHS), DG (RPF)
(ii) All AMs and Advisors of Railway Board.
(iii) All Executive Directors of Railway Board.
(iv) All Directors of Electrical, Engineering, Finance, Mechanical, Stores, Signal &
Telecom Dte. &
All Branches of Electrical, Engineering, Finance, Mechanical, Stores, Signal &
Telecom Dte.
********
Advance Correction Slip No. 04 INDIAN RAILWAY CODE FOR
THE STORES DEPARTMENT (Volume-II) Revised Edition (1990).
ACS No.04.
**********
RBS No. 04/2007
Government of India
Ministry of Railways
(Railway Board)
A reference has been received from COS/ South Central Railway and Central
Railway regarding supply of bedroll items on the train services by IRCTC without taking
over the existing stocks & other likely supplies to be received from KVIC & ACASH.
This issue has been discussed in the Board’s office with Tourism & Catering
Directorate and it has been decided that:
2. IRCTC will take over all existing stocks and future supplies of Bedroll items
expected to be received against all contractual commitments entered into by
Railways wherever supply of Bedroll items on Trains has been taken over by
IRCTC.
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Contd..2/-
-: 2 :-
No.2004/RS(G)/113/1 New Delhi, dated: 20-03-2007
Copy to:
1. The COS, All Indian Railways/PUs including N.F. (Const.).
2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11,
CBD, Belapur, Navi Mumbai-400614.
3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate
Station Building, Mumbai-400020.
4. Chairman, Railway Rates Tribunal, Chennai.
5. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata.
6. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon.
7. Chief Commissioner, Railway Safety, Lucknow.
8. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001.
.
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
1. The General Secretary , AIRF, 4 State Entry Road , New Delhi -110055
2. The General Secretary , NFIR, 3 Chelmsford Road, New Delhi –110055
3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1
4. The Secretary General, FROA, Room No. 256-D, Rail Bhavan, New Delhi.
5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
(i) CRB, FC, ME, ML, MM, MS, MT, SECY., DG (RHS), DG (RPF)
(ii) All AMs and Advisors of Railway Board.
(v) All Executive Directors of Railway Board.
(vi) All Directors of Electrical, Engineering, Finance, Mechanical, Stores, Tourism &
Catering Dte.
All Branches of Electrical, Engineering, Finance, Mechanical, Stores, & Tourism
& Catering Dte.
********
RBS No. 05 /2007
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)
A reference was received from Eastern Railway requiring clarification about the
admissibility of the PVC claims in contracts with staggered delivery schedule but
the contract not being specifically severable. Further, there are instances when the
firms default in making proportionate supply of the material as stipulated and
actually make delivery at the fag end of delivery period as per Purchase Order and
claim the PVC up to the date of the actual supply of the material resulting in
adverse financial repercussion for the purchaser.
The matter has been examined in Board’s office and this is to clarify that in
contracts which have staggered delivery schedule but can not be made severable i.e.
without having fixed schedule for the intermittent supplies, the PVC claims be
restricted for that particular quantity of supply, required to be completed in that
period, as indicated in the delivery schedule, irrespective of whether the supply has
been made subsequently within the over all delivery schedule of the contracts.
Contd..2/-
-: 2 :-
given for any reason, following ‘Clause’ should be incorporated in the contract:
“In case of failure on the part of supplier to arrange supplies as per the delivery
schedule/ installments fixed in advance, save force majeure conditions or delays
attributable to Purchaser, the Purchaser reserves the right to levy Liquidated
Damages which shall be levied as per Para 702 (a) of IRS Condition of Contract for
the delayed quantity which have remained unsupplied for that period.”
Similar provisions need also be made in Contracts placed against global tenders.
(Trilok Kothari)
Director Railway Stores (IC)
Railway Board
Copy to:
1. FA&CAO, All Indian Railways & Production Units.
2. Dy. C&AG of India (Rlys.), Room No. 224, Rail Bhavan, New Delhi.
3. The Directors of Audit, All Indian Railways.
Copy to:
1. The COSs, All Indian Railways including N.F. (Const.)./PUs
2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-
11, CBD, Belapur, Navi Mumbai-400614.
3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate
Station Building, Mumbai-400020.
4. The Directors-
a. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad.
Contd..3/-
-: 3 :-
b. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur.
c. Indian Railway Institute of Elect. Engg., Nasik.
d. Sr.Prof. (Material Management), Railway Staff College, Vadodara.
e. Indian Railway Institute of Civil Engg., Pune.
f. Indian Railway Institute of Logistics & Materials Management, IDA House,
Sector IV, R.K,Puram, New Delhi.
5. Chairman, Railway Rates Tribunal, Chennai.
6. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata.
7. The Managing Director, RITES, RITES Bhavan, Sector-29, Gurgaon.
8. Chief Commissioner, Railway Safety, Lucknow.
9. ED(QA)/RITES, RITES Bhavan, Sector-29, Gurgaon, Haryana-122001.
(Trilok Kothari)
Director Railway Stores (IC)
Railway Board
Copy to :
1. The General Secretary, AIRF, 4 State Entry Road , New Delhi -110055
2 The General Secretary, NFIR, 3 Chelmsford Road, New Delhi –110055
3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi.
4. The Secretary General,FROA, Room No. 256-D, Rail Bhavan,NewDelhi.
5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi.
(Trilok Kothari)
Director Railway Stores (IC)
Railway Board
(i) CRB, FC, ML, MS, MM, MT, ME, SECY., DG (RHS), DG (RPF)
(ii) All Additional Members/ Advisors, Railway Board.
(iii) All EDs of Railway Board.
(iv) All Directors / Joint Directors of Engg., Electrical, Finance, Stores,
Signal & Telecom, Track and Mech. Directorates of Railway Board.
(v) CE-I, Elect.(G), F(S)-I, F(S)-II, Mech.(L), Mech.(N), RS(B), RS(F),
RS(I), RS(IC), RS(S), RS(L)-II, RS(PF&EC), RS(POL), RS(WTA),
RS(TEX), RS(CAB), RS(P), RS(Sig.), Signal, Track & Tele Branch.
**********
RBS NO. 06 /2007
Government of India
Ministry of Railways
(Railway Board)
CORRIGENDUM
In partial modification to Board’s letter of even number dt. 13-02-2007, the paragraph:-
“The SAG Committee on Scrap disposal has observed that Mechanical Weigh Bridges
were prone to frequent break-down and were also more amenable for tampering. On the
recommendation of the Committee, Board has decided that the existing mechanical type weighing
bridges be converted into/replaced by Electronic Weighing scales for weighment of non-ferrous
scraps within a period of 12 months from the date of issue of this letter.”
“The SAG Committee on scrap disposal had observed that Mechanical Weigh Bridges
were prone to frequent break-down and were also more amenable for tampering. On the
recommendations of this committee, Railway Board have decided that the existing mechanical
type weighing bridges be converted into/ replaced by Electronic Weigh Bridges.
On the similar lines, for weighment for non-ferrous scraps, the existing beam scales may
be replaced with electronic weighing scales of suitable capacity like 200kgs, 500kgs and
1000kgs. etc., within a period of 12 mounths from the date of issue of this letter”
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Contd..2/-
-: 2 :-
Copy to:
.
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Contd..3/-
-: 3 :-
Copy to :
1. The General Secretary , AIRF, 4 State Entry Road , New Delhi -110055
2. The General Secretary , NFIR, 3 Chelmsford Road, New Delhi –110055
3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1
4. The Secretary General, FROA, Room No. 256-D, Rail Bhavan, New Delhi.
5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
(i) CRB, FC, ME, ML, MM, MS, MT, SECY., DG (RHS), DG (RPF)
(ii) All AMs and Advisors of Railway Board.
(vii) All Executive Directors of Railway Board.
(viii) All Directors of Electrical, Engineering, Finance, Mechanical, Stores, Signal &
Telecom Dte. &
All Branches of Electrical, Engineering, Finance, Mechanical, Stores, Signal &
Telecom Dte.
********
RBS No. 07 /2007
Government of India
Ministry of Railways
(Railway Board)
Attention is invited to Board’s letters of even no. dated 20.07.2005 & 25.08.2005,
laying down terms & conditions, to be incorporated in tenders & purchase orders for
release of payment through EFT only, i.e. to provide the necessary details of the Bank
A/c by the tenderers, duly certified by the concerned Bank, and the same to be reiterated
in the purchase orders. Recently, in terms of Board’s letter No.2007/ACII/25/2 dated 23-
02-2007 (copy enclosed), necessary guidelines have been issued by the Board to avoid
fraudulent encashment of cheques i.e. ‘to obtain the current A/c No., Name of Bank and
Bank’s specific Code No. of the suppliers at the time of calling of tenders by the
contracts signing/executing authorities so that after finalizing of the contract it becomes
a Part of the contract documents’. It may, therefore, be advised that in line with the
earlier instructions issued in this regard vide Board’s letters dated 20.07.05 & 25.08.05
as referred above, these instructions must be followed in all Supply Contracts and tender
conditions may also be modified suitably, in order to incorporate these guidelines.
DA: As above
(Aruna Jain)
DDRS(G)-II
Railway Board
Government of India
Ministry of Railways
(Railway Board)
RBA No. 08/2007
A case has been brought to the notice of Board’s office wherein a number of
cheques issued by various Railways and sent through registered post to one of the
supplier have not reached him and some of the lost cheques have been encashed by
opening current account in a bank fraudulently. The railways concerned have been
advised to investigate and take needful remedial measures. Since the issue is serious
and involves pecuniary loss, it demands immediate attention to preclude similar
instances on your Railway also. It is therefore requested that action may be taken to
switch over EFT/NEFT payments at the earliest. In areas where EFT/NEFT scheme is
not in operation by the banks, the current a/c no., name of the bank and the bank
specific code no. of the suppliers and contractors should be obtained from the contract
signing/executing authorities and incorporated invariably in the cheques issued in their
favour, which should be a/c payee only. It is also mandatory to obtain the bank a/c no.,
name of the bank and the bank specific code no. at the time of calling of tenders by the
contract signing/executing authorities so that after finalization of the contract it
becomes a part of the contract document. Kindly take necessary action accordingly and
sent action taken report for Board’s information at the earliest.
-Sd-
(Shivaji Rakshti)
Executive Director Accounts
Railway Board
Government of India
Ministry of Railways
(Railway Board)
Board has been receiving references from Railways and Production Units to
revise the Powers delegated for signing of non-stock demands/requisitions at various
levels of consuming departments. It was further reported that different Railways have
delegated different powers at various levels. Board have reviewed the issue and in
supersession of earlier instructions on the matter, revised powers for signing of non-stock
demands/requisitions are delegated as detailed below:
* * * In case JAG/SG Officer is not posted then non-stock requisition to be signed by:
* * All Non Stock purchase at Head Quarter will require consolidation & essentiality of
purchase to be certified by at least SAG level officer of consuming Department in
Headquarter.
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Copy to:
Copy to:
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Copy to:
(1) The General Secretary, AIRF, 4, State Entry Road, New Delhi-55.
(2) The General Secretary, NFIR, 3, Chelmsford Road, New Delhi-55.
(3) The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1.
(4) The Secretary General, FROA, Room No.256-D, Rail Bhavan, New Delhi-1.
(5) The Secretary General, AIRPFA, Room No.256-D, Rail Bhavan, New Delhi.
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Contd..4/-
-: 4 :-
Copy to:-
(i) CRB, FC, ME, MM, MS, ML, MT, SECY., DG(RHS), DG(RPF)
(ii)All AMs and Advisor of Railway Board.
(iii)
All Executive Directors of Railway Board.
(iv)All Directors of Electrical, Engg., Finance, Mech., Stores, Signal,
Telecom and Traffic Dte.
(v) All Branches of Elect., Engg., Finance, Mech., Stores, Signal, Telecom
and Traffic.
***********
RBS No. 09/2007
Government of India
Ministry of Railways
(Railway Board)
The General Manager, All Indian Railway & PUs including NF(Const.).
The General Manager, CORE, Allahabad.
The General Manager, Metro Railway, Kolkata.
The Director General, RDSO, Lucknow.
The Director General, Railway Staff College, Vadodara.
CAO/DCW, Patiala and COFMOW, New Delhi.
CAO/MTP, Mumbai & Chennai,
CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi.
The above guideline must be made as part of existing Standard Tender Conditions &
followed uniformly by Railways /Production Units.
(Trilok Kothari)
Director Railway Stores(IC),
Railway Board
Copy to:
Copy to:
1. The COS, All Indian Railways/PUs including N.F. (Const.).
2. The COS/Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11, CBD,
Belapur, Navi Mumbai-400614.
3. The COS/Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate
Station Building, Mumbai-400020.
4. The Directors-
a. Indian Railway Institute of Sig. Engg. & Telecom, Secunderabad.
b. Indian Railway Institute of Mech. & Elec. Engg., Jamalpur.
c. Indian Railway Institute of Elect. Engg., Nasik.
d. Sr.Prof. (Material Management), Railway Staff College, Vadodara.
e. Indian Railway Institute of Civil Engg., Pune.
f. Indian Railway Institute of Logistics & Materials Management, IDA House,
Sector IV, R.K,Puram, New Delhi.
5. Chairman, Railway Rates Tribunal, Chennai.
6. Director, Iron & Steel, 3, Koila Ghat Street, Kolkata.
Contd..3/-
-: 3 :-
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Copy to :
1. The General Secretary , AIRF, 4 State Entry Road , New Delhi -110055
2. The General Secretary , NFIR, 3 Chelmsford Road, New Delhi –110055
3. The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi
4. The Secretary General, FROA, Room No. 256-D, Rail Bhavan, New Delhi.
5. The Secretary General, AIRPFA, Room No. 256-D, Rail Bhavan, New Delhi
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
(i) CRB, FC, ME, ML, MM, MS, MT, SECY., DG (RHS), DG (RPF)
(ii) All AMs and Advisors of Railway Board.
(ix) All Executive Directors of Railway Board.
(x) All Directors of Electrical, Engineering, Finance, Mechanical, Stores, Signal &
Telecom Dte. &
All Branches of Electrical, Engineering, Finance, Mechanical, Stores, Signal &
Telecom Dte.
********
RBS No. 10/2007
Government of India
Ministry of Railways
(Railway Board)
No. 2005/RS(G)/779/12 New Delhi, dated : 23-07-2007
Ministry of Railways have decided to replace the old filament lamps used in
Multiple Aspect Colour Light Signaling(MACLS) system by LED signals. However, it
has come to Board’s notice that Railways are incurring extra expenditure on procurement
of LED signals through works contracts. This issue has been examined by Board in detail
and after due deliberation, Board(ML) have decided that LED signals should be procured
as a part of Stores Contracts (circulated vide Board’s letter No. 2001/SIG/SGF/12(LED)
dated 18-06-2007 copy enclosed).
(1) The supply of LED signals needed for construction activity or maintenance
activity should not be included in the work contracts and should be procured
through Stores supply contract.
(3) For urgent purchases, powers delegated to Railways should be utilized wherever
necessary.
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
No. 2005/RS(G)/779/12 New Delhi, dated : 23-07-2007
CC:-
1. ED/Stores, RDSO/Lucknow.
2. Prof.(Inv. Mgt.), Railway Staff College, Vadodara.
3. CPM, CRIS, Chanakyapuri, New Delhi.
4. GM/Projects-V, CRIS, Chanakyapuri, New Delhi.
Government of India
Ministry of Railways
(Railway Board)
General Manager,
All Indian Railways,
CORE/Allahabad.
NF(Const.), Guwahati.
Director General, RDSO, Lucknow.
Till very recently only filament lamps were being used in Multiple Aspect Colour Light
Signaling (MACLS) system. These lamps are prone to fuse prematurely and also require frequent
focusing, periodic replacement and tightening of various connections. In order to take care of
these deficiencies and improve reliability of the system, LED signals have been developed. On
the basis of Life cycle costing, LED signals are cheaper as compared to triple pole lamps.
Therefore all future installations of MACLS should be commissioned with LED lamps. On
existing installations signal lamps will be progressively replaced with LED lamps on programmed
basis.
It has come to Board’s notice that Railways are incurring extra expenditure on
procurement of LED signals through works contracts. This issue has been examined by Board in
detail and after due deliberations, Board(ML) have decided that LED signals should be procured
as a part of Stores contracts.
(1) The supply of LED signals needed for construction activity or maintenance activity
should not be included in the work contracts and should be procured through Stores
supply contract.
(2) For demands of works/construction/project units, LED signals shall be procured against
“Non Stock”(NS) indents. This will be a “Stock” item for requirement of open line for
regular maintenance. Consumption period/cycle (of one year) should commence after
nine months from the date of submission of the annual estimate sheet/stock recoupment
sheet. Interim requirements, if any should be procured against NS indents.
(3) For urgent purchases, powers delegated to Railways should be utilized wherever
necessary.
Cases, where tenders have already been invited and/or contractual obligations have been
entered into, will be done as per the extant practice of the Railways and decision taken thereon.
All remaining procurement will be in conformity with this policy.
This issue with the concurrence of the Finance Dte. of Ministry of Railways.
(P. K. Gupta)
Director(Signal)
RBS No. 11 /2007
Government of India
Ministry of Railways
(Railway Board)
2. Inter-se position of the tenderers in the tender for more than one
item and/or consignee.
In the above referred Writ Petition filed by M/s Jindal Stainless Steel Ltd.,
challenging the decision of the Ministry of Railways to award the tender for procurement
of 5 items of Stainless Steel, the Hon’ble High Court of Delhi, while dismissing writ
petition filed, determined as below:
i) The mere option (30% option quantity) to ask for further supply of tendered items
cannot be construed to mean that the tender itself was for 30% higher value.
ii) There was no clause in the tender or in the Instructions to Tenderers that the
contract could be awarded to different bidders on the basis of individual items. The
arguments that the tender provides for the supply of 5 separate items and,
therefore, contract can be awarded to different tenderers on the basis of the
different sizes, has no merit. The related argument that the petitioner was L1 for
four items and one of the respondents was L1 for one item is consequently not
sustainable.
Contd..2/-
-: 2 :-
Five size mixes in one tender could not imply that the tender was to be treated as
five different tenders, since the tender was to be awarded on the basis of the final
consolidated price and not on the basis of each item.
In view of above judgment of Hon’ble High Court of Delhi, the issues involved in
this case and policy implications thereof have been examined and it has been decided as
under:
(1) The Purchase Preference Policy for products and services of Central Public Sector
Enterprises, as communicated vide Board’s letter No.92/RS(G)/363/1PEs dated
28-07-2005 with amendments, if any, has to be scrupulously followed. However,
the value of option quantity need not be taken into consideration for deciding the
applicability of Purchase Preference Policy.
(2) The criterion for evaluation of offers/deciding inter-se position of bidders should be
clearly mentioned in the tender documents i.e. in case of multi item or single item
with multi consignees, as to whether the inter-se position will be decided item-
wise and/ or consignee wise or total value as a whole.
In case the stipulation as above has not been clearly specified in the tender
document, the inter-se position of bidders shall be decided based on the total value
of the tender for all items & all consignees and not on the basis of individual items
or individual consignees.
(Aruna Jain)
DDRS(G)-II
Railway Board
Copy to:
Copy to:
(Aruna Jain)
DDRS(G)-II
Railway Board
Copy to:
(1) The General Secretary, AIRF, 4, State Entry Road, New Delhi-55.
(2) The General Secretary, NFIR, 3, Chelmsford Road, New Delhi-55.
(3) The Secretary General, IRPOF, Room No. 268, Rail Bhavan, New Delhi-1.
(4) The Secretary General, FROA, Room No.256-D, Rail Bhavan, New Delhi-1.
(5) The Secretary General, AIRPFA, Room No.256-D, Rail Bhavan, New Delhi.
(Aruna Jain)
DDRS(G)-II
Railway Board
Contd..4/-
-: 4 :-
Copy to:-
(i) CRB, FC, ME, MM, MS, ML, MT, SECY., DG(RHS), DG(RPF)
(ii)All AMs and Advisors of Railway Board.
(iii)
All Executive Directors of Railway Board.
(iv)All Directors of Electrical, Engg., Finance, Mech., Stores, Signal &
Telecom and Dte.
(v) All Branches of Elect., Engg., Finance, Mech., Stores, Signal & Telecom
***********
RBS No. 12 /2007
³ÖÖ¸üŸÖ ÃÖ¸üúÖ¸ü Government of India
¸êü»Ö ´ÖÓ¡ÖÖ»ÖμÖ Ministry of Railways
(¸êü»Ö¾Öê ²ÖÖê›Ôü Railway Board)
No. 2004/RS (G)/779/11 New Delhi, dated 24-07-2007
The General Manager, All Indian Railways & PUs including NF(C).
The General Manager, CORE, Allahabad.
The Director General, RDSO, Lucknow & Railway Staff College, Vadodara.
CAO/DMW, Patiala and COFMOW, New Delhi.
CAO/MTP, NBCC Place, Bhishma Pitamah Marg, Pragati Vihar, New Delhi.
CAO/MTP, Mumbai, Chennai and Kolkata.
The MD, RITES, RITES Bhavan, Sector-29, Gurgaon.
The MD, Konkan Railway Corporation Ltd., Raigad Bhavan, 8th Floor, Sector-11, CBD,
Belapur, Navi Mumbai.
The MD, Mumbai Rail Vikas Corporation, 2nd Floor, Church Gate station Building,
Mumbai-400020.
Sub: Earnest Money Deposit & Security Deposit for Stores tenders.
The existing instructions on the matters of Earnest Money Deposit & Security Deposit
issued vide Board’s letter No. 57/155/1/RS(G) dated 12-04-1961 have been reviewed by Board
and it has been decided that for procurement of goods including Safety items but excluding
M&P, following guidelines should be followed with immediate effect except in case of PSUs
where these will be governed as per Boards’ letter No. 2003/RS(G)/779/5 dated 10-09-2004:
SN Items Instructions
1. Earnest (i) The Earnest Money Deposit (EMD) shall be taken from all tenderers
Money against advertised tenders subject to following exemptions:
Deposit a. Vendors registered with NSIC upto the monetary limit of their
registration for the items tendered.
b. Vendors registered with Railways upto the monetary limit of their
registration for the items tendered/trade groups of the items tendered.
c. Vendors on approved list of RDSO/PUs/CORE/ Railways etc. for
those specific items for which they are on approved list.
d. Manufacturers and their accredited agents.
e. Other Railways, Govt. Departments.
Contd….2/-
-2-
(ii) Other than Safety Items: The Security Deposit (SD) shall be taken
from all firms for contracts for items other than safety items placed
against advertised tenders and Global tenders subject to following
exemptions:
a. Vendors registered with NSIC upto the monetary limit of their
registration for the items ordered.
b. Vendors registered with Railways upto the monetary limit of their
registration for the items ordered/trade groups of items ordered or
vendors on approved list of RDSO/PUs/CORE/Railways etc. for
those specific items for which they are on approved list or other
Railways, Govt. Departments on their specific request and on merits
of the case as considered by tender committee.
(iii) The usual security deposit, should, however be taken in case the
contracts are placed on unregistered/unapproved firms or for items
for which a particular firm is not registered/approved.
Contd….3/-
-3-
5. Validity Security deposit should remain valid for a minimum period of 60 days
of SD beyond the date of completion of all contractual obligations of supplier.
6. Return of (i) EMD of the unsuccessful bidders should be returned to them within
EMD 30 days after expiry of final bid validity.
(ii) EMD should be refunded to the successful tenderers on receipt of
security money.
7. Return of After completion of all contractual obligations, SD should be returned to
SD the successful supplier within 60 days.
i. For global tenders the instructions issued vide Board’s Letter No.93/RS(G)/779/9 dated
19-05-1994 will continue to be followed. However, upper limit could be enhanced suitably as
indicated in Point 3 above.
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Copy to:
Contd...4/-
-4-
Copy to:
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
Copy to:
Contd….5/-
-5-
4. The Secretary General, FROA, Room No.256-D, Rail Bhavan, New Delhi.
5. The Secretary General, AIRPFA, Room No.256D, Rail Bhavan, New Delhi
(Trilok Kothari)
Director Railway Stores(IC)
Railway Board
i. CRB, FC, ML, MS, MM, MT, ME, SECY., DG (RHS), DG (RPF)
ii. All Additional Members and Advisors in Railway Board.
iii. All Executive Directors in Railway Board.
iv. All Directors/Jt. Directors of Civil, Electrical, Finance, Mechanical, Stores,
Signal and Telecom Directorate.